About this role
We are seeking an organised and detail-focused Document Controller to support our Project Management and Technical Design teams across multiple architectural projects. This role will be central to implementing effective document control processes, managing internal and external correspondence, and ensuring compliance with studio standards and industry requirements.
Key Responsibilities
Set up and manage project-specific document control systems, including internal distribution, archiving, and transmission to clients and third parties.
Maintain accurate document records: retrievals, data entry, uploads/downloads, and document searches within EDMS platforms.
Ensure all documents meet agreed naming conventions and quality standards.
Create and maintain Issuance documents and logs.
Communicate effectively with project teams, clients, and subcontractors to support project delivery.
Ensure compliance with regulatory and project-specific quality requirements.
Identify opportunities to improve workflows and drive consistency across projects.
Support confidentiality and data protection requirements, including secure document handling.
Essential Criteria
2+ years’ document control experience in an architectural practice or similar environment.
Strong skills in Microsoft Outlook, Word, and Excel.
Experience using systems such as Viewpoint, SharePoint, Asite, or similar platforms.
Excellent attention to detail, organisation, and accuracy.
Strong communication skills and the ability to work both independently and collaboratively.
Able to manage multiple tasks and work to tight deadlines.
Confident applying document control processes across all project stages.
Proactive, solutions-focused, and able to anticipate risks or issues.
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