Accounts Payable Specialist Jobs in the United States

Job Description

Seeking a detailed-oriented Accounts Payable Specialist to process supplier invoices, audit employee reimbursements, and support month-end close. This position is responsible for core accounts payable functions and serves as a primary backup to the Accounts Payable Lead. Strong organizational skills, attention to detail, and the ability to cultivate productive working relationships are essential for success in this role.

Essential Responsibilities

• Responsible for all employee expense sheet functions:
  • Audit, review, and post employee expense sheet reimbursements
  • Responsible for identifying errors in the expense sheet entry module in ERP system.
  • Assist employees with ACH setup and questions related to expense reimbursements.
• Assists in updating training documentation and standard operating procedures for accounts payable functions and expense report entry process. 
• Post customer receipts to accounts receivable in ERP system.
• Track and maintain Pre-Paid Travel transactions working with the Executive Administrator.
• Prepare and enter purchase order invoices into ERP system; to include three-way matching of purchase orders, packing slips/receipts and invoices in ERP system.
• Resolve variances on invoices with internal resources and / or vendors as needed.
• Supports SEAKR accounts payable process and serves as primary backup to Accounts Payable Lead.
• Update, monitor, and maintain various accounting spreadsheets
• Scan and file documents to IFS or network locations, as directed.
• Assist with monthly accruals and account reconciliations.
• Prepare and post journal entries as directed by management.
• Work closely with the procurement department and other SEAKR associates as needed.
• Train or assist other accounting and administrative staff as requested.
• Perform other duties as assigned.

Qualifications

• Education
  • High school diploma or GED required.
• Experience
  • At least one year of experience in accounting.
• Knowledge, Skills & Abilities
  • Knowledge of accounting software/ERP (IFS preferred).
  • Knowledge of business English, spelling, punctuation, and grammar.
  • Knowledge of Microsoft Outlook, Word, and Excel.
  • Ability to organize and prioritize tasks.
  • Ability to communicate effectively, both orally and in writing.
  • Ability to proofread a variety of documents and to pay attention to detail.
  • Ability to cultivate productive working relationships

Additional Information

Compensation: Base hourly range is $23 - $28 an hour, depending on qualifications. SEAKR has very rich medical, dental and vision insurance plans, along with a generous 401(k) retirement plan. In addition to base salary, employees are eligible for a year-end bonus. SEAKR offers a variety of paid leave, such as vacation, sick, bereavement, and FMLA. 

US Citizenship Required

Must pass a credit check.

Hybrid work arrangement. On-site presence is expected for initial onboarding/training and occasionally thereafter as business needs dictate.

Occasional extended hours during month-end close or audits.

Successful applicants will be invited to complete a questionnaire to help us understand your goals, skills, and experience. 

SEAKR is an Equal Opportunity Employer - All your information will be kept confidential according to EEO guidelines. 

Applications will be accepted until 11/24/26.