Administrative Coordinator

The Administrative Coordinator is responsible for various administrative and clerical duties that support day-to-day operations.  The candidate will possess strong organizational skills and demonstrate a proven ability to take high-level directions and independently carry out tasks with efficiency and accuracy. This position will report to the Account Manager.

Job Responsibilities:

• Assist in monitoring work orders and service requests.
• Dispatch QR’s “Quick Responses”
• Prepare and organize reports, memos, and other documents as needed.
• Oversee billing process by preparing, submitting bills and tracking invoices.
• Hours/services ensure accuracy and timely payment in coordination with finance or accounting departments.
• Assist with monthly safety training.
• Other duties assigned.

Requirements (Knowledge, Abilities, Skills, and Education and/or Experience):

• Bilingual English / Spanish is required
• At least one (1) year of Customer service experience
• Strong computer and communication skills
• Excellent organizational skills
• Ability to handle multiple tasks simultaneously.
• Excellent attendance and punctuality
• Attention to detail with high accuracy.
• Strong multi-tasking skills and ability to produce results under pressure.
• Proficiency in Microsoft (Excel, Word, PowerPoint)
• Ability to interact effectively with all levels of management, guests, associates, and clientele, both within and outside the organization.
• Self-motivated with a high sense of responsibility.
• Strong organizational, coordinating, and interpersonal skills.
• Excellent written and verbal communication skills.

Working Conditions and/or Physical Requirements

• On-site setting
• The noise level in the work environment is usually moderate.

About UG2:
Founded in 2012, UG2 is privately held and headquartered in Boston, Massachusetts. At UG2, we set the standard in facility services through our relentless pursuit of innovation and excellence. We take pride in exceeding client expectations and fostering a culture of continuous improvement.
Every team member is integral in shaping our strategy and driving our mission. By embodying our commitment to service excellence, they directly contribute to UG2's growth and our reputation for delivering unparalleled results in a client-focused industry.