Accounts Payable Specialist

Description

Crystal View Capital/Osprey Management is a private equity real estate firm known for its vertical integration that specializes in the acquisition and management of value-add manufactured housing and self-storage assets. Since its inception in 2014, the Firm has raised over $300 million in equity capital and currently has over $600 million in assets under management. Our in-house management company is a leader in asset management; we have a tremendous amount of knowledge, blending property management and service provisions to simplify everyday life. Our team encompasses vision, talent, harmony, beliefs, and commitment. We have over 50 professionals in the corporate office dedicated to the in-house management of our 120+ assets. The in-house asset management team also employs over 150 property level staff members at its property locations. Apply today to join one of the Nation’s most prolific real estate asset management firms.

Job Summary:

The Accounts Payable Specialist is responsible for ensuring timely and accurate processing of vendor invoices and payments, maintaining organized financial records, supporting the monthly close process, and handling system-specific data integrations. This role will focus on the financial operations of a defined portfolio of properties and requires proficiency in working across multiple platforms, including Rent Manager, StorEdge, AvidXchange, and Monday.com.

Accounts Payable Specialist Compensation:

• Annual Salary $42,000-$52,000
• 401(k) Plan
• Medical benefit stipend of $525 per month
• Dental Insurance
• Vision Insurance
• Life, Hospital & Critical Illness Benefits available
• Pet Insurance
• Holiday Pay
• Paid Time Off (PTO)
• Opportunities for Career Advancement

Accounts Payable Specialist Responsibilities:

Invoice Processing:

• Review and process invoices in accordance with company policies, including matching to purchase orders, verifying coding, and securing approvals.
• Code, batch, and import approved invoices from AvidXchange into Rent Manager.
• Prepare and process payments via checks, wire transfers, and electronic payment systems.
• Maintain accurate records of all payments and reconcile vendor statements.

Payment Processing:

• Import general ledger details from StorEdge into Rent Manager for assigned properties.
• Record all utility bills received via AvidXchange into the Monday.com Utility Tracker.
• Reconcile Key2Purchase credit card transactions against statements and import unreconciled items into Rent Manager.
• Pull utility and service bills from online portals to ensure all expenses are booked in Rent Manager prior to month-end AP close.
• Import recurring monthly bills, including SafeLease and Select Merchant Services, into Rent Manager.

Vendor Management:

• Maintain positive and professional communication with vendors to resolve inquiries, discrepancies, or payment issues.
• Ensure timely payments and proactive follow-up to prevent service interruptions.

Data Entry & Recordkeeping:

• Maintain organized, complete, and up-to-date records in the accounting system.
• File and archive electronic and physical documents for invoices, payments, and vendor correspondence.

Month-End Closing:

• Assist with preparation of accruals and reconciliation of accounts for month-end close.
• Work with the Staff Accountant and Controller to ensure timely and accurate financial reporting.

Process Improvements:

• Identify opportunities to streamline invoice processing and system integrations.
• Suggest and implement enhancements to improve the accuracy and efficiency of the AP process.

Compliance & Audit Support:

• Support internal and external audits by providing timely documentation and information.
• Ensure accounts payable activities comply with audit standards and internal controls.

Regulatory Compliance:

• Adhere to company financial policies and maintain compliance with accounting best practices across systems and workflows.

Accounts Payable Specialist Qualifications:

• 1-3 years of experience in Accounting, Finance, or a related field is preferred
• Strong understanding of accounting principles and practices according to GAAP
• Familiarity with high-volume accounting in the property management or commercial real estate industry is a plus
• Proficiency in using accounting software and MS Office applications, particularly Excel
• Excellent attention to detail and strong organizational skills
• Ability to prioritize and manage multiple tasks in a fast-paced environment
• Strong analytical and problem-solving skills
• Excellent communication and interpersonal skills
• Ability to work both independently and collaboratively within a team
• This job description outlines the general responsibilities of the role and may be subject to change based on business needs.

Disclosures:

We are an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other legally protected status.

We are committed to providing reasonable accommodations for qualified individuals with disabilities during our application and hiring processes. If you need assistance or accommodation, please contact us at recruiting@osprey-management.com

We participate in the federal E-Verify program to confirm the employment authorization of all newly hired employees. For more information, please review the Right to Work and E-Verify notices available here:

https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf (English)

https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPosterES.pdf (Spanish)

https://www.e-verify.gov/sites/default/files/everify/posters/IER_RightToWorkPoster.pdf (English)

https://www.e-verify.gov/sites/default/files/everify/posters/IER_RightToWorkPosterES.pdf (Spanish)