Office Specialist

CS3 Waterworks, a UFT company is a solution provider for water and wastewater flow control products, equipment and systems.Dedicated to the municipal waterworks market, CS3 Waterworks has a solution to offer. For flow control valves and automation to field service or valve repair, CS3 is your source for first-class sales, service and support.
The Office Specialist provides administrative and clerical support to ensure efficient daily office operations. This role serves as a key point of contact for internal staff and external visitors, handling a variety of office, scheduling, and documentation tasks. The ideal candidate is organized, detail-oriented, and comfortable working in a fast-paced office environment. This position requires in-person in our Ocala, FL office (Monday-Friday). 

What you'll do:

• Perform general administrative duties including filing, data entry, copying, scanning, and record maintenance
• Answer and direct phone calls, emails, and in-person inquiries in a professional manner
• Prepare correspondence, reports, and other business documents
• Maintain office supplies and coordinate orders as needed
• Process invoices, expense reports, or basic accounting tasks
• Ensure confidentiality of sensitive information
• Support management and staff with special projects and other duties as assigned

Background/Experience

• High school diploma or equivalent required; associate degree preferred
• 1–3 years of administrative or office support experience preferred
• Proficiency in Microsoft Office (Word, Excel, Outlook); experience with office software or databases a plus
• Strong organizational, multitasking, and time-management skills
• Excellent written and verbal communication skills
• Professional demeanor and customer-service mindset
• Attention to detail and accuracy
• Familiarity with basic bookkeeping