Manager of Bill Pay & Bookkeeping

Company Description

Moneta is an independent Registered Investment Advisor (RIA) wholly focused on going further for our clients. We are one firm with many solutions and we provide a full spectrum of financial advisory services. Still, our true purpose is centered on building relationships and providing exceptional service to our clients around the globe. For that reason, we’ve built an entrepreneurial business model organized around our clients. Our Partner-led teams are empowered to serve only in the best interest of their clients. Plus, our independence means that we are never beholden to stakeholders or parent companies. We also have the unique ability to trace our history back nearly 150 years, demonstrating our ability to evolve to meet the needs of those we serve.

Job Description

The Manager of Bill Pay and Bookkeeping will oversee and optimize financial processes within our organization. This pivotal role involves leading the team responsible for accurate and timely bill payments and maintaining comprehensive, accurate financial records for our clients. This role is critical to strengthening our accounting infrastructure and ensuring scalable, efficient processes as the business grows. This role offers an exciting opportunity to lead and optimize our bill pay and bookkeeping functions.

Essential Responsibilities

Team Leadership & Workflow Management: Lead and manage the bill pay and bookkeeping team, ensuring accuracy, timeliness, and compliance with company policies and regulations. Allocate work, monitor task completion, and provide supervision, mentoring, and performance management to drive accountability, professional growth, and timely delivery of client deliverables.

Accounts Payable Management: Oversee the complete end-to-end accounts payable process, including invoice receipt, approval workflows, account coding, and timely payment execution in compliance with company policies.

Process Development & Automation: Develop and implement efficient procedures for bill payment, bookkeeping, and financial record maintenance utilizing QuickBooks. Evaluate and implement new tools to improve automation and reporting capabilities.

Vendor Management & Tax Compliance: Maintain comprehensive vendor records and manage W-9 collection and 1099 preparation to ensure full tax compliance and regulatory adherence.

Reconciliation & Quality Control: Oversee bank statement reconciliations and accounts payable/receivable reconciliations, ensuring accuracy and promptly resolving any discrepancies or issues.

Financial Reporting & Client Presentations: Monitor and prepare monthly, quarterly, and annual financial statements along with ad hoc reporting to meet Partners’ client service needs. Prepare and deliver financial presentations to clients as required.

Client Escalation Management: Serve as the primary point of contact for escalated client issues related to bookkeeping or bill pay, ensuring prompt resolution and maintaining the firm’s commitment to exceptional service.

Daily Operations & Record Maintenance: Manage daily and monthly bookkeeping activities, including journal entries, general ledger maintenance, and comprehensive financial record keeping.

Cross-Functional Collaboration: Collaborate with cross-functional teams to streamline processes, enhance financial efficiency, and support organizational goals that serve client needs.

Internal Controls & Documentation: Establish and document robust internal controls, standard operating procedures, and training resources to ensure team consistency, compliance, and operational excellence.

Industry Knowledge & Continuous Improvement: Stay current on industry trends, best practices, and regulatory changes related to bill payment and bookkeeping, implementing necessary updates to maintain competitive advantage.

Qualifications

• Bachelor's degree in accounting, finance, business, or a related field
• 5+ years of directly related work experience in accounts payable and accounts receivable, with 2+ years in a supervisory or management capacity
• Proficient in QuickBooks and Microsoft Office applications.
• Must be authorized to work in the United States

Additional Information

This is a full-time, exempt position reporting to the Controller.

Moneta is committed to providing the best possible care for our employees; part of this care includes offering comprehensive benefits that enhance the wellbeing of employees and their families: 

• Paid holidays
• Paid time off (PTO)
• Employer cost-shared medical and dental insurance
• Employer paid short-term disability, long-term disability, AD&D insurance, and basic life insurance
• 401k Match – 50% of employee contributions up to 6% of compensation
• Discretionary annual profit-sharing bonus
• Paid parental leave
• Professional development reimbursement
• Paid volunteer time off (VTO)
• Employee referral incentive bonus program
• Onsite wellness programs & rewards
• Employee engagement activities

Moneta is a fiduciary fee-only Registered Investment Advisory firm and unable to hold securities licenses with the exception of Series 65.  We also do not allow outside business activities, insurance commissions and/or trails.