Virtual Assistant (Executive Support / CRM / Operations) – Remote

Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours (flexible based on client needs)

About the Role

We’re hiring a Virtual Assistant (VA) to support daily operations, communication, and execution across multiple business functions.

This is not a passive admin role.
You’ll act as a reliable execution partner, ensuring tasks are completed on time, communication stays organized, and nothing falls through the cracks.

If you’re highly organized, proactive, and comfortable handling multiple responsibilities — this role fits you well.

What You’ll Own

Calendar, Inbox & Admin Management (Core)

Manage calendars, schedule meetings, and coordinate across time zones
Organize inboxes, respond to emails, and flag priorities
Draft professional communication (emails, memos, documents)
Prepare meeting notes and track follow-ups

Data & System Management

Maintain records in:

Google Sheets
Microsoft Excel
CRMs like HubSpot / Salesforce

Keep data accurate, updated, and well-structured
Organize files across:

Google Drive
Dropbox
Microsoft SharePoint

Research & Task Execution

Conduct research on:

Competitors
Vendors
Market insights

Compile findings into structured summaries or presentations
Support ad hoc requests and small projects

Client, Vendor & Communication Support

Respond to client inquiries or route them appropriately
Follow up with vendors and track outstanding items
Ensure clear, timely communication across stakeholders

Operations & Project Support

Assist with:

Invoicing and expense tracking
Light bookkeeping (if required)

Maintain project trackers in:

Asana
Trello
Notion
Monday.com

Keep workflows organized and updated

What Makes You a Strong Fit

You are highly organized and detail-oriented
You take initiative without being asked
You communicate clearly and professionally
You can manage multiple tasks without losing track
You are reliable and follow through consistently

Required Experience & Skills

1–2 years of Virtual Assistant, admin, or operations support experience
Strong proficiency in:

Microsoft Office / Google Workspace

Excellent written and verbal communication skills
Strong time management and organizational ability
Reliable internet and ability to work independently

Nice to Have (Top Candidates)

Experience with CRMs:

HubSpot / Salesforce / Zoho

Familiarity with:

QuickBooks
Xero

Experience supporting:

Founders
Startups
Remote teams

Handling multiple clients or executives simultaneously

What a Typical Day Looks Like

Manage calendar and inbox, prioritizing urgent tasks
Update CRM records and organize documents
Prepare reports, documents, or presentations
Conduct research for ongoing projects
Follow up with vendors and stakeholders
Review tasks and prepare next-day priorities

In short:
You ensure operations run smoothly and nothing slips through the cracks.

Virtual Assistant