Event Coordinator

Description 

The Event Coordinator supports the planning and execution of Argano’s business events, including conferences, sales programs/roadshow, and executive/partner engagements. This role is highly detail-oriented, operationally focused, and critical to delivering high-quality event experiences that align with Argano’s brand and business objectives across our Oracle, Microsoft and SAP practices.  

 

Job Responsibilities 

• Coordinate event logistics including registration, travel, lodging, catering, shipping, and on-site support 

• Maintain detailed project plans, timelines, and checklists for assigned events 

• Support agenda execution and run-of-show documentation 

• Manage speaker logistics, communications, and prep materials 

• Coordinate with vendors such as venues, AV, production, and catering partners 

• Track contracts, Pos, invoices, and payments in partnership with AP and Finance 

• Support sponsor and partner deliverables as needed 

• Manage event tools (survey monkey, FedEx, spectra, Vista Print) 

• Track attendee data, session attendance, and engagement metrics 

• Maintain organized event documentation and file organization on drives 

• Provide on-site execution support including registration, speaker support and logistics troubleshooting 

• Support virtual event execution as needed 

• Act as a key point of contact during events days for operational needs 

• Collect and organize post-event data and feedback 

• Support post-event reporting and recap materials 

• Document learnings and process improvements 

 

Required Qualifications 

• 4+ years of experience coordinating events, meetings, or marketing programs 

• Strong organizational skills and attention to detail 

• Ability to manage multiple projects and deadlines simultaneously 

• Excellent written and verbal communication skills 

• Comfort working with cross-functional teams and external vendors 

• Willingness to travel and support on-site events as needed 

Argano is the first of its kind: a digital consultancy totally immersed in high-performance operations. We steward enterprises through ever-evolving markets, empowering them with transformative strategies and technologies to exceed customer expectations, unlock commercial innovation, and drive optimal efficiency and growth. 
Argano is an equal-opportunity employer. All applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.