About this role
ROLE OVERVIEW
The Sales & Marketing Coordinator supports the day-to-day execution of sales and marketing activities at Nobu Hotel Ibiza Bay, ensuring accuracy, coordination, and timely follow-up across the Commercial team. The role plays a key support function within a dynamic luxury lifestyle hotel environment, working closely with Sales, Marketing, Revenue, Reservations, and Operations.
KEY RESPONSIBILITIES
Sales Support
• Provide administrative and operational support to the Sales team
• Assist with proposals, confirmations, contracts, and group enquiries
• Coordinate site inspections, sales visits, and internal follow-ups
• Support RFP preparation and tracking
• Maintain and update sales files, reports, and internal trackers
• Liaise internally with Reservations, Revenue, and Operations to ensure accurate execution of sales commitments
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Marketing Support
• Support the execution of the Marketing Plan in coordination with the Commercial team
• Assist with website updates, including offers and basic content changes
• Support newsletters, B2B communications, and partner mailings
• Coordinate logistics for press stays, influencer visits, and partner collaborations, including rooming lists and internal coordination
• Compile marketing activity summaries and basic performance reports
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Reporting & Administration
• Prepare presentations and documentation for internal Commercial meetings
• Update and maintain trackers related to sales activity and campaigns
• Upload and organize invoices and supporting documentation in Smartsheet
• Ensure accurate filing, follow-up, and organization of Commercial documentation
• Support calendar management, deadlines, and internal coordination for the Sales & Marketing team
EXPERIENCE & EDUCATIONS
· Prior experience in Sales, Marketing, or Commercial roles, ideally within hospitality
· Degree or professional training in Hospitality, Business, Marketing, or a related field preferred
· Good working knowledge of Excel and PowerPoint
· Familiarity with Opera PMS is an advantage, but not essential
· Languages: Fluent in English (written and spoken). Spanish required. Additional languages are a plus.
*Playa Real S.A. es una empresa comprometida con la igualdad. Playa Real S.A. ofrece igualdad de oportunidades y se compromete a no discriminar a nadie por motivo de raza, sexo, religión, discapacidad, edad, orientación sexual u otro motivo.