HR Coordinator

Job Description:The Human Resources Coordinator (HR Coordinator) is responsible for coordinating, monitoring, and supporting the onboarding of new employees, handles the daily administrative duties for the Human Resources Department, including direct clerical support for all department staff (HR Manager and Generalist(s)) in areas of record maintenance, compliance, meeting preparation, and special projects. Onboarding, documents management, and HR process management are key functions of the HR Coordinator.

Essential Job Functions and Responsibilities

• 1.       Agrees to work as reasonably scheduled by Company.
• 2.      Manages the Human Resources email account and calendar.
• 3.      Documents management: employee and department file creation, audits and maintenance – both digital and paper files. Expired document tracking and updates; tickler file management. Creates and maintains general files, medical files, Form I-9 files.  Manages archival of expiring documents and termed files. Organize and maintains HR shared drive.
• 4.      Maintains and updates HRIS database and other record keeping systems as requested.
• 5.      Collaborates with HR Manager and HR Generalist(s) to ensure that all required licensing, immunizations, and other HR records are kept up to date for current employees.
• 6.      Prepares, assigns, and monitors the completion of background checks, drug screens, new hire documentation, and immunization reports for all new hires.
• 7.      Maintains contact with new hires to ensure that all onboarding items are completed, that new employees start on time, and new employees are engaged throughout the onboarding process.
• 8.      Maintains copies of current state licenses for all clinical employees during initial onboarding and on an ongoing basis. 
• 9.      Assists with functions related to the following processes: orientation, credentialing/licensing, terminations, drug screens, COVID-19 testing, background reports, and more.
• 10.   Process management: ability to independently take a process, break it down, create a timeline with self-imposed deadlines to on-time completion. Take the lead in providing relevant and timely updates to these processes within the HR department
• 11.   Tracks employee birthdays and anniversaries; recognition for each according to company policies, including monthly office birthday celebration (cake and cards).
• 12.   Responds to clinical employee’s script pad requests; maintains script pad inventory.
• 13.   Performs OIG/exclusion checks on clinical staff.
• 14.   Provides back-up for the Executive Assistant (to the C-Suite) as needed for general office support (i.e. kitchen/office supplies) and special projects.
• 15.   Collects, gathers, and reports out on key onboarding, recruiting, and other HR related metrics as needed.
• 16.   Partners with the Executive Assistant to plan and prepare for corporate events.
• 17.   Collaborates with entire HR team on special projects.
• 18.   Provide assistance to the recruitment team when support is needed.
• 19.   Gains a working understanding of licensing requirements for the states in which GuideStar offers services.
• 20.   Makes any necessary recommendations to improve the onboarding process for all involved.
• 21.   Performs other duties as required.
• 22.   Services provided by the HR Coordinator shall be performed at the Company’s corporate office. 

Essential Physical, Mental and environmental Demands

• Motion Requirements 


• Must be able to remain in a stationary position 90% of the time. Occasionally move about inside the office to access filing cabinets, office machinery, etc. Constantly operate a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer. Opens and closes doors. Occasionally climb stairs. May occasionally need to position self to reach items under or behind desks. Occasionally move or position office supplies or furniture weighing up to 20lbs. 
• Vision, Speech, and Hearing Requirements 


• Frequently communicates with clinicians, vendors, and co-workers. Must be able to exchange accurate information in these situations. Must be able to perceive information displayed on device monitors from short distances. Normal daily noise levels are quiet to moderate. Consistently communicates with others in person or via telephone or video conference technology. 
• Work Environment 


• Constantly works in a temperature-controlled, open concept workspace. The noise leveling the work environment is usually quiet to moderate. The passage of employees through the work area is average and normal. 
• Mental Demands 


• Able to understand direction and adhere to established procedures for clinical processes and included operations. Must express or exchange ideas and meaning with employees. Needs to adapt well in the face of workplace stressors such as fast-paced environment, strict attention to detail, customer service complaints, schedule changes, changes in strategic direction, competing priorities of high significance to the successful function of the department/company. Able to consistently demonstrate adapt ability and flexibility in the midst of quickly changing priorities. 

Experience

• ·        Bachelor’s degree in human resources or related field (preferred)
• ·        2 years’ experience in Human Resources or office environment (preferred)
• ·        Healthcare experience (preferred)
• ·        Excellent interpersonal skills
• ·        Very strong written and verbal skills
• ·        Ability to deal with ambiguity; resilient and adaptable
• ·        Track and organize work; ability to multi-task and meet deadlines
• ·        Able to identify and resolve problems in a timely manner; gather and analyze information skillfully
• ·        Strong customer service skills; cooperative and willing to assist others
• ·        High level of attention to detail
• ·        Maintain confidentiality regarding business and personnel matters; demonstrate discretion in interactions with company personnel.
• ·        Independent thinking and ownership of assigned projects
• ·        Able to pass background testing, including motor vehicle record review and drug screening.
• Reliable transportation.
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All GuideStar employees must be vaccinated against COVID-19 and flu. GuideStar follows all applicable laws; contact humanresources@guidestareldercare.com for more information. 
WHAT MAKES US GREAT GuideStar Eldercare is the national leader in neurobehavioral long-term care services, providing expert neuropsychiatric and dementia care services to nursing homes and memory care facilities. GuideStar Eldercare's mission is to enhance the quality of life for patients by easing their suffering while actively promoting their safety, functionality, and dignity.
We believe in bringing the highest level of clinical care to the long-term care population. GuideStar is led by CEO and Founder Dr. Steven L. Posar, alongside our clinical team of expert physicians, psychiatrists, gerontologists, neurologists, and psychologists, who work with our clinical staff to find the best possible outcomes for our shared patients. Our neurologically based model ensures proper diagnosis and treatment, which improves care outcomes for patients with dementia, neurocognitive impairments, and/or psychiatric conditions.
GuideStar is dedicated to rigorous clinical care protocols and exceptional documentation and communication, based on the most up-to-date research and practice. Our dedication is underscored by our own research and desire to educate the greater long-term care industry. Most recently, our research on antipsychotic reduction through neurologic protocols was published in JAMDA in September of 2023. Associations and publications our research has been featured in include: PALTC, McKnight’s, AAGP, OHCA, and AAIC.
GuideStar Eldercare provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
GuideStar is committed to the full inclusion of all qualified individuals. As part of this commitment, GuideStar will ensure that persons with disabilities are provided reasonable accommodations. If you need accommodation please contact us at careers@guidestareldercare.com