Assistant HR Generalist

Description

As the Assistant HR Generalist, you’ll support all HR functions including recruiting support, onboarding, employee records, timekeeping, benefits coordination, and HR administration. This role ensures accurate and timely HR operations and serves as a key liaison with leadership, payroll, and HR stakeholders. Success in this role relies on strong communication, organization, and multitasking skills.

Key Responsibilities

• Assists Recruiting with candidate coordination, job postings, interview scheduling, offer preparation, and recruiting documentation.
• Assists in the accurate and timely processing of recruiting updates including new hires, job changes, and onboarding status tracking.
• Assist in managing the Time and Labor system and the Applicant Tracking System (ATS) for accuracy.
• Keeping process paperwork and employment records.
• Team oriented. They will partner with leadership and HR team members to complete various HR tasks. 
• Assist in vehicle compliance for company issues vehicles.
• Informing applicants about position details, including benefits, duties and pre-employment paperwork. 
• Distributes and support reminders of employee performance evaluations and ensures they are completed in a timely manner (i.e., three months, one year, and yearly thereafter).
• Complete events setup and coordination.
• Aid with employee apparel orders and coordination for the yearly orders.
• Maintains compliance with federal, state and local employment and benefits laws and regulations.
• Travel between locations as needed.
• Performs other duties as assigned.

Requirements

Qualifications & Skills

• Bachelor’s degree in HR, Business Administration, or equivalent experience
• 1–4 years of HR and recruiting experience
• Familiarity with ATS and payroll systems; experience with Paylocity is a plus
• Strong communication and organizational skills
• Proficiency in Word, Excel, and PowerPoint
• Detail-oriented with the ability to maintain confidentiality
• Able to work independently and handle multiple tasks efficiently
• Valid driver’s license and reliable transportation

Physical Requirements

• Frequent computer and office equipment use
• Ability to sit for extended periods
• Use hands/fingers for typing and paperwork
• Lift and carry up to 15 lbs (e.g., HR      documents, training materials)

Benefits

GROUP HEALTH INSURANCE:  After a 30-day waiting period, full-time employees (who work at least 30 hours per week) and their dependents, are eligible to enroll in health benefits through Cigna. Health options include a choice of 2 PPO plans, or a High Deductible Health plan. In addition, Dental benefits are available as well as a Vision PPO plan utilizing the EyeMed network. Proven also offers voluntary worksite benefits including critical illness and accident coverage, short-term disability insurance, supplemental life and pet insurance.

EMPLOYER PROVIDED LIFE/AD&D INSURANCE:  After a 30-day waiting period, Proven IT provides a flat $25,000 Life Insurance benefit, administered by BlueCross BlueShield, to all full-time employees (who work at least 30 hours per week). Accidental Death & Dismemberment (AD&D) benefit payments are determined based on the type of loss incurred and are payable up to the full Life Insurance benefit amount. Life and AD&D Insurance coverage amounts are reduced at ages 65, 70 and 75.

EMPLOYER PROVIDED LTD: Long-Term Disability (LTD) insurance is an employer-provided benefit and provides protection from loss of income in the event that an employee is unable to work due to illness, injury, or accident for a long period of time.  The elimination period is 90-days, and the maximum benefit is 60% of covered payroll up to $6000/month. This benefit is paid entirely by Proven IT and has no cost to the employee.

EMPLOYEE ASSISTANCE PROGRAM: All employees may utilize the Disability Resource Services through BlueCross BlueShield of Illinois to assist themselves and their immediate family with convenient resources to help address emotional, legal and financial issues. Telephonic counseling and web-based services are available as well as a limited number of geographically accessible face-to-face sessions.

401K PLAN: All employees are eligible after 120 days of service to contribute on either a pre-tax or post-tax (Roth) basis to the 401K plan, administered by Principal Financial Services. Proven offers an employer match equal to 100% of the first 3% of deferrals plus 50% of the next 2% of deferrals. 

FINANCIAL ADVISORY SERVICES:  Proven IT partners with Merrill Lynch to offer financial advisement to all employees. Merrill Lynch financial advisors are available to assist employees at no cost, with their 401k and retirement questions.  

PERMISSIVE TIME OFF POLICY: Proven provides a competitive paid time off policy for all full-time regular employees after a 90-day waiting period. Proven IT empowers their employees to work with their managers and team to coordinate all time off. Managers may impose a limit to requests for time off based on performance and tenure.

PARENTAL LEAVE: Proven IT offers a generous parental leave policy for new parents. After 24-months of employment, Proven provides full-time regular employees with 90-days of paid Maternity leave and 10-days of paid Paternity leave. Employees with less than 24-months of service may take the same amount of unpaid time off.

FITNESS CENTER:  Proven IT offers a free on-site fitness center at the Tinley Park headquarters office location to all employees 24/7 Monday through Sunday. Employees utilize the gym equipment at their own risk.

Proven IT is an Equal Opportunity Employer. We are committed to creating a diverse and inclusive workplace and welcome applicants from all backgrounds. All employment decisions are based on qualifications, merit, and business needs. If you need assistance or accommodation during the hiring process, please contact us.

This job description reflects management’s assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.