Financial Analyst

About us

Our mission is to promote positive, lifelong outcomes for Ohio youth through early intervention, quality education, and family support programs. At DCY, we offer our employees a rewarding work experience in public service helping Ohioans achieve a sustainable lifestyle that includes generous benefit options and a flexible work life balance making our agency a great place to work! To learn more about DCY, please visit our website at Department of Children and Youth | Ohio.gov. 

Location Requirements 

DCY’s core hours of operation are Mon-Fri from 8:00am to 5:00pm, however, daily start/end times may vary based on operational need across DCY divisions. Employees may begin as early as 7:00am & as late as 9:00am, based on supervisory approval. This position performs work on-site daily at DCY’s office space. 

In this role, you’ll support the agency’s financial operations by reviewing, processing, and tracking accounting and purchasing transactions in the Ohio Administrative Knowledge System (OAKS). Your work helps ensure agency funds are spent correctly, coded accurately, and in compliance with state and federal rules.

What You’ll Do Day to Day

• Review and analyze accounting records, financial statements, and other financial reports to ensure accuracy, completeness, and compliance with reporting and procedural standards.
• Examine transactions before they are entered into OAKS, including purchase orders, requisitions, commitments, vouchers, and payment card transactions.
• Encumber funds for agency expenses and track expenditures by the appropriate fund, program, or area.
• Review purchasing and accounting documents submitted by agency staff to confirm all required information and approvals are included.
• Ensure required purchasing documentation (such as applicable government purchasing requirements) is accurate and complete.
• Determine the correct accounting codes for spending requests based on the relationship of the purchase to agency programs and funding sources, including federal funding (FFP).
• Review contracts (e.g., personal service, maintenance, and subsidy contracts) to ensure they comply with DCY, Office of Budget and Management (OBM), and federal rules and regulations.
• Monitor open purchase orders, review monthly activity, prepare monthly balance reports, and advise when balances should be released or adjusted.
• Review and process changes to purchase order coding as needed.

Payment & Transaction Processing

• Process, review, and record expenditure transactions in OAKS.
• Investigate rejected payment card transactions, identify issues, make corrections, and reprocess payments.
• Compare payment card transactions in OAKS to supporting documentation to ensure accuracy.
• Review daily payment card activity for compliance and correctness.
• Check account balances and work with fiscal staff to resolve transaction rejections related to chartfield or coding issues.

Collaboration & Communication

• Work closely with program staff, purchasing staff, cash management, OBM, DAS, vendors, and payment cardholders to resolve issues and ensure timely payment processing.
• Respond to inquiries regarding the status of encumbrances, purchase orders, and payments.
• Assist in resolving problems with encumbering documents, vouchers, and other financial records.