Virtual Assistant (Remote | Admin, CRM, Operations Support) – U.S. Hours

Position Type: Full-Time, Remote
Working Hours: U.S. Client Business Hours (flexible based on client needs)

About the Role

We’re hiring a Virtual Assistant (VA) to provide reliable, high-quality administrative and operational support.

This is not just basic admin work — you will:

Manage calendars and communication
Maintain CRM and data accuracy
Support projects and operations
Ensure nothing falls through the cracks

You are the execution layer that keeps the business organized and moving forward.

What You’ll Own

Administrative Support (Daily Execution)

Manage calendars, meetings, and scheduling
Draft and send professional emails and documents
Prepare meeting notes and track follow-ups
Ensure priorities are organized and executed

Data & CRM Management

Maintain records in:

Spreadsheets
CRMs (e.g., HubSpot, Salesforce, Zoho)

Ensure data is:

Accurate
Updated
Organized

Manage digital filing systems (Google Drive, Dropbox, SharePoint)

Research & Task Execution

Conduct research on:

Competitors
Vendors
Market insights

Compile findings into clear summaries or presentations
Support ad hoc tasks and small projects

Customer & Vendor Support

Respond to basic client inquiries or route them correctly
Communicate with vendors and follow up on tasks
Ensure nothing is delayed due to lack of follow-up

Operations & Project Support

Assist with:

Invoicing
Expense tracking
Light bookkeeping (if required)

Maintain project trackers using:

Asana
Trello
Notion
Monday.com

Keep tasks and workflows organized

What Makes You a Strong Fit

You are highly organized and detail-oriented
You follow up until tasks are completed
You communicate clearly and professionally
You learn tools quickly and adapt fast
You take initiative and anticipate needs
You can handle multiple priorities without losing structure

Required Experience & Skills

1–2 years experience as:

Virtual Assistant
Administrative Assistant
Operations support

Proficiency in:

Google Workspace
Microsoft Office

Strong time management and organizational skills
Ability to work independently in a remote environment
Reliable internet and professional setup

Nice to Have

Experience with CRMs:

HubSpot, Salesforce, Zoho

Familiarity with:

QuickBooks
Xero

Experience supporting:

Founders
Startups
Remote teams

Experience handling multiple clients or executives

What a Typical Day Looks Like

Review calendar and inbox, respond to urgent items
Schedule meetings and manage communications
Update CRM records and spreadsheets
Prepare documents and reports
Conduct research for ongoing tasks
Follow up with vendors or clients
Wrap up with status updates and next-day planning

In short:
You ensure everything runs smoothly, stays organized, and gets done on time.

Virtual Assistant