Office Administrator

Primary Duties & Responsibilities

• Providing day-to-day administrative support to the GM and leadership team
• Managing licenses (e.g. EHS, laser equipment) and Non-Disclosure Agreement
• Assisting with Government grant project administration
• Coordinating visitor access, reception duties, and entry authorizations
• Coordinating with external vendors like hotels, travel agencies, and insurers
• Handling office supplies, pantry stock, and general workplace upkeep
• Preparing and submitting staff expense claims and reports
• Organizing meetings, internal events, and company functions
• Taking dictation and meeting minutes
• Handling partial purchasing tasks: sourcing, raising Purchase Requisitions
• Maintaining and updating office documentation, contracts, and work instructions
• Undertake special assignment , ad-hoc projects, function sand related duties as and when required

Education & Experience

• Diploma or equivalent qualification
• Preferably minimum 3 years of relevant experience in Office Administration

Skills

• Strong organizational and multitasking skills
• Proficiency in MS Office (Excel, Outlook), Power BI a plus
• Excellent communication and coordination abilities
• A service-oriented mindset and willingness to step in where needed
• Able to maintain confidentiality and work independently with minimal supervision

Working Conditions

• This role is 100% onsite 
• 5 Day workweek from Monday to Friday
• Working hours 8.00am to 5.30pm

Culture Commitment

Ensure adherence to company’s values (ICARE) in all aspects of your position at Coherent Corp.:

Integrity – Create an Environment of Trust

Collaboration – Innovate Through the Sharing of Ideas

Accountability – Own the Process and the Outcome

Respect – Recognize the Value in Everyone

Enthusiasm – Find a Sense of Purpose in Work

  Coherent Corp. is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

Coherent is a global leader in lasers, engineered materials and networking components. We are a vertically integrated manufacturing company that develops innovative products for diversified applications in the industrial, optical communications, military, life sciences, semiconductor equipment, and consumer markets. Coherent provides a comprehensive career development platform within an environment that challenges employees to perform at their best, while rewarding excellence and hard-work through a competitive compensation program. It's an exciting opportunity to work for a company that offers stability, longevity and growth. Come Join Us!

Note to recruiters and employment agencies: We will not pay for unsolicited resumes from recruiters and employment agencies unless we have a signed agreement and have required assistance, in writing, for a specific opening.