About this role
Full Time Mid-level Operations Coordinator - Administrative in AI at Wharton-Smith Inc. in Hollywood, FL, US. Apply directly through the link below.
At a glance
- Work mode
- Office
- Employment
- Full Time
- Location
- Hollywood, FL, US
- Experience
- Mid-level
Core stack
- Project Management
- Microsoft Word
- Construction
- Outlook
- Excel
Quick answers
What skills are required?
Project Management, Microsoft Word, Construction, Outlook, Excel.
Wharton-Smith Inc. is hiring for this role. Visit career page
Hollywood, United States
Wharton-Smith, Inc., a highly regarded construction company, is seeking qualified candidates for a Project Admin (administrative) position in the Hollywood, FL area. Company office is located in Palm Beach Gardens, FL. This position will be based on-site at a project location in Hollywood, FL.
Job Description
• Provide administrative support to the project teams to include the Project Manager, Project Engineer, and Superintendent.
• Utilize a project management software to generate and track subcontracts, purchase orders, bonds, and other functions as required within the software.
• Utilize other departmental software to research and review reports.
• Responsible for reviewing own work to ensure accuracy, thoroughness and neatness.
• Maintain project documents within the project management software and project files.
• Gather and assemble supporting documents for project manuals.
• Ability to access and perform routine functions on the Internet.
• Knowledge of processing Owner Direct Purchase purchases and MBE reporting is a plus.
• Knowledge of RedTeam Software is a plus.
• Other administrative and general office duties as needed.
Proven Work Experience Demonstrating the Following Requirements
• Excellent organizational and problem-solving skills.
• Prioritize and manage multiple projects simultaneously, and proactively follow through on issues in a timely manner.
• Ability to work independently and in a fast-paced team environment with limited supervision.
• Detail-oriented and self-motivated.
• Excellent interpersonal skills with co-workers and clients (via phone, email and in-person).
• Must have the ability to comply with applicable department policies, procedures, rules and regulations.
• Proficient in Microsoft Word, Excel, and Outlook.
• Proficient in copying/moving files and creating directories in a Windows environment.
• Attention to detail and math skills are also essential.
• Possess a valid driver’s license.
• Reliable and professional demeanor.
Job Description
• Provide administrative support to the project teams to include the Project Manager, Project Engineer, and Superintendent.
• Utilize a project management software to generate and track subcontracts, purchase orders, bonds, and other functions as required within the software.
• Utilize other departmental software to research and review reports.
• Responsible for reviewing own work to ensure accuracy, thoroughness and neatness.
• Maintain project documents within the project management software and project files.
• Gather and assemble supporting documents for project manuals.
• Ability to access and perform routine functions on the Internet.
• Knowledge of processing Owner Direct Purchase purchases and MBE reporting is a plus.
• Knowledge of RedTeam Software is a plus.
• Other administrative and general office duties as needed.
Proven Work Experience Demonstrating the Following Requirements
• Excellent organizational and problem-solving skills.
• Prioritize and manage multiple projects simultaneously, and proactively follow through on issues in a timely manner.
• Ability to work independently and in a fast-paced team environment with limited supervision.
• Detail-oriented and self-motivated.
• Excellent interpersonal skills with co-workers and clients (via phone, email and in-person).
• Must have the ability to comply with applicable department policies, procedures, rules and regulations.
• Proficient in Microsoft Word, Excel, and Outlook.
• Proficient in copying/moving files and creating directories in a Windows environment.
• Attention to detail and math skills are also essential.
• Possess a valid driver’s license.
• Reliable and professional demeanor.