Virtual Assistant (Executive Support, CRM & Operations) – Remote | U.S. Hours

Position Type: Full-Time, Remote
Working Hours: U.S. Client Business Hours

About the Role

We’re hiring a Virtual Assistant (VA) to support daily operations, communication, and execution across a fast-moving business.

This is not a basic admin role — you will act as a remote operations partner, helping the client stay organized, responsive, and focused on high-value work.

If you’re someone who is organized, proactive, and reliable, this role is built for you.

What You’ll Own

Administrative & Executive Support (Primary Focus)

Manage calendars, meetings, and scheduling across time zones
Coordinate calls and ensure smooth daily planning
Draft and send professional emails, documents, and communications
Prepare meeting notes and track follow-ups

Data & CRM Management

Update and maintain records in:

HubSpot
Salesforce
Zoho CRM

Manage spreadsheets and operational trackers
Organize digital files in:

Google Drive
Dropbox
SharePoint

Research & Task Execution

Conduct online research:

Competitors
Vendors
Market insights

Turn research into:

Structured summaries
Presentations

Support ad hoc and project-based tasks

Customer & Vendor Coordination

Respond to basic client inquiries or route appropriately
Communicate with vendors and track outstanding items
Ensure follow-ups are completed on time

Operations & Project Support

Assist with:

Invoicing and expense tracking
Light bookkeeping (if required)

Update project management tools:

Trello
Asana
Notion
Monday.com

What Makes You a Strong Fit

You are highly organized and detail-oriented
You can manage multiple tasks without dropping the ball
You communicate clearly and professionally
You are proactive and don’t wait for instructions
You are reliable, responsive, and accountable

Required Experience & Skills

1–2 years experience as a:

Virtual Assistant
Administrative Assistant
Operations Support role

Proficiency in:

Microsoft Office
Google Workspace (Docs, Sheets, Gmail, Calendar)

Strong time management and multitasking ability
Reliable internet and remote work setup

Nice to Have

CRM experience:

HubSpot / Salesforce / Zoho CRM

Familiarity with:

QuickBooks / Xero

Experience supporting:

Founders
Startups
Remote teams

Managing multiple clients or executives

What a Typical Day Looks Like

Review calendars and inboxes, prioritize urgent items
Schedule meetings and coordinate logistics
Update CRM records and trackers
Prepare documents, reports, or summaries
Conduct research for ongoing projects
Follow up with vendors or clients
Send end-of-day updates and prep for next day

In short:
You ensure everything runs smoothly and nothing falls through the cracks.

Virtual Assistant