Administrative Coordinator

About Us

We are a purpose-driven Social Enterprise committed to building inclusive communities and creating opportunities for people to thrive. Through our services, we champion sustainability, reduce waste, and empower individuals to grow personally and professionally. Join us to drive positive change and make a tangible impact every day.

About the role

We are looking for an Administrative Coordinator to join our team in based in our support office in Pakenham.

The Administrative Coordinator plays a central role in supporting the effective and ethical operation of our social enterprise. By ensuring operational data, records, and documentation are accurate, timely, and accessible, this role helps create visibility across our services and enables informed decision making that supports both commercial outcomes and social impact.

Key responsibilities

• Data accuracy, timeliness and reporting readiness. Ensuring operational data is accurate, consistent and up to date and weekly data and reporting are completed.

• Financial and commercial administration support. Invoices and cost documentation are processed, completed and accurate for approval and sales, volumes and reuse data is being captured.

• Compliance, records and audit readiness. Ensuring operations and compliance records are filed correctly and are audit ready to meet regulatory and contractual requirements.

• Coordination, communication and follow through. Issues or risks are escalated early and appropriately and administrative actions and operational priorities are tracked.

• Health, safety and quality assurance. Promote a safe work and accountability culture while ensuring timely reporting of hazards, risks and incidents are recorded.

What we are looking for

• Strong communication and interpersonal skills to engage with a wide range of stakeholders.

• Excellent organisational and time management skills with the ability to juggle multiple priorities.

• Experience in an administrative, coordination, or operations support role, preferably in a multi-site or operational environment

• Experience in preparing structured reports and dashboards to support decision-making

• Confidence using digital systems (e.g. spreadsheets, databases, document management systems) and willingness to learn industry-specific platforms

• A background in waste management or related field, desirable

Why Join Us?

At Outlook Australia, you will find more than just a job - you will discover a place to lead, grow, and contribute to something bigger.

• Salary packaging benefits

• Health and wellbeing support – a wide range of services to help you thrive inside and outside of work

• A values-driven culture – where your leadership and ideas are valued, and your work creates lasting social and environmental impact.

How to Apply

Interested in this role? We’d love to hear from you! Send your resume or an expression of interest to recruitment@outlookaust.org.au

Additional Requirements

To keep everyone safe, successful candidates will complete:

• A National Police Check

• A pre-employment injury and health declaration form

• Pre-employment reference checks

• Drug and alcohol testing (including random testing on the job)

Diversity and Inclusion

Outlook Australia is an equal opportunity employer. We embrace diversity and strongly encourage applications from Aboriginal and Torres Strait Islander people, people with disabilities, and individuals from diverse backgrounds and abilities.

Join us today and play a key role in creating a more inclusive and sustainable future!