About this role
Responsibilities
• Provide paralegal support and assist the Legal Operations Department with contract drafting, negotiation, and administration for the 1199SEIU Funds
• Identify inconsistencies in contracts and deviations from the Funds’ required/preferred contract terms, propose/draft contract language and escalate potential risks or discrepancies to Contract Supervisor
• Timely review requests for and accurately draft various contracts, including but not limited to, using the Funds’ approved templates and review and analyze revisions requested to the Funds’ template agreements
• Review and revise vendor contracts (with a focus on hotel/event, professional consulting, training program, and facility operations/services) as assigned to ensure terms comply with Funds’ policies, procedures and contracting requirements
• Communicate with internal business owners regarding contracts and grants and accurately advise on contract terms and conditions, conduct follow-ups as necessary through the contract process to full execution
• Conduct targeted legal and regulatory research to support contract negotiations and compliance with applicable laws and industry standards
• Accurately submit contracts and documents for review into the contract management system and provide back-up coverage for the signature coordinator role in the contract approval and execution process as needed
• Prepare monthly and annual contract reports and metrics on a timely basis to inform and effectuate identification of trends, and generate ad-hoc reports including those to support strategic decision-making
• Serve as the primary liaison between Legal Operations, Fund’s Procurement teams, and Internal Compliance, ensuring timely and accurate responses to inquiries for executed contracts
• Perform additional duties and projects as assigned by management
Qualifications
• Bachelor’s degree required, Paralegal Certificate or equivalent education preferred
• Minimum one (1) year contract review experience required; knowledge of grants, ERISA, and legal contract terminology
• Experience with full contract lifecycle, including drafting, negotiation, execution, and renewal
• Proficient in Microsoft Office applications including Microsoft Word and Excel
• Knowledge of Web-Based Applications/Software; familiarity with e-signature platforms (e.g., Ironclad, Dropbox Sign, DocuSign, Adobe Sign)
• Experience in the use of a contract management system preferred
• Excellent communication skills both verbal and written; able to effectively communicate with all levels of staff, vendors, and other professionals
• Ability to handle privileged, confidential and sensitive information in an appropriate and professional manner in accordance with the applicable Fund policies; experience reviewing/negotiating data privacy terms (e.g., HIPAA, PHI, PII) in vendor contracts preferred.
• Excellent organizational skills, record keeping, attention to detail, and time management skills
• Proactive, organized, and have the ability to multi-task, prioritize and meet deadlines in a fast-paced environment
• Excellent analytical skills and the ability to synthesize information and issue spot
• Superior customer service and interpersonal skills