Accounts Payable Manager

ABOUT US

Williams, Stanley & Co is a leading accountancy firm catering to a diverse range of clients within the hospitality industry, from high street chains to family-run cafes. Our company began with a mission to provide accurate and actionable financial insights to businesses, drawing from our founders' own experiences in managing multiple rapidly growing ventures.

Driven by a commitment to customer-first accounting, we've assembled a team of experienced and trusted accountants who share our vision for excellence. With a strong emphasis on collaboration and expertise, our team operates seamlessly across different locations, including the UK, Philippines and Dubai.

ABOUT YOU

Our Accountancy firm seeks a reliable Accounts Payable Manager to be our Head of Processing. The successful candidate will have extensive knowledge and experience of Accounts Payable as well as a strong proven managerial record. You will be someone who has experience working with a vast range of clients, building great rapports along with managing a team of up to 10. If you enjoy data entry, team management and can work efficiently in a fast-paced hybrid office/remote setting, please get in touch.

You are:

• An analytical thinker with excellent problem-solving and data analysis skills

• Detail-oriented to ensure accuracy in financial transactions and reports

• Proactive in identifying and resolving issues and improving efficiency and processes

• A natural leader that can manage and train our AP team

• Able to work independently and manage multiple tasks simultaneously

• Highly organised – able to manage and prioritise your own and your team’s workload efficiently

• Adaptable and flexible to handle changing priorities and deadlines

• Technically proficient with advanced Excel skills and experience with NetSuite or other SAP systems

• Proficient in Accounts Payable processes for optimisation, financial forecasting, and budgeting

• A strong communicator, able to collaborate and build relationships effectively

• Customer service-oriented to address and resolve supplier inquiries promptly

• Capable of conflict resolution to handle escalations and disputes effectively

What You’ll Be Doing:

• Responsible for the AP Function, process implementation and development, team development and client controls

• Liaise with all departments to ensure improved processes and automation across the business.

• Ensuring that the work completed by the members of the team is correct by double checking the work where necessary.

• Processing invoices

• Responsible for maintaining the supplier ledgers for all entities including regular supplier statements and reconciliations

• Employee responsibility

• Defining and improving the systems and controls for the business as well as ensuring that processes are efficient and effective

• Communicating with suppliers and clients and maintaining good rapports

• Maintaining email and other system inboxes and workflows

• Be an active team member and support colleagues in their work

• Reviewing and approving prepared documents on our accounting systems, ensuring high level of accuracy

Skills and Qualifications:

• Minimum of 3 years’ experience managing AP teams.

• Xero/QuickBooks/Sage systems experience

• People management / Team management

• Strong communication, both strong oral and written

• Common sense and Self driven can-do attitude

• Ability to work to tight deadlines and under pressure with good time management skills

• Excellent attention to detail

• Strong problem solver who applies novel techniques to solve issues, challenges long hold beliefs when necessary

• Experience of high-volume invoice processing and automated approval workflow

• Microsoft Excel, PowerPoint and Microsoft Office proficient user

• Reliable Team player, who can work collaboratively with multiple stakeholders

• Motivated to excel and perform the role to the best of their ability

• Confident to suggest new ideas and listen to client's needs

• Thrives in a dynamic, fast-paced work environment

Desirable:

• XERO / Debt experience

• NetSuite experience would be advantageous

• Supplier statement reconciliations

• Creditor list management

• Payment Runs – proposing and processing

• Bank Reconciliations

• Xero Advisor Certification / QuickBooks Online Core Certification

WHAT WE OFFER

• Competitive salary

• Ongoing career progression, training and support in gaining nationally recognised qualifications (including Education Scheme and ACCA Support)

• 30 days holiday entitlement pro rata (including Bank Holidays) with an additional day for each year of service

• Great pension scheme (Penfold)

• Fun company socials and events

• Flexible hybrid working model

• Employee Assistance Programme and coaching for personal and professional development

• Enhanced parental leave policy (subject to length of service requirements)