Open to Internal and External Candidates

Reference No. : SVN/2025/028
Position Title : Senior Project Associate
Duty Station : Jakarta
Organization Unit : Climate and Resilience Unit
Classification : G-6
Type of Appointment : Special Short-Term Contract
Report to : National Project Officer
Estimated Start Date : As soon as possible
Closing Date : 18 August 2025

Context:

Established in 1951, IOM is a related organization of the United Nations, and as the leading UN agency in the field of migration, IOM works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all.

Operational in Indonesia for more than 40 years, IOM Indonesia works on a wide range of activities in partnership with the Government of the Republic of Indonesia, civil society, private sector actors, migrants and communities.  IOM Indonesia is engaged in several thematic areas, including: Counter-Trafficking (CT), Labour Mobility and Social Inclusion (LMSI), Disasters, Climate and Resilience (DCR), Immigration and Border Governance (IBG), Refugee Care, Migration Health, Migration Policy and Data Hub, and Resettlement and Voluntary Returns.

Throughout the years, IOM has gained expertise and capacity to address national and regional migration issues. Its collaboration network covers a wide range of stakeholders, including but not limited to ASEAN Member States, IOM regional Country Offices, governmental and non-governmental institutions of Indonesia, etc. The working scope of IOM has several thematic areas such as counter- trafficking and protection, disaster climate and resilience, immigration and border governance, labour mobility and social inclusion, refugee care and assistance, resettlement and assisted voluntary return and reintegration.

Under the direct supervision of the National Project Officer and overall supervision of the Programme Coordinator, the Senior Project Associate will be responsible to support the coordination, monitoring and evaluation, reporting and visibility work of climate migration project activities.

Responsibilities and Accountabilities

Assist in the planning, coordination, implementation and monitoring of project activities.
Compile, summarize, analyse, and present information/data on specific project topics, highlighting noteworthy issues for the consideration of appropriate parties.
Act as focal point for administrative coordination of project implementation, involving extensive liaison with inter-organizational units and external parties to initiate requests, obtain necessary clearances, follow-up on administrative actions, etc.
Draft project reports according to workplan in a timely fashion; identify shortfalls in delivery, bring them to the attention of the supervisor and suggest corrective measures.
Develop visibility strategy and correspondent documents for the programme.
Monitor budget implementation and propose adjustments as necessary.
Draft correspondence on project issues; briefing notes, graphics, statistical tables, and other forms of documentation.
Organize meetings, workshops and training sessions; prepare training materials and participate in the delivering of capacity building workshops.
Respond to complex information requests and inquiries; set up and maintain files/records.
Participate in meetings and conferences; maintain effective liaison and coordination with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project.
Monitor work of implementing partners and report any non-compliance to the supervisor.
Provide inputs for the development of Standard Operations Procedures (SOP) and concept papers and provide general support for the development of new projects.
Provides guidance/training and assist in coordinating and monitoring work of other staff in the unit; may supervise other staff as assigned.
Perform other related duties as assigned.

Required Qualifications and Experience

EDUCATION

University degree from an accredited university in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Climate finance, Human Rights, Law or a related field from an accredited academic institution with four years of relevant work experience, or
Completed High School degree with six years of relevant work experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

EXPERIENCE

Indonesian National with good knowledge and understanding of the migration policies and issues, as well as climate change related programme landscape in Indonesia;
Professional experience in project implementation and coordination, donor liaison, operations, administration, capacity building, monitoring and evaluation is an advantage.
Experience in working on migration & climate context, including climate resilience and disaster response, as intervention party as well as beneficiary.
Experience in liaising with government authorities, national/international institutions, United Nations agencies and non-governmental organizations.
Experience in working with migrant workers, refugees, asylum seekers, internally displaced persons, victims of trafficking and other vulnerable groups; and,
Prior work experience with international humanitarian organizations, non-government or government institutions/organizations in a multi-cultural setting is an advantage
Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations;
Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,
Prior work experience with international humanitarian organizations, non-government or government institutions/organizations in a multi-cultural setting is an advantage.

SKILLS

Strong liaison and networking skills with government agencies, donors, and INGOs/NGOs.
Excellent coordination capacity working on regional projects, maintain a comprehensive knowledge of overall progress and result driven approach in practice, ability to mitigate discrepancies and adapt to changing situations.
High level personal commitment, efficiency and motivation.
Ability to establish priorities and undertake assigned tasks with minimum supervision and maintain composure under pressure.
Ability to manage workload within general schedule of work, instructions and standard practices.
Excellent interpersonal skills and demonstrated ability to work effectively in a team environment.
Ability to work in a multicultural, multi-ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds;
Ability to prepare and present clear and concise technical reports in English and Bahasa Indonesia in timely manner;
Proficiency in Microsoft Office tools like (word-processing, spreadsheet, database, e-mail).

Languages

IOM’s official languages are English, French, and Spanish.

For this position, fluency in English and Bahasa Indonesia is required (oral and written).

Required Competencies IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process. Values - all IOM staff members must abide by and demonstrate these three values:

Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Courage: Demonstrates willingness to take a stand on issues of importance.
Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – Behavioural indicators (Level 2)

Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – Behavioural indicators (Level 2)

Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment, verification of Education certificate and security clearances.
IOM applies local United Nations Salary Scale.
IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.

Please submit your application online by clicking "Apply" button above. Please attach the Resume and Cover letter in your application. The deadline for applications is 18 August 2025. The previous applicant no need to reapply. Candidates applying for this vacancy are required to declare whether they have relatives already working for IOM.

Only applicant who meets the above qualification will be considered

For further information and other job postings, you are welcome to visit our website: IOM Indonesia Careers

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