Admin / Document Controller

LotusWorks is an Engineering Services provider specializing in managing Commissioning, Construction Services, Calibration, Operations & Maintenance scopes of work within global manufacturing facilities. LotusWorks operates globally across EMEA and North America partnering with the world's leading manufacturers across the Semiconductor, Pharmaceutical & Biologics, Medical Device and Data Centre sectors. Our team of Engineering and Technical professionals is immersed in cutting-edge technologies and innovations. LotusWorks is committed to a diverse and inclusive workplace, integral to our people-first approach. 

Reporting to the Site Manager, the Admin/Document Controller is responsible for managing technical documentation, administrative scheduling, and supporting commissioning activities. This role ensures compliance, traceability, and efficiency in project delivery by maintaining document control systems, coordinating site logistics, and providing essential office support.

Responsibilities:

• Organize and maintain project documentation, including drawings, specifications, and commissioning records.
• Ensure version control and compliance with industry standards (e.g., ISO 19650-2).
• Support QA/QC processes and manage document transmittals and approvals.
• Perform general administrative tasks such as scheduling, correspondence, and timesheet management.
• Assist commissioning engineers with documentation of tests and punch lists.
• Coordinate site access, meetings, and project milestones.
• Maintain project management systems and dashboards.
• Any other duties or responsibilities that may be assigned to you in your role.   

Skills Required:

• Strong organizational and document management skills.
• Familiarity with project documentation standards and control systems.
• Proficiency in MS Office and document control software.
• Excellent communication and coordination abilities.

Education / Licenses / Certifications:

• Diploma or Certificate in Business Administration, Document Control, or related discipline.
• Experience in technical documentation within engineering or construction projects.
• Proof of education, licenses, and certifications will be required where applicable.

Benefits:

• VHI Healthcare Cover
• Life Assurance
• Pension Contribution
• Training And Educational Assistance
• Annual GP Check-Up
• Extra Annual Leave
• Healthcare Screening
• Recognition Rewards

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LotusWorks is an equal opportunity employer and prohibits discrimination and harassment of any kind. We are committed to creating a diverse and inclusive workplace where all employees feel valued, respected, and empowered.