Finance Operations Associate

At Leapwork, our vision is to break down the barriers between humans and computers through the worlds most accessible automation platform. We are the leading global AI-powered visual test automation solution, enabling some of the worlds largest enterprises to adopt, scale, and maintain automation in under 30 days. 

In todays environment, where efficiency, automation, and cost optimization are essential to enterprise growth, we are uniquely positioned to deliver impact. 

In 2023, Microsoft, the world's largest and most recognizable software company, recognised Leapwork as a truly innovative and disruptive product, leading to a strategic partnership that continues to be a major growth catalyst. 

At Leapwork we have a successful finance team thriving in supporting our stakeholders and other teams running a first-class tech business. The learning curve has been steep, and we are now on our way to build a finance organization with employees specializing in their fields to excellence.  

You will be part of a close-knit team of highly skilled individuals who fall under the Head of Financial Controlling. As a Finance Operations Associate, you will be assisting the Finance Operations Manager to build a world-class Finance Operations organisation and working cross-functionally with the accounting team to deliver best-in-class service to both internal and external stakeholders.

The purpose of this role is to ensure the smooth running of the Accounts Receivables, Accounts Payable, Treasury and continuous improvement of processes and technology stack. As mentioned above, the team is small and close-knit, which means you would need to possess a can-do attitude and be willing to roll up your sleeves to get things done. Due to growth, increasing complexity and drive for continuous process improvements, this role will require a focus on enhancing existing processes and controls, in collaboration with the wider Financial Controlling team.

Key Responsibilities:

Manage the Accounts Payable process

• Manage AP inboxes, resolving operational queries and discrepancies promptly, reconciling supplier's accounts and monthly statements to ensure prompt resolution
• Vendor onboarding and master data maintenance.
• Record all vendor invoices in the accounting system in a timely manner
• Generate Accounts Payable Aging reports and submit weekly to the Finance Operations Manager for approval; then make payments accordingly
• Review travel and expenses activity, reconcile to monthly statements, and record activity into accounting system
• Performing vendor statement reconciliations as and when required.

Manage the Accounts Receivable process

• Customer onboarding and master data maintenance.
• Manage AR inboxes, resolving operational queries and discrepancies promptly, reconciling customers' accounts and monthly statements to ensure prompt resolution
• Record all deposits into the accounting system accurately and in a timely manner.
• Timely application of payments against invoices in customer accounts.
• Track and ensure resolution of disputes raised by customers.
• Ensure Accounts Receivable report is updated and manage collection of aging items
• Liaise with customer success, deal desk, and Salesforce teams to ensure NetSuite and Salesforce integration works seamlessly, and invoicing is accurately done

Manage the Treasury process

• Process outgoing payments (multi-currencies and cross-border) in compliance with financial policies, reviewing invoices for documentation before payment.
• Liaise with the accounting team on direct and indirect tax payments
• Assist the Finance Operations Manager with building out the cashflow forecast periodically

Manage Balance Sheet Reconciliations

• Perform monthly balance sheet reconciliations for key accounts, including but not limited to bank accounts, accounts receivable, accounts payable, accrued expenses, prepayments, and intercompany balances
• Ensure reconciliations are prepared accurately, on time, using standard templates and in line with internal controls and accounting policies
• Investigate, document, and resolve reconciling items promptly, working closely with the accounting and finance controlling teams
• Maintain clear audit trails and supporting documentation for all reconciled balances
• Support month-end and year-end close activities by ensuring balance sheet accounts are complete, accurate, and well-understood
• Assist with continuous improvement of reconciliation processes, templates, and controls, including increased automation where possible
• Provide reconciliation support and explanations during audits and internal reviews

Audit and other support

• Assist with the annual audit process
• Assist with VAT filings across the Group
• Assist in Finance operations systems upgrades, enhancements and process improvements

Your influence will elevate Leapwork as a business and help the Company’s growth in new and existing markets by supporting the administration with your skills.  

Qualifications

• 3 - 5 years of experience within finance operations (Accounts receivables, Accounts payables and Treasury)
• NetSuite knowledge is a must
• Navan experience is desirable
• Proficiency in Microsoft Office
• Basic understanding of accounting principles and bookkeeping
• Familiarity with expense accounts and cost centers
• Highly organized with strong attention to detail and time-management skills
• Proactive in stakeholder management with business partners
• Excellent written and verbal communication skills, with the ability to work well with diverse groups
• Avid data and tech user constantly seeking to improve and optimize processes
• You are motivated by working across teams and different areas
• You are always willing to challenge the way we are doing things so we can do even better going forward
• You are curios and willing learn in an ever-changing finance landscape
• You like sharing your knowledge, and you are sharp and precise in your communication
• You are enthusiastic about learning new programs and applications

Why Leapwork?  

We are on an exciting journey of global growth – and this is your chance to get onboard and an opportunity to lead and shape digital transformation initiatives in a forward-thinking company, working with and learning from a talented and passionate team committed to innovation and excellence 

By joining our team, you’ll become part of a fast-paced international environment where you can grow, challenge yourself, and do what inspires you. We work hard, but have fun while doing it – and we believe that collaboration, social activities and celebration are keys to success. 

Our Leapwork principles: 

Our five key principles capture the essence of what it means to be a part of our world-class team! They are integral to how we approach our work and one another, and they serve as a roadmap to our continued growth, development, achievements, and success. 

Customer first; We listen to our customers, understand their pain points and focus on what matters to them. 

Lead from the front; Leading means guiding others towards the solutions to our challenges. 

Get it done; We make commitments, follow through and deliver work we’re proud of. 

Build excellence; We do our best work every day, holding ourselves and others to the highest standards. 

Respectfully different; We treat each other with respect, always. We’re different, not indifferent.