About this role
Marketing & Proposals Administrator
Location:
Toronto, ON (Hybrid)
Start Date:
February 2026
Compensation:
50,000 – 60,000
About rybka
rybka Group Inc. (rybka) is a proudly Canadian, employee-owned engineering consultancy providing mechanical, electrical, commissioning, and building performance solutions across Canada. We partner with architects, developers, and institutional clients on commercial, institutional, healthcare, residential, and infrastructure projects.
rybka operates through two specialized member firms: rybka Ellard Willson (REW) and Bell Armstrong Commissioning (BACx). REW is rybka’s mechanical and electrical engineering consulting practice, serving public-sector, institutional, educational, healthcare, and commercial facilities. BACx is rybka’s dedicated commissioning division, operating independently and focused on building commissioning and performance optimization through a data-driven, technology-enabled approach.
rybka Ellard Willson (REW) is currently seeking a Marketing & Proposals Administrator to support proposal coordination and marketing activities. This entry-level role is ideal for someone who is organized, detail-oriented, and eager to learn while working closely with experienced technical and leadership teams.
Role Overview
The Marketing & Proposals Administrator will support day-to-day marketing coordination and proposal administration in a fast-paced A/E/C consulting environment. This role is ideal for anyone looking to gain hands-on experience in proposal production, document formatting, and professional services marketing support.
You will work closely with the Marketing & Proposal Manager and technical staff to support high-volume proposal submissions and maintain consistent branding across all materials.
Key Responsibilities
Proposal Administration Support
• Assist with formatting and compiling proposal submissions (Word/PDF)
• Support updates to staff resumes (CVs), project sheets, and proposal forms
• Proofread proposal content for accuracy, grammar, consistency, and formatting
• Help maintain document control, naming conventions, and submission folders
• Support coordination of proposal deadlines and internal reviews
Marketing Administration Support
• Organize and maintain marketing content libraries and shared folders
• Support updates to marketing collateral (project sheets, one-pagers, brochures)
• Assist with branded templates (proposal and presentation templates)
• Support basic LinkedIn content formatting and internal communications drafts
• Help coordinate business cards, email signatures, and branded assets as needed
Qualifications
• Currently enrolled in a Co-op program (or internship stream) in Marketing, Communications, Business, Design, or a related field
• Strong attention to detail and organizational skills
• Excellent written communication and proofreading ability
• Strong Microsoft Word and PowerPoint skills (formatting-heavy role)
• Experience with Canva / Adobe tools is an asset
What You’ll Gain
• Real-world experience in a professional engineering consultancy
• Exposure to proposal development in the A/E/C industry
• Mentorship and training from marketing and technical leadership
• Portfolio-building work and practical business communication experience
How to Apply
Interested candidates should send their resumes to
bbracalenti@searchlabs.ca
Compensation Transparency
The expected compensation range for this role is $50 000 – $60 000 annually, depending on experience, skills, and qualifications. Group health benefits are included.
Use of Artificial Intelligence (AI)
Artificial intelligence (AI) is not used to screen, assess, or make hiring decisions for this role. All applications are reviewed and evaluated by our recruitment team.
Vacancy Status
This posting represents a current vacancy.