Office Services Coordinator

The Office Services Coordinator will assist the Office Manager and the Administrative Team with providing general office support.  Responsible for directing interoffice and external mail services. Ensuring timely processing and delivery of a variety of mail and packages. The Office Services Coordinator must be able to work independently in a rapidly changing environment and provide timely, high-quality work product.  Essential duties and qualifications included (but are not limited to):

Essential Duties

• Assist in routine but varied clerical duties in accordance with standard procedures. This includes clerical duties such as photocopying, scanning, compiling records, filing, posting information and distribution of mail.
• Assist with shipping/receiving, including operating the postage machine.
• Become familiar and well- versed with the Firm’s shipping programs, including USPS, Fed-Ex, UPS and SendPro.
• Order supplies, sort and distribute incoming and outgoing mail, courier packages and faxes.
• Responsible for handling client bank deposits and post office drop offs.
• Assist with daily office responsibilities including re-stocking kitchens and copy areas, and other office service functions.
• Ability to provide outstanding customer service with willingness to demonstrate a commitment to client service excellence.

Qualifications

• High School Diploma or equivalent.
• 2+ plus years of relevant experience.
• Ability to work standard office hours 8:45am-5:15pm daily in the Harrison, NY office.
• Additional hours may be required during busy times.
• Experience with MS Office Suite, Excel, and Word is required.
• Knowledge of mail processes such as, Federal Express and UPS, etc.
• At times, periodic local travel to other office locations, banks & post office may be required.
• Ability to lift approximately 15-20 lbs.
• Ability to demonstrate professionalism at all times and deliver client excellence.
• Exceptional interpersonal skills and pleasant, positive demeanor.
• Excellent verbal and written communication skills.

Compensation & Benefits:

The compensation for this position ranges from $60,000 - $65,000. Actual compensation will be dependent upon the specific role, office location as well as the individual’s qualifications, experience, skills, and certifications.

At PKFOD, we value our team members and are committed to their success and well-being. As part of our comprehensive benefits and compensation package, we offer:

• Medical, Dental, and Vision plans
• Basic Life, AD&D, and Voluntary Life Insurance
• 401(k) plan and Profit-Sharing program
• Flexible Spending & Health Saving accounts
• Employee Assistance, Wellness, and Work-life programs
• Commuter & Parking benefits programs
• Inclusive Parental Leave Benefits
• Generous Paid Time Off (PTO)
• Paid Firm Holidays
• Community & Volunteering programs
• Recognition & Rewards programs
• Training & Certification programs
• Discretionary Performance Bonus

*Eligibility for benefits is determined based on position, hours worked, and other criteria. Specific details will be provided during the hiring process.

We are interested in all qualified candidates who are currently authorized to work in the United States. However, we are not able to sponsor work visas.

PKFOD is an equal opportunity employer. The Firm is committed to providing equal employment opportunity to all persons in connection with hiring, assignment, promotion, compensation or other conditions of the employment relationship regardless of race, color, age, sex, marital status, disability, pregnancy, citizenship, philosophy/religion, national origin, sexual orientation, gender identity, military or veteran status, political affiliation or belief, or any other status protected by federal, state or local law.

To all staffing agencies: PKF O'Connor Davies, LLP (“PKFOD”) will not be utilizing agencies to staff this position. Please do not forward resumes to PKFOD partners and/or employees at any of our locations regarding this position. Any recruiter who would like to partner with PKFOD on other positions must have an updated contractual agreement with PKFOD through the Director of Talent Acquisition. Please be reminded, PKFOD is not responsible for any fees related to unsolicited resumes. All unsolicited resumes will become the property of PKFOD.

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