Accounts Receivable / Accounts Payable Specialist

Accounts Receivable / Accounts Payable Specialist (AR/AP) – Remote | QuickBooks, NetSuite, SAP

Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours

About the Role

We’re hiring an AR/AP Specialist to own the day-to-day flow of money in and out of the business.

This is a high-impact, execution-driven role where accuracy, speed, and organization matter.

You will:

• Process invoices and payments
• Manage collections and vendor payments
• Maintain clean, audit-ready financial records

If you’re detail-obsessed and comfortable handling high transaction volumes — this role is built for you.

What You’ll Own

Accounts Payable (AP)

• Process 20–50 vendor invoices per week
• Enter invoices into:
• QuickBooks
• NetSuite
• Xero
• SAP
• Schedule payments (ACH, wire, checks)
• Reconcile vendor statements and resolve discrepancies
• Manage reimbursements and credit card reconciliations

Accounts Receivable (AR)

• Generate and send 30–100 customer invoices weekly
• Post payments (ACH, wire, credit card, checks)
• Maintain AR aging reports and track overdue balances
• Follow up on collections and negotiate payment timelines
• Manage deferred/unearned revenue adjustments

Reconciliation & Reporting

• Reconcile AR/AP subledgers to the general ledger
• Match transactions with bank records
• Prepare weekly reports:
• Cash collections
• Disbursements
• Outstanding balances

Compliance & Controls

• Maintain vendor/customer documentation (W-9s, contracts)
• Ensure compliance with:
• GAAP
• IFRS
• Keep audit-ready financial records at all times

Cross-Functional Collaboration

• Work with procurement on vendor setup
• Partner with sales to resolve billing issues
• Support accounting team during month-end close

What Makes You a Strong Fit

• Highly detail-oriented (you catch errors others miss)
• Comfortable handling high-volume transactions
• Strong communicator with vendors and customers
• Organized, structured, and process-driven
• Able to balance speed + accuracy

Requirements (Must-Have)

• 2+ years experience in:
• Accounts Receivable
• Accounts Payable
• Bookkeeping
• Experience with at least one:
• QuickBooks / NetSuite / SAP / Xero
• Intermediate Excel / Google Sheets:
• VLOOKUP
• Pivot Tables
• Familiarity with invoicing, payments, and reconciliation workflows

Nice to Have

• Multi-currency AR/AP experience
• Experience with:
• Bill.com
• Tipalti
• Experience in SaaS, real estate, or professional services
• ERP migration or automation experience

What a Typical Day Looks Like

• Process vendor invoices and customer payments
• Send invoices and follow up on overdue balances
• Reconcile transactions and resolve discrepancies
• Coordinate with teams on billing and vendor issues
• Update reports and maintain clean financial records

In short:
You ensure every dollar in and out is tracked, accurate, and on time.