Financial Operations & Accounting Specialist (QuickBooks, Reconciliation, Multi-Entity) – Remote | U.S. Hours

Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours

About the Role

We’re hiring a Financial Operations & Accounting Specialist to take ownership of financial records, reconciliations, and reporting across multiple entities.

This is a hands-on, execution-driven role — not basic bookkeeping.

You will:

Ensure clean, accurate financial data
Identify and resolve discrepancies
Maintain structured reporting systems
Improve financial workflows over time

If you enjoy working with data, spotting issues quickly, and building clean systems — this role is built for you.

What You’ll Own

Financial Records & Reconciliation

Maintain and reconcile financial records across multiple entities
Ensure accuracy of transactions in QuickBooks
Identify discrepancies and resolve issues proactively
Maintain clean, audit-ready financial data

Reporting & Data Management

Prepare monthly financial reports and summaries
Build and maintain tracking systems in Google Sheets / Excel
Ensure consistency across systems and reports
Deliver clear, structured financial insights

Expense & Transaction Tracking

Track:

Property-level expenses
Capital expenditures (CapEx)
Interest and financial activity

Maintain accurate categorization of all transactions
Keep documentation organized and accessible

Issue Identification & Resolution

Review financial data to detect:

Errors
Inconsistencies
Missing entries

Investigate discrepancies and implement fixes
Maintain high standards of financial accuracy

Vendor & Bank Coordination

Conduct follow-ups with:

Banks
Vendors

Verify transaction details and balances
Ensure alignment between internal records and external data

Process Improvement & Documentation

Identify inefficiencies in financial workflows
Improve systems, trackers, and reporting structures
Build repeatable processes for ongoing operations
Document workflows for consistency and scalability

What Makes You a Strong Fit

Extremely detail-oriented with strong accuracy mindset
Analytical thinker who enjoys solving data discrepancies
Comfortable managing multi-entity financial workflows
Organized and process-driven
Self-sufficient and able to work independently
Strong communicator with clear, professional English

Requirements (Must-Have)

Core Experience

Experience in:

Accounting
Bookkeeping
Financial operations

Hands-on experience with:

QuickBooks (multi-entity preferred)

Technical Skills

Advanced Google Sheets / Excel:

Complex trackers
Formulas
Data structuring

Strong ability to:

Identify discrepancies
Analyze financial data
Maintain clean records

Work Style

High attention to detail
Strong problem-solving skills
Ability to work independently with minimal supervision
Clear written and verbal English communication

Nice to Have

Experience with:

Multi-entity businesses
Property-based accounting

Familiarity with:

CapEx tracking
Financial reporting structures

Experience using:

Google Drive
Slack
Email-based workflows

Exposure to:

Process improvement
System optimization

Tools You’ll Use

QuickBooks
Google Sheets / Excel
Google Drive
Slack / Email

What Success Looks Like

Highly accurate financial records and reconciliations
Timely and reliable monthly reporting
Discrepancies identified and resolved proactively
Clean, structured financial tracking systems
Continuous improvement in processes and workflows
Strong leadership confidence in financial data

Key Metrics (KPIs)

Accuracy of reconciliations and records
Timeliness of monthly reports
Number of discrepancies identified/resolved
Data cleanliness and organization
Process improvements implemented

Interview Process

Initial Screening Call
Recruiter Interview
Final Interview
Offer & Onboarding

Apply Now

If you’re someone who thrive...

Financial Operations & Accounting Specialist