{"@context":"https://schema.org","@type":"ItemList","name":"Operations Coordinator Job Description and Responsibilities","description":"Explore the responsibilities and skills required for an Operations Coordinator role. Find out about job market trends, salary range, and key tools and skills needed to succeed in this position.","itemListElement":[{"@type":"ListItem","position":1,"item":{"@type":"JobPosting","title":"Operations Coordinator - Spring, TX","datePosted":"2025-09-20","description":"

Start a Watco Career and Discover the Difference

\n\n

Keep the world’s supply chain moving. That’s what the Watco team does every day at our short line railroads, switching sites, terminals, ports, and logistics hubs.

Whether you’re at one of these locations or in a support-services role, there’s one thread that ties everyone together. We’re all on the same team. One Watco.

Here’s what you can expect from Watco:

Award-winning culture recognized by Forbes and Newsweek
Competitive compensation and benefits
Leadership and development programs offered through Watco University
Career advancement opportunities

\n\n

The Operations Coordinator at Watco Logistics is responsible for the delivery and development of projects of various sizes and complexities. The role is critical to direct, organize, and control project activities in collaboration with the project team. The Operations Coordinator must develop a detailed project plan to monitor and track progress, manage changes, while ensuring a high level of accountability for project budgets and finality.

\n\n

Essential Duties and Responsibilities

Define and clarify each project scope with a detailed plan to monitor and track progress
Manage changes to the project scope and project costs using appropriate company policy
Measure project performance and effectiveness using appropriate tools and techniques
Ensure transportation assets have been ordered and schedule per plan in place
Review the operational budget for each project with other necessary internal teams
Responsible for creating and managing Bill of Ladings and Proof of Delivery for cargo
Communicate with Ports, Vessel Lines, Stevedores to ensure proper pre-planning of needs
Complete Purchase Requisitions when a Purchase Order is needed from Accounting
Assist with vendor scheduling for site visits, route surveys, and other vendor needs
Resolve billed invoice discrepancies in a timely and professional manner
Ensure account setups are correct for all new customers and vendors
Review and confirm truck routes
Track and trace all empty and loaded rail cars
Communicate with railroads to schedule origin pull
Assist in getting rail side agreements and approvals
Review the proposed rail route to ensure cost effective routes are being utilized
Work with Engineer to ensure rail clearance is filed timely in relation to project start date
Handle rail freight cost negotiations and ensure all rates are up to date and effective
Expedite railcars where needed and communicate with railcar owner and appropriate railroads
Make necessary adjustments to railcar load dates to avoid detention and/or demurrage
Call and coordinate stevedores/terminals to arrange to have railcar spotted
Communicate with Project Lead once railcar is ready to waybill
Assist with organizing railroad inspections by providing daily internal reports of railcar status
Release railcars empty with approval from Project Lead
Ensure that project status, issues and successes are communicated to project team, customer and management and documented appropriately

\n\n

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty. The attributes listed below are representative of the knowledge, skill, and/or ability required:

Transportation experience preferred
Strong verbal and written communication skills
Proficient in Microsoft Word, Outlook, Excel, PC Miler, Google Maps and Google Earth
Ability to work with others and be a positive influence on co-workers
Apply knowledge of organization, communication, conflict resolution, and time management skills
Effective customer service skills and the ability to service both internal and external customers
Two-years project experience and/or high level of customer service experience
Ability to be a self-start with multi-tasking capabilities
Convey goals and objectives clearly and in compelling manner; listen effectively and clarify information
Demonstrates superior inter-personal skills and negotiating skills
Travel may be necessary during project development, customer visits, and tradeshows

\n\n

Education

High School Education or a GED is required

","hiringOrganization":{"@type":"Organization","name":"Watco","sameAs":"https://www.watco.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"TX, US, 77393","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":2,"item":{"@type":"JobPosting","title":"Senior Sales and Operations Coordinator (CLINTON, IA PROJECT)","datePosted":"2025-09-20","description":"

If you are currently an employee of Herc Rentals, please apply using this link: Herc Employee Career Portal

\n\n

Founded in 1965, Herc Rentals is one of the leading equipment rental suppliers in North America with 2024 total revenues reaching approximately $3.6 billion. Herc Rentals’ parent company, known as Herc Holdings Inc., listed on the New York Stock Exchange on July 1, 2016, under the symbol “HRI.” Herc Rentals serves customers through approximately 620+ locations and has about 10,200 employees in North America as of June 30, 2025.

Job Purpose

The Senior Sales and Operations Coordinator is the first person you see when you walk into a Herc Rentals branch or dial a Herc Rentals phone number. The ideal person for this role is energetic, eager to help, and hungry to learn and grow their career.

In this role you will learn to...

Take initiative and work autonomously
Manage a profit and loss statement
Effectively grow a diverse portfolio of customers
Manage a fleet inventory mix
Become a safety expert
Be an expert in the equipment rental industry
Be promoted and grow your career!

What You Will Do...

Proactively answer and resolve customer questions
Schedule delivery and pick up of equipment and become a trusted partner to the drivers and delivery vendors
Optimize routing of drivers by being a DOT Regulations expert
Aid and support the other coordinators at the branch
Be a trusted partner to the territory sales representatives
Manage a portfolio of customers
Maximize revenue through superior customer service on all existing orders
Finalize sales for both inbound and outbound calls
Provide customers with expert advice on the selection, operation and maintenance of all the various types of equipment
Generate, process, analyze and review the daily business reports
Support all team members
Build fluency with Fleet, Procurement, and daily dashboard and branch manager checklists
Act as local expert on Optimus and pricing practices
Assist others with Salesforece.com
Continue to open accounts and prescreen customers using eApply

\n\n

Requirements

High school or GED required, College Degree preferred
2 - 4 year of relatable experience
Must be fluent in Rental Man
Fluent with On the Go use
Proficient in DOT Regulations and load securement guidelines
A valid driver's license with a clean driving record

\n\n

Skills

Ability to drive and operate multiple types of vehicles and equipment
Ability to communicate with customers
Decision Making/Judgement
Initiative
Planning
Personal Organization
Adaptability/Flexibility
Teamwork

\n\n\n

Req #: 64929

Pay Range: $26.44/hour + quarterly profit share

Please be advised that the actual salary offered for any position is subject to the company's sole discretion and may be influenced by various factors, including but not limited to the candidate's qualifications, experience, location, and overall fit for the role.

\n\n

Herc Rentals values its employees and provides excellent compensation and benefits packages which are not limited to the following.

\n\n

Keeping You Healthy

Medical, Dental, and Vision Coverage

Life and disability insurance

Flex spending and health savings accounts

Virtual Health Visits

24 Hour Nurse Line

Healthy Pregnancy Program

Tobacco Cessation Program

Weight Loss Program

\n\n\n

Building Your Financial Future
401(k) plan with company match
Employee Stock Purchase Program

\n\n\n\n\n

Life & Work Harmony

Paid Time Off (Holidays, Vacations, Sick Days)

Paid Parental Leave.

Military leave & support for those in the National Guard and Reserves

Employee Assistance Program (EAP)

Adoption Assistance Reimbursement Program

Tuition Reimbursement Program

Auto & Home Insurance Discounts

\n\n

Protecting You & Your Family

Company Paid Life Insurance

Supplemental Life Insurance

Accidental Death & Dismemberment Insurance

Company Paid Disability Insurance

Supplemental Disability Insurance

Group Legal Plan

Critical Illness Insurance

Accident Insurance

\n\n

Herc does not discriminate in employment based on the basis of race, creed, color, religion, sex, age, disability, national origin, marital status, sexual orientation, citizenship status, political affiliation, parental status, military service, or other non-merit factors.

","hiringOrganization":{"@type":"Organization","name":"Herc Rentals","sameAs":"https://www.hercrentals.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Cedar Rapids, IA, US, 52402","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":3,"item":{"@type":"JobPosting","title":"Livestream Operations Coordinator","datePosted":"2025-09-19","description":"At Colibri, culture is a critical part of our collective success, and we live our values everyday: Love, Joy,Boldness, Teamwork and Curiosity. These values guide our interactions with each other, our customers,and the community as a whole.
We have a rich and storied history. Colibri is one of the pioneers of online professional education,introducing some of the first web-based professional education courses in 2001. Today, the company’sfamily of brands are the leading online professional education platforms in their respective end-markets.We proudly serve >1 million customers annually and employ more than 1,500 mission-alignedprofessionals. To learn more, please visit: www.colibrigroup.com
Position Overview:
The role of Livestream Operations Coordinator involves setting up, monitoring, and troubleshooting online sessions, as well as managing attendance and providing technical support to instructors and students. The coordinator will work closely with various teams to ensure that all sessions run efficiently, are archived, and meet the company's standards for educational excellence. This position requires a blend of technical skills, effective communication, and a commitment to the company's core values. The Coordinator commits to the adopting, tracking, and improving Livestream Operation Success Criteria.\n

What You'Ll Do:

Setup and Closeout Processes: Creates Zoom links and LMS sessions for upcoming meetings and webinars, assists in session changes, pulls Zoom reports for completion verification, and processes and edits pre- and post-event recordings.
Technical and Administrative Support: Maintains instructional materials and classroom environment, performs pre-checks and technical functions to ensure smooth class operations, interacts with customer service to resolve student issues promptly, and logs into the company’s livestreaming application to launch meetings and webinars.
Attendance and Communication Management: Handles classroom attendance tracking, verifies government-issued IDs, removes students from online seminars if necessary, greets participants and addresses their concerns, introduces presenters while being visible on camera, engages virtual participants through polls and Q&A sessions, and sends welcome and periodic emails to enrolled students in live classroom settings.
Monitor and Support Online Sessions: Collaborates with instructors to resolve classroom issues, enforces virtual environment policies, maintains chat logs as training records, provides technical support for students within the livestream application, ensures secure storage of hardware and materials in live classrooms, and completes additional assigned projects and duties.
Livestream Operations Commitments: Maintains clear communication with instructors, business stakeholders, customer support, and regulatory teams, seeks ways to improve processes and procedures, and commits to adopting and enhancing Livestream Operations Success Criteria.

What You'Ll Need To Be Successful:

High school diploma or GED required.
2 years of experience in a client or customer service-oriented position desired.
General office experience desired.
Strong communication and organizational skills.
Ability to work with a diverse population of students and resolve problems diplomatically and urgently.
Microsoft Office experience desired.
Basic audio/visual troubleshooting skills.
Outstanding written and verbal communication skills.
Must be a team player, willing to share and exchange.
Ability to work flexible hours and on weekends.
Time management and organizational skills.
Effective communicator via virtual application, phone, and email.
Ability to work independently and collaboratively.
Access to secure internet and a computer capable of running Microsoft Windows 7 or higher.
Adequate remote workplace free from distraction.
Experience with or ability to quickly become proficient with collaborative technologies.
Proficiency using a computer.
Detail-oriented; anticipates problems before they happen.

Colibri Group welcomes applicants from all backgrounds and experiences, and we understand that not every candidate will meet every requirement listed in the job description. Research has shown that women and people of color may be less likely to apply to jobs unless they feel they meet every qualification, and we want to actively combat this bias in our hiring process. If you're excited about the role and believe you have the skills and experience to contribute to our team, we encourage you to apply, even if your background doesn't align perfectly with every qualification listed. We are committed to building a diverse and inclusive workplace, and we believe that diversity of perspectives and experiences is essential to our success. You may be just the right candidate for this role or another position within our organization. Don't hesitate to take the leap and apply today!
","hiringOrganization":{"@type":"Organization","name":"Colibri Group","sameAs":"https://www.colibrigroup.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"1 Remote"}}}},{"@type":"ListItem","position":4,"item":{"@type":"JobPosting","title":"Clinical Operations Coordinator - Remote","datePosted":"2025-09-19","description":"

Get To Know Rivia Mind

At Rivia Mind, we believe great mental health care begins with a human connection.

Where We Are: We are a psychiatrist-owned mental health practice rooted in New York City, serving individuals across New York, New Jersey, Connecticut, Florida, and Massachusetts through both virtual and hybrid appointments.

How We Support: With a 360° view of each individual, we provide compassionate, science-based care that honors the full complexity of a person’s biology, psychology, and life circumstances. We go beyond symptom management with an interdisciplinary care model grounded in collaboration, personalization, and delivered with warmth, respect, and clinical integrity. We bring a high-touch, human-centered approach to every aspect of care, from clinical treatment to operational coordination. Click Here to learn more about our services.

Thrive Together: 🌟 Our shared North Star unites us to provide the best patient experience.

At Rivia Mind, we cultivate a collegial culture rooted in:

A foundation of shared values and reciprocal support
A mindset of curiosity, learning, and growth
A spirit of warmth, openness, and authentic connection

Together, we turn challenges into opportunities, and every team member helps shape the future of care at Rivia Mind.

Job Summary

The Clinical Operations Coordinator plays a key role in supporting the day-to-day functionality and long-term success of Rivia Mind’s clinical team. This position bridges clinical care and operational excellence by managing provider workflows, coordinating calendars, supporting clinician onboarding and offboarding, resolving system issues, and ensuring accurate data reporting. As a consistent point of contact for assigned clinicians, the Coordinator fosters strong team relationships, facilitates routine & ad-hoc check-ins, and offers ongoing support throughout the year.

This role also requires a high level of comfort in providing performance and compliance-related feedback to clinicians, including navigating feedback conversations in a tactful and supportive way. Candidates should bring confidence in holding providers accountable for practicing policies while maintaining a collaborative and compassionate approach.

This role is ideal for someone who is detail-oriented, systems-savvy, and passionate about helping providers focus on what they do best—delivering high-quality care. Success in this role requires tactful and warm communication skills, ease with working across platforms and departments, and a proactive mindset for identifying opportunities to improve workflows and enhance the clinician and patient experience.

Application Window: Open until September 30th, 2025
Anticipated Start Date: October 2025
# of Openings: 1
Job Responsibilities & Qualifications

\n\n\n\n

Responsibilities

45% – Clinical Operations & Workflow Managementcoordinate, Support, And Continuously Optimize Clinical Workflows, Provider Schedules, Onboarding/Deboarding Processes, And Platform Troubleshooting To Ensure A Seamless Care Delivery Experience.

Review clinical dashboards for continual improvement and quality assurance.
Assessment and distribution of weekly clinical dashboards.
Coordinate clinicians’ calendars, ensuring alignment with patient appointments, supervision sessions, and other required or optional meetings.
Monitor clinician schedules to ensure clinician productivity and appropriate time and calendar management practices. Identify opportunities for improvement with calendar management and share feedback and recommendations with clinicians and clinical leaders.
Support the facilitation of patient transfers as necessary, ensuring a smooth process for both clinicians and patients.
Troubleshoot EHR systems and business platforms to resolve technical issues efficiently.
Provide clinicians with enrollment assistance, access troubleshooting, and account information management for our EHR.
Provide onboarding support by training and assisting incoming clinicians.
Close out patient charts with appropriate documentation and notification.
Periodically review the Website Directory of providers and escalate to the Clinical Operations Supervisor if a discrepancy or an update is needed.
Consistently evaluate workflows and Standard Operating Procedures (SOPs) to ensure alignment with organizational priorities, enhance operational efficiency, and maintain high-quality standards.

20% – Care Team Collaboration & Clinician Supportact As A Consistent Point Of Contact For Assigned Care Teams, Facilitate Bi-Annual Clinician Check-Ins, And Provide Year-Round Guidance, Resource-Sharing, And Operational Support. Liase With Patients On Behalf Of Providers.

Ensure providers receive an efficient, thorough, and positive onboarding and deboarding process with thoughtful collaboration of key departments and contributors (People Operations, Marketing, Supervisor of clinician, etc.)
Serve as a consistent point of contact for clinicians on your designated care team, offering guidance, updates, and support throughout the year.
Conduct formal check-ins twice annually with each clinician to review updates, provide resources, and collaboratively address clinical or patient care needs.

These check-ins include discussion of adherence to clinical expectations, documentation compliance, and performance trends—requiring a balance of professionalism, empathy, and direct communication.
Be prepared to deliver feedback related to performance and compliance, while preserving trust and rapport with clinicians.

Lead and contribute to meaningful conversations during check-ins, advocating for patient needs and sharing actionable updates to support clinician success.
Remain available for ongoing support outside of scheduled meetings, ensuring clinicians feel empowered to reach out any time throughout the year for assistance, clarification, or feedback.
Collaboratively manage the care email inbox alongside team members to ensure timely, professional responses, clear and effective communication, and the successful resolution of provider and patient inquiries—supporting a positive experience for all stakeholders.
Act as a resource for clinicians by providing guidance on clinical platforms, policy adherence, and workflow management.
Be on standby to join weekly supervision meetings, providing assistance and support to the group as needed.
10% – Reporting, Data Management & Reengagement Initiatives
Leverage internal dashboards and reporting tools to monitor productivity, documentation compliance, and patient reengagement opportunities.
Utilize key functions within the company's CRM, including dashboards, transition lists, report creation, individual dashboard management, re-engagement reports, and report discrepancies up to the Clinical Operations Supervisor.
Generate and review clinician-related reports such as missing notes, deleted notes, unlocked notes, and patients without follow-up appointments to conduct proper notification.
Identify opportunities to re-engage patients who have paused or discontinued care by leveraging internal reports and tools from the company’s CRM, including dashboards and re-engagement lists.
Collaborate with clinicians and care team members to develop and implement outreach strategies that encourage patients to return to care in a timely and supportive manner.
Ensure communication is empathetic, inclusive, and aligned with best practices to promote a positive patient experience and reinforce continuity of care.

Be comfortable addressing patient experience issues directly with providers when engagement or care delivery concerns are raised.

Engage with patients directly on behalf of clinicians for care support and collaboration.
10% – Compliance, Communication & Cross-Functional Collaboration
Ensure adherence to clinical SOPs and policies, address operational concerns, support interdepartmental collaboration, and contribute to a positive and inclusive team culture.
Develop and maintain collaborative professional relationships between operations and clinical departments.
Communicate effectively, professionally, and promptly with clinicians regarding operational needs and expectations.
Proactively monitor clinician behavior for alignment with Rivia’s clinical guidelines, surfacing any concerns around compliance or patient care quality to clinical leadership in a timely and constructive manner.
Maintain a general awareness of clinical trends or behaviors that may affect patient care or compliance, performance concerns, and escalate patterns of concern appropriately to clinical leadership and People Operations.
Review and resolve patient complaints in a professional and timely manner, ensuring high-quality patient care.
Approach performance and compliance feedback conversations with a coaching mindset—focusing on development, accountability, and collaborative problem-solving.
Ensure clinician's adherence to clinical policies and procedures while proactively addressing compliance-related concerns.

Provide structured, actionable feedback to clinicians when discrepancies or gaps in documentation or performance are observed, while fostering a respectful and supportive tone.
Verify that provider documentation aligns with quality standards and supports accurate coding and billing practices, escalating discrepancies as needed.

Ensure attendance and engagement by contributing to all departmental meetings.
Promote a friendly work culture that encourages a fun, collaborative, and co-learning environment that benefits individuals' well-being, self-improvement and potential.
Perform other related role and team function duties as assigned by department and group leaders.

\n\n\n\n\n

15% – Role-Specific Projects & Specialized Responsibilities

Own and manage specific process areas based on business needs and team strengths as assigned by Supervisor—such as documentation compliance, intake coordination, patient experience, or women’s mental health tracking.

As part of the Clinical Operations Team, each member may be assigned ownership of specific responsibilities, such as those outlined below. These assignments are subject to change and will be determined based on business needs, individual strengths, and workflow optimization. Team members will typically be the primary point of contact for their assigned areas, supporting consistency, accountability, and process excellence.

Clinical Documentation & Compliance

Conduct provider note audits and serve as a backup for note auditing tasks.
Communicate audit results clearly and supportively, identifying areas for improvement and ensuring that clinicians meet documentation standards.
Monitor missing initial notes and delete notes as needed.
Track deboarding reports related to compliance and clinical offboarding.
Identify patterns in compliance risks and partner with clinical operations leadership to mitigate them.

Provider Deboarding & Patient Transitions

Manage and update the Provider Deboarding - Patient Transfer list.
Support smooth provider transitions by assisting with relevant transfer communications and documentation.

Administrative Systems & Support Tools

Serve as backup for ePrescribing and other tool tasks, including submissions and system use.
Monitor and maintain the functionality of DocuSign or a similar platform for signature requests.
Assist with faxes and serve as a backup for incoming and outgoing fax communications.

Feedback, Reviews & Patient Experience

Track and log patient satisfaction survey responses and online reviews
Record and highlight positive provider reviews for internal recognition.
Maintain the complaint log and assist with consulting on patient experience issues.

Scheduling & Intake Coordination

Support schedule changes, including updating availability and coordinating with team members.

Assist with intake question services and ensure consistent patient onboarding.

Qualifications

Required Education Level: High School Diploma or equivalent

Education Details: Degree in healthcare, business, operations or compliance preferred

Two years of healthcare setting, business operations and clinical provider experience
Desire to assess processes and collaborate on effective solutions
Organized and detail-oriented
Comfortable navigating change, shifting priorities, and adhering to evolving workflows
Ability to build partnerships and foster collaborative relationships across the organization
Self-motivated and able to work autonomously

Additional Qualifications, Skills & Attributes

Conflict resolution
Customer service
Experience with provider relations, healthcare operations, or clinical team support strongly preferred
Competent use of EMR tools such as IntakeQ is preferred
CRM experience with Salesforce is a plus
Data Analysis & Dashboard Management is preferred
Team oriented
Proficient with utilizing a diverse range of technology platforms and systems (Google Suite required, company wide platforms/software like Monday.com and EHR/EMR platforms when applicable)
Intermediate computer skills and technical aptitude required.

Benefits

Comprehensive Benefits to Support Your Well-being

At Rivia Mind, we prioritize the well-being, growth, and success of our team members. Our robust benefits package is designed to provide support in every facet of your life—personal, professional, and financial.

Learn More Here.

Health & Wellness:

Medical Coverage - HDHP, PPO or PPO Buy-Up
Health Savings Account, Flexible Spending Account, and Dependent Care Account Options
Dental & Vision Insurance
Whole-Body Wellness Offerings if Enrolled in one of our three Aetna Medical Plans

Time Off & Flexibility:

Front-Loaded Paid Time Off (PTO)
Observed Holidays & Annual Office Closure
Medical & Parental Leave (in accordance with State and Federal Laws)
Bereavement Leave / Pet Bereavement Leave

Financial Wellness:

Competitive Pay
401(k) Retirement Plan and employer match
Employee Referral Program
Transit and Parking Voluntary Benefit

Professional Development:

Professional Development Stipend after 1st Work Anniversary
Paid Professional Development Days after 1st Work Anniversary
Learning & Development Resources

Additional Benefits:

Short-Term & Long-Term Disability
Group Life/AD&D Insurance
Employee Assistance Program (EAP)
Voluntary Benefits
Quarterly Wellness Activities

We’re committed to helping you thrive in our Rivia Community. Join us and experience a workplace that values your health, happiness, and growth.

Compensation & Employment Details
Pay Range: $45,000 - $52,000
Pay Type: Salary
Department: Clinical Operations & Compliance
Supervisor: Supervisor, Clinical Operations
Supervisees: None
Employment Status: Full Time
Exemption Status: Non-Exempt W-2

\n\n\n\n\n\n\n\n

Work Environment: Remote

Work Schedule: Monday - Friday, 9 am - 5 pm EST

Compensation Determination: The pay range listed reflects the minimum and maximum base salary for this role, determined through an internal compensation assessment that considers similar labor markets to our practice across the United States. Actual compensation is influenced by compensable factors such as location, role responsibilities, required skills, relevant experience, qualifications, role level, and applicable credentials. It is uncommon for an individual to be hired at or near the top of the posted range. In addition to base salary, total compensation may include bonuses, commissions, or other incentives depending on the role.

Location Eligibility: At this time, we are only able to consider applicants whose primary residence is in one of the following states within the United States of America: Connecticut, Florida, Georgia, Kansas, Kentucky, Massachusetts, New Jersey, New York, Pennsylvania, South Carolina, Texas. Because this is not a solely on-site role, your primary residence must remain in one of these approved states. Please note that residing outside of these states—even temporarily—may result in employment eligibility issues, tax implications, or other regulatory concerns. If your location changes or you're based elsewhere, we encourage you to stay connected for future openings.

Equal Opportunity Employer: Rivia Mind is an Equal Employment Opportunity Employer. It is the policy of Rivia Mind to provide equal employment opportunities without regard to race, color, ancestry, religion, sex, gender identity or expression, pregnancy, age, ethnic or national origin, immigration or citizenship status, hair, weight, height, disability, marital status, veteran status, sexual orientation, genetic information/GINA, political affiliation or activity, or any other protected characteristic under applicable law. It is also the policy of Rivia Mind that qualified individuals with disabilities receive equal opportunity regarding job application procedures, hiring, and all aspects of the employment process. Rivia Mind is committed to the full inclusion of all qualified individuals. Consistent with the Americans with Disabilities Act (ADA) and applicable state and local laws, it is the policy of Rivia Mind to provide reasonable accommodations when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. If reasonable accommodation is needed to participate in the job application or interview process, pre-employment testing, to otherwise participate in the selection process, to perform the essential job functions, and/or to receive other benefits and privileges of employment, please contact us directly.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

This employer participates in E-Verify. This employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization.

Applicants must be authorized to work in the United States. We are unable to sponsor work visas at this time.

This is in accordance with applicable federal, state, and local laws, including Title VII of the Civil Rights Act, the Americans with Disabilities Act, the Age Discrimination in Employment Act, and the Genetic Information Nondiscrimination Act.

If you need assistance or accommodation due to a disability during the application process, please contact our Talent Acquisition team at talentacquisition@riviamind.com.

","hiringOrganization":{"@type":"Organization","name":"Rivia Mind","sameAs":"https://www.riviamind.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Remote"}}}},{"@type":"ListItem","position":5,"item":{"@type":"JobPosting","title":"Clinical Operations Coordinator - Remote","datePosted":"2025-09-19","description":"

Get To Know Rivia Mind

At Rivia Mind, we believe great mental health care begins with a human connection.

Thrive Together: 🌟 Our shared North Star unites us to provide the best patient experience.

At Rivia Mind, we cultivate a collegial culture rooted in:

A foundation of shared values and reciprocal support
A mindset of curiosity, learning, and growth
A spirit of warmth, openness, and authentic connection

Together, we turn challenges into opportunities, and every team member helps shape the future of care at Rivia Mind.

Job Summary

Application Window: Open until September 30th, 2025
Anticipated Start Date: October 2025
# of Openings: 1
Job Responsibilities & Qualifications

\n\n\n\n

Responsibilities

45% – Clinical Operations & Workflow Managementcoordinate, Support, And Continuously Optimize Clinical Workflows, Provider Schedules, Onboarding/Deboarding Processes, And Platform Troubleshooting To Ensure A Seamless Care Delivery Experience.

Review clinical dashboards for continual improvement and quality assurance.
Assessment and distribution of weekly clinical dashboards.
Coordinate clinicians’ calendars, ensuring alignment with patient appointments, supervision sessions, and other required or optional meetings.
Monitor clinician schedules to ensure clinician productivity and appropriate time and calendar management practices. Identify opportunities for improvement with calendar management and share feedback and recommendations with clinicians and clinical leaders.
Support the facilitation of patient transfers as necessary, ensuring a smooth process for both clinicians and patients.
Troubleshoot EHR systems and business platforms to resolve technical issues efficiently.
Provide clinicians with enrollment assistance, access troubleshooting, and account information management for our EHR.
Provide onboarding support by training and assisting incoming clinicians.
Close out patient charts with appropriate documentation and notification.
Periodically review the Website Directory of providers and escalate to the Clinical Operations Supervisor if a discrepancy or an update is needed.
Consistently evaluate workflows and Standard Operating Procedures (SOPs) to ensure alignment with organizational priorities, enhance operational efficiency, and maintain high-quality standards.

20% – Care Team Collaboration & Clinician Supportact As A Consistent Point Of Contact For Assigned Care Teams, Facilitate Bi-Annual Clinician Check-Ins, And Provide Year-Round Guidance, Resource-Sharing, And Operational Support. Liase With Patients On Behalf Of Providers.

Ensure providers receive an efficient, thorough, and positive onboarding and deboarding process with thoughtful collaboration of key departments and contributors (People Operations, Marketing, Supervisor of clinician, etc.)
Serve as a consistent point of contact for clinicians on your designated care team, offering guidance, updates, and support throughout the year.
Conduct formal check-ins twice annually with each clinician to review updates, provide resources, and collaboratively address clinical or patient care needs.

These check-ins include discussion of adherence to clinical expectations, documentation compliance, and performance trends—requiring a balance of professionalism, empathy, and direct communication.
Be prepared to deliver feedback related to performance and compliance, while preserving trust and rapport with clinicians.

Lead and contribute to meaningful conversations during check-ins, advocating for patient needs and sharing actionable updates to support clinician success.
Remain available for ongoing support outside of scheduled meetings, ensuring clinicians feel empowered to reach out any time throughout the year for assistance, clarification, or feedback.
Collaboratively manage the care email inbox alongside team members to ensure timely, professional responses, clear and effective communication, and the successful resolution of provider and patient inquiries—supporting a positive experience for all stakeholders.
Act as a resource for clinicians by providing guidance on clinical platforms, policy adherence, and workflow management.
Be on standby to join weekly supervision meetings, providing assistance and support to the group as needed.
10% – Reporting, Data Management & Reengagement Initiatives
Leverage internal dashboards and reporting tools to monitor productivity, documentation compliance, and patient reengagement opportunities.
Utilize key functions within the company's CRM, including dashboards, transition lists, report creation, individual dashboard management, re-engagement reports, and report discrepancies up to the Clinical Operations Supervisor.
Generate and review clinician-related reports such as missing notes, deleted notes, unlocked notes, and patients without follow-up appointments to conduct proper notification.
Identify opportunities to re-engage patients who have paused or discontinued care by leveraging internal reports and tools from the company’s CRM, including dashboards and re-engagement lists.
Collaborate with clinicians and care team members to develop and implement outreach strategies that encourage patients to return to care in a timely and supportive manner.
Ensure communication is empathetic, inclusive, and aligned with best practices to promote a positive patient experience and reinforce continuity of care.

Be comfortable addressing patient experience issues directly with providers when engagement or care delivery concerns are raised.

Engage with patients directly on behalf of clinicians for care support and collaboration.
10% – Compliance, Communication & Cross-Functional Collaboration
Ensure adherence to clinical SOPs and policies, address operational concerns, support interdepartmental collaboration, and contribute to a positive and inclusive team culture.
Develop and maintain collaborative professional relationships between operations and clinical departments.
Communicate effectively, professionally, and promptly with clinicians regarding operational needs and expectations.
Proactively monitor clinician behavior for alignment with Rivia’s clinical guidelines, surfacing any concerns around compliance or patient care quality to clinical leadership in a timely and constructive manner.
Maintain a general awareness of clinical trends or behaviors that may affect patient care or compliance, performance concerns, and escalate patterns of concern appropriately to clinical leadership and People Operations.
Review and resolve patient complaints in a professional and timely manner, ensuring high-quality patient care.
Approach performance and compliance feedback conversations with a coaching mindset—focusing on development, accountability, and collaborative problem-solving.
Ensure clinician's adherence to clinical policies and procedures while proactively addressing compliance-related concerns.

Provide structured, actionable feedback to clinicians when discrepancies or gaps in documentation or performance are observed, while fostering a respectful and supportive tone.
Verify that provider documentation aligns with quality standards and supports accurate coding and billing practices, escalating discrepancies as needed.

Ensure attendance and engagement by contributing to all departmental meetings.
Promote a friendly work culture that encourages a fun, collaborative, and co-learning environment that benefits individuals' well-being, self-improvement and potential.
Perform other related role and team function duties as assigned by department and group leaders.

\n\n\n\n\n

15% – Role-Specific Projects & Specialized Responsibilities

Clinical Documentation & Compliance

Conduct provider note audits and serve as a backup for note auditing tasks.
Communicate audit results clearly and supportively, identifying areas for improvement and ensuring that clinicians meet documentation standards.
Monitor missing initial notes and delete notes as needed.
Track deboarding reports related to compliance and clinical offboarding.
Identify patterns in compliance risks and partner with clinical operations leadership to mitigate them.

Provider Deboarding & Patient Transitions

Manage and update the Provider Deboarding - Patient Transfer list.
Support smooth provider transitions by assisting with relevant transfer communications and documentation.

Administrative Systems & Support Tools

Serve as backup for ePrescribing and other tool tasks, including submissions and system use.
Monitor and maintain the functionality of DocuSign or a similar platform for signature requests.
Assist with faxes and serve as a backup for incoming and outgoing fax communications.

Feedback, Reviews & Patient Experience

Track and log patient satisfaction survey responses and online reviews
Record and highlight positive provider reviews for internal recognition.
Maintain the complaint log and assist with consulting on patient experience issues.

Scheduling & Intake Coordination

Support schedule changes, including updating availability and coordinating with team members.

Assist with intake question services and ensure consistent patient onboarding.

Qualifications

Required Education Level: High School Diploma or equivalent

Education Details: Degree in healthcare, business, operations or compliance preferred

Two years of healthcare setting, business operations and clinical provider experience
Desire to assess processes and collaborate on effective solutions
Organized and detail-oriented
Comfortable navigating change, shifting priorities, and adhering to evolving workflows
Ability to build partnerships and foster collaborative relationships across the organization
Self-motivated and able to work autonomously

Additional Qualifications, Skills & Attributes

Conflict resolution
Customer service
Experience with provider relations, healthcare operations, or clinical team support strongly preferred
Competent use of EMR tools such as IntakeQ is preferred
CRM experience with Salesforce is a plus
Data Analysis & Dashboard Management is preferred
Team oriented
Proficient with utilizing a diverse range of technology platforms and systems (Google Suite required, company wide platforms/software like Monday.com and EHR/EMR platforms when applicable)
Intermediate computer skills and technical aptitude required.

Benefits

Comprehensive Benefits to Support Your Well-being

Learn More Here.

Health & Wellness:

Medical Coverage - HDHP, PPO or PPO Buy-Up
Health Savings Account, Flexible Spending Account, and Dependent Care Account Options
Dental & Vision Insurance
Whole-Body Wellness Offerings if Enrolled in one of our three Aetna Medical Plans

Time Off & Flexibility:

Front-Loaded Paid Time Off (PTO)
Observed Holidays & Annual Office Closure
Medical & Parental Leave (in accordance with State and Federal Laws)
Bereavement Leave / Pet Bereavement Leave

Financial Wellness:

Competitive Pay
401(k) Retirement Plan and employer match
Employee Referral Program
Transit and Parking Voluntary Benefit

Professional Development:

Professional Development Stipend after 1st Work Anniversary
Paid Professional Development Days after 1st Work Anniversary
Learning & Development Resources

Additional Benefits:

Short-Term & Long-Term Disability
Group Life/AD&D Insurance
Employee Assistance Program (EAP)
Voluntary Benefits
Quarterly Wellness Activities

We’re committed to helping you thrive in our Rivia Community. Join us and experience a workplace that values your health, happiness, and growth.

Compensation & Employment Details
Pay Range: $45,000 - $52,000
Pay Type: Salary
Department: Clinical Operations & Compliance
Supervisor: Supervisor, Clinical Operations
Supervisees: None
Employment Status: Full Time
Exemption Status: Non-Exempt W-2

\n\n\n\n\n\n\n\n

Work Environment: Remote

Work Schedule: Monday - Friday, 9 am - 5 pm EST

Applicants must be authorized to work in the United States. We are unable to sponsor work visas at this time.

If you need assistance or accommodation due to a disability during the application process, please contact our Talent Acquisition team at talentacquisition@riviamind.com.

","hiringOrganization":{"@type":"Organization","name":"Rivia Mind","sameAs":"https://www.riviamind.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Remote"}}}},{"@type":"ListItem","position":6,"item":{"@type":"JobPosting","title":"Clinical Operations Coordinator - Remote","datePosted":"2025-09-19","description":"

Get To Know Rivia Mind

At Rivia Mind, we believe great mental health care begins with a human connection.

Thrive Together: 🌟 Our shared North Star unites us to provide the best patient experience.

At Rivia Mind, we cultivate a collegial culture rooted in:

A foundation of shared values and reciprocal support
A mindset of curiosity, learning, and growth
A spirit of warmth, openness, and authentic connection

Together, we turn challenges into opportunities, and every team member helps shape the future of care at Rivia Mind.

Job Summary

Application Window: Open until September 30th, 2025
Anticipated Start Date: October 2025
# of Openings: 1
Job Responsibilities & Qualifications

\n\n\n\n

Responsibilities

45% – Clinical Operations & Workflow Managementcoordinate, Support, And Continuously Optimize Clinical Workflows, Provider Schedules, Onboarding/Deboarding Processes, And Platform Troubleshooting To Ensure A Seamless Care Delivery Experience.

Review clinical dashboards for continual improvement and quality assurance.
Assessment and distribution of weekly clinical dashboards.
Coordinate clinicians’ calendars, ensuring alignment with patient appointments, supervision sessions, and other required or optional meetings.
Monitor clinician schedules to ensure clinician productivity and appropriate time and calendar management practices. Identify opportunities for improvement with calendar management and share feedback and recommendations with clinicians and clinical leaders.
Support the facilitation of patient transfers as necessary, ensuring a smooth process for both clinicians and patients.
Troubleshoot EHR systems and business platforms to resolve technical issues efficiently.
Provide clinicians with enrollment assistance, access troubleshooting, and account information management for our EHR.
Provide onboarding support by training and assisting incoming clinicians.
Close out patient charts with appropriate documentation and notification.
Periodically review the Website Directory of providers and escalate to the Clinical Operations Supervisor if a discrepancy or an update is needed.
Consistently evaluate workflows and Standard Operating Procedures (SOPs) to ensure alignment with organizational priorities, enhance operational efficiency, and maintain high-quality standards.

20% – Care Team Collaboration & Clinician Supportact As A Consistent Point Of Contact For Assigned Care Teams, Facilitate Bi-Annual Clinician Check-Ins, And Provide Year-Round Guidance, Resource-Sharing, And Operational Support. Liase With Patients On Behalf Of Providers.

Ensure providers receive an efficient, thorough, and positive onboarding and deboarding process with thoughtful collaboration of key departments and contributors (People Operations, Marketing, Supervisor of clinician, etc.)
Serve as a consistent point of contact for clinicians on your designated care team, offering guidance, updates, and support throughout the year.
Conduct formal check-ins twice annually with each clinician to review updates, provide resources, and collaboratively address clinical or patient care needs.

These check-ins include discussion of adherence to clinical expectations, documentation compliance, and performance trends—requiring a balance of professionalism, empathy, and direct communication.
Be prepared to deliver feedback related to performance and compliance, while preserving trust and rapport with clinicians.

Lead and contribute to meaningful conversations during check-ins, advocating for patient needs and sharing actionable updates to support clinician success.
Remain available for ongoing support outside of scheduled meetings, ensuring clinicians feel empowered to reach out any time throughout the year for assistance, clarification, or feedback.
Collaboratively manage the care email inbox alongside team members to ensure timely, professional responses, clear and effective communication, and the successful resolution of provider and patient inquiries—supporting a positive experience for all stakeholders.
Act as a resource for clinicians by providing guidance on clinical platforms, policy adherence, and workflow management.
Be on standby to join weekly supervision meetings, providing assistance and support to the group as needed.
10% – Reporting, Data Management & Reengagement Initiatives
Leverage internal dashboards and reporting tools to monitor productivity, documentation compliance, and patient reengagement opportunities.
Utilize key functions within the company's CRM, including dashboards, transition lists, report creation, individual dashboard management, re-engagement reports, and report discrepancies up to the Clinical Operations Supervisor.
Generate and review clinician-related reports such as missing notes, deleted notes, unlocked notes, and patients without follow-up appointments to conduct proper notification.
Identify opportunities to re-engage patients who have paused or discontinued care by leveraging internal reports and tools from the company’s CRM, including dashboards and re-engagement lists.
Collaborate with clinicians and care team members to develop and implement outreach strategies that encourage patients to return to care in a timely and supportive manner.
Ensure communication is empathetic, inclusive, and aligned with best practices to promote a positive patient experience and reinforce continuity of care.

Be comfortable addressing patient experience issues directly with providers when engagement or care delivery concerns are raised.

Engage with patients directly on behalf of clinicians for care support and collaboration.
10% – Compliance, Communication & Cross-Functional Collaboration
Ensure adherence to clinical SOPs and policies, address operational concerns, support interdepartmental collaboration, and contribute to a positive and inclusive team culture.
Develop and maintain collaborative professional relationships between operations and clinical departments.
Communicate effectively, professionally, and promptly with clinicians regarding operational needs and expectations.
Proactively monitor clinician behavior for alignment with Rivia’s clinical guidelines, surfacing any concerns around compliance or patient care quality to clinical leadership in a timely and constructive manner.
Maintain a general awareness of clinical trends or behaviors that may affect patient care or compliance, performance concerns, and escalate patterns of concern appropriately to clinical leadership and People Operations.
Review and resolve patient complaints in a professional and timely manner, ensuring high-quality patient care.
Approach performance and compliance feedback conversations with a coaching mindset—focusing on development, accountability, and collaborative problem-solving.
Ensure clinician's adherence to clinical policies and procedures while proactively addressing compliance-related concerns.

Provide structured, actionable feedback to clinicians when discrepancies or gaps in documentation or performance are observed, while fostering a respectful and supportive tone.
Verify that provider documentation aligns with quality standards and supports accurate coding and billing practices, escalating discrepancies as needed.

Ensure attendance and engagement by contributing to all departmental meetings.
Promote a friendly work culture that encourages a fun, collaborative, and co-learning environment that benefits individuals' well-being, self-improvement and potential.
Perform other related role and team function duties as assigned by department and group leaders.

\n\n\n\n\n

15% – Role-Specific Projects & Specialized Responsibilities

Clinical Documentation & Compliance

Conduct provider note audits and serve as a backup for note auditing tasks.
Communicate audit results clearly and supportively, identifying areas for improvement and ensuring that clinicians meet documentation standards.
Monitor missing initial notes and delete notes as needed.
Track deboarding reports related to compliance and clinical offboarding.
Identify patterns in compliance risks and partner with clinical operations leadership to mitigate them.

Provider Deboarding & Patient Transitions

Manage and update the Provider Deboarding - Patient Transfer list.
Support smooth provider transitions by assisting with relevant transfer communications and documentation.

Administrative Systems & Support Tools

Serve as backup for ePrescribing and other tool tasks, including submissions and system use.
Monitor and maintain the functionality of DocuSign or a similar platform for signature requests.
Assist with faxes and serve as a backup for incoming and outgoing fax communications.

Feedback, Reviews & Patient Experience

Track and log patient satisfaction survey responses and online reviews
Record and highlight positive provider reviews for internal recognition.
Maintain the complaint log and assist with consulting on patient experience issues.

Scheduling & Intake Coordination

Support schedule changes, including updating availability and coordinating with team members.

Assist with intake question services and ensure consistent patient onboarding.

Qualifications

Required Education Level: High School Diploma or equivalent

Education Details: Degree in healthcare, business, operations or compliance preferred

Two years of healthcare setting, business operations and clinical provider experience
Desire to assess processes and collaborate on effective solutions
Organized and detail-oriented
Comfortable navigating change, shifting priorities, and adhering to evolving workflows
Ability to build partnerships and foster collaborative relationships across the organization
Self-motivated and able to work autonomously

Additional Qualifications, Skills & Attributes

Conflict resolution
Customer service
Experience with provider relations, healthcare operations, or clinical team support strongly preferred
Competent use of EMR tools such as IntakeQ is preferred
CRM experience with Salesforce is a plus
Data Analysis & Dashboard Management is preferred
Team oriented
Proficient with utilizing a diverse range of technology platforms and systems (Google Suite required, company wide platforms/software like Monday.com and EHR/EMR platforms when applicable)
Intermediate computer skills and technical aptitude required.

Benefits

Comprehensive Benefits to Support Your Well-being

Learn More Here.

Health & Wellness:

Medical Coverage - HDHP, PPO or PPO Buy-Up
Health Savings Account, Flexible Spending Account, and Dependent Care Account Options
Dental & Vision Insurance
Whole-Body Wellness Offerings if Enrolled in one of our three Aetna Medical Plans

Time Off & Flexibility:

Front-Loaded Paid Time Off (PTO)
Observed Holidays & Annual Office Closure
Medical & Parental Leave (in accordance with State and Federal Laws)
Bereavement Leave / Pet Bereavement Leave

Financial Wellness:

Competitive Pay
401(k) Retirement Plan and employer match
Employee Referral Program
Transit and Parking Voluntary Benefit

Professional Development:

Professional Development Stipend after 1st Work Anniversary
Paid Professional Development Days after 1st Work Anniversary
Learning & Development Resources

Additional Benefits:

Short-Term & Long-Term Disability
Group Life/AD&D Insurance
Employee Assistance Program (EAP)
Voluntary Benefits
Quarterly Wellness Activities

We’re committed to helping you thrive in our Rivia Community. Join us and experience a workplace that values your health, happiness, and growth.

Compensation & Employment Details
Pay Range: $45,000 - $52,000
Pay Type: Salary
Department: Clinical Operations & Compliance
Supervisor: Supervisor, Clinical Operations
Supervisees: None
Employment Status: Full Time
Exemption Status: Non-Exempt W-2

\n\n\n\n\n\n\n\n

Work Environment: Remote

Work Schedule: Monday - Friday, 9 am - 5 pm EST

Applicants must be authorized to work in the United States. We are unable to sponsor work visas at this time.

If you need assistance or accommodation due to a disability during the application process, please contact our Talent Acquisition team at talentacquisition@riviamind.com.

","hiringOrganization":{"@type":"Organization","name":"Rivia Mind","sameAs":"https://www.riviamind.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Remote"}}}},{"@type":"ListItem","position":7,"item":{"@type":"JobPosting","title":"Account Operations Coordinator","datePosted":"2025-09-19","description":"

Essential Job Functions

Maintain a consistently high level of client service to both external and internal clients.
Develop a high level of understanding of the organization's structure, inter-department relationships, regulatory compliance and Company policies and procedures.
Coordinate with Sales and Operations to implement and maintain client Standard Operating Procedures.
Provide day-to-day contact with clients on operational issues.
Coordinate client service efforts from all offices and departments involved with assigned accounts.
Ensure services are meeting or exceeding client requirements and are in compliance with ISO procedures.
Ensure that all reports are accurate and distributed on time.
Resolve problems and recommend solutions to prevent similar occurrences.
Other duties as assigned

Other Skills & Abilities

Knowledge of the Import/Export industry
Interpersonal skills necessary to communicate (verbally and intuitively) effectively with both clients and internal personnel.
The ability to work in a fast-paced environment.
Maintain stable performance under pressure or opposition; handling stress in a manner that is acceptable to others and the organization.
Career-oriented, hard-working, quick learner with excellent recall for past events/situations/numbers.
Ability to add, subtract, multiply and divide using units of U.S. or international currency, weight, volume and distance measurements.
Strong working knowledge of computers.
Consistently at work and on time.

Physical Requirements

Position may require extended periods of sitting, computer use, standing and walking.
Some light lifting may be required in some instances

Education & Experience

High School Diploma or GED required.
Minimum 2 years related experience.
Minimum 2 years industry experience preferred.

Certifications & Licenses

Professional certification may be required in some areas.

\n\n

MUST COMPLETE PI ASSESSMENT IN ORDER TO BE CONSIDERED FOR THE POSITION:

https://assessment.predictiveindex.com/bo/28w/Candidate_Link

\n\n

WHY SHOULD YOU WORK FOR CRANE?

At Crane, we believe in providing our employees with excellent benefits at a Great Place to Work.

We Offer:

Quarterly Incentive Plan
136 hours of Paid Time Off which equals 17 days for the year, that can be used for Sick Time or for Personal Use
Excellent Medical, Dental and Vision benefits
Tuition Reimbursement for education related to your job
Employee Referral Bonuses
Employee Recognition and Rewards Program
Paid Volunteer Time to support a cause that is close to your heart and contributes to our communities
Employee Discounts
Wellness Incentives that can go up to $100 per year for completing challenges, in addition to a discount on contribution rates

Come join the leader in logistics and take your career in the right direction.

Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

We maintain a drug-free workplace and perform pre-employment substance abuse testing.
This position requires the final candidate to successfully pass an E-Verify Check.
More Information: http://www.dhs.gov/e-verify
Company benefits are contingent upon meeting eligibility requirements and plan conditions.

\n\n\n\n\n","hiringOrganization":{"@type":"Organization","name":"Crane Worldwide Logistics","sameAs":"https://www.craneww.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Houston, Texas, United States","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":8,"item":{"@type":"JobPosting","title":"Clinical Operations Coordinator - Remote","datePosted":"2025-09-19","description":"

Get To Know Rivia Mind

At Rivia Mind, we believe great mental health care begins with a human connection.

Thrive Together: 🌟 Our shared North Star unites us to provide the best patient experience.

At Rivia Mind, we cultivate a collegial culture rooted in:

A foundation of shared values and reciprocal support
A mindset of curiosity, learning, and growth
A spirit of warmth, openness, and authentic connection

Together, we turn challenges into opportunities, and every team member helps shape the future of care at Rivia Mind.

Job Summary

Application Window: Open until September 30th, 2025
Anticipated Start Date: October 2025
# of Openings: 1
Job Responsibilities & Qualifications

\n\n\n\n

Responsibilities

45% – Clinical Operations & Workflow Managementcoordinate, Support, And Continuously Optimize Clinical Workflows, Provider Schedules, Onboarding/Deboarding Processes, And Platform Troubleshooting To Ensure A Seamless Care Delivery Experience.

Review clinical dashboards for continual improvement and quality assurance.
Assessment and distribution of weekly clinical dashboards.
Coordinate clinicians’ calendars, ensuring alignment with patient appointments, supervision sessions, and other required or optional meetings.
Monitor clinician schedules to ensure clinician productivity and appropriate time and calendar management practices. Identify opportunities for improvement with calendar management and share feedback and recommendations with clinicians and clinical leaders.
Support the facilitation of patient transfers as necessary, ensuring a smooth process for both clinicians and patients.
Troubleshoot EHR systems and business platforms to resolve technical issues efficiently.
Provide clinicians with enrollment assistance, access troubleshooting, and account information management for our EHR.
Provide onboarding support by training and assisting incoming clinicians.
Close out patient charts with appropriate documentation and notification.
Periodically review the Website Directory of providers and escalate to the Clinical Operations Supervisor if a discrepancy or an update is needed.
Consistently evaluate workflows and Standard Operating Procedures (SOPs) to ensure alignment with organizational priorities, enhance operational efficiency, and maintain high-quality standards.

20% – Care Team Collaboration & Clinician Supportact As A Consistent Point Of Contact For Assigned Care Teams, Facilitate Bi-Annual Clinician Check-Ins, And Provide Year-Round Guidance, Resource-Sharing, And Operational Support. Liase With Patients On Behalf Of Providers.

Ensure providers receive an efficient, thorough, and positive onboarding and deboarding process with thoughtful collaboration of key departments and contributors (People Operations, Marketing, Supervisor of clinician, etc.)
Serve as a consistent point of contact for clinicians on your designated care team, offering guidance, updates, and support throughout the year.
Conduct formal check-ins twice annually with each clinician to review updates, provide resources, and collaboratively address clinical or patient care needs.

These check-ins include discussion of adherence to clinical expectations, documentation compliance, and performance trends—requiring a balance of professionalism, empathy, and direct communication.
Be prepared to deliver feedback related to performance and compliance, while preserving trust and rapport with clinicians.

Lead and contribute to meaningful conversations during check-ins, advocating for patient needs and sharing actionable updates to support clinician success.
Remain available for ongoing support outside of scheduled meetings, ensuring clinicians feel empowered to reach out any time throughout the year for assistance, clarification, or feedback.
Collaboratively manage the care email inbox alongside team members to ensure timely, professional responses, clear and effective communication, and the successful resolution of provider and patient inquiries—supporting a positive experience for all stakeholders.
Act as a resource for clinicians by providing guidance on clinical platforms, policy adherence, and workflow management.
Be on standby to join weekly supervision meetings, providing assistance and support to the group as needed.
10% – Reporting, Data Management & Reengagement Initiatives
Leverage internal dashboards and reporting tools to monitor productivity, documentation compliance, and patient reengagement opportunities.
Utilize key functions within the company's CRM, including dashboards, transition lists, report creation, individual dashboard management, re-engagement reports, and report discrepancies up to the Clinical Operations Supervisor.
Generate and review clinician-related reports such as missing notes, deleted notes, unlocked notes, and patients without follow-up appointments to conduct proper notification.
Identify opportunities to re-engage patients who have paused or discontinued care by leveraging internal reports and tools from the company’s CRM, including dashboards and re-engagement lists.
Collaborate with clinicians and care team members to develop and implement outreach strategies that encourage patients to return to care in a timely and supportive manner.
Ensure communication is empathetic, inclusive, and aligned with best practices to promote a positive patient experience and reinforce continuity of care.

Be comfortable addressing patient experience issues directly with providers when engagement or care delivery concerns are raised.

Engage with patients directly on behalf of clinicians for care support and collaboration.
10% – Compliance, Communication & Cross-Functional Collaboration
Ensure adherence to clinical SOPs and policies, address operational concerns, support interdepartmental collaboration, and contribute to a positive and inclusive team culture.
Develop and maintain collaborative professional relationships between operations and clinical departments.
Communicate effectively, professionally, and promptly with clinicians regarding operational needs and expectations.
Proactively monitor clinician behavior for alignment with Rivia’s clinical guidelines, surfacing any concerns around compliance or patient care quality to clinical leadership in a timely and constructive manner.
Maintain a general awareness of clinical trends or behaviors that may affect patient care or compliance, performance concerns, and escalate patterns of concern appropriately to clinical leadership and People Operations.
Review and resolve patient complaints in a professional and timely manner, ensuring high-quality patient care.
Approach performance and compliance feedback conversations with a coaching mindset—focusing on development, accountability, and collaborative problem-solving.
Ensure clinician's adherence to clinical policies and procedures while proactively addressing compliance-related concerns.

Provide structured, actionable feedback to clinicians when discrepancies or gaps in documentation or performance are observed, while fostering a respectful and supportive tone.
Verify that provider documentation aligns with quality standards and supports accurate coding and billing practices, escalating discrepancies as needed.

Ensure attendance and engagement by contributing to all departmental meetings.
Promote a friendly work culture that encourages a fun, collaborative, and co-learning environment that benefits individuals' well-being, self-improvement and potential.
Perform other related role and team function duties as assigned by department and group leaders.

\n\n\n\n\n

15% – Role-Specific Projects & Specialized Responsibilities

Clinical Documentation & Compliance

Conduct provider note audits and serve as a backup for note auditing tasks.
Communicate audit results clearly and supportively, identifying areas for improvement and ensuring that clinicians meet documentation standards.
Monitor missing initial notes and delete notes as needed.
Track deboarding reports related to compliance and clinical offboarding.
Identify patterns in compliance risks and partner with clinical operations leadership to mitigate them.

Provider Deboarding & Patient Transitions

Manage and update the Provider Deboarding - Patient Transfer list.
Support smooth provider transitions by assisting with relevant transfer communications and documentation.

Administrative Systems & Support Tools

Serve as backup for ePrescribing and other tool tasks, including submissions and system use.
Monitor and maintain the functionality of DocuSign or a similar platform for signature requests.
Assist with faxes and serve as a backup for incoming and outgoing fax communications.

Feedback, Reviews & Patient Experience

Track and log patient satisfaction survey responses and online reviews
Record and highlight positive provider reviews for internal recognition.
Maintain the complaint log and assist with consulting on patient experience issues.

Scheduling & Intake Coordination

Support schedule changes, including updating availability and coordinating with team members.

Assist with intake question services and ensure consistent patient onboarding.

Qualifications

Required Education Level: High School Diploma or equivalent

Education Details: Degree in healthcare, business, operations or compliance preferred

Two years of healthcare setting, business operations and clinical provider experience
Desire to assess processes and collaborate on effective solutions
Organized and detail-oriented
Comfortable navigating change, shifting priorities, and adhering to evolving workflows
Ability to build partnerships and foster collaborative relationships across the organization
Self-motivated and able to work autonomously

Additional Qualifications, Skills & Attributes

Conflict resolution
Customer service
Experience with provider relations, healthcare operations, or clinical team support strongly preferred
Competent use of EMR tools such as IntakeQ is preferred
CRM experience with Salesforce is a plus
Data Analysis & Dashboard Management is preferred
Team oriented
Proficient with utilizing a diverse range of technology platforms and systems (Google Suite required, company wide platforms/software like Monday.com and EHR/EMR platforms when applicable)
Intermediate computer skills and technical aptitude required.

Benefits

Comprehensive Benefits to Support Your Well-being

Learn More Here.

Health & Wellness:

Medical Coverage - HDHP, PPO or PPO Buy-Up
Health Savings Account, Flexible Spending Account, and Dependent Care Account Options
Dental & Vision Insurance
Whole-Body Wellness Offerings if Enrolled in one of our three Aetna Medical Plans

Time Off & Flexibility:

Front-Loaded Paid Time Off (PTO)
Observed Holidays & Annual Office Closure
Medical & Parental Leave (in accordance with State and Federal Laws)
Bereavement Leave / Pet Bereavement Leave

Financial Wellness:

Competitive Pay
401(k) Retirement Plan and employer match
Employee Referral Program
Transit and Parking Voluntary Benefit

Professional Development:

Professional Development Stipend after 1st Work Anniversary
Paid Professional Development Days after 1st Work Anniversary
Learning & Development Resources

Additional Benefits:

Short-Term & Long-Term Disability
Group Life/AD&D Insurance
Employee Assistance Program (EAP)
Voluntary Benefits
Quarterly Wellness Activities

We’re committed to helping you thrive in our Rivia Community. Join us and experience a workplace that values your health, happiness, and growth.

Compensation & Employment Details
Pay Range: $45,000 - $52,000
Pay Type: Salary
Department: Clinical Operations & Compliance
Supervisor: Supervisor, Clinical Operations
Supervisees: None
Employment Status: Full Time
Exemption Status: Non-Exempt W-2

\n\n\n\n\n\n\n\n

Work Environment: Remote

Work Schedule: Monday - Friday, 9 am - 5 pm EST

Applicants must be authorized to work in the United States. We are unable to sponsor work visas at this time.

If you need assistance or accommodation due to a disability during the application process, please contact our Talent Acquisition team at talentacquisition@riviamind.com.

","hiringOrganization":{"@type":"Organization","name":"Rivia Mind","sameAs":"https://www.riviamind.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Remote"}}}},{"@type":"ListItem","position":9,"item":{"@type":"JobPosting","title":"Clinical Operations Coordinator - Remote","datePosted":"2025-09-19","description":"

Get To Know Rivia Mind

At Rivia Mind, we believe great mental health care begins with a human connection.

Thrive Together: 🌟 Our shared North Star unites us to provide the best patient experience.

At Rivia Mind, we cultivate a collegial culture rooted in:

A foundation of shared values and reciprocal support
A mindset of curiosity, learning, and growth
A spirit of warmth, openness, and authentic connection

Together, we turn challenges into opportunities, and every team member helps shape the future of care at Rivia Mind.

Job Summary

Application Window: Open until September 30th, 2025
Anticipated Start Date: October 2025
# of Openings: 1
Job Responsibilities & Qualifications

\n\n\n\n

Responsibilities

45% – Clinical Operations & Workflow Managementcoordinate, Support, And Continuously Optimize Clinical Workflows, Provider Schedules, Onboarding/Deboarding Processes, And Platform Troubleshooting To Ensure A Seamless Care Delivery Experience.

Review clinical dashboards for continual improvement and quality assurance.
Assessment and distribution of weekly clinical dashboards.
Coordinate clinicians’ calendars, ensuring alignment with patient appointments, supervision sessions, and other required or optional meetings.
Monitor clinician schedules to ensure clinician productivity and appropriate time and calendar management practices. Identify opportunities for improvement with calendar management and share feedback and recommendations with clinicians and clinical leaders.
Support the facilitation of patient transfers as necessary, ensuring a smooth process for both clinicians and patients.
Troubleshoot EHR systems and business platforms to resolve technical issues efficiently.
Provide clinicians with enrollment assistance, access troubleshooting, and account information management for our EHR.
Provide onboarding support by training and assisting incoming clinicians.
Close out patient charts with appropriate documentation and notification.
Periodically review the Website Directory of providers and escalate to the Clinical Operations Supervisor if a discrepancy or an update is needed.
Consistently evaluate workflows and Standard Operating Procedures (SOPs) to ensure alignment with organizational priorities, enhance operational efficiency, and maintain high-quality standards.

20% – Care Team Collaboration & Clinician Supportact As A Consistent Point Of Contact For Assigned Care Teams, Facilitate Bi-Annual Clinician Check-Ins, And Provide Year-Round Guidance, Resource-Sharing, And Operational Support. Liase With Patients On Behalf Of Providers.

Ensure providers receive an efficient, thorough, and positive onboarding and deboarding process with thoughtful collaboration of key departments and contributors (People Operations, Marketing, Supervisor of clinician, etc.)
Serve as a consistent point of contact for clinicians on your designated care team, offering guidance, updates, and support throughout the year.
Conduct formal check-ins twice annually with each clinician to review updates, provide resources, and collaboratively address clinical or patient care needs.

These check-ins include discussion of adherence to clinical expectations, documentation compliance, and performance trends—requiring a balance of professionalism, empathy, and direct communication.
Be prepared to deliver feedback related to performance and compliance, while preserving trust and rapport with clinicians.

Lead and contribute to meaningful conversations during check-ins, advocating for patient needs and sharing actionable updates to support clinician success.
Remain available for ongoing support outside of scheduled meetings, ensuring clinicians feel empowered to reach out any time throughout the year for assistance, clarification, or feedback.
Collaboratively manage the care email inbox alongside team members to ensure timely, professional responses, clear and effective communication, and the successful resolution of provider and patient inquiries—supporting a positive experience for all stakeholders.
Act as a resource for clinicians by providing guidance on clinical platforms, policy adherence, and workflow management.
Be on standby to join weekly supervision meetings, providing assistance and support to the group as needed.
10% – Reporting, Data Management & Reengagement Initiatives
Leverage internal dashboards and reporting tools to monitor productivity, documentation compliance, and patient reengagement opportunities.
Utilize key functions within the company's CRM, including dashboards, transition lists, report creation, individual dashboard management, re-engagement reports, and report discrepancies up to the Clinical Operations Supervisor.
Generate and review clinician-related reports such as missing notes, deleted notes, unlocked notes, and patients without follow-up appointments to conduct proper notification.
Identify opportunities to re-engage patients who have paused or discontinued care by leveraging internal reports and tools from the company’s CRM, including dashboards and re-engagement lists.
Collaborate with clinicians and care team members to develop and implement outreach strategies that encourage patients to return to care in a timely and supportive manner.
Ensure communication is empathetic, inclusive, and aligned with best practices to promote a positive patient experience and reinforce continuity of care.

Be comfortable addressing patient experience issues directly with providers when engagement or care delivery concerns are raised.

Engage with patients directly on behalf of clinicians for care support and collaboration.
10% – Compliance, Communication & Cross-Functional Collaboration
Ensure adherence to clinical SOPs and policies, address operational concerns, support interdepartmental collaboration, and contribute to a positive and inclusive team culture.
Develop and maintain collaborative professional relationships between operations and clinical departments.
Communicate effectively, professionally, and promptly with clinicians regarding operational needs and expectations.
Proactively monitor clinician behavior for alignment with Rivia’s clinical guidelines, surfacing any concerns around compliance or patient care quality to clinical leadership in a timely and constructive manner.
Maintain a general awareness of clinical trends or behaviors that may affect patient care or compliance, performance concerns, and escalate patterns of concern appropriately to clinical leadership and People Operations.
Review and resolve patient complaints in a professional and timely manner, ensuring high-quality patient care.
Approach performance and compliance feedback conversations with a coaching mindset—focusing on development, accountability, and collaborative problem-solving.
Ensure clinician's adherence to clinical policies and procedures while proactively addressing compliance-related concerns.

Provide structured, actionable feedback to clinicians when discrepancies or gaps in documentation or performance are observed, while fostering a respectful and supportive tone.
Verify that provider documentation aligns with quality standards and supports accurate coding and billing practices, escalating discrepancies as needed.

Ensure attendance and engagement by contributing to all departmental meetings.
Promote a friendly work culture that encourages a fun, collaborative, and co-learning environment that benefits individuals' well-being, self-improvement and potential.
Perform other related role and team function duties as assigned by department and group leaders.

\n\n\n\n\n

15% – Role-Specific Projects & Specialized Responsibilities

Clinical Documentation & Compliance

Conduct provider note audits and serve as a backup for note auditing tasks.
Communicate audit results clearly and supportively, identifying areas for improvement and ensuring that clinicians meet documentation standards.
Monitor missing initial notes and delete notes as needed.
Track deboarding reports related to compliance and clinical offboarding.
Identify patterns in compliance risks and partner with clinical operations leadership to mitigate them.

Provider Deboarding & Patient Transitions

Manage and update the Provider Deboarding - Patient Transfer list.
Support smooth provider transitions by assisting with relevant transfer communications and documentation.

Administrative Systems & Support Tools

Serve as backup for ePrescribing and other tool tasks, including submissions and system use.
Monitor and maintain the functionality of DocuSign or a similar platform for signature requests.
Assist with faxes and serve as a backup for incoming and outgoing fax communications.

Feedback, Reviews & Patient Experience

Track and log patient satisfaction survey responses and online reviews
Record and highlight positive provider reviews for internal recognition.
Maintain the complaint log and assist with consulting on patient experience issues.

Scheduling & Intake Coordination

Support schedule changes, including updating availability and coordinating with team members.

Assist with intake question services and ensure consistent patient onboarding.

Qualifications

Required Education Level: High School Diploma or equivalent

Education Details: Degree in healthcare, business, operations or compliance preferred

Two years of healthcare setting, business operations and clinical provider experience
Desire to assess processes and collaborate on effective solutions
Organized and detail-oriented
Comfortable navigating change, shifting priorities, and adhering to evolving workflows
Ability to build partnerships and foster collaborative relationships across the organization
Self-motivated and able to work autonomously

Additional Qualifications, Skills & Attributes

Conflict resolution
Customer service
Experience with provider relations, healthcare operations, or clinical team support strongly preferred
Competent use of EMR tools such as IntakeQ is preferred
CRM experience with Salesforce is a plus
Data Analysis & Dashboard Management is preferred
Team oriented
Proficient with utilizing a diverse range of technology platforms and systems (Google Suite required, company wide platforms/software like Monday.com and EHR/EMR platforms when applicable)
Intermediate computer skills and technical aptitude required.

Benefits

Comprehensive Benefits to Support Your Well-being

Learn More Here.

Health & Wellness:

Medical Coverage - HDHP, PPO or PPO Buy-Up
Health Savings Account, Flexible Spending Account, and Dependent Care Account Options
Dental & Vision Insurance
Whole-Body Wellness Offerings if Enrolled in one of our three Aetna Medical Plans

Time Off & Flexibility:

Front-Loaded Paid Time Off (PTO)
Observed Holidays & Annual Office Closure
Medical & Parental Leave (in accordance with State and Federal Laws)
Bereavement Leave / Pet Bereavement Leave

Financial Wellness:

Competitive Pay
401(k) Retirement Plan and employer match
Employee Referral Program
Transit and Parking Voluntary Benefit

Professional Development:

Professional Development Stipend after 1st Work Anniversary
Paid Professional Development Days after 1st Work Anniversary
Learning & Development Resources

Additional Benefits:

Short-Term & Long-Term Disability
Group Life/AD&D Insurance
Employee Assistance Program (EAP)
Voluntary Benefits
Quarterly Wellness Activities

We’re committed to helping you thrive in our Rivia Community. Join us and experience a workplace that values your health, happiness, and growth.

Compensation & Employment Details
Pay Range: $45,000 - $52,000
Pay Type: Salary
Department: Clinical Operations & Compliance
Supervisor: Supervisor, Clinical Operations
Supervisees: None
Employment Status: Full Time
Exemption Status: Non-Exempt W-2

\n\n\n\n\n\n\n\n

Work Environment: Remote

Work Schedule: Monday - Friday, 9 am - 5 pm EST

Applicants must be authorized to work in the United States. We are unable to sponsor work visas at this time.

If you need assistance or accommodation due to a disability during the application process, please contact our Talent Acquisition team at talentacquisition@riviamind.com.

","hiringOrganization":{"@type":"Organization","name":"Rivia Mind","sameAs":"https://www.riviamind.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Remote"}}}},{"@type":"ListItem","position":10,"item":{"@type":"JobPosting","title":"Clinical Operations Coordinator - Remote","datePosted":"2025-09-19","description":"

Get To Know Rivia Mind

At Rivia Mind, we believe great mental health care begins with a human connection.

Thrive Together: 🌟 Our shared North Star unites us to provide the best patient experience.

At Rivia Mind, we cultivate a collegial culture rooted in:

A foundation of shared values and reciprocal support
A mindset of curiosity, learning, and growth
A spirit of warmth, openness, and authentic connection

Together, we turn challenges into opportunities, and every team member helps shape the future of care at Rivia Mind.

Job Summary

Application Window: Open until September 30th, 2025
Anticipated Start Date: October 2025
# of Openings: 1
Job Responsibilities & Qualifications

\n\n\n\n

Responsibilities

45% – Clinical Operations & Workflow Managementcoordinate, Support, And Continuously Optimize Clinical Workflows, Provider Schedules, Onboarding/Deboarding Processes, And Platform Troubleshooting To Ensure A Seamless Care Delivery Experience.

Review clinical dashboards for continual improvement and quality assurance.
Assessment and distribution of weekly clinical dashboards.
Coordinate clinicians’ calendars, ensuring alignment with patient appointments, supervision sessions, and other required or optional meetings.
Monitor clinician schedules to ensure clinician productivity and appropriate time and calendar management practices. Identify opportunities for improvement with calendar management and share feedback and recommendations with clinicians and clinical leaders.
Support the facilitation of patient transfers as necessary, ensuring a smooth process for both clinicians and patients.
Troubleshoot EHR systems and business platforms to resolve technical issues efficiently.
Provide clinicians with enrollment assistance, access troubleshooting, and account information management for our EHR.
Provide onboarding support by training and assisting incoming clinicians.
Close out patient charts with appropriate documentation and notification.
Periodically review the Website Directory of providers and escalate to the Clinical Operations Supervisor if a discrepancy or an update is needed.
Consistently evaluate workflows and Standard Operating Procedures (SOPs) to ensure alignment with organizational priorities, enhance operational efficiency, and maintain high-quality standards.

20% – Care Team Collaboration & Clinician Supportact As A Consistent Point Of Contact For Assigned Care Teams, Facilitate Bi-Annual Clinician Check-Ins, And Provide Year-Round Guidance, Resource-Sharing, And Operational Support. Liase With Patients On Behalf Of Providers.

Ensure providers receive an efficient, thorough, and positive onboarding and deboarding process with thoughtful collaboration of key departments and contributors (People Operations, Marketing, Supervisor of clinician, etc.)
Serve as a consistent point of contact for clinicians on your designated care team, offering guidance, updates, and support throughout the year.
Conduct formal check-ins twice annually with each clinician to review updates, provide resources, and collaboratively address clinical or patient care needs.

These check-ins include discussion of adherence to clinical expectations, documentation compliance, and performance trends—requiring a balance of professionalism, empathy, and direct communication.
Be prepared to deliver feedback related to performance and compliance, while preserving trust and rapport with clinicians.

Lead and contribute to meaningful conversations during check-ins, advocating for patient needs and sharing actionable updates to support clinician success.
Remain available for ongoing support outside of scheduled meetings, ensuring clinicians feel empowered to reach out any time throughout the year for assistance, clarification, or feedback.
Collaboratively manage the care email inbox alongside team members to ensure timely, professional responses, clear and effective communication, and the successful resolution of provider and patient inquiries—supporting a positive experience for all stakeholders.
Act as a resource for clinicians by providing guidance on clinical platforms, policy adherence, and workflow management.
Be on standby to join weekly supervision meetings, providing assistance and support to the group as needed.
10% – Reporting, Data Management & Reengagement Initiatives
Leverage internal dashboards and reporting tools to monitor productivity, documentation compliance, and patient reengagement opportunities.
Utilize key functions within the company's CRM, including dashboards, transition lists, report creation, individual dashboard management, re-engagement reports, and report discrepancies up to the Clinical Operations Supervisor.
Generate and review clinician-related reports such as missing notes, deleted notes, unlocked notes, and patients without follow-up appointments to conduct proper notification.
Identify opportunities to re-engage patients who have paused or discontinued care by leveraging internal reports and tools from the company’s CRM, including dashboards and re-engagement lists.
Collaborate with clinicians and care team members to develop and implement outreach strategies that encourage patients to return to care in a timely and supportive manner.
Ensure communication is empathetic, inclusive, and aligned with best practices to promote a positive patient experience and reinforce continuity of care.

Be comfortable addressing patient experience issues directly with providers when engagement or care delivery concerns are raised.

Engage with patients directly on behalf of clinicians for care support and collaboration.
10% – Compliance, Communication & Cross-Functional Collaboration
Ensure adherence to clinical SOPs and policies, address operational concerns, support interdepartmental collaboration, and contribute to a positive and inclusive team culture.
Develop and maintain collaborative professional relationships between operations and clinical departments.
Communicate effectively, professionally, and promptly with clinicians regarding operational needs and expectations.
Proactively monitor clinician behavior for alignment with Rivia’s clinical guidelines, surfacing any concerns around compliance or patient care quality to clinical leadership in a timely and constructive manner.
Maintain a general awareness of clinical trends or behaviors that may affect patient care or compliance, performance concerns, and escalate patterns of concern appropriately to clinical leadership and People Operations.
Review and resolve patient complaints in a professional and timely manner, ensuring high-quality patient care.
Approach performance and compliance feedback conversations with a coaching mindset—focusing on development, accountability, and collaborative problem-solving.
Ensure clinician's adherence to clinical policies and procedures while proactively addressing compliance-related concerns.

Provide structured, actionable feedback to clinicians when discrepancies or gaps in documentation or performance are observed, while fostering a respectful and supportive tone.
Verify that provider documentation aligns with quality standards and supports accurate coding and billing practices, escalating discrepancies as needed.

Ensure attendance and engagement by contributing to all departmental meetings.
Promote a friendly work culture that encourages a fun, collaborative, and co-learning environment that benefits individuals' well-being, self-improvement and potential.
Perform other related role and team function duties as assigned by department and group leaders.

\n\n\n\n\n

15% – Role-Specific Projects & Specialized Responsibilities

Clinical Documentation & Compliance

Conduct provider note audits and serve as a backup for note auditing tasks.
Communicate audit results clearly and supportively, identifying areas for improvement and ensuring that clinicians meet documentation standards.
Monitor missing initial notes and delete notes as needed.
Track deboarding reports related to compliance and clinical offboarding.
Identify patterns in compliance risks and partner with clinical operations leadership to mitigate them.

Provider Deboarding & Patient Transitions

Manage and update the Provider Deboarding - Patient Transfer list.
Support smooth provider transitions by assisting with relevant transfer communications and documentation.

Administrative Systems & Support Tools

Serve as backup for ePrescribing and other tool tasks, including submissions and system use.
Monitor and maintain the functionality of DocuSign or a similar platform for signature requests.
Assist with faxes and serve as a backup for incoming and outgoing fax communications.

Feedback, Reviews & Patient Experience

Track and log patient satisfaction survey responses and online reviews
Record and highlight positive provider reviews for internal recognition.
Maintain the complaint log and assist with consulting on patient experience issues.

Scheduling & Intake Coordination

Support schedule changes, including updating availability and coordinating with team members.

Assist with intake question services and ensure consistent patient onboarding.

Qualifications

Required Education Level: High School Diploma or equivalent

Education Details: Degree in healthcare, business, operations or compliance preferred

Two years of healthcare setting, business operations and clinical provider experience
Desire to assess processes and collaborate on effective solutions
Organized and detail-oriented
Comfortable navigating change, shifting priorities, and adhering to evolving workflows
Ability to build partnerships and foster collaborative relationships across the organization
Self-motivated and able to work autonomously

Additional Qualifications, Skills & Attributes

Conflict resolution
Customer service
Experience with provider relations, healthcare operations, or clinical team support strongly preferred
Competent use of EMR tools such as IntakeQ is preferred
CRM experience with Salesforce is a plus
Data Analysis & Dashboard Management is preferred
Team oriented
Proficient with utilizing a diverse range of technology platforms and systems (Google Suite required, company wide platforms/software like Monday.com and EHR/EMR platforms when applicable)
Intermediate computer skills and technical aptitude required.

Benefits

Comprehensive Benefits to Support Your Well-being

Learn More Here.

Health & Wellness:

Medical Coverage - HDHP, PPO or PPO Buy-Up
Health Savings Account, Flexible Spending Account, and Dependent Care Account Options
Dental & Vision Insurance
Whole-Body Wellness Offerings if Enrolled in one of our three Aetna Medical Plans

Time Off & Flexibility:

Front-Loaded Paid Time Off (PTO)
Observed Holidays & Annual Office Closure
Medical & Parental Leave (in accordance with State and Federal Laws)
Bereavement Leave / Pet Bereavement Leave

Financial Wellness:

Competitive Pay
401(k) Retirement Plan and employer match
Employee Referral Program
Transit and Parking Voluntary Benefit

Professional Development:

Professional Development Stipend after 1st Work Anniversary
Paid Professional Development Days after 1st Work Anniversary
Learning & Development Resources

Additional Benefits:

Short-Term & Long-Term Disability
Group Life/AD&D Insurance
Employee Assistance Program (EAP)
Voluntary Benefits
Quarterly Wellness Activities

We’re committed to helping you thrive in our Rivia Community. Join us and experience a workplace that values your health, happiness, and growth.

Compensation & Employment Details
Pay Range: $45,000 - $52,000
Pay Type: Salary
Department: Clinical Operations & Compliance
Supervisor: Supervisor, Clinical Operations
Supervisees: None
Employment Status: Full Time
Exemption Status: Non-Exempt W-2

\n\n\n\n\n\n\n\n

Work Environment: Remote

Work Schedule: Monday - Friday, 9 am - 5 pm EST

Applicants must be authorized to work in the United States. We are unable to sponsor work visas at this time.

If you need assistance or accommodation due to a disability during the application process, please contact our Talent Acquisition team at talentacquisition@riviamind.com.

","hiringOrganization":{"@type":"Organization","name":"Rivia Mind","sameAs":"https://www.riviamind.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Remote"}}}},{"@type":"ListItem","position":11,"item":{"@type":"JobPosting","title":"Clinical Operations Coordinator - Remote","datePosted":"2025-09-19","description":"

Get To Know Rivia Mind

At Rivia Mind, we believe great mental health care begins with a human connection.

Thrive Together: 🌟 Our shared North Star unites us to provide the best patient experience.

At Rivia Mind, we cultivate a collegial culture rooted in:

A foundation of shared values and reciprocal support
A mindset of curiosity, learning, and growth
A spirit of warmth, openness, and authentic connection

Together, we turn challenges into opportunities, and every team member helps shape the future of care at Rivia Mind.

Job Summary

Application Window: Open until September 30th, 2025
Anticipated Start Date: October 2025
# of Openings: 1
Job Responsibilities & Qualifications

\n\n\n\n

Responsibilities

45% – Clinical Operations & Workflow Managementcoordinate, Support, And Continuously Optimize Clinical Workflows, Provider Schedules, Onboarding/Deboarding Processes, And Platform Troubleshooting To Ensure A Seamless Care Delivery Experience.

Review clinical dashboards for continual improvement and quality assurance.
Assessment and distribution of weekly clinical dashboards.
Coordinate clinicians’ calendars, ensuring alignment with patient appointments, supervision sessions, and other required or optional meetings.
Monitor clinician schedules to ensure clinician productivity and appropriate time and calendar management practices. Identify opportunities for improvement with calendar management and share feedback and recommendations with clinicians and clinical leaders.
Support the facilitation of patient transfers as necessary, ensuring a smooth process for both clinicians and patients.
Troubleshoot EHR systems and business platforms to resolve technical issues efficiently.
Provide clinicians with enrollment assistance, access troubleshooting, and account information management for our EHR.
Provide onboarding support by training and assisting incoming clinicians.
Close out patient charts with appropriate documentation and notification.
Periodically review the Website Directory of providers and escalate to the Clinical Operations Supervisor if a discrepancy or an update is needed.
Consistently evaluate workflows and Standard Operating Procedures (SOPs) to ensure alignment with organizational priorities, enhance operational efficiency, and maintain high-quality standards.

20% – Care Team Collaboration & Clinician Supportact As A Consistent Point Of Contact For Assigned Care Teams, Facilitate Bi-Annual Clinician Check-Ins, And Provide Year-Round Guidance, Resource-Sharing, And Operational Support. Liase With Patients On Behalf Of Providers.

Ensure providers receive an efficient, thorough, and positive onboarding and deboarding process with thoughtful collaboration of key departments and contributors (People Operations, Marketing, Supervisor of clinician, etc.)
Serve as a consistent point of contact for clinicians on your designated care team, offering guidance, updates, and support throughout the year.
Conduct formal check-ins twice annually with each clinician to review updates, provide resources, and collaboratively address clinical or patient care needs.

These check-ins include discussion of adherence to clinical expectations, documentation compliance, and performance trends—requiring a balance of professionalism, empathy, and direct communication.
Be prepared to deliver feedback related to performance and compliance, while preserving trust and rapport with clinicians.

Lead and contribute to meaningful conversations during check-ins, advocating for patient needs and sharing actionable updates to support clinician success.
Remain available for ongoing support outside of scheduled meetings, ensuring clinicians feel empowered to reach out any time throughout the year for assistance, clarification, or feedback.
Collaboratively manage the care email inbox alongside team members to ensure timely, professional responses, clear and effective communication, and the successful resolution of provider and patient inquiries—supporting a positive experience for all stakeholders.
Act as a resource for clinicians by providing guidance on clinical platforms, policy adherence, and workflow management.
Be on standby to join weekly supervision meetings, providing assistance and support to the group as needed.
10% – Reporting, Data Management & Reengagement Initiatives
Leverage internal dashboards and reporting tools to monitor productivity, documentation compliance, and patient reengagement opportunities.
Utilize key functions within the company's CRM, including dashboards, transition lists, report creation, individual dashboard management, re-engagement reports, and report discrepancies up to the Clinical Operations Supervisor.
Generate and review clinician-related reports such as missing notes, deleted notes, unlocked notes, and patients without follow-up appointments to conduct proper notification.
Identify opportunities to re-engage patients who have paused or discontinued care by leveraging internal reports and tools from the company’s CRM, including dashboards and re-engagement lists.
Collaborate with clinicians and care team members to develop and implement outreach strategies that encourage patients to return to care in a timely and supportive manner.
Ensure communication is empathetic, inclusive, and aligned with best practices to promote a positive patient experience and reinforce continuity of care.

Be comfortable addressing patient experience issues directly with providers when engagement or care delivery concerns are raised.

Engage with patients directly on behalf of clinicians for care support and collaboration.
10% – Compliance, Communication & Cross-Functional Collaboration
Ensure adherence to clinical SOPs and policies, address operational concerns, support interdepartmental collaboration, and contribute to a positive and inclusive team culture.
Develop and maintain collaborative professional relationships between operations and clinical departments.
Communicate effectively, professionally, and promptly with clinicians regarding operational needs and expectations.
Proactively monitor clinician behavior for alignment with Rivia’s clinical guidelines, surfacing any concerns around compliance or patient care quality to clinical leadership in a timely and constructive manner.
Maintain a general awareness of clinical trends or behaviors that may affect patient care or compliance, performance concerns, and escalate patterns of concern appropriately to clinical leadership and People Operations.
Review and resolve patient complaints in a professional and timely manner, ensuring high-quality patient care.
Approach performance and compliance feedback conversations with a coaching mindset—focusing on development, accountability, and collaborative problem-solving.
Ensure clinician's adherence to clinical policies and procedures while proactively addressing compliance-related concerns.

Provide structured, actionable feedback to clinicians when discrepancies or gaps in documentation or performance are observed, while fostering a respectful and supportive tone.
Verify that provider documentation aligns with quality standards and supports accurate coding and billing practices, escalating discrepancies as needed.

Ensure attendance and engagement by contributing to all departmental meetings.
Promote a friendly work culture that encourages a fun, collaborative, and co-learning environment that benefits individuals' well-being, self-improvement and potential.
Perform other related role and team function duties as assigned by department and group leaders.

\n\n\n\n\n

15% – Role-Specific Projects & Specialized Responsibilities

Clinical Documentation & Compliance

Conduct provider note audits and serve as a backup for note auditing tasks.
Communicate audit results clearly and supportively, identifying areas for improvement and ensuring that clinicians meet documentation standards.
Monitor missing initial notes and delete notes as needed.
Track deboarding reports related to compliance and clinical offboarding.
Identify patterns in compliance risks and partner with clinical operations leadership to mitigate them.

Provider Deboarding & Patient Transitions

Manage and update the Provider Deboarding - Patient Transfer list.
Support smooth provider transitions by assisting with relevant transfer communications and documentation.

Administrative Systems & Support Tools

Serve as backup for ePrescribing and other tool tasks, including submissions and system use.
Monitor and maintain the functionality of DocuSign or a similar platform for signature requests.
Assist with faxes and serve as a backup for incoming and outgoing fax communications.

Feedback, Reviews & Patient Experience

Track and log patient satisfaction survey responses and online reviews
Record and highlight positive provider reviews for internal recognition.
Maintain the complaint log and assist with consulting on patient experience issues.

Scheduling & Intake Coordination

Support schedule changes, including updating availability and coordinating with team members.

Assist with intake question services and ensure consistent patient onboarding.

Qualifications

Required Education Level: High School Diploma or equivalent

Education Details: Degree in healthcare, business, operations or compliance preferred

Two years of healthcare setting, business operations and clinical provider experience
Desire to assess processes and collaborate on effective solutions
Organized and detail-oriented
Comfortable navigating change, shifting priorities, and adhering to evolving workflows
Ability to build partnerships and foster collaborative relationships across the organization
Self-motivated and able to work autonomously

Additional Qualifications, Skills & Attributes

Conflict resolution
Customer service
Experience with provider relations, healthcare operations, or clinical team support strongly preferred
Competent use of EMR tools such as IntakeQ is preferred
CRM experience with Salesforce is a plus
Data Analysis & Dashboard Management is preferred
Team oriented
Proficient with utilizing a diverse range of technology platforms and systems (Google Suite required, company wide platforms/software like Monday.com and EHR/EMR platforms when applicable)
Intermediate computer skills and technical aptitude required.

Benefits

Comprehensive Benefits to Support Your Well-being

Learn More Here.

Health & Wellness:

Medical Coverage - HDHP, PPO or PPO Buy-Up
Health Savings Account, Flexible Spending Account, and Dependent Care Account Options
Dental & Vision Insurance
Whole-Body Wellness Offerings if Enrolled in one of our three Aetna Medical Plans

Time Off & Flexibility:

Front-Loaded Paid Time Off (PTO)
Observed Holidays & Annual Office Closure
Medical & Parental Leave (in accordance with State and Federal Laws)
Bereavement Leave / Pet Bereavement Leave

Financial Wellness:

Competitive Pay
401(k) Retirement Plan and employer match
Employee Referral Program
Transit and Parking Voluntary Benefit

Professional Development:

Professional Development Stipend after 1st Work Anniversary
Paid Professional Development Days after 1st Work Anniversary
Learning & Development Resources

Additional Benefits:

Short-Term & Long-Term Disability
Group Life/AD&D Insurance
Employee Assistance Program (EAP)
Voluntary Benefits
Quarterly Wellness Activities

We’re committed to helping you thrive in our Rivia Community. Join us and experience a workplace that values your health, happiness, and growth.

Compensation & Employment Details
Pay Range: $45,000 - $52,000
Pay Type: Salary
Department: Clinical Operations & Compliance
Supervisor: Supervisor, Clinical Operations
Supervisees: None
Employment Status: Full Time
Exemption Status: Non-Exempt W-2

\n\n\n\n\n\n\n\n

Work Environment: Remote

Work Schedule: Monday - Friday, 9 am - 5 pm EST

Applicants must be authorized to work in the United States. We are unable to sponsor work visas at this time.

If you need assistance or accommodation due to a disability during the application process, please contact our Talent Acquisition team at talentacquisition@riviamind.com.

","hiringOrganization":{"@type":"Organization","name":"Rivia Mind","sameAs":"https://www.riviamind.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Remote"}}}},{"@type":"ListItem","position":12,"item":{"@type":"JobPosting","title":"Clinical Operations Coordinator - Remote","datePosted":"2025-09-19","description":"

Get To Know Rivia Mind

At Rivia Mind, we believe great mental health care begins with a human connection.

Thrive Together: 🌟 Our shared North Star unites us to provide the best patient experience.

At Rivia Mind, we cultivate a collegial culture rooted in:

A foundation of shared values and reciprocal support
A mindset of curiosity, learning, and growth
A spirit of warmth, openness, and authentic connection

Together, we turn challenges into opportunities, and every team member helps shape the future of care at Rivia Mind.

Job Summary

Application Window: Open until September 30th, 2025
Anticipated Start Date: October 2025
# of Openings: 1
Job Responsibilities & Qualifications

\n\n\n\n

Responsibilities

45% – Clinical Operations & Workflow Managementcoordinate, Support, And Continuously Optimize Clinical Workflows, Provider Schedules, Onboarding/Deboarding Processes, And Platform Troubleshooting To Ensure A Seamless Care Delivery Experience.

Review clinical dashboards for continual improvement and quality assurance.
Assessment and distribution of weekly clinical dashboards.
Coordinate clinicians’ calendars, ensuring alignment with patient appointments, supervision sessions, and other required or optional meetings.
Monitor clinician schedules to ensure clinician productivity and appropriate time and calendar management practices. Identify opportunities for improvement with calendar management and share feedback and recommendations with clinicians and clinical leaders.
Support the facilitation of patient transfers as necessary, ensuring a smooth process for both clinicians and patients.
Troubleshoot EHR systems and business platforms to resolve technical issues efficiently.
Provide clinicians with enrollment assistance, access troubleshooting, and account information management for our EHR.
Provide onboarding support by training and assisting incoming clinicians.
Close out patient charts with appropriate documentation and notification.
Periodically review the Website Directory of providers and escalate to the Clinical Operations Supervisor if a discrepancy or an update is needed.
Consistently evaluate workflows and Standard Operating Procedures (SOPs) to ensure alignment with organizational priorities, enhance operational efficiency, and maintain high-quality standards.

20% – Care Team Collaboration & Clinician Supportact As A Consistent Point Of Contact For Assigned Care Teams, Facilitate Bi-Annual Clinician Check-Ins, And Provide Year-Round Guidance, Resource-Sharing, And Operational Support. Liase With Patients On Behalf Of Providers.

Ensure providers receive an efficient, thorough, and positive onboarding and deboarding process with thoughtful collaboration of key departments and contributors (People Operations, Marketing, Supervisor of clinician, etc.)
Serve as a consistent point of contact for clinicians on your designated care team, offering guidance, updates, and support throughout the year.
Conduct formal check-ins twice annually with each clinician to review updates, provide resources, and collaboratively address clinical or patient care needs.

These check-ins include discussion of adherence to clinical expectations, documentation compliance, and performance trends—requiring a balance of professionalism, empathy, and direct communication.
Be prepared to deliver feedback related to performance and compliance, while preserving trust and rapport with clinicians.

Lead and contribute to meaningful conversations during check-ins, advocating for patient needs and sharing actionable updates to support clinician success.
Remain available for ongoing support outside of scheduled meetings, ensuring clinicians feel empowered to reach out any time throughout the year for assistance, clarification, or feedback.
Collaboratively manage the care email inbox alongside team members to ensure timely, professional responses, clear and effective communication, and the successful resolution of provider and patient inquiries—supporting a positive experience for all stakeholders.
Act as a resource for clinicians by providing guidance on clinical platforms, policy adherence, and workflow management.
Be on standby to join weekly supervision meetings, providing assistance and support to the group as needed.
10% – Reporting, Data Management & Reengagement Initiatives
Leverage internal dashboards and reporting tools to monitor productivity, documentation compliance, and patient reengagement opportunities.
Utilize key functions within the company's CRM, including dashboards, transition lists, report creation, individual dashboard management, re-engagement reports, and report discrepancies up to the Clinical Operations Supervisor.
Generate and review clinician-related reports such as missing notes, deleted notes, unlocked notes, and patients without follow-up appointments to conduct proper notification.
Identify opportunities to re-engage patients who have paused or discontinued care by leveraging internal reports and tools from the company’s CRM, including dashboards and re-engagement lists.
Collaborate with clinicians and care team members to develop and implement outreach strategies that encourage patients to return to care in a timely and supportive manner.
Ensure communication is empathetic, inclusive, and aligned with best practices to promote a positive patient experience and reinforce continuity of care.

Be comfortable addressing patient experience issues directly with providers when engagement or care delivery concerns are raised.

Engage with patients directly on behalf of clinicians for care support and collaboration.
10% – Compliance, Communication & Cross-Functional Collaboration
Ensure adherence to clinical SOPs and policies, address operational concerns, support interdepartmental collaboration, and contribute to a positive and inclusive team culture.
Develop and maintain collaborative professional relationships between operations and clinical departments.
Communicate effectively, professionally, and promptly with clinicians regarding operational needs and expectations.
Proactively monitor clinician behavior for alignment with Rivia’s clinical guidelines, surfacing any concerns around compliance or patient care quality to clinical leadership in a timely and constructive manner.
Maintain a general awareness of clinical trends or behaviors that may affect patient care or compliance, performance concerns, and escalate patterns of concern appropriately to clinical leadership and People Operations.
Review and resolve patient complaints in a professional and timely manner, ensuring high-quality patient care.
Approach performance and compliance feedback conversations with a coaching mindset—focusing on development, accountability, and collaborative problem-solving.
Ensure clinician's adherence to clinical policies and procedures while proactively addressing compliance-related concerns.

Provide structured, actionable feedback to clinicians when discrepancies or gaps in documentation or performance are observed, while fostering a respectful and supportive tone.
Verify that provider documentation aligns with quality standards and supports accurate coding and billing practices, escalating discrepancies as needed.

Ensure attendance and engagement by contributing to all departmental meetings.
Promote a friendly work culture that encourages a fun, collaborative, and co-learning environment that benefits individuals' well-being, self-improvement and potential.
Perform other related role and team function duties as assigned by department and group leaders.

\n\n\n\n\n

15% – Role-Specific Projects & Specialized Responsibilities

Clinical Documentation & Compliance

Conduct provider note audits and serve as a backup for note auditing tasks.
Communicate audit results clearly and supportively, identifying areas for improvement and ensuring that clinicians meet documentation standards.
Monitor missing initial notes and delete notes as needed.
Track deboarding reports related to compliance and clinical offboarding.
Identify patterns in compliance risks and partner with clinical operations leadership to mitigate them.

Provider Deboarding & Patient Transitions

Manage and update the Provider Deboarding - Patient Transfer list.
Support smooth provider transitions by assisting with relevant transfer communications and documentation.

Administrative Systems & Support Tools

Serve as backup for ePrescribing and other tool tasks, including submissions and system use.
Monitor and maintain the functionality of DocuSign or a similar platform for signature requests.
Assist with faxes and serve as a backup for incoming and outgoing fax communications.

Feedback, Reviews & Patient Experience

Track and log patient satisfaction survey responses and online reviews
Record and highlight positive provider reviews for internal recognition.
Maintain the complaint log and assist with consulting on patient experience issues.

Scheduling & Intake Coordination

Support schedule changes, including updating availability and coordinating with team members.

Assist with intake question services and ensure consistent patient onboarding.

Qualifications

Required Education Level: High School Diploma or equivalent

Education Details: Degree in healthcare, business, operations or compliance preferred

Two years of healthcare setting, business operations and clinical provider experience
Desire to assess processes and collaborate on effective solutions
Organized and detail-oriented
Comfortable navigating change, shifting priorities, and adhering to evolving workflows
Ability to build partnerships and foster collaborative relationships across the organization
Self-motivated and able to work autonomously

Additional Qualifications, Skills & Attributes

Conflict resolution
Customer service
Experience with provider relations, healthcare operations, or clinical team support strongly preferred
Competent use of EMR tools such as IntakeQ is preferred
CRM experience with Salesforce is a plus
Data Analysis & Dashboard Management is preferred
Team oriented
Proficient with utilizing a diverse range of technology platforms and systems (Google Suite required, company wide platforms/software like Monday.com and EHR/EMR platforms when applicable)
Intermediate computer skills and technical aptitude required.

Benefits

Comprehensive Benefits to Support Your Well-being

Learn More Here.

Health & Wellness:

Medical Coverage - HDHP, PPO or PPO Buy-Up
Health Savings Account, Flexible Spending Account, and Dependent Care Account Options
Dental & Vision Insurance
Whole-Body Wellness Offerings if Enrolled in one of our three Aetna Medical Plans

Time Off & Flexibility:

Front-Loaded Paid Time Off (PTO)
Observed Holidays & Annual Office Closure
Medical & Parental Leave (in accordance with State and Federal Laws)
Bereavement Leave / Pet Bereavement Leave

Financial Wellness:

Competitive Pay
401(k) Retirement Plan and employer match
Employee Referral Program
Transit and Parking Voluntary Benefit

Professional Development:

Professional Development Stipend after 1st Work Anniversary
Paid Professional Development Days after 1st Work Anniversary
Learning & Development Resources

Additional Benefits:

Short-Term & Long-Term Disability
Group Life/AD&D Insurance
Employee Assistance Program (EAP)
Voluntary Benefits
Quarterly Wellness Activities

We’re committed to helping you thrive in our Rivia Community. Join us and experience a workplace that values your health, happiness, and growth.

Compensation & Employment Details
Pay Range: $45,000 - $52,000
Pay Type: Salary
Department: Clinical Operations & Compliance
Supervisor: Supervisor, Clinical Operations
Supervisees: None
Employment Status: Full Time
Exemption Status: Non-Exempt W-2

\n\n\n\n\n\n\n\n

Work Environment: Remote

Work Schedule: Monday - Friday, 9 am - 5 pm EST

Applicants must be authorized to work in the United States. We are unable to sponsor work visas at this time.

If you need assistance or accommodation due to a disability during the application process, please contact our Talent Acquisition team at talentacquisition@riviamind.com.

","hiringOrganization":{"@type":"Organization","name":"Rivia Mind","sameAs":"https://www.riviamind.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Remote"}}}},{"@type":"ListItem","position":13,"item":{"@type":"JobPosting","title":"Clinical Operations Coordinator - Remote","datePosted":"2025-09-19","description":"

Get To Know Rivia Mind

At Rivia Mind, we believe great mental health care begins with a human connection.

Thrive Together: 🌟 Our shared North Star unites us to provide the best patient experience.

At Rivia Mind, we cultivate a collegial culture rooted in:

A foundation of shared values and reciprocal support
A mindset of curiosity, learning, and growth
A spirit of warmth, openness, and authentic connection

Together, we turn challenges into opportunities, and every team member helps shape the future of care at Rivia Mind.

Job Summary

Application Window: Open until September 30th, 2025
Anticipated Start Date: October 2025
# of Openings: 1
Job Responsibilities & Qualifications

\n\n\n\n

Responsibilities

45% – Clinical Operations & Workflow Managementcoordinate, Support, And Continuously Optimize Clinical Workflows, Provider Schedules, Onboarding/Deboarding Processes, And Platform Troubleshooting To Ensure A Seamless Care Delivery Experience.

Review clinical dashboards for continual improvement and quality assurance.
Assessment and distribution of weekly clinical dashboards.
Coordinate clinicians’ calendars, ensuring alignment with patient appointments, supervision sessions, and other required or optional meetings.
Monitor clinician schedules to ensure clinician productivity and appropriate time and calendar management practices. Identify opportunities for improvement with calendar management and share feedback and recommendations with clinicians and clinical leaders.
Support the facilitation of patient transfers as necessary, ensuring a smooth process for both clinicians and patients.
Troubleshoot EHR systems and business platforms to resolve technical issues efficiently.
Provide clinicians with enrollment assistance, access troubleshooting, and account information management for our EHR.
Provide onboarding support by training and assisting incoming clinicians.
Close out patient charts with appropriate documentation and notification.
Periodically review the Website Directory of providers and escalate to the Clinical Operations Supervisor if a discrepancy or an update is needed.
Consistently evaluate workflows and Standard Operating Procedures (SOPs) to ensure alignment with organizational priorities, enhance operational efficiency, and maintain high-quality standards.

20% – Care Team Collaboration & Clinician Supportact As A Consistent Point Of Contact For Assigned Care Teams, Facilitate Bi-Annual Clinician Check-Ins, And Provide Year-Round Guidance, Resource-Sharing, And Operational Support. Liase With Patients On Behalf Of Providers.

Ensure providers receive an efficient, thorough, and positive onboarding and deboarding process with thoughtful collaboration of key departments and contributors (People Operations, Marketing, Supervisor of clinician, etc.)
Serve as a consistent point of contact for clinicians on your designated care team, offering guidance, updates, and support throughout the year.
Conduct formal check-ins twice annually with each clinician to review updates, provide resources, and collaboratively address clinical or patient care needs.

These check-ins include discussion of adherence to clinical expectations, documentation compliance, and performance trends—requiring a balance of professionalism, empathy, and direct communication.
Be prepared to deliver feedback related to performance and compliance, while preserving trust and rapport with clinicians.

Lead and contribute to meaningful conversations during check-ins, advocating for patient needs and sharing actionable updates to support clinician success.
Remain available for ongoing support outside of scheduled meetings, ensuring clinicians feel empowered to reach out any time throughout the year for assistance, clarification, or feedback.
Collaboratively manage the care email inbox alongside team members to ensure timely, professional responses, clear and effective communication, and the successful resolution of provider and patient inquiries—supporting a positive experience for all stakeholders.
Act as a resource for clinicians by providing guidance on clinical platforms, policy adherence, and workflow management.
Be on standby to join weekly supervision meetings, providing assistance and support to the group as needed.
10% – Reporting, Data Management & Reengagement Initiatives
Leverage internal dashboards and reporting tools to monitor productivity, documentation compliance, and patient reengagement opportunities.
Utilize key functions within the company's CRM, including dashboards, transition lists, report creation, individual dashboard management, re-engagement reports, and report discrepancies up to the Clinical Operations Supervisor.
Generate and review clinician-related reports such as missing notes, deleted notes, unlocked notes, and patients without follow-up appointments to conduct proper notification.
Identify opportunities to re-engage patients who have paused or discontinued care by leveraging internal reports and tools from the company’s CRM, including dashboards and re-engagement lists.
Collaborate with clinicians and care team members to develop and implement outreach strategies that encourage patients to return to care in a timely and supportive manner.
Ensure communication is empathetic, inclusive, and aligned with best practices to promote a positive patient experience and reinforce continuity of care.

Be comfortable addressing patient experience issues directly with providers when engagement or care delivery concerns are raised.

Engage with patients directly on behalf of clinicians for care support and collaboration.
10% – Compliance, Communication & Cross-Functional Collaboration
Ensure adherence to clinical SOPs and policies, address operational concerns, support interdepartmental collaboration, and contribute to a positive and inclusive team culture.
Develop and maintain collaborative professional relationships between operations and clinical departments.
Communicate effectively, professionally, and promptly with clinicians regarding operational needs and expectations.
Proactively monitor clinician behavior for alignment with Rivia’s clinical guidelines, surfacing any concerns around compliance or patient care quality to clinical leadership in a timely and constructive manner.
Maintain a general awareness of clinical trends or behaviors that may affect patient care or compliance, performance concerns, and escalate patterns of concern appropriately to clinical leadership and People Operations.
Review and resolve patient complaints in a professional and timely manner, ensuring high-quality patient care.
Approach performance and compliance feedback conversations with a coaching mindset—focusing on development, accountability, and collaborative problem-solving.
Ensure clinician's adherence to clinical policies and procedures while proactively addressing compliance-related concerns.

Provide structured, actionable feedback to clinicians when discrepancies or gaps in documentation or performance are observed, while fostering a respectful and supportive tone.
Verify that provider documentation aligns with quality standards and supports accurate coding and billing practices, escalating discrepancies as needed.

Ensure attendance and engagement by contributing to all departmental meetings.
Promote a friendly work culture that encourages a fun, collaborative, and co-learning environment that benefits individuals' well-being, self-improvement and potential.
Perform other related role and team function duties as assigned by department and group leaders.

\n\n\n\n\n

15% – Role-Specific Projects & Specialized Responsibilities

Clinical Documentation & Compliance

Conduct provider note audits and serve as a backup for note auditing tasks.
Communicate audit results clearly and supportively, identifying areas for improvement and ensuring that clinicians meet documentation standards.
Monitor missing initial notes and delete notes as needed.
Track deboarding reports related to compliance and clinical offboarding.
Identify patterns in compliance risks and partner with clinical operations leadership to mitigate them.

Provider Deboarding & Patient Transitions

Manage and update the Provider Deboarding - Patient Transfer list.
Support smooth provider transitions by assisting with relevant transfer communications and documentation.

Administrative Systems & Support Tools

Serve as backup for ePrescribing and other tool tasks, including submissions and system use.
Monitor and maintain the functionality of DocuSign or a similar platform for signature requests.
Assist with faxes and serve as a backup for incoming and outgoing fax communications.

Feedback, Reviews & Patient Experience

Track and log patient satisfaction survey responses and online reviews
Record and highlight positive provider reviews for internal recognition.
Maintain the complaint log and assist with consulting on patient experience issues.

Scheduling & Intake Coordination

Support schedule changes, including updating availability and coordinating with team members.

Assist with intake question services and ensure consistent patient onboarding.

Qualifications

Required Education Level: High School Diploma or equivalent

Education Details: Degree in healthcare, business, operations or compliance preferred

Two years of healthcare setting, business operations and clinical provider experience
Desire to assess processes and collaborate on effective solutions
Organized and detail-oriented
Comfortable navigating change, shifting priorities, and adhering to evolving workflows
Ability to build partnerships and foster collaborative relationships across the organization
Self-motivated and able to work autonomously

Additional Qualifications, Skills & Attributes

Conflict resolution
Customer service
Experience with provider relations, healthcare operations, or clinical team support strongly preferred
Competent use of EMR tools such as IntakeQ is preferred
CRM experience with Salesforce is a plus
Data Analysis & Dashboard Management is preferred
Team oriented
Proficient with utilizing a diverse range of technology platforms and systems (Google Suite required, company wide platforms/software like Monday.com and EHR/EMR platforms when applicable)
Intermediate computer skills and technical aptitude required.

Benefits

Comprehensive Benefits to Support Your Well-being

Learn More Here.

Health & Wellness:

Medical Coverage - HDHP, PPO or PPO Buy-Up
Health Savings Account, Flexible Spending Account, and Dependent Care Account Options
Dental & Vision Insurance
Whole-Body Wellness Offerings if Enrolled in one of our three Aetna Medical Plans

Time Off & Flexibility:

Front-Loaded Paid Time Off (PTO)
Observed Holidays & Annual Office Closure
Medical & Parental Leave (in accordance with State and Federal Laws)
Bereavement Leave / Pet Bereavement Leave

Financial Wellness:

Competitive Pay
401(k) Retirement Plan and employer match
Employee Referral Program
Transit and Parking Voluntary Benefit

Professional Development:

Professional Development Stipend after 1st Work Anniversary
Paid Professional Development Days after 1st Work Anniversary
Learning & Development Resources

Additional Benefits:

Short-Term & Long-Term Disability
Group Life/AD&D Insurance
Employee Assistance Program (EAP)
Voluntary Benefits
Quarterly Wellness Activities

We’re committed to helping you thrive in our Rivia Community. Join us and experience a workplace that values your health, happiness, and growth.

Compensation & Employment Details
Pay Range: $45,000 - $52,000
Pay Type: Salary
Department: Clinical Operations & Compliance
Supervisor: Supervisor, Clinical Operations
Supervisees: None
Employment Status: Full Time
Exemption Status: Non-Exempt W-2

\n\n\n\n\n\n\n\n

Work Environment: Remote

Work Schedule: Monday - Friday, 9 am - 5 pm EST

Applicants must be authorized to work in the United States. We are unable to sponsor work visas at this time.

If you need assistance or accommodation due to a disability during the application process, please contact our Talent Acquisition team at talentacquisition@riviamind.com.

","hiringOrganization":{"@type":"Organization","name":"Rivia Mind","sameAs":"https://www.riviamind.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Remote"}}}},{"@type":"ListItem","position":14,"item":{"@type":"JobPosting","title":"Operations Coordinator (Factory Production)","datePosted":"2025-09-19","description":"

Location: Jodhpur,Rajasthan,India

\n\n

Mercana is one of North America’s leading home furnishings wholesalers, with interior designers and retail partners around the globe. As a “design-first” company, we produce unique pieces for the home each season, including wall art, furniture, lighting, and home decor accessories.

Position Summary:

The Operations Coordinator (Factory Production), reporting to the General Manager, India, is a key role responsible for coordinating with each of Mercana’s manufacturing partners in India to ensure that the factories meet the production and shipment timelines required by Mercana. This role includes making regular direct contact with the factories and communicating any expected changes in production to Mercana stakeholders within the QC, Supply Chain, and Logistics teams.

Responsibilities:

Order Follow-Up And Factory Coordination:

Coordinate with factories to ensure that factories are on track to meet their production timelines for Mercana orders.
Monitor order progress and ensure that all dates within the Mercana system are keep up to date and current with the
Work closely with the General Manager to ensure all orders are processed efficiently.
Schedule quality control inspections in the Qarma application.
Ensure that inspection results and dates are updated accurately in the NAV
Collaborate with the QC team to streamline the inspection process and maintain data integrity.
Assist the General Manager in various projects as required.
Take on additional responsibilities that contribute to the success of Mercana Furniture and Decor.
Contribute to the overall efficiency and growth of the operations.
Order Accuracy and Timeliness: Ensure orders are accurately processed and delivered on time.

Qc Scheduling:
Other Projects:

Key Performance Indicators (Kpis):

Quality Control Coordination: Maintain accurate QC schedules and results in Qarma and NAV systems.
Container Efficiency: Optimize container planning to reduce shipping costs and maximize product delivery.
Project Success: Successfully complete projects as directed by the General Manager.
Bachelor's degree or equivalent practical experience.
Experience in logistics, supply chain, or operations coordination is a plus.
Strong organizational skills and the ability to manage multiple tasks and projects simultaneously.

Qualifications:

Effective communication and collaboration skills to work with factory personnel, QC teams, and the Supply Chain team in Canada.
Detail-oriented and capable of maintaining data accuracy in various systems.
Problem-solving skills and the ability to resolve issues and ensure timely order fulfillment.
Flexibility and adaptability to take on diverse projects as required by the GM.

\n\n\nApply to this job","hiringOrganization":{"@type":"Organization","name":"Mercana Furniture and Decor","sameAs":"https://www.mercana.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Jodhpur, Rajasthan, India","addressCountry":"India","addressRegion":"Asia/Pacific"}}}},{"@type":"ListItem","position":15,"item":{"@type":"JobPosting","title":"Lab Operations Coordinator","datePosted":"2025-09-19","description":"

Company Description

The work we do at Eurofins Professional Scientific Services matters, and so do our employees. At Eurofins PSS, we put a focus on your professional growth. We provide our employees the ability to break into the biopharmaceutical industry and grow from the bottom up. We have the supportive teams and tools available to invest in you while also affording you work-life balance and a competitive benefits package.

Eurofins Scientific is an international life sciences company, providing a unique range of analytical testing services to clients across multiple industries, to make life and our environment safer, healthier and more sustainable. From the food you eat, to the water you drink, to the medicines you rely on, Eurofins works with the biggest companies in the world to ensure the products they supply are safe, their ingredients are authentic and labelling is accurate. Eurofins believes it is a global leader in food, environmental, pharmaceutical and cosmetics products testing and in agroscience CRO services. It is also one of the global independent market leaders in certain testing and laboratory services for genomics, discovery pharmacology, forensics, CDMO, advanced material sciences and in the support of clinical studies.

If you’re looking for a rewarding career, a place to call home, apply with us today!

Job Description

We are seeking a highly organized and proactive Lab Operations Coordinator to serve as the central point of contact for laboratory operations. This role ensures smooth day-to-day functioning of the lab environment by managing space, equipment, supplies, safety, and common lab activities.

Key Responsibilities:

Lab Onboarding & Coordination
Equipment & Maintenance
Inventory & Supplies
Lab Activities & Capital Coordination
Cold Storage Oversight
Safety & Compliance
Train new hires on lab policies and workflows
Assign and schedule lab duties
Coordinate lab space allocation (bench, fridge, freezer, liquid nitrogen) and manage transitions for incoming/outgoing staff
Submit work orders and coordinate repairs for lab equipment and computers
Schedule and oversee technician visits and preventative maintenance
Order and organize common lab items
Monitor backorders and assess stock levels for updates
Organize annual pipette calibration, lab clean-ups, and inventory true-ups
Collaborate with scientists and capital request teams for new equipment needs
Manage emergency and scheduled repairs/clean-outs
Conduct regular reviews to determine clean-out needs
Attend EH&S meetings and conduct monthly safety inspections
Address general safety issues, including signage updates

Qualifications

Associates' Degree with 6 years’ experience working in an academic, biotech, or pharmaceutical lab environment.
Demonstrated lab management experience required
Strong oral and written communication skills
Strong interpersonal skills with demonstrated ability to work effectively in cross-functional teams
Experience with Microsoft Office
Authorization to work in the United States indefinitely without restriction or sponsorship

Additional Information

Position is Full Time, First Shift, Monday through Friday from 8 am-5pm pm, onsite. Candidates currently living within a commutable distance of Boston, MA, are encouraged to apply

Excellent Full-Time Benefits Include:

Medical Coverage: Comprehensive medical insurance options
Dental & Vision: Full dental and vision coverage available
Life & Disability Insurance: Employer-sponsored plans
Retirement: 401(k) plan with company match
Paid Time Off: Vacation days, paid holidays, and additional PTO options
Compensation: $26–$31/hour (Annualized: $54,080–$64,480)

Eurofins USA PSS Insourcing Solutions is a Disabled and Veteran Equal Employment Opportunity employer.

","hiringOrganization":{"@type":"Organization","name":"Eurofins","sameAs":"https://www.eurofins.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Boston, MA, United States","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":16,"item":{"@type":"JobPosting","title":"Executive Operations Coordinator – Adult Behavioral Health","datePosted":"2025-09-19","description":"

Merakey is seeking an Executive Operations Coordinator to join our Adult Behavioral Health (ABH) team. This role provides high-level administrative and operational support across the department, ensuring efficiency, compliance, and quality in service delivery. The Executive Operations Coordinator is a key partner to leadership, helping drive operational excellence and positive outcomes for the individuals and communities we serve.

Compensation: $28.00–$32.00 per hour, plus mileage reimbursement

As an Operations Coordinator, you will:

Coordinate daily operations and administrative functions for the Adult Behavioral Health leadership team.
Manage calendars, schedules, meetings, and communications to ensure department efficiency.
Support project management by tracking deadlines, action items, and deliverables across the division.
Prepare reports, presentations, and correspondence for senior leadership review.
Serve as a central point of contact between leadership, staff, and internal departments to streamline workflows.

Why Join Merakey?

At Merakey, you’ll find a career with purpose. We are committed to strengthening communities through high-quality behavioral health and human services. As part of our team, you’ll contribute directly to improving lives, while growing your skills in a supportive and mission-driven environment.

Benefits

Merakey offers generous benefits that promote well-being, financial security, and work-life balance, including:

Comprehensive medical, dental, and vision coverage, plus access to healthcare advocacy support.
Retirement plan -- both pre-tax and Roth (after-tax) options available for employee contributions.
DailyPay -- access your pay when you need it!
On the Goga well-being platform, featuring self-care tools and resources.
Access Care.com for backup childcare, elder care, and household services.
Confidential counseling, legal, and financial services through our Employee Assistance Program (EAP).
Tuition reimbursement and educational partnerships.
Employee discounts and savings programs on entertainment, travel, and lifestyle.
Access to Pryor Online Learning for free online personal development classes.

Learn more about our full benefits package - https://www.merakey.org/careers/benefits

About Merakey

Merakey is a non-profit provider of developmental, behavioral health, and education services. More than 8,000 employees provide support to nearly 40,000 individuals and families throughout 12 states across the country each year. Click here to watch a video about Merakey. Merakey strictly follows a zero-tolerance policy for abuse.

Merakey is proud to be an Equal Opportunity Employer! We deeply value diversity and do not discriminate on the basis of race, religion, color, national origin, ethnic background, sex, gender, gender identity, sexual orientation, age, marital status, veteran status, genetic information, or disability status. Moreover, we are committed to creating teams that reflect the diversity of the communities we serve and encourage applicants from underrepresented backgrounds to apply. Merakey welcomes all Veterans to apply!

\nQualifications\n

The ideal candidate will possess the following qualifications:

7+ years of experience in a corporate or administrative environment preferred
5+ years of progressively responsible executive assistant or administrative support experience, ideally supporting senior leadership in healthcare or behavioral health preferred
Bachelor’s Degree or equivalent experience
Proficiency with Microsoft Office Suite; familiarity with Teams, SurveyMonkey, Smartsheet, Zoom, and SharePoint
Strong analytical, communication, and presentation skills
Detail-oriented with excellent organization, time management, and ability to work both independently and collaboratively

","hiringOrganization":{"@type":"Organization","name":"Merakey","sameAs":"https://www.merakey.org/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Mc Murray, PA, United States","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":17,"item":{"@type":"JobPosting","title":"Structured Settlements Operations Coordinator","datePosted":"2025-09-19","description":"Make a Difference as a Structured Settlement Operations Coordinator!
Are you a detail-driven professional with a passion for delivering exceptional service in a fast-paced, client-focused environment? Join our team as a Structured Settlement Operations Coordinator and help ensure the smooth and compliant processing of structured settlements that truly matter.

What You’ll Do:
• Oversee the end-to-end process of issuing new structured settlement policies with precision and care.
• Review annuity applications and legal documents to ensure accuracy and regulatory compliance.
• Monitor case status proactively and maintain accurate records.
• Serve as a key point of contact for consultants, addressing questions and guiding them through the process.
• Partner with internal teams (Sales, CCU, Accounting, Helpdesk) to troubleshoot and resolve processing delays.
• Contribute to service excellence by identifying opportunities for process improvements and client satisfaction.
• Conduct follow-up calls with consultants to ensure smooth case progression.
• Maintain confidentiality and professionalism when handling sensitive client information.
• Perform quality assurance reviews of new policies with oversight.

What You Bring:
• Bachelor’s degree (or equivalent experience).
• 1–2 years of experience in structured settlements or regulated financial products.
• Strong organizational skills and attention to detail.
• Ability to work independently while collaborating across teams.

Preferred Qualifications:
• 2+ years of industry experience.
• Familiarity with structured settlements or similar financial services.

If you're ready to grow your career in a meaningful way and be part of a team that values precision, collaboration, and service—apply today!

Our job titles may span more than one career level. The actual base pay is dependent upon many factors, including training, transferable skills, work experience, business needs, and market demands. The base pay is subject to change and may be modified in the future.
American National offers eligible employees and their families medical, dental, vision, and basic life insurance. Employees are able to enroll in our company’s 401k plan. Employees also receive annually a bank of paid time off and paid holidays. We aspire to see people for what they bring to our corporate culture by supporting an inclusive work environment, including an emphasis on a healthy work-life balance, development opportunities, and a casual dress code.
American National is an established, stable, and successful multi-line insurance corporation that has provided financial strength and a sense of security to employees, customers and business partners since 1905. With focus on our organization’s values and cultural richness: Financial Strength, Integrity, Respect, Service and Teamwork (FIRST) and Agility, Collaboration, and Engagement (ACE) we continue to pursue our vision to be a leading provider of financial products and services for current and future generations.
Hiring Practices
The preceding job posting was designed to indicate the general nature and level of work performed by employees assigned to this position. It is not intended to be interpreted as a comprehensive list of all duties, responsibilities, and qualifications. We are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role, but your past experience doesn’t align perfectly with the job qualifications, we still encourage you to apply. You may be just the right candidate for this position or other opportunities at American National.
American National’s recruitment policies help us place individuals in a timely and efficient manner. Only the most qualified candidates will be contacted by our recruiting team. Candidates may check the status of their application(s) by logging into their account. Learn more about our company, by following us on social media: LinkedIn, Facebook, Instagram
American National is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, genetic information or any other legally protected categories. American National is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.","hiringOrganization":{"@type":"Organization","name":"American National Insurance Company","sameAs":"https://www.americannational.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"League City, TX, 77573, USA","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":18,"item":{"@type":"JobPosting","title":"Community Operations Coordinator (US Hours)","datePosted":"2025-09-19","description":"

Company Description

Company Overview

Third Bridge is a market-leading investment research firm. We provide integrated solutions for the world’s top investors and business leaders to help them make smarter and faster decisions. No other company in the world provides the same holistic investment offering: our superpower is the combination of human insights and unique investor-led content with a global expert network. We serve over 1,000 investment firms, offering clients 24/7 coverage through our team of 1,300+ employees located across nine offices.

Job Description

Third Bridge Community connects our clients to the highest quality, relevant experts by leveraging our extensive global expert network, thorough pre-qualification processes and a robust compliance framework.

Community’s investor-led content, generated from fixed-rate 1:1 consultations, offers clients unique insights into companies, markets and investor sentiment.

Responsibilities

● Persuade relevant individuals to take part in a consultation with our client and negotiate terms

● Managing the logistics of consultations throughout their life-cycle, including scheduling, contracts, compliance requirements, transcription, transcript publishing, payment and so on

● Develop and strengthen relationships with existing Third Bridge industry contacts

● The work is fast paced – you will be working on multiple requests on any given day, all with tight timelines, and spanning a wide variety of industries across multiple geographies, which you will need to understand at a high level. We look for individuals who are excited by a hands-on, high performing and resulted-oriented role

● You’ll need to think on your feet and adapt your communication style as you speak to people across industries and levels

● As part of a global team, teamwork is essential - you’ll be collaborating with others locally and internationally when executing on projects, across time zones

Qualifications

What we look for

● Strong academic credentials and/or experience in a customer focused role

● Individuals who will thrive in a hands-on, high performing role with a focus on results

● A change facilitator with the ability to manage multiple projects efficiently and effectively

● Maintain a high level of attention to detail, even under pressure in order to adhere to our compliance framework and high-quality standards

● The ability and drive to go above and beyond for our clients to exceed their expectations

● With a culture centred around feedback and open communication, we look for people who are open to continuous professional development

Working Hours

This is a completely remote role- Monday to Friday Work Days. There is 1 position available for the permanent shift timing for US Hours: 6:30pm to 3:30am IST.

Additional Information

How will you be rewarded?

Competitive Compensation: Enjoy a competitive salary reflective of your skills and experience.
Time Off: Benefit from 18 days of paid time off (PTO), 8 fixed holidays, 1 floating holiday, and 8 casual leaves. PTO increases with tenure.
Learning & Development: Receive a personal development reimbursement yearly for customised learning programs. Additionally, a dedicated budget supports studies and job-related qualifications.
Health & Well-being: Access private medical insurance, maternity benefits, and engage in various events promoting mental health.
Life Cover: Automatically enrolled in Life Insurance cover from your date of hire, providing coverage 4x the annual CTC.
Flexibility: Embrace our work-from-anywhere policy, hybrid work options, and enjoy \"Winter Fridays.\"
Fun at Work: Unwind in our breakout area with games like foosball, Table Tennis, and PlayStation5.
Recognition & Rewards: Earn points through our colleague-to-colleague recognition program, redeemable for hotels, gift cards, charity donations, and more.
Snacks & Refreshments: Stay energised with daily snacks, tea, and coffee provided.
CSR Days: Contribute to social responsibility with 2 CSR days annually – take time off to volunteer.
Equal Opportunity Employer: Third Bridge is proud to foster diversity and inclusion. All qualified applicants will be considered without regard to race, color, religion, sex, national origin, disability, veteran status, or any other status protected under local laws.

The successful candidate must, by the start of the employment, have permission to work in the country they are applying.

We know that to be truly innovative, we need to have a diverse team around us. That is why Third Bridge is committed to creating an inclusive environment and is proud to be an equal opportunity employer. If you are not 100% sure if you are right for the role, please apply anyway and we will be happy to consider your application

","hiringOrganization":{"@type":"Organization","name":"Third Bridge","sameAs":"https://thirdbridge.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Mumbai, MH, India","addressCountry":"India","addressRegion":"Asia/Pacific"}}}},{"@type":"ListItem","position":19,"item":{"@type":"JobPosting","title":"Area People Operations Coordinator, Northern Europe","datePosted":"2025-09-19","description":"

Company Description

Do you have strong organizational and communication skills? And would you like to work with all areas of People & Culture and at the same time support a great team? Then apply now for the role as Area People Operations Coordinator, Northern Europe!

You already command the art of efficient and effective organization; have a keen willingness to learn, and a confident approach to dealing with new situations, people, and challenges. If you want to develop further in the field of People Operations, you might want to take a close look at this great opportunity. As you will be covering for one of our colleagues while he is on a project and parental leave, this is a temporary position for the duration of approximately 15 months.

Job Description

The Area People Operations Coordinator, Northern Europe supports the Northern Europe People Operations Team with all the aspects of the employee life cycle; Talent Attraction, Talent Development, Learning & Development, Culture, Compensation, System implementation and Organization. The role is truly wide with a chance for you to deep dive into all aspects of the field, with a great chance for development.

The ideal candidate is enthusiastic, a quick thinker, excellent interpersonal and communication skills, and committed to achieving excellence. You easily become comfortable with dealing with people at all levels and understand the importance of discretion and confidentiality as a People Operations professional. You work efficiently with a high pace, love change implementation, you act as an ambassador for our company and brand.

The role will be based at the Area Support Office in Stockholm or Copenhagen. You will on a daily basis liaise with the People Operations team throughout the Northern Europe area which covers Norway, Sweden, Denmark, Iceland and Netherlands. Your tasks will consist of a mix of support and drive various projects in the field. You will work on various levels (country/regional/global) getting involved in a wide range of design and implementation of projects.

Key Responsibilities:

Assist the Northern Europe area People Operations Team with coordination of tasks and initiatives.
Provide first line People Operations support to People Managers and team-members, ensuring compliance with labor law.
System implementation, advisor and “super user” in all People Operations systems.
Assist with internal audits and updating Standard Operating Procedures.
Secure information flow of all relevant projects and timelines.
Ensure data accuracy across People Operations systems.
Drive and/or support the implementation of business initiatives and transformations.
Coordinate engagement survey process.
Act as a liaison between departments, functions, and area offices.

Qualifications

Higher education in HR or equivalent previous experience in the hotel industry.
A highly effective and efficient coordinator.
Knowledge of collective agreements and labor law. Knowledge of or experience with labor law from more than one country in Northern Europe is beneficial.
Interest in or prior experience with HR systems. Experience with Workday and SmartRecruiters is a plus.
A keen interest in People Operations and a willingness to learn, adapt, take direction, and action.
Excellent written and verbal local language (Swedish, Danish or Norwegian), as well as English.

Additional Information

Application: Please submit your application via our career site. Suitable candidates will be called forward for interviews throughout the entire recruitment process.

Type of employment: Full-time temporary position for the duration of approximately 15 months. Ideally starting as soon as possible.

Location: This position is located at our Area Support Office in Stockholm or Copenhagen.

Why Join Radisson Hotel Group?
\n
\nLive the Magic of Hospitality - Be part of a team that creates exceptional experiences and memorable moments every day. Let your Yes I Can! spirit shine as you bring hospitality to life.
\n
\nBuild a Great Career - No matter your background or experience, we invest in your growth, learning, and career development—helping you reach your full potential.
\n
\nExperience the Team Spirit - Join a workplace that’s inclusive, fun, and meaningful. We celebrate diversity, support one another, and foster a sense of belonging through our Employee Resource Groups and inclusion initiatives.
\n
\nLead with Your Ambition - Your ideas, passion, and drive matter! We empower you to make a difference—in hospitality, your community and beyond.
\n
\nEnjoy Global & Local Perks - No matter where you’re located, you’ll enjoy exclusive global benefits - like special hotel rates for you and your loved ones at our hotels worldwide. Plus, you’ll have access to local perks and rewards tailored to your country, making your experience even more rewarding!
\n
\nJoin us in shaping the future of hospitality! If you’re ready to bring your talent, energy, and passion, we’d love to hear from you.
\n
\nApply now and let’s make every moment matter.
\n
\nWe welcome applicants from all backgrounds, abilities, and experiences. If you need any adjustments during the application process, please let us know.

","hiringOrganization":{"@type":"Organization","name":"Radisson Hotel Group","sameAs":"https://www.radissonhotels.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"København, Denmark","addressCountry":"Denmark","addressRegion":"Europe"}}}},{"@type":"ListItem","position":20,"item":{"@type":"JobPosting","title":"Area People Operations Coordinator, Northern Europe","datePosted":"2025-09-19","description":"

Company Description

Job Description

The Area People Operations Coordinator, Northern Europe supports the Northern Europe People Operations Team with all the aspects of the employee life cycle; Talent Attraction, Talent Development, Learning & Development, Culture, Compensation, System implementation and Organization. The role is truly wide with a chance for you to deep dive into all aspects of the field, with a great chance for development.

The role will be based at the Area Support Office in Stockholm or Copenhagen. You will on a daily basis liaise with the People Operations team throughout the Northern Europe area which covers Norway, Sweden, Denmark, Iceland and Netherlands. Your tasks will consist of a mix of support and drive various projects in the field. You will work on various levels (country/regional/global) getting involved in a wide range of design and implementation of projects.

Key Responsibilities:

Assist the Northern Europe area People Operations Team with coordination of tasks and initiatives.
Provide first line People Operations support to People Managers and team-members, ensuring compliance with labor law.
System implementation, advisor and “super user” in all People Operations systems.
Assist with internal audits and updating Standard Operating Procedures.
Secure information flow of all relevant projects and timelines.
Ensure data accuracy across People Operations systems.
Drive and/or support the implementation of business initiatives and transformations.
Coordinate engagement survey process.
Act as a liaison between departments, functions, and area offices.

Qualifications

Higher education in HR or equivalent previous experience in the hotel industry.
A highly effective and efficient coordinator.
Knowledge of collective agreements and labor law. Knowledge of or experience with labor law from more than one country in Northern Europe is beneficial.
Interest in or prior experience with HR systems. Experience with Workday and SmartRecruiters is a plus.
A keen interest in People Operations and a willingness to learn, adapt, take direction, and action.
Excellent written and verbal local language (Swedish, Danish or Norwegian), as well as English.

Additional Information

Application: Please submit your application via our career site. Suitable candidates will be called forward for interviews throughout the entire recruitment process.

Type of employment: Full-time temporary position for the duration of approximately 15 months. Ideally starting as soon as possible.

Location: This position is located at our Area Support Office in Stockholm or Copenhagen.

","hiringOrganization":{"@type":"Organization","name":"Radisson Hotel Group","sameAs":"https://www.radissonhotels.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Stockholm, Sweden","addressCountry":"Sweden","addressRegion":"Europe"}}}},{"@type":"ListItem","position":21,"item":{"@type":"JobPosting","title":"Sales Operations Coordinator - Level II","datePosted":"2025-09-19","description":"Job Summary\n

This role supports both channel sales operations and internal data reporting functions. The ideal candidate will manage channel partner relationships, drive secondary sales, and support field-level marketing and product launches. Additionally, the role involves consolidating sales data, administering systems, and conducting internal and external analyses to support business decisions. The position requires travel across designated districts in Coastal Andhra Pradesh.

Key Responsibilities Channel Sales & Field Operations\n

Drive Channel Partner Sales and manage DSRs/MSRs.
Ensure secondary sales are aligned with primary AOP targets.
Expand retailer and fleet network in the assigned territory.
Increase SKU penetration and market share for filters and allied products.
Enroll mechanics and reborers into the MITWA program.
Lead BTL (Below-the-Line) activities and support new product launches.
Travel extensively (up to 20 days/month) across Coastal Andhra Pradesh districts.

Reporting & System Administration\n

Consolidate and distribute sales reports using predefined templates.
Gather and validate data for forecasting and performance tracking.
Run repetitive and ad-hoc tasks on systems such as Salesforce, WWSPS, BMS, and internal portals.
Review user-entered data for completeness and accuracy.

Data Analysis & Market Intelligence\n

Conduct internal sales analyses including variances, projections, and bundling.
Perform secondary research on market opportunities and compile competitive data.
Analyze external sources (e.g., Polk, Dodge, RigDig) for insights.
Support decision-making through data visualization and reporting.

Qualifications

High school diploma or certificate of completion of secondary education.
Equivalent experience may be considered if it meets applicable regulations.
This position may require licensing for compliance with export controls or sanctions regulations.

Core Competencies

Action Oriented: Tackles challenges with urgency and enthusiasm.
Collaborates: Builds partnerships to meet shared objectives.
Communicates Effectively: Delivers clear, audience-specific messages.
Self-Development: Pursues growth through formal and informal channels.
Data Analytics: Extracts and interprets meaningful patterns for business insights.
Project Schedule Management: Manages timelines using appropriate tools.
Adapts to Target Audience: Explains complex topics in accessible ways.
Integrates Customer Perspective: Aligns sales efforts with customer needs.
Values Differences: Appreciates diverse perspectives and cultures.

Skills And Experience

Required:

Intermediate-level knowledge obtained through training or on-the-job experience.
Experience in channel sales, retail expansion, and field marketing.
Strong verbal and written communication skills.
Ability to manage calendars and coordinate with multiple stakeholders.
Familiarity with travel planning and logistics support.

Preferred:

Experience with CRM tools and sales reporting systems.
Exposure to data analytics and visualization tools.
Understanding of sales forecasting and market segmentation.

\n\nCummins is an equal opportunity employer. Our policy is to provide equal employment opportunities to all qualified persons without regard to race, sex, color, disability, national origin, age, religion, union affiliation, sexual orientation, veteran status, citizenship, gender identity, or other status protected by law.","hiringOrganization":{"@type":"Organization","name":"Cummins","sameAs":"https://www.cummins.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Coimbatore, Tamil Nadu, India","addressCountry":"India","addressRegion":"Asia/Pacific"}}}},{"@type":"ListItem","position":22,"item":{"@type":"JobPosting","title":"Operations Coordinator - Donor Center Collections - Tyler (49795)","datePosted":"2025-09-19","description":"

Job Details

Job Location Donor Center Administration - Tyler - Tyler, TXPosition Type Full TimeEducation Level High School Diploma / GED EquivalentJob Shift Donor Center SpecificJob Category Health Care

Description

Principal Accountability

The Operations Coordinator – Collections (Coordinator) position reports to the Manager of Mobile Collections (Manager) and is a vital position of the Collection Management team. The Coordinator ensures production objectives and standards are met daily, while maintaining the utmost level of compliance and customer service, by the teams reporting to them. This position acts as the primary contact and assumes managerial responsibilities in the absence of the Manager.

Additionally, the Coordinator is responsible for direct hiring of collection staff, performing investigations, employee development and may also be responsible for giving feedback toward termination decisions. This position has the ability to foster team spirit within the department and maintain a collaborative working relationship with all CBC personnel, and must ensure maximum efficiency.

Regular full time attendance is required during normal working hours.

Qualifications

Education

\nHigh School Diploma, or equivalent\n
\n
College Degree, Preferred
\n
\nBilingual skills, a plus\n
\nSpecial licensure, such as CDL driver, a plus\n

Experience

\n2 years of supervisory/management experience \n
\nBackground in highly regulated field\n
\nPrevious blood banking or apheresis experience, required\n

Skills And Knowledge

\nComputer knowledge required, including use of Microsoft suite\n
\nExcellent customer service and verbal/written communication skills\n
\nSelf-motivated and positive, with the ability to work well with others\n
\nCorrect English usage, grammar, spelling, punctuation and vocabulary\n
\nDemonstrates knowledge of regulatory guidelines, including Current Good Manufacturing Practices (CGMP)\n
\nWorks confidentially and with discretion\n
\nReads, interprets, applies, explains, and enforces rules, regulations, policies, and procedures \n
\nGood overall understanding of blood banking / collection operations\n
\nAbility to analyze complex plans and be able to identify mistakes and inefficiencies, as well as prioritizing and managing multiple tasks\n
\nMakes decisions by thinking quickly and uses independent judgment, in order to address problems when they arise\n
\nAbility to lead and encourage motivation of others\n
\nAbility to work independently or in a team\n
\nMust maintain all licensure, such as CPR certification or CDL License(s)\n

\n
\n

Carter BloodCare is an EEO/Affirmative Action employer. Carter BloodCare provides equal employment opportunities (EEO) to all employees and applicants and will not discriminate in its employment practices due to an employees or applicants race, color, religion, sex, sexual orientation, gender identity, age, national origin, genetic, and veteran or disability status. In addition to federal law requirements, Carter BloodCare complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. Carter BloodCare is a Pro Disabled & Veteran Employer.

We maintain a drug-free workplace and perform pre-employment substance abuse testing.

\n","hiringOrganization":{"@type":"Organization","name":"Carter BloodCare","sameAs":"https://www.carterbloodcare.org/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Donor Center Administration - Tyler - Tyler, TX, 75701","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":23,"item":{"@type":"JobPosting","title":"Sales Operations Coordinator","datePosted":"2025-09-19","description":"

Welcome to Warner Bros. Discovery… the stuff dreams are made of.

Who We Are…

When we say, “the stuff dreams are made of,” we’re not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD’s vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to life, the creators bringing them to your living rooms and the dreamers creating what’s next…

From brilliant creatives, to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. Here you are supported, here you are celebrated, here you can thrive.

Your New Role...

As a Sales Operations Coordinator, you’ll play a vital role in managing the end-to-end sales operations process for content licensing deals across assigned territories. This is an exciting opportunity to work in a fast-paced media environment, contributing to commercial strategy and ensuring exceptional client care across all TV deal agreements. You’ll work closely with teams across the business to deliver high-quality outcomes, while developing your expertise in a dynamic and creative industry.

Your Role Accountabilities...

Oversee the full sales operations process for content licensing deals, including contracts, amendments, and product notices.
Prepare availability lists for package or volume deals within set deadlines.
Draft contract order forms and liaise with clients and legal teams to ensure timely signature.
Partner closely with Legal, Finance, Contract Management, Rights Management, and other teams to ensure accuracy and efficiency in contract execution.
Track materials delivery, monitor payments, and work with Finance to follow up on outstanding balances.
Collect product and rights information, confirming clearance dates promptly.
Partner with Sales and Commercial Strategy teams to contribute to negotiations, deal assessments, proposals, and client communications.
Maintain strong client relationships by delivering high quality operational services.
Provide accurate and timely forecasting of sales, revenue, and upcoming deals.
Occasionally managing the Sales Executive’s diary, processing expenses, and managing the client list for Markets including MIPCOM and LA Screenings.

Qualifications & Experience...

Experience in a media, broadcast, or similar fast-paced environment.
Strong ability to interpret and produce actionable reports.
Proficiency in Excel at an intermediate/advanced level.
Comfortable working in cross-functional teams.
Exceptional attention to detail and organisational skills, with the ability to manage multiple priorities and tight deadlines.
Skilled in problem-solving and quantitative assessment.
Genuine interest in the media and entertainment industry.
How We Get Things Done…

Hybrid Working - This role is advertised as a Hybrid work model, that combines remote and in-office work, following our current company policy and to be agreed with your Line Manager. Subject to any applicable laws, WBD / your Line Manager reserves the right to change this working agreement where this is essential to business needs and upon reasonable notice to you.

This last bit is probably the most important! Here at WBD, our guiding principles are the core values by which we operate and are central to how we get things done. You can find them at www.wbd.com/guiding-principles/ along with some insights from the team on what they mean and how they show up in their day to day. We hope they resonate with you and look forward to discussing them during your interview.

Championing Inclusion at WBD

Warner Bros. Discovery embraces the opportunity to build a workforce that reflects a wide array of perspectives, backgrounds and experiences. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, regardless of sex, gender identity, ethnicity, age, sexual orientation, religion or belief, marital status, pregnancy, parenthood, disability or any other category protected by law.

If you’re a qualified candidate with a disability and you require adjustments or accommodations during the job application and/or recruitment process, please visit our accessibility page for instructions to submit your request.

","hiringOrganization":{"@type":"Organization","name":"Warner Bros. Discovery","sameAs":"https://careers.wbd.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"London 98 Theobald's Road, United Kingdom","addressCountry":"United Kingdom","addressRegion":"Europe"}}}},{"@type":"ListItem","position":24,"item":{"@type":"JobPosting","title":"Event Operations Coordinator - Perth","datePosted":"2025-09-19","description":"

At Tennis Australia, we’re creating a more playful world through tennis – for everyone.

We’re a team of imaginative and passionate people who believe in the power of sport to make a difference.

We are now hiring for an Event Operations Coordinator – Perth to join our team to deliver the United Cup - Perth. This is a full-time fixed-term contract until the end of January 2026.

As this is seasonal role, we require full availability and flexibility across the contracted period. If you're ready to help us serve up real impact, we’d love to hear from you.

We’re committed to reflecting the communities we work and play in. We strongly encourage applications from women, Aboriginal and Torres Strait Islander peoples, LGBTQI+ individuals, people with disability, and people from culturally diverse backgrounds.

About the role
As Event Operations Coordinator – Perth, you will support the planning and operational delivery of the United Cup - Perth. In this role you will:

Assist the operations team with requirements such as temporary infrastructure, site overlay, and event services
Prepare and deliver key operational documents, including bump-in/out schedules, safety plans, and supplier communications
Coordinate budgets, process purchase orders, and support financial reconciliation
Provide administrative support to ensure effective event operations

About you
To be successful in this role you will have:

Demonstrated experience in sport administration, event management or similar
Excellent communication and interpersonal skills, with the ability to build and maintain positive relationships with diverse stakeholders
Experience managing event logistics, including safe and efficient bump-in/out
Strong organisational skills, with the ability to manage multiple tasks and meet deadlines
A current Police Check and Working with Children Check (or be willing to obtain)
Preparedness to be flexible in regard to working hours and arrangements relating to work associated with Tennis Australia

What’S To Love?

Career development with a range of formal education and on the job training opportunities
Monthly wellbeing activities and recognition through our Serving Your Success program
Salary packaging & a range of discounts from our sponsorship partners

To Apply

If you think you’re up to the challenge, we’d love to hear from you! Please submit your resume and cover letter via our online application system. Please note, only applications submitted through our system will be considered.

If you need assistance or adjustments to fully participate in the application process, please contact recruit@Tennis.com.au.
Applications close 3rd October, however, we will be reviewing applications as they are received, therefore this role may close sooner if we find the right candidate.

Tennis Australia is committed to providing a safe environment for all tennis participants, including children and young people. It is essential everyone involved with delivering tennis in Australia understands their responsibility in relation to child-safety.

We believe playing makes life better and we are always on the lookout to talented people to join our team and help us create a playful world through tennis.

Even if we are not currently advertising the position that you are looking for today, we may be tomorrow. There are a number of ways that you can keep up-to-date with new opportunities as they happen.

We encourage you to create a profile and register for our job alerts, as well as follow Tennis Australia on LinkedIn to stay up to date on the latest news and opportunities.

","hiringOrganization":{"@type":"Organization","name":"Tennis Australia","sameAs":"https://www.tennis.com.au/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"State Tennis Centre - WA, Australia","addressCountry":"Australia","addressRegion":"Asia/Pacific"}}}},{"@type":"ListItem","position":25,"item":{"@type":"JobPosting","title":"Facilities & Business Operations Coordinator (part time)","datePosted":"2025-09-19","description":"

Please Use Google Chrome Or Mozilla Firefox When Accessing Candidate Home.

By Joining The American Red Cross You Will Touch Millions Of Lives Every Year And Experience The Greatness Of The Human Spirit At Its Best. Are You Ready To Be Part Of The World'S Largest Humanitarian Network?

Join Us—Where Your Career Is A Force For Good!

Job Description:

Joining The American Red Cross is like nothing else – it’s as much something you feel as something you do. You become a vital part of the world’s largest humanitarian network. Joining a team of welcoming individuals who are exceptional, yet unassuming. Diverse, yet uncompromising in unity. You grow your career within a movement that matters, where success is measured in people helped, communities made whole, and individuals equipped to never stop changing lives and situations for the better.

When you choose to be a force for good, you’ll have mentors who empower your growth along a purposeful career path. You align your life’s work with an ongoing mission that’s bigger than all of us. As you care for others, you’re cared for with competitive compensation and benefits. You join a community that respects who you are away from work as much as what you do while at work.

Where Your Career is a Force for Good!

WHAT YOU NEED TO KNOW (Job Overview):

Reporting to the Regional Chief Operating Officer (RCOO), the Business Operations Specialist supervises the daily operation of support services and business office operations for regional and chapter functions. Oversees daily finance transactions, local vendor relationships, facilities management, fleet management, and IT matters. Establishes work procedures and standards to improve the efficiency and effectiveness of assigned operations. Manages business operations volunteers, who assist in facility and fleet care. This role is not eligible for relocation assistance.

This position is part-time, working 20 hours per week with a Flexible Schedule.

WHERE YOUR CAREER IS A FORCE FOR GOOD (Key Responsibilities):

1. Facilities Management: Collaborates with region management to ensure business office operations achieve objectives and performance targets. Coordinates activities of the facility in regard to maintenance. Approves and ensures repairs are completed within budget and appropriate system is used to pay vendors. Develops and maintains relationships with vendors supporting each physical location. Obtains proposals for potential new vendors and projects. Ensures safety procedures are established and followed, including the creation of an emergency action plan for each location. Order supplies for the workforce using purchasing systems. Acts as liaison for shared facilities/assets with other departments. Oversees volunteers who assist with facilities management.
2. Fleet Management: Collaborates with region management to ensure business office operations achieve objectives and performance targets. Ensures appropriate and timely maintenance of the fleet. Manages upkeep, estimates/repairs, and needed paperwork on vehicles. Acts as liaison with Fleet Management in other sectors. Oversees appropriate use of the vehicles and volunteers who assist with fleet management.
3. Financial & Administrative Support: Collaborates with department leaders to ensure that programs are executed within budget. Provides budget monitoring and expenditure review regarding expenses, including approval of regional procurement transactions. Ensures processes are established and functioning for all cash/card donations and other transactions. Responds to internal and external requests for information and delegate as appropriate to volunteers for input, tracking, or reporting. Advises RCOO of findings and recommendations.
4. Volunteer Supervision and Coordination: Provides direction, training and engages with volunteers on a regular basis that assist the business operations team, and the entire workforce.
5. Events: Participates in planning periodic workforce events and meetings. Provides assistance in setting up locations, including primary responsibility over food and drinks.
6. HR and IT Services: Assists in the onboarding process for new hires. Trains staff and volunteers in the use of business software application systems. Expedites issues related to phones, computers, and internet access.

This position is not eligible for relocation assistance.

WHAT YOU NEED TO SUCCEED (Minimum Qualifications):

Education: High School or equivalent required. Associate’s degree in accounting, Business or Public Administration preferred.

Experience: Minimum 3 years of financial or facilities administrative support experience in community organizations, government agencies, non-profit organizations, business or equivalent combination of education and related experience required.

Management Experience: NA

Skills & Abilities: Ability to work on a team. Ability to plan, prioritize and organize work to maximize team performance and meet customer expectations. Excellent organizational skills and ability to work with attention to detail. Strong interpersonal skills and the ability to create and maintain collaborative work relationships within the organization and with external stakeholders. Proficient with MS Office software, including Word, Excel, PowerPoint and Outlook.

Travel: Travel is required throughout the Region with some travel outside of Region.

*Combination of candidate’s education and general experience satisfies requirements so long as the total years equate to description’s minimum education and general experience years combined (Management experience cannot be substituted).

-------------------------

Physical Requirements

Physical requirements are those present in normal office environment conditions. Operational flexibility is required to meet sudden and unpredictable needs. Ability to use a personal computer, applicable software, and office equipment for sustained periods of time. May include sitting for long periods of time, driving a vehicle, and working under challenging conditions.

Benefits For You:

As a mission-based organization, we believe our team needs great support to do great work. Our comprehensive package includes:

Medical, Dental Vision plans
Health Spending Accounts & Flexible Spending Accounts
PTO: Starting at 15 days a year; based on type of job and tenure
Holidays: 11 paid holidays comprised of six core holidays and five floating holidays
401K with up to 6% match
Paid Family Leave

· Employee Assistance

· Disability and Insurance: Short + Long Term

Apply Now! Joining Our Team Will Provide You With The Opportunity To

Make Your Career A Force For Good!

The American Red Cross is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.

Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers, San Diego Fair Chance Ordinance, the California Fair Chance Act and any other applicable state and local laws.

AmeriCorps, the federal agency that brings people together through service, and its partners — the Peace Corps, AmeriCorps Alums, National Peace Corps Association, and the Service Year Alliance — launched Employers of National Service to connect national service alumni with opportunities in the workforce. American Red Cross is proud to be an EONS partner and share our employment opportunities with the network of organizations.

Interested in Volunteering? Visit redcross.org/volunteertoday to learn more, including our most-needed volunteer positions.

To view the EEOC Summary of Rights, click here: Summary of Rights

","hiringOrganization":{"@type":"Organization","name":"American Red Cross","sameAs":"https://www.redcross.org/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Montgomery, AL, United States","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":26,"item":{"@type":"JobPosting","title":"Campaign Operations Coordinator","datePosted":"2025-09-19","description":"

Operations & Campaign Coordinator

Customer Service Operations

Location: Budapest, Hungary

Sony Europe are excited to be hiring for a dynamic, diligent & pro-active Operations & Campaign Coordinator to join our high performing team Customer Operations team in Budapest.

Our division, SSE (Service Solutions Europe), focus on the customer experience in all its different aspects: contact centre, repair centres, spare parts, online support content, campaigns, social media support and Direct to Consumer (DTC). The Campaign Team is a sub team of Customer Service. We are responsible for administering the operational systems for our cashback, fulfilment and voucher promotional campaigns for all European countries to help boost the sales of our products.

If you have a strong customer focus, an operational mindset, a naturally positive attitude and love to work in a high-pace and international environment, we would love to hear from you!

What Will You Be Doing In This Role?

You will be working closely with our internal Sony customers (Consumer Electronics, Online Marketing and Brand Activation teams and regional sales teams) as well as external parties and agencies to coordinate operational activities for our promotional campaigns.

Campaign Administration

Follow up on cashback, voucher, or fulfilment campaigns with the vital focus on Sony support and online brand guidelines.
Handle the campaign setup, follow up and handle escalations and any incidents or send them further to the campaign owners, online marketing and call centre agency keeping clear communication and well-defined timeframes.
Work closely with the contact centre operations team to make sure that questions and claims from our customers are handled in an accurate way
Assist in the campaign setup and detailed configurations in the backend systems.
Constantly improve our customers' experience resulting in as few interactions as possible with our customers
Campaign Validation Policies & Processes
Ensure the campaign validators (agents from a third party) are accurately trained and have all policies at hand to efficiently process a campaign.
Set workflows up and supervise their implementation.
Collaborate with the contact operation centre team to ensure that the activities are accurately forecasted and resourced and that they are processed in a timely manner.

Customer Concern Management

Be the first point of contact for any critical issue or complaints as a result of our campaign handling and provide a response.
Establish a good and clear communication for the customers on the website to help drive the number of contacts down by defining what helps our customers to go through the campaign claim journey and identify tactical changes that are needed on the campaign website to improve the customer satisfaction.

You Will Bring:

Advanced English language skills
A customer focused mentality
Microsoft Excel ability (VLOOKUP’s/Pivot Tables etc.)
High attention to detail & quality
Demonstrable experience within an operational/coordination/administration position within a multinational corporate business
Excellent communication & organisational skills
Basic knowledge of how Trade Marketing operates is ideal, but not critical

Your New Office

Budapest

Based at the Budapest office, you will enjoy a modern, vibrant and diverse working environment with lots of social and charity events to be part of and enjoy a sense of belonging. We have an onsite canteen with a wide range of healthy options, a café, and free coffee/tea in the office kitchens. The office is easily reachable by public transportation. You can enjoy your lunchbreak outside in the garden or have a walk by the Danube. If you like to ride, we have bike storage in the building with a changing room and we also have a MOL BUBI bike docking station in front of the office building.

Life At Sony

We ensure competitive salaries and benefits by using established benchmarking. We encourage healthy work-life balance supported by hybrid and flexible working policies. We are a positive community who dream big together, respect each other, and enjoy a collaborative culture.

We like to celebrate our colleagues who make a real difference using our recognition platform. We also provide access to numerous services and platforms for all aspects of wellbeing. We listen to our people through conversations and surveys, respect their suggestions, then act on them. We also provide allowances for volunteering days so that our staff can support the causes they are most passionate about.

You can build your career around you with our fantastic range of learning & personal development programs to enhance your skills. We also encourage our staff to try exciting new roles, in a wide range of countries, with a supportive mobility team to support you if you take that leap!

Bring Your Uniqueness To Sony

We are passionate about creating a culture that promotes equity and cultivates inclusion, diversity, and belonging. We want employees with diverse backgrounds and perspectives that will stimulate innovation and have a direct impact on our creation of social value to fulfil Sony’s purpose – ‘to fill the world with emotion, through the power of creativity and technology’. We want you to bring your unique self to work and help shape our culture.

We Are Sony Europe

Our people collaborate in an environment of respect, integrity, and open-mindedness. Diverse teams from all over Europe are the driving force for our business, and we embrace the differences that make each of us original and unique.

With offices in 28 European countries, Sony Europe caters to consumer, professional, semiconductor and healthcare markets with innovative electronics products and solutions. Our European laboratories research and develop new technologies and capabilities that contributes to the Sony Group and important issues on a planetary scale.

Bring your passion, creativity and ambitions to Sony Europe. Apply now, and let’s create the future together.

Equal Opportunity

Sony Europe is an Equal Opportunity Employer. All qualified applicants will receive equal consideration for employment regardless of race, colour, religion, gender, citizenship, ancestry, age, physical or mental disability, sexual orientation, gender identity, medical condition, or any other protected characteristics.

Disability Accommodation For Applicants To Sony Europe

Sony Europe will provide reasonable accommodation for any qualified individuals with disabilities in the application process. For reasonable accommodation requests, please contact us by email at AccommodationRequest@eu.sony.com or by mail to: Sony Europe B.V, Human Resources Department, the Heights, Brooklands, Surrey, KT13 0XW, UK. When contacting us please indicate the position you are applying for, and the accommodation required.

","hiringOrganization":{"@type":"Organization","name":"Sony","sameAs":"https://www.sony.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"SEU - Hungary - Budapest","addressCountry":"Hungary","addressRegion":"Europe"}}}},{"@type":"ListItem","position":27,"item":{"@type":"JobPosting","title":"Service Operations Coordinator","datePosted":"2025-09-19","description":"

Date Posted:

2025-07-02

Country:

United Kingdom

Location:

Grove Park, 7 Barton Close Grove Park, LE19 1SJ, Leicester, United kingdom

Job Title
Service Operations Coordinators
Role Overview
Would you like to join a truly international, talent driven company that values Safety, Ethics, Quality, Innovation and Employee Opportunity?

Otis is growing and we are recruiting a Service Operations Coordinators working within our Otisline Contact Center Team, based in Leicester. The hours of work will be 37.5.

Role Objective:

To support regional business units across the UK to improve the quality of service provided to customers and key stakeholders.
Collate information from multiple data sources to reduce timeframes for shutdown lifts, open calls post attendance, follow up calls where additional attendance is required.
Continuously evolve completion of admin tasks that increase SDM availability to customers.
Reduce inefficiencies, improve margins and support growth across the service portfolio.

Key Responsibilities

Be first point of contact for customers facing issues with their equipment. Including, passengers trapped in an elevator and equipment with a fault that requires a technician visit.

You are expected to:

Complete daily analysis for all shutdown lifts both new and existing across each OT within the UK.
Provide daily updates to both field operations and customer for shutdown status (Parts orders, quotes, engineer eta)
Provide additional support to both field operations and customers when service is not being given in a timely manner.
Complete daily reviews for open calls to ensure they are closed correctly within the agreed SLA set by field operations.
Review follow up calls weekly and close
Support insurance work requests where immediate and timed defects are identified to action within the agreed SLA
Be the voice of the customer when issues have been by escalated bringing concerns to the relevant stakeholders
Arrange permits for engineers to attend some sites when required.
Offer quality call handling promptly and efficiently as overflow
Dispatch break-down calls to correct engineer, at pace to ensure contracted SLAs are met,

If you live in a city, chances are we will give you a lift or play a role in keeping you moving every day.

Otis is the world’s leading elevator and escalator manufacturing, installation, and service company. We move 2 billion people every day and maintain approximately 2.2 million customer units worldwide, the industry's largest Service portfolio.

You may recognize our products in some of the world’s most famous landmarks including the Eiffel Tower, Empire State Building, Burj Khalifa and the Petronas Twin Towers! We are 69,000 people strong, including engineers, digital technology experts, sales, and functional specialists, as well as factory and field technicians, all committed to meeting the diverse needs of our customers and passengers in more than 200 countries and territories worldwide. We are proud to be a diverse, global team with a proven legacy of innovation that continues to be the bedrock of a fast-moving, high-performance company.

When you join Otis, you become part of an innovative global industry leader with a resilient business model. You’ll belong to a diverse, trusted, and caring community where your contributions, and the skills and capabilities you’ll gain working alongside the best and brightest, keep us connected and on the cutting edge. 

We provide opportunities, training, and resources, that build leadership and capabilities in Sales, Field, Engineering and Major Projects and our Employee Scholar Program is a notable point of pride, through which Otis sponsors colleagues to pursue degrees or certification programs.

Today, our focus more than ever is on people. As a global, people-powered company, we put people – passengers, customers, and colleagues – at the center of everything we do. We are guided by our values that we call our Three Absolutes – prioritizing Safety, Ethics, Quality in all that we do. If you would like to learn more about environmental, social and governance (ESG) at Otis click here.

Become a part of the Otis team and help us #Buildwhatsnext!

Otis is An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age, or any other protected class according to applicable law. To request an accommodation in completing an employment application due to a special need or a disability, please contact us at careers@otis.com.

Privacy Policy And Terms:

Click on this link to read the Policy and Terms

","hiringOrganization":{"@type":"Organization","name":"Otis Elevator Co.","sameAs":"https://www.otis.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Grove Park, 7 Barton Close Grove Park, LE19 1SJ, Leicester, United kingdom, United Kingdom","addressCountry":"United Kingdom","addressRegion":"Europe"}}}},{"@type":"ListItem","position":28,"item":{"@type":"JobPosting","title":"Operations Coordinator, Laboratory Services","datePosted":"2025-09-19","description":"

As an Operations Coordinator at IDEXX BioAnalytics, you will be a key contributor at one of the largest veterinary diagnostic companies in the world. We are seeking a highly organized and proactive Operations Coordinator to support the daily logistics and administrative functions of our laboratory operations. This role is essential to ensuring smooth delivery workflows, vendor coordination, purchasing, and employee support across multiple departments. You will join a fast-paced work environment that encourages teamwork, quality, and offers opportunities for personal growth.

IDEXX BioAnalytics, Inc., a division of IDEXX Laboratories, Inc. is a leader in diagnostic testing for both the biomedical and life science market. The laboratory is based in Columbia, Missouri and employs approximately 70 people.

In This Role:

Your Key Responsibilities Will Include:

Dock & Delivery Management

Receiving and coordinating all incoming deliveries (FedEx, UPS, Fisher, etc.)
Communicating with carriers during inclement weather to ensure sample integrity
Notifying recipients of package arrivals and resolving PO-related delivery issues
Monitoring outgoing shipments and USPS mail throughout the day

Receiving & Reconciliation

Reconciling packing slips, invoices, and standing orders
Managing SAP receiving for lab orders

Purchasing and Expense Reporting

Procuring lab supplies and services using a company credit card
Reconciling monthly credit card transactions and submit expense reports

Vendor Services Coordination

Managing relationships and invoices for vendors including medical and chemical waste, lab coat services, shredding, and coffee & kitchen services.

Event Planning and Budget Oversight

Planning and executing employee appreciation events, client audits, and customer visits

Employee and Client Support

Coordinating new hire onboarding, badges, and Occupational Medicine program
Setting up new clients in the Laboratory Information Management System
Supporting operational metrics and miscellaneous lab tasks as needed

What Do You Need to Succeed?

Strong organizational and communication skills
Experience with supply ordering and expense reporting systems
Ability to manage multiple vendors and coordinate logistics
Strong computer skills – MS Office (i.e. Word, Excel, etc.)
Ability to devise tracking systems and efficient reporting
Reasoning and analytical skills to resolve issues.
Strong attention to detail and ability to multitask
Positive, can-do attitude.
Ability to work independently and as part of a team.
Ability to follow Standard Operating Procedures (SOP) as appropriate.
Extensive sitting and computer use.
May be required to lift, move and carry up to 50 pounds.
Occasionally required to climb, balance, bend, stoop, kneel or crouch.
Ability to communicate verbally on phone and in person.
Fluency in the English language.

2+ years’ relevant experience preferred

Associate’s degree or equivalent combination of education and experience required. Bachelor’s degree preferred.

What You Can Expect From Us:

Hourly rates targeting $25-30/hour, depending on experience
Opportunity for annual cash bonus and merit pay increase consideration
Health / Dental / Vision Benefits Day - One
5% Matching 401k
On the job training and career advancement opportunities
Additional benefits including but not limited to financial support, pet insurance, mental health resources, volunteer paid days off, employee stock program, foundation donation matching, and much more!
Opportunity to do meaningful work where you positively impact the lives of people and pets all over the world

Schedule:

This is a full-time day shift position with hours Monday - Friday, 8:00-5:00pm. Reliable and dependable attendance is an essential function of the position. Extended hours may sometimes be required.

Why IDEXX?
We’re proud of the work we do, because our work matters. An innovation leader in every industry we serve, we follow our Purpose and Guiding Principles to help pet owners worldwide keep their companion animals healthy and happy, to ensure safe drinking water for billions, and to help farmers protect livestock and poultry from disease. We have customers in over 175 countries and a global workforce of over 10,000 talented people.

So, what does that mean for you? We enrich the livelihoods of our employees with a positive and respectful work culture that embraces challenges and encourages learning and discovery. At IDEXX, you will be supported by competitive compensation, incentives, and benefits while enjoying purposeful work that drives improvement.

Let’s pursue what matters together. 

IDEXX values a diverse workforce and workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

IDEXX is an equal opportunity employer. Applicants will not be discriminated against because of race, color, creed, sex, sexual orientation, gender identity or expression, age, religion, national origin, citizenship status, disability, ancestry, marital status, veteran status, medical condition, or any protected category prohibited by local, state, or federal laws.

Does this sound like the opportunity for you? Apply today!

#Li-Ch1

#Ind-Lab

","hiringOrganization":{"@type":"Organization","name":"IDEXX","sameAs":"https://www.idexx.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"US-MO-Columbia, United States","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":29,"item":{"@type":"JobPosting","title":"Senior Administration Officer/Operations Coordinator","datePosted":"2025-09-18","description":"

Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

How you’ll make a difference

Be the go-to person for running the office – from mail, supplies, and manual timesheets to keeping everything organised and running smoothly.
Provide admin support to the team including scheduling meetings, booking travel, coordinating events, and managing meeting room bookings.
Assist with onboarding new employees and collaborate with wider AECOM teams (finance, IT, facilities, safety) to meet business needs.
Support projects and reporting by preparing documents, reconciling expenses, and liaising with stakeholders to keep work on track.

Qualifications

The qualities that help you thrive

The following qualifications and experience are highly desired, but if you don’t tick all the boxes you could still be a perfect fit for this role. Please apply, all applications will be considered.

Experienced administrator (5+ years) with strong Microsoft Office skills and the ability to learn new systems quickly.
Highly organised, detail-focused and able to juggle multiple tasks while keeping priorities clear.
Friendly, proactive and approachable, with strong communication skills and a positive, can-do attitude.
Flexible team player who enjoys being central to the office, with some finance knowledge and interest in mentoring junior admins in future.

Additional Information

Why you’ll love working with us

Flexible work arrangements, including alternative start/finish times, part-time, job-sharing and hybrid work options
Purchase up to 6 weeks additional annual leave per year
Flex public holidays – swap Easter or other holidays for ones that suit you better
Continuous learning and growth - lunch and learns, professional development courses, financial study assistance, 5 days paid study leave, global career opportunities

Ready to push the limits of what’s possible?

We welcome applications from individuals of all backgrounds, including those with disabilities, additional health or mental health needs, and/or neurodiverse conditions. If you require any adjustments during the hiring process, please let us know.

Applications are reviewed as they come in, and the role may close earlier than expected, so if this opportunity sounds like you, we encourage you to apply as soon as possible.

Learn more about life at AECOM: LinkedIn, Facebook , Instagram, X, YouTube - explore our AECOM voices, employee stories, latest projects, and much more!

AECOM acknowledges the Traditional Owners and Custodians of the lands on which we, our clients and our communities live and work around Australia. We pay our respects to their cultures and to their Elders — past, present, and emerging. We are committed to connecting to Country in our work through meaningful engagement with First Nations peoples and businesses. Find out more about our Australian Reconciliation Action Plan here: https://aecom.com/au/our-vision-for-reconciliation/.

About Aecom

AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $13.1 billion in fiscal year 2022. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.

Freedom to Grow in a World of Opportunity

You will have the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a culture of equity, diversity and inclusion – a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

AECOM provides a wide array of compensation and benefits programs to meet the diverse needs of our employees and their families. We also provide a robust global well-being program. We’re the world’s trusted global infrastructure firm, and we’re in this together – your growth and success are ours too.

Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm – access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

","hiringOrganization":{"@type":"Organization","name":"AECOM","sameAs":"https://www.aecom.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Cairns, QLD, Australia","addressCountry":"Australia","addressRegion":"Asia/Pacific"}}}},{"@type":"ListItem","position":30,"item":{"@type":"JobPosting","title":"Operations Coordinator - West Memphis","datePosted":"2025-09-18","description":"

About Carvana

If you like disrupting the norm and are looking to join a company revolutionizing an industry then you will LOVE what Carvana has done for the car buying experience. Buying a car the old fashioned way sucks and we are working hard to make it NOT suck. I mean, have you seen our vending machine?!

We are looking for people who are excited to thrive in an environment of impactful change. Team spirit is evident at Carvana and every day we let our passions and creativity foster innovation. We take big swings, set ambitious goals, and challenge each other to make data- and process-driven decisions in everything we do. Here are a few of our stories! We’ve been changing the game since 2013, and we’re not taking our foot off the gas now. Want more of the story? Check out our background here.

About the team and position

As a Logistics Operations Coordinator, you will perform various inventory and operations related tasks at our Logistics Hubs & Inspection Centers.

What you’ll be doing

Assist in all Warehouse, Logistics & Transportation activities.
Support Logistics Associates (LAs) with daily job functions including leading huddles, scheduling, training, shuttle driving, loading, and other tasks as needed.
Process inventory by using RFID scanners and Tablets. Specifically related to specialized inventory types as designated by the leader.
Monitor team performance and productivity through KPI reporting, assigning tasks and assisting with tasks.
Responsible for Third Party (3P) transactions. This includes both inbound & outbound planned 3P trips. Inspection of inbound receivable inventory from 3P trips, signing off on documentation and creation and submission of support tickets.
Manage operational partnership with the Quality Control Team.
Assist with facilitation of delayed shipments by working with warehouse and transportation personnel.
Management of Electric Vehicle (EV) inventory processes.
Assist with communication between Logistics and Market Operations related to operational execution.
Support audit of outbound shipping lanes ensuring the planned inventory is transported as scheduled.
Maintain Logistics operational supply inventory (VT supplies, LA supplies, Breakroom supplies etc).
Stage vehicles as needed.
Assist onsite vendors with directions/access while on site.
Manage, coordinate and provide oversight for Logistics employee engagement events.
Other duties as assigned.

What you should know

You will be required to perform your job duties during various weather conditions such as rain, snow, heat, cold, etc. You'll need to be a great communicator, a brand ambassador, and possess the know-how to get the job done. We expect bright people, willing to roll up their sleeves, take on new assignments, and juggle many things at once. In return for your hard work, you'll have an opportunity to work at one of the fastest growing and creative technology companies around, as well as help us promote a life-changing product and develop a world-class team every day. In our down time we have ping pong and corn hole (or “bags,” depending on where you’re from) tournaments. However, the pace is pretty quick around here, so you'll need to be prepared to keep up.

It would be great if you also had

High School Diploma or equivalent is desirable
Must be 18 years of age and have a valid driver’s license
Must have no more than two moving violations in the last three years or DUI
Ability to work as a team player and interact with customers, managers and coworkers in a professional and courteous manner
Excellent organization and prioritization skills.
Ability to multitask and prioritize effectively
Excellent interpersonal and leadership skills
Possess the energy and drive to accomplish goals, meet deadlines and find solutions
Hiring is contingent on passing a complete background check and drug screening

What we’ll offer in return

Medical, Dental, and Vision benefits
401K with company match
A multitude of perks including student loan payments, discounts on vehicles, benefits for your pets, and much more
A great wellness program to keep you healthy and happy both physically and mentally
Access to opportunities to expand your skill set and share your knowledge with others across the organization
A company culture of promotions from within, with a start-up atmosphere allowing for varied and rapid career development
A seat in one of the fastest-growing companies in the country

Other Requirements

To be able to do your job at Carvana, there are some basic requirements we want to share with you.

This job position is designated as a safety sensitive position
Must be able to read, write, speak and understand English.
Requires frequent driving and typing.
Maintain a valid driver’s license and insurable driving record.
Must be able to lift up to 40 pounds independently; majority of lifting from knee to shoulder heights; other lifting required from various levels.
Requires standing for an extended period of time with frequent stretching, reaching, walking and stooping, pushing, and/or pulling in an environment that may be cold, hot, noisy, and wet and may have fumes or odors due to vehicle maintenance.
Requires use of safety equipment that may include but not limited to non-slip shoes, gloves, masks, and other protective garments and equipment.

Of course, we’ll make any reasonable accommodations for those with disabilities to perform the essential functions of their jobs.

\n\n

Legal Stuff

Hiring is contingent on passing a complete background check. This role is not eligible for visa sponsorship.

Carvana is an equal employment opportunity employer. All applicants receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, marital status, national origin, age, mental or physical disability, protected veteran status, or genetic information, or any other basis protected by applicable law. Carvana also prohibits harassment of applicants or employees based on any of these protected categories.

Please note this job description is not designed to contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

","hiringOrganization":{"@type":"Organization","name":"Carvana","sameAs":"https://www.carvana.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"West Memphis, AR","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":31,"item":{"@type":"JobPosting","title":"Patient Operations Coordinator (Intake / Insurance Verification / Scheduler) - Hybrid (1 On-Site Day)","datePosted":"2025-09-18","description":"

Get To Know Rivia Mind

At Rivia Mind, we believe great mental health care begins with a human connection.

Thrive Together: 🌟 Our shared North Star unites us to provide the best patient experience.

At Rivia Mind, we cultivate a collegial culture rooted in:

A foundation of shared values and reciprocal support
A mindset of curiosity, learning, and growth
A spirit of warmth, openness, and authentic connection

Together, we turn challenges into opportunities, and every team member helps shape the future of care at Rivia Mind.

Job Summary

We are searching for a quality-driven Patient Operations Coordinator who will provide exceptional customer service. This role will act as the first contact for new Rivia Mind patients, discussing service offerings with a supportive approach, coordinating proper patient/provider matching, assisting in scheduling patient evaluations, and ensuring insurance eligibility. This role demonstrates excellence in every interaction, knowing the importance of the Patient Experience and care towards helping Rivia Mind’s mission to grow in the communities it serves. With the support of nine other collaborative team members, this individual will assist new patients interested in Rivia Mind's services.

Work Environment: 4 Days Remote, On-site on Fridays

Schedule: 10 am - 6 pm, Monday - Friday, with a daily 1-hour lunch break

Office Location: 274 Madison Ave, Rm 1501, New York, NY 10016 - within a convenient distance from Bryant Park and Grand Central Terminal.

\nApplication Window: September 22nd, 2025\nAnticipated Start Date: October 2025\n# of Openings: 1\n

Job Responsibilities & Qualifications

\n50% - Patient Intake and Support-Phone, email, text, scheduling, and coordination of patient/provider matching and insurance verification, including from referral and directory sources\n30% - Ad hoc projects and additional responsibilities across the Patient Operations team, such as missing intakes, waitlist management, bi-annual insurance verification, etc.\n15% - Cross-department collaboration for patient support, backup support, and knowledge sharing\n5% - Participation in ongoing training to stay aligned with internal systems, workflows, and evolving operational practices, ensuring consistent and efficient job performance.\n \nResponsibilities
\n

Maintain a customer service mindset and demeanor to ensure positive patient experiences and representation of Rivia Mind.
Answer patient phone calls, texts, and email inquiries according to department standards, ensuring professionalism and prompt responses.
Serve as the first point of contact for prospective patients, providing a welcoming and informative introduction to Rivia Mind services, and ensuring a positive initial experience that supports patient engagement and trust.
Demonstrate professionalism and patience when navigating challenging or emotionally sensitive patient interactions.
Maintain patient confidentiality and comply with HIPAA regulations in all communications and documentation.
Approach patient interactions with cultural sensitivity and an inclusive mindset, respecting diverse backgrounds and experiences.
Conducts verification of benefits and updates patient charts with current coinsurance, copay, out-of-pocket, and deductible information.
Contribute to department initiatives such as managing the provider waitlist, processing external referrals, and conducting bi-annual insurance verifications.
Schedule new intakes and inform patients of the next steps for their appointment.
Act as a liaison between patients and providers to ensure sufficient support and positive results.
Support additional department responsibilities that nurture existing patient relationships and support their mental health journey.
Contribute to growth insights and partnership visibility by ensuring accurate intake and processing of external referral information.
Respond promptly and professionally to priority referrals, demonstrating empathy and a commitment to delivering a seamless and supportive patient experience.
Maintain up-to-date knowledge on the insurance plans that the practice accepts, and use reliable resources for accurate benefit and credentialing details.
Support practice workflow as needed by scheduling patients and completing all needed documentation before Intake.
Support cross-team collaboration for the benefit of patient care.
Address patient concerns with empathy and clarity, while effectively communicating the value of Rivia Mind’s services. Be present in the office at least once weekly, with additional availability as needed to support team coverage.
Be available in-office to support provider and patient needs as they arise.
Help maintain a clean, organized, and welcoming office environment.
Participate in team meetings and contribute to a collaborative, growth-oriented work culture. Promote a friendly work culture that encourages a fun, collaborative, and co-learning environment that benefits individuals' well-being, self-improvement, and potential.

Qualifications

Required Education Level: High School Diploma or equivalent

Additional Qualifications, Skills & Attributes

2+ years of customer service experience
A minimum of 2 years of office administration/receptionist experience is required (filing, phone management, reports, office maintenance)
One year of medical office/healthcare operations experience preferred (referrals, intake process, medical record transfers, and preauthorization)
Experience with communicating and adhering to messaging scripts across different channels (i.e. text, email, phone)
Knowledge of insurance verification processes and explanation of benefit coverage preferred
Demonstrates flexibility in adapting to various processes as needed.
Experience working in a team environment with the ability to adapt to changing priorities
Knowledge of mental health professional licenses (MD, NP, SW).
High attention to detail with exceptional organizational skills
HIPAA Compliance Knowledge
Proficient with utilizing a diverse range of technology platforms and systems (Google Suite required, company wide platforms/software like Monday.com and EHR/EMR platforms when applicable).
Intermediate computer skills and technical aptitude required.
Well-organized and efficient approach to tasks and projects.

Benefits

Comprehensive Benefits to Support Your Well-being

Learn More Here.

\nHealth & Wellness:\n\n

Medical Coverage - HDHP, PPO or PPO Buy-Up
Health Savings Account, Flexible Spending Account, and Dependent Care Account Options
Dental & Vision Insurance
Whole-Body Wellness Offerings if Enrolled in one of our three Aetna Medical Plans

\n\nTime Off & Flexibility:\n\n

Front-Loaded Paid Time Off (PTO) of up to 3 Weeks (120 Hours)
Observed Holidays & Annual Week-long Office Closure between Christmas & New Years Day
Medical & Parental Leave (in accordance with State and Federal Laws)
Bereavement Leave / Pet Bereavement Leave

\n\nFinancial Wellness:\n\n

Competitive Pay
401(k) Retirement Plan and employer match
Employee Referral Program
Commuter Transit and Parking Voluntary Benefit

\n\nProfessional Development:\n\n

Professional Development Stipend after 1st Work Anniversary
Paid Professional Development Days after 1st Work Anniversary
Learning & Development Resources

\n\nAdditional Benefits:\n

\nShort-Term & Long-Term Disability\n
\nGroup Life/AD&D Insurance\n
\nEmployee Assistance Program (EAP)\n
\nVoluntary Benefits\n
\nQuarterly Wellness Activities\n

We’re committed to helping you thrive in our Rivia Community. Join us and experience a workplace that values your health, happiness, and growth.

Compensation & Employment Details

\nPay Range: $45,000 - $50,000 ($21.63 - 24.04 an hour)\nPay Type: Salary\nDepartment: Patient Operations\nSupervisor: Patient Operations Manager\nSupervisees: None\nExemption Status: Non-Exempt W-2\nWork Environment: Hybrid - Fridays In Office\n

Work Schedule:

Monday through Friday (Fridays on-site), 10 AM - 6 PM EST

Location Eligibility: At this time, we are only able to consider applicants whose primary residence is in one of the following states within the United States of America: Connecticut, Florida, Georgia, Kansas, Kentucky, Massachusetts, New Jersey, New York, Pennsylvania, South Carolina, Texas, or Vermont. Because this is not a solely on-site role, your primary residence must remain in one of these approved states. Please note that residing outside of these states—even temporarily—may result in employment eligibility issues, tax implications, or other regulatory concerns. If your location changes or you're based elsewhere, we encourage you to stay connected for future openings.

Applicants must be authorized to work in the United States. We are unable to sponsor work visas at this time.

If you need assistance or accommodation due to a disability during the application process, please contact our Talent Acquisition team at talentacquisition@riviamind.com.

","hiringOrganization":{"@type":"Organization","name":"Rivia Mind","sameAs":"https://www.riviamind.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"New York City, NY","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":32,"item":{"@type":"JobPosting","title":"Flight Operations Coordinator - Operations Control Center","datePosted":"2025-09-18","description":"Job Type\nFull-time\n\nDescription\n

Job Title- Flight Operations Coordinator - Operations Control Center

Department- Elevate Jet

Reports to- Director - Operations Control Center

Location- Remote

Who We Are-

Elevate Jet a premier provider of aircraft charter, management, and sales and brokerage services for almost 30 years. Based in Salt Lake City, UT, the aviation company maintains a diverse fleet of private jet aircraft for charter to fit any trip or budget and provides tailored travel needs 24 hours a day, 365 days of the year to any destination.

Summary Of Position-

The Flight Operations Coordinator will act as the point of contact for our clients and their representatives to ensure seamless coordination of their travel experience up to and including sourcing aircraft, obtaining quotes, and delivering proposals either directly to the individual or in conjunction with our sales team.

Essential Duties & Responsibilities-

Full cycle trip coordination including flight planning and tracking, creating trip briefs, manifests, arranging catering, ground transportation, accommodations, and other client requests.
Arranging international logistics and handling including obtaining any necessary permits, takeoff and landing slots, overflight exemptions, and verifying customs and immigration requirements.
Assist in the preparation of contracts, trip reconciliations, invoicing, and overall trip management in conjunction with the sales team and Flight Operations Center.
Act as inflight coordinator and other duties as assigned.

Knowledge, Skills & Abilities-

High attention to detail and organizational skills
High degree of confidentiality and discretion while working with UHNWI
Proficient in Microsoft Office, and CRM software

Education & Experience-

Bachelor’s degree in aviation or related field, preferred.
Minimum one (1) year Part 135 experience
FAA Dispatch License, preferred.

Schedule & Travel-

Schedule varies depending on the need of the organization. Must be able to work nights and weekends when required.
Travel may be required up to 10%

Miscellaneous-

FLSA Status- Full Time Exempt
Lifting requirements- Up to 20lbs

About Elevate Aviation Group-

Elevate Aviation Group’s wholly owned subsidiaries, Private Jet Services, Elevate Jet and Elevate MRO share a mission to provide aircraft owners and flyers unsurpassed service, safety, and counsel. Whether clients require charter flights, large group travel, aircraft management services, aircraft maintenance or aircraft acquisition services, Elevate Aviation Group delivers highly personalized solutions to meet each client’s unique needs 24 hours a day, 365 days of the year to any destination.

","hiringOrganization":{"@type":"Organization","name":"Elevate Aviation Group","sameAs":"https://eag.aero/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Remote Worker"}}}},{"@type":"ListItem","position":33,"item":{"@type":"JobPosting","title":"Communications & Lacrosse Operations Coordinator/Videographer","datePosted":"2025-09-18","description":"

The Seneca Nation, through its business subsidiary, Seneca Holdings, is now the proud owner of the Rochester Knighthawks, ensuring the franchise’s future in a city where the roots of lacrosse run deep.

At Seneca Holdings, we believe that a great workplace starts with a strong sense of purpose and community. As a company wholly owned by the Seneca Nation, a federally recognized American Indian Tribe, our culture is built on the values of quality, integrity, teamwork, professionalism, and connection. Every business we build plays a role in ensuring long-term economic self-sufficiency for members of the Seneca Nation. What sets us apart is we’re guided by the Seneca Nation’s Seventh Generation Principle, based on the philosophy that all decisions should be made with purpose, ensuring a positive impact on the future seven generations.

\n\n\n

The Rochester Knighthawks are seeking a Communications and Lacrosse Operations Coordinator/Videographer in Rochester, NY. The Communications & Lacrosse Operations Coordinator/Videographer is responsible for supporting the team’s public relations, media outreach, and digital content efforts while assisting in the day-to-day operations of the lacrosse program. This role serves as a key link between the communications department, lacrosse operations staff, players, coaches, and external partners, ensuring that all public-facing and operational initiatives are executed with professionalism, accuracy, and timeliness.

Duties & Responsibilities:

Communications & Media Relations

Assist in developing and executing strategic communications plans to promote the team and its initiatives.
Write, edit, and distribute press releases, media advisories, game notes, and feature stories.
Coordinate media requests, interviews, and press conferences for players, coaches, and executives.
Manage game day media operations, including press box setup, credentialing, and post-game media availability.
Maintain relationships with local, regional, and national media outlets to increase coverage.
Contribute to website updates, social media content creation, and multimedia storytelling.

Lacrosse Operations Support

Assist in the coordination of player travel, accommodations, and logistics for games, practices, and community events.
Coordinate with equipment staff on inventory tracking and distribution.

Event & Community Engagement

Support the execution of community relations programs, youth lacrosse initiatives, and promotional appearances.
Coordinate player and staff participation in community events, clinics, and charitable programs.
Serve as a representative of the organization at team and league events.
Other duties as assigned by the Director of Operations & Communications.

Video & Content Creation

Film and edit video content for social media, website, in-game presentation, and external distribution.
Produce short-form and long-form video projects highlighting players, coaches, community initiatives, and partners.
Manage footage from practices, games, and community events.
Assist with video board production during home games, including highlights, hype videos, and sponsor features.

Minimum Qualifications For The Position:

Bachelor’s degree in Communications, Sports Management, Public Relations, or a related field.
1-3 years of experience in sports communications, operations, or related roles (professional or collegiate athletics preferred).
1-3 years of experience filming and editing video content
Strong writing, editing, and storytelling skills with attention to detail.
Knowledge of lacrosse and its culture, rules, and operations preferred.
Proficiency in Microsoft Office Suite, Adobe Creative Cloud, and social media platforms.
Ability to work nights, weekends, and travel as required by the team schedule.
Strong organizational and multitasking abilities in fast-paced environments
Ability to work non-traditional hours including evenings, weekends, and holidays as needed

Key Competencies

Excellent interpersonal and communication skills.
Strong time management and organizational skills.
Ability to maintain professionalism in high-pressure situations.
Creative mindset with the ability to adapt quickly to changing circumstances.
Team-oriented approach with a willingness to assist in multiple areas.

\n\n

Benefits And Compensation:

Our team of talented individuals is what makes us successful. To support our team, we provide a balanced mix of benefits and programs. Your total rewards package includes competitive pay, benefits, and perks, flexible work-life balance, professional development opportunities, and performance and recognition programs. We offer a comprehensive benefits package that includes medical, dental, vision, life, and disability, voluntary benefit programs (critical illness, hospital, and accident), health savings and flexible spending accounts, and retirement 401K plan. One of our fundamental principles is to offer competitive health and welfare benefits to our team members, providing coverage and care for you and your family. Full-time employees working at least 30 hours a week on a regular basis are eligible to participate in our benefits and paid leave programs. We pride ourselves on our collaborative work environment and culture, which embraces our mission of providing financial and non-financial benefits back to the members of the Seneca Nation.

Salary at Seneca is based on a variety of factors, including but not limited to location, experience, skill set, performance, licensure and certification, as well as contract-specific affordability and organizational requirements. The range of this position in other geographic locations may differ. The projected compensation range for this position is below. The estimate displayed represents the typical salary range for this position and is just one component of our total compensation package for employees.

The projected compensation range for this position is:$50,000—$60,000 USD\n

Equal Opportunity Statement:
Seneca Holdings provides equal employment opportunities to all employees and applicants without regard to race, color, religion, sex/gender, sexual orientation, national origin, age, disability, marital status, genetic information and/or predisposing genetic characteristics, victim of domestic violence status, veteran status, or other protected class status. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation and training. The Company also prohibits retaliation against any employee who exercises his or her rights under applicable anti-discrimination laws. Notwithstanding the foregoing, the Company does give hiring preference to Seneca or Native individuals. Veterans with expertise in these areas are highly encouraged to apply.

\n","hiringOrganization":{"@type":"Organization","name":"Seneca Nation Group","sameAs":"https://www.senecanationgroup.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Rochester, NY","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":34,"item":{"@type":"JobPosting","title":"Operations Coordinator - Day / Evening / Overnight","datePosted":"2025-09-18","description":"

Honor Technology’s mission is to change the way society cares for older adults. As a leader in aging care innovation, Honor provides the technology, tools, and services that empower older adults to live life on their own terms. Honor’s growing portfolio includes its consumer care brand, Home Instead, Inc., the world’s leading provider of in-home care for older adults. With a global franchise network and more than 100,000 Care Pros, Home Instead delivers over 50 million hours of personalized care annually.

Together, Honor and Home Instead are setting a new standard for aging in place, backed by powerful technology, compassionate care, and a commitment to aging on your own terms.

Join us to create a new and better aging experience for our clients, their families, and our Care Professionals.

As a key member of the Care Operations team, the Operations Coordinator plays a critical frontline role in ensuring a seamless experience for both Clients and Care Professionals (Care Pros), particularly during same-day updates and changes. Operations Coordinators manage urgent, real-time situations that impact our clients, Care Pros, and market teams, helping to ensure that care delivery remains consistent and compassionate under pressure.

This role requires exceptional communication, adaptability, and problem-solving skills. Operations Coordinators receive direction from the Operations Manager team and collaborate closely across functions within the broader Care Operations team.

Key Responsibilities

Same-Day Staffing & Coordination Ensure timely and accurate caregiver scheduling to meet client needs and preferences, especially during same-day changes or emergencies.
\nReal-Time Communication & Support Serve as the first point of contact for urgent client and family needs. Respond promptly to time-sensitive situations, providing clear updates and empathetic support.\n
\nTask Execution Execute operational tasks including check-ins, staffing activities, and managing inbound communications in alignment with established workflows and policies.\n
\nIssue Resolution Address service delivery challenges with urgency and professionalism, ensuring the best experience for clients and Care Pros.\n
\nDocumentation & Compliance Accurately record client updates, staffing changes, and escalations, maintaining regulatory and company documentation standards.\n
\nCommunication & Escalation Management Deliver critical updates to owners, clients, families, and Care Pros—tailoring messages by audience, tone, and communication preferences to ensure clarity and understanding.\n
Other operational duties as necessary.
Minimum of 3+ years of customer service experience, ideally in a high-volume or high-pressure environment
Minimum of 6+ months in a complex client, patient management, or demanding service role
Strong written and verbal communication skills, with attention to tone and clarity
Experience in healthcare or related fields preferred
High comfort level navigating multiple systems and technology platforms
Ability to work at least one (1) weekend day per week; flexibility in scheduling preferred
Deep commitment to service excellence and client-centered care

Qualifications

\n\n

Core Competencies

\n
Effective Communication
\n
\n
Team Collaboration
\n
\n
Attention To Detail
\n
\nCritical thinking and problem-solving\n
\n
Compassion And Empathy
\n
\n
Organizational Effectiveness
\n
\nAbility to work independently and cross-functionally\n
\nTime and Calendar Management\n

Success Metrics

In addition to meeting key performance indicators, listed below, success in this role is defined by strong customer service, sound judgment, clear communication, adherence to policies and processes, and the ability to prioritize effectively in a fast-paced environment.

\n
Phone Answer Rate
\n
\n
Task Acceptance Rate
\n
\n
Task Completion Rate
\n
\nNumber of shifts actively managed\n
\nTime Available for Tasks\n
\nTime Available for Calls\n

Honor Leadership Principles

Are Mission First\n\n
Relentlessly Focus on Clients\n\n
Always Push\n\n
Why it applies: Operations Coordinators are at the heart of ensuring clients receive the care they need, even in unpredictable or urgent situations. Their commitment to Honor’s mission—expanding the world’s capacity to care—is demonstrated through every timely update, thoughtful phone call, and seamless client-Care Pro match.
Why it applies: Operations Coordinators are often the first responders to client or family concerns. Every decision they make—staffing changes, how they communicate a delay, how quickly they respond—directly impacts the client experience. This principle should be a guiding light.
Why it applies: Same-day staffing challenges and service escalations can lead to burnout or settling for “good enough.” But great Operations Coordinators push for consistent excellence—finding creative solutions to fill visits, advocating for Care Pros, and anticipating issues before they arise.

Our range reflects the hiring range for this position. We use national average to determine pay as we are a remote first company. Individual pay is based on a number of factors including qualifications, skills, experience, education, and training.

Base pay is just a part of our total rewards program. Honor offers equity and 401K with up to a 4% match. We provide medical, dental and vision coverage including zero cost plans for employees. Short Term Disability, Long Term Disability and Life Insurance are fully employer paid with a voluntary additional Life Insurance option. We offer a generous time off program, mental health benefits, wellness program, and discount program.

Hourly Hiring Range$21.60—$26.40 USD

At Honor, we put people first. Our leadership culture is guided by Leadership Principles that prioritize integrity, compassion, and excellence. We offer a unique opportunity to lead with purpose and make a meaningful impact no matter your role.

Honor is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, political affiliation or belief.

","hiringOrganization":{"@type":"Organization","name":"Honor","sameAs":"https://www.joinhonor.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Remote Position"}}}},{"@type":"ListItem","position":35,"item":{"@type":"JobPosting","title":"Operations Coordinator","datePosted":"2025-09-18","description":"

Are you looking for an opportunity to advance your career while working with an extraordinary team? At Merakey, we put our heart and soul into everything we do.

\n\n

We are seeking an Operations Coordinator to join our teams in Philadelphia, PA 19119.

\n\n

This posting is for full-time, first shift, Monday - Friday 9:00am - 5:00pm with an hourly rate range of $27.50 - $29.58.

\n\n

Position Details

The Certified Community Behavioral Health Clinic (CCBHC) Operations Coordinator will support the daily operations of our behavioral health programs to ensure effective and efficient delivery of services. This role involves coordinating with administrative operations and clinical staff, managing administrative functions, and optimizing operational processes to enhance patient care and organizational performance.

\n\n

Benefits

Merakey offers generous benefits that promote well-being, financial security, and work-life balance, including:

Comprehensive medical, dental, and vision coverage, plus access to healthcare advocacy support.
Retirement plan -- both pre-tax and Roth (after-tax) options available for employee contributions.
DailyPay -- access your pay when you need it!
On the Goga well-being platform, featuring self-care tools and resources.
Access Care.com for backup childcare, elder care, and household services.
Confidential counseling, legal, and financial services through our Employee Assistance Program (EAP).
Tuition reimbursement and educational partnerships.
Employee discounts and savings programs on entertainment, travel, and lifestyle.
Access to Pryor Online Learning for free online personal development classes.

Learn more about our full benefits package - https://www.merakey.org/careers/benefits

\n\n

About Merakey

\n\n

\nQualifications\n

The ideal candidate will possess the following qualifications:

Master's degree in behavioral health, social services or a related field
1-year minimum experience required
Experience in healthcare operations

Company Description

At Northwestern Medicine, every patient interaction makes a difference in cultivating a positive workplace. This patient-first approach is what sets us apart as a leader in the healthcare industry. As an integral part of our team, you'll have the opportunity to join our quest for better healthcare, no matter where you work within the Northwestern Medicine system. At Northwestern Medicine, we pride ourselves on providing competitive benefits: from tuition reimbursement and loan forgiveness to 401(k) matching and lifecycle benefits, we take care of our employees. Ready to join our quest for better?

Job Description

The Admin Operations Coordinator II reflects the mission, vision, and values of NM, adheres to the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards.

This position will report to the Operations or Practice Administrator and will be responsible for managing the daily operations of practice site(s), supervising administrative support personnel, coordinating provider schedules, managing practice collections, ensuring service excellence and performing service recovery as necessary. This role supervises and personally provides direct clerical tasks twenty percent of the time.

Responsibilities:

Manages workload distribution and prioritization of tasks.
Responsible for front-line communication with staff to receive and provide feedback regarding quality and productivity.
May perform day-to-day clerical functions twenty percent of the time in assigned areas of responsibility when not conducting coordinator function.
Supervise and direct the office’s front-line clerical staff.
Participate in interviewing, hiring, training, progressive discipline, dismissals, and performance appraisals.
Oversee and direct day to day office operations within budget guidelines.
Manage providers’ schedules with templates and optimize patient care hours to enhance productivity.
Schedule staff and allocate resources across hours of operation to maximize patient access and satisfaction, provider productivity and efficiency, and staff productivity.
Conduct timely and accurate cash management duties, including overseeing the collection of co-pays and patient balances, in-house cash balances, and bank deposits.
Ensure that service excellence is delivered and perform service recovery whenever necessary.
Manage office and supplies within budget.
Ensure accuracy of all data collection and data entry by site staff through training and compliance monitoring, and facilitate and oversee flow of information to and from central administrative offices.
Conduct office staff meetings on a regular basis in coordination with Operations Administrator.
Attend and actively participate in leadership meetings.
Ensure that patient dignity and confidentiality are maintained at all times.

Additional Functions:

Review and approve automated time reports for accuracy.
Develop tools to support staff and enhance efficiency.
Provide input into staff performance reviews. May participate with manager in conducting staff performance reviews. Provide one-on-one coaching and mentoring as needed.
Plan, execute and resolve all routine technical needs of the practice (phone, copiers, fax machines, PCs, etc)
Monitor daily transaction activity to ensure compliance with policies and procedures.
Resolve complex or critical situations involving patients, staff and customers: consults with manager for guidance as needed (e.g., complaints, discipline, etc.).
Schedule staff and allocate resources across hours of operation to maximize patient access and satisfaction, provider productivity and efficiency, staff productivity, cost-savings, and operational efficiencies.
Implement new policies and procedures created by RMG or department leadership.
Complete other duties as assigned.

Qualifications

Required:

Bachelor's degree or equivalent work experience.
Minimum of three years work experience in a medical or related business.
Comprehension of insurance plans including HMO, PPO, POS, commercial, Medicare, and Medicaid.
Solid understanding of patient flow in a medical office.
Leadership experience.
Working knowledge of medical software, Word and Excel.
Experience managing daily cash activity and reconciling income reports with daily payments.

Preferred:

Knowledge of CPT and ICD-9 coding.
Supervisory experience.

Additional Information

Northwestern Medicine is an affirmative action/equal opportunity employer and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.

Benefits

We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well-being while providing protection for unexpected life events. Please visit our Benefits section to learn more.

","hiringOrganization":{"@type":"Organization","name":"Northwestern Memorial Healthcare","sameAs":"https://www.nm.org"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Bartlett, IL, United States","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":37,"item":{"@type":"JobPosting","title":"Operations Coordinator - BCVI","datePosted":"2025-09-18","description":"

Company Description

Job Description

The Physician Operations Coordinator reflects the mission, vision, and values of NM, adheres to the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards.

Responsibilities:

Supervise and direct the offices front-line clinical and clerical staff.
Participate in interviewing, hiring, training, progressive discipline, dismissals, and performance appraisals.
Oversee and direct day to day office operations within budget guidelines.
Manage providers' schedules with templates and optimize patient care hours to enhance productivity.
Schedule staff and allocate resources across hours of operation to maximize patient access and satisfaction, provider productivity and efficiency, and staff productivity.
Conduct timely and accurate cash management duties, including overseeing the collection of co-pays and patient balances, in-house cash balances, and bank deposits.
Ensure that service excellence is delivered and perform service recovery whenever necessary.
Manage office and medical surgical supplies within budget.
Ensure accuracy of all data collection and data entry by site staff through training and compliance monitoring and facilitate and oversee flow of information to and from central administrative offices.
Conduct office staff meetings on a regular basis.
Attend and actively participate in manager/supervisor meetings.
Ensure that patient dignity and confidentiality are maintained at all times.

Additional Functions:

Review and approve automated time reports for accuracy.
Develop tools to support staff and enhance efficiency.
Provide input into staff performance reviews. May participate with manager in conducting staff performance reviews.
Provide one to one coaching and mentoring.
Plan, execute and resolve all routine technical needs of the practice (phone, copiers, fax machines, PCs, etc).
Monitor daily transaction activity to ensure compliance with procedures.
Resolve complex or critical situations involving patients, staff and customers: consults with manager for guidance as needed (e.g., complaints, discipline, etc.).
Schedule staff and allocate resources across hours of operation to maximize patient access and satisfaction, provider productivity and efficiency, staff productivity, cost-savings, and operational efficiencies.
Develop and implement policies and procedures as needed to support the practice.
Complete other duties as assigned.

EOE including Disabled and Veterans.

Qualifications

Required:

Bachelors degree or equivalent work experience.
Minimum of three years work experience in a medical or related business.
Comprehension of insurance plans including HMO, PPO, POS, commercial, Medicare, Medicaid.
Solid understanding of patient flow in a medical office.
Leadership experience.
Working knowledge of medical software, Word and Excel.
Experience managing daily cash activity and reconciling income reports with daily payments.

Desired:

Knowledge of CPT and ICD-9 coding.
Supervisory experience.

Additional Information

Benefits

","hiringOrganization":{"@type":"Organization","name":"Northwestern Memorial Healthcare","sameAs":"https://www.nm.org"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Chicago, IL, United States","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":38,"item":{"@type":"JobPosting","title":"Project & Operations Coordinator (GBC)","datePosted":"2025-09-18","description":"

This is a remote position.
Work Schedule: Monday to Friday 8:00am to 5:00pm Sydney Time with 1 hour unpaid break.
Job Type: Full-time

\n\n
\n\n\n
\n

Responsibilities:

Manage customer communications and ensure all inquiries are responded to within 4 hours during business days
Follow up on quotes and ensure proper qualification of leads
Handle operational bookkeeping including matching invoices to completed jobs within 48 hours
Generate accurate invoices and manage variation drafting for fixed-price contracts
Organize and maintain all project documentation in digital filing systems using consistent folder structures
Coordinate with subcontractors (plumbing, electrical) and manage trade quotes
Support quote preparation process using BuildExact software and Excel imports
Manage job folders in Dropbox and ensure all trade quotes are properly filed
Clear email inbox and maintain organized communication records
Schedule work and coordinate project timelines
Document all processes and maintain SOPs for consistent operations

Scope:

Support a small building company with 1 carpenter, 1 apprentice, and the owner
Handle approximately 20% of owner’s current workload (8 hours per week initially)
Work with residential and commercial projects including work for interior designers
Manage both new construction and renovation projects
Interface with external estimating company and various trade contractors
Use BuildExact for job management, Xero for accounting, and Dropbox for file storage
Initially focus on communication management, bookkeeping, and project documentation
Gradually take on more responsibilities as systems are developed and refined
Help transition administrative tasks currently handled by owner’s wife
Support goal of improving quote response times from current rating of 6⁄10 to excellence
Enable owner to focus more time on client work and business development

\n\n
\n\n\n
\n

Requirements

Strong organizational skills and attention to detail
Excellent written and verbal communication skills
Proficiency with technology including Excel, email management, and ability to learn new software
Experience with or willingness to learn construction industry terminology and processes
Ability to work independently and manage multiple priorities
Strong follow-up skills and ability to maintain systematic processes
Comfortable working with numbers and basic bookkeeping concepts

\n\n
\n

Benefits

Independent Contractor Perks

Permanent work from home
Immediate Hiring
Steady Freelance Job

\n\n
\n
","hiringOrganization":{"@type":"Organization","name":"BruntWork","sameAs":"https://www.bruntworkcareers.co/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Remote"}}}},{"@type":"ListItem","position":39,"item":{"@type":"JobPosting","title":"Materials Operations Coordinator - Red Bird Clinic","datePosted":"2025-09-18","description":"Materials Operations Coordinator - Red Bird Clinic - (893501)

Description

WHY UT SOUTHWESTERN?
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!

JOB SUMMARY
The Materials Operations Coordinator works under minimum supervision to provide the day-to-day Supply Chain functions (creating requisitions, supply ordering, receiving and distribution) for supply chain operations. This may take place in a warehouse, on campus clinic or lab, or at an off-site Medical Office Building.

This position is located at the Red Bird Clinic. Supply chain or warehouse experience is preferred. Must be able to lift 50 pounds.

BENEFITS
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

PPO medical plan, available day one at no cost for full-time employee-only coverage
100% coverage for preventive healthcare-no copay
Paid Time Off, available day one
Retirement Programs through the Teacher Retirement System of Texas (TRS)
Paid Parental Leave Benefit
Wellness programs
Tuition Reimbursement
Public Service Loan Forgiveness (PSLF) Qualified Employer
Learn more about these and other UTSW employee benefits!

Experience And Educationrequired

EducationHigh School Diploma or equivalent
Experience2 years of related experience

Preferred

EducationAssociate's Degree in related field Or 2 years of college-level coursework in related field
ExperienceExperience in supply chain operations

Job Duties

Performs all the day-to-day Supply Chain functions to meet departmental and customer needs.
Generates requisitions for purchase orders, in order to procure needed supplies.
Receives and /or oversees the receipt of all inbound freight into the facility.
Delivers and/or oversees delivery of all medical supplies and other freight to the appropriate locations.
Puts away the medical supplies and other freight in appropriate storing locations.
Establishes and maintains Par Levels for all the supplies as needed.
Tracks outstanding orders and follows up with vendors on backorders, partial shipments and delayed deliveries.
Contacts vendors and vendor representatives to obtain price quotes and other needed information as needed.
Works closely with Purchasing and Accounts Payable departments to resolve any outstanding issues.
Assists Manager in collecting data needed for analytics. This will requires skills in Excel.
Communicates by official e-mail to the University, vendors and customers. Uses electronic devices provided by the university to scan and track equipment.
Assists Manager in coordinating and monitoring staff activity.
Perform other duties as assigned.

SECURITY AND EEO STATEMENT

Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.

Primary Location

: Texas-Dallas-5323 Harry Hines Blvd

Work Locations

: 5323 Harry Hines Blvd 5323 Harry Hines Blvd Dallas 75390

Job

: Campus Services

Organization

: 510003 - Materials Management Operation

Schedule

: Full-time

Shift

: Day Job

Employee Status

: Regular

Job Type

: Standard

Job Posting

: Sep 17, 2025, 2:19:04 PM","hiringOrganization":{"@type":"Organization","name":"UT Southwestern Medical Center","sameAs":"https://www.utsouthwestern.edu/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Texas-Dallas-5323 Harry Hines Blvd","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":40,"item":{"@type":"JobPosting","title":"Payment Operations Coordinator","datePosted":"2025-09-18","description":"

As a Payment Operations Coordinator for Navan's Reconciliation Team, you will play a crucial role in ensuring the accuracy of our financial records. Your primary responsibility will be to match charges on credit card statements with corresponding travel bookings and add any missing information, such as cost centers and trip purposes, to the appropriate documentation. Join a fresh, diverse team eager to advance internal processes and drive operational efficiency.

What You’Ll Do:

Preparation of Credit Card Statements and integrating data from multiple sources into an Excel file using advanced formulas.
Manual data enrichment
Identify and match bookings to transactions with minimal data points using our booking tool and also our booking and transaction report.

What We’Re Looking For:

Attention to detail and high level of accuracy.
Background in accounting is crucial.
A travel industry background is nice to have.
Strong IT skills, particularly Excel and G-Sheet with an understanding of VLOOKUP and pivot tables.
Ability to effectively organize and manage tasks independently.
Excellent verbal and written communication skills in English.
Capability to maintain high performance standards in a fast-paced work environment.

","hiringOrganization":{"@type":"Organization","name":"TripActions","sameAs":"https://tripactions.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Gurugram, IN","addressCountry":"India","addressRegion":"Asia/Pacific"}}}},{"@type":"ListItem","position":41,"item":{"@type":"JobPosting","title":"Operations Coordinator","datePosted":"2025-09-18","description":"

Company Description

We’re an ambitious, forward-thinking global business who build transformative solutions for our customers to deliver best-in-class sustainable mobility, connectivity, and technology solutions. We support our customers with a range of products and services to meet their needs.

Since 1990 our ambition has never wavered. From humble beginnings, our vision and drive has seen us venture into new markets with confidence and stay ahead of market trends. Our mission is to help businesses of all sizes adapt to the future and take advantage of the opportunities that change brings. Sustainability is at the core of our offering. With our leading e-mobility solutions, we’re committed to guiding businesses through the energy transition, building solutions for a more sustainable, connected future.

This is where you come in. We are on a journey of growth. We pride ourselves on being at the forefront of technology innovation and we invite you along on this journey.

Job Description

Job Purpose

The role of Implementation Coordinator is really important to us. You will be responsible for handling and resolving Implementation bookings and queries within SLAs and with focus on customer experience.

The successful candidate will be proactive, able to manage their workload efficiently and communicate effectively with installers, colleagues and customers to deliver key business metrics and excellent customer support.

We would love to welcome you to our Crewe office, working hours of Monday-Friday 8:30am – 5:00pm.

Your responsibilities day to day will be…

Handling customer calls/ emails relating to installation of Telematics devices in line with company SLAs and metrics.
Managing service desk tickets raised by other business areas within SLAs.
Liaising with 3rd party engineering teams to co-ordinate installation bookings.
Liaising with customers to arrange and inform of implementation/ installation dates.
Handling implementation queries from other departments.
Updating customer account information on tickets and CRM to keep all parties informed.
Work efficiently adhering to departmental processes.
Notify management team of any issues/ risks to meeting SLAs.
Email management from internal and external parties, ensuring responded to within SLAs.
Resolution of customer/ engineer queries.

What do we expect of you?

Excellent communication skills, with the ability to communicate proficiently both written and verbal
Ability to develop relationships with team and wider business
Organised
Efficient
Proactive and forward thinking
Able to adapt and succeed in a fast paced, changing environment.
The ability to manage time and work comfortably under pressure, to complete required tasks to required deadlines.
Ability to work effectively as part of a team to meet both client and business needs.
Experience in the use of Microsoft Office- Teams, Word, Excel etc.

What can you expect of us?

A friendly culture that mirrors our proposition to our customers.
A fast-growing organisation that defines itself as being agile and innovative
A drive for continuous improvement, which you will be empowered to get behind from day one.
A commitment to building a working environment that values inclusivity, innovation, agility, and drive.

And of course, you will be compensated competitively along with bonus potential and a good range of core benefits.

Additional Information

Still Curious?

If you feel we are a good match for each other, you can apply online now!

If you’d like to understand more about the role or life at Radius before applying, then please contact our talent team via talent@radius.com.

Radius is an equal opportunities employer. We are committed to welcome people regardless of age, disability, gender identity, race, faith or belief, sexual orientation or socioeconomic background.

We are committed to ensuring an inclusive and accessible recruitment process for all candidates. If you require any adjustments or accommodations at any stage of the process, please let us know, and we will do our best to support you.

We reserve the right to close a vacancy before the closing date in the event of an overwhelming response or a change in business priorities.

Note To Recruitment Agencies:

We do not accept speculative recruitment agency CVs or profiles. Any unsolicited CV received by Radius will be treated as a gift and not eligible for an agency fee.

PSL agencies should only send CVs via our Applicant Tracking System, when approved to do so by the Radius Talent Team.

","hiringOrganization":{"@type":"Organization","name":"Radius Limited","sameAs":"https://www.radius.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Crewe, England, United Kingdom","addressCountry":"United Kingdom","addressRegion":"Europe"}}}},{"@type":"ListItem","position":42,"item":{"@type":"JobPosting","title":"Operations Coordinator","datePosted":"2025-09-18","description":"

Company Description

Globe Travel Solution GTS (sister company of GlobeMed) is a team of experienced travel insurance professionals dedicated to providing travelers with reliable coverage, enabling them to explore the world with confidence!

GTS is looking for an Operations Coordinator who will be a resource to the CEO providing support on a wide variety of organization levels and projects. You will be expected to research and analyze solutions on need basis and to record courses of action. Also, will be expected to attend to ad-hoc tasks assigned by CEO on need basis. Should enjoy the ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality. Strong decision-making ability, sound quick judgment, and attention to details are equally important.

Job Description

Provide phone and visitor reception, responding to routine inquiries, email, phone, package and fax notification messages to recipients.
Sort, distribute and forward daily mail; expedite express mail.
Type routine correspondence, reports, phone lists, research directory, transparencies, and other materials as requested whether I Arabic, English or French.
Proofread for completeness and accuracy.
Schedule meetings.
Assist with photocopying requests.
Deal with office needs (stock request, reparations, preserve office files…)
Perform related duties as required.
Conduct research and business analysis on various ranges of requirements.
Prepare business plans and implementation schedules.
Research and carry out specific projects as assigned by the CEO.
Follow up on reports due to CEO.
Develop and maintain data sheets for clients and prospects in countries where the organization operates in.
Set up accommodation arrangements for company visitors.
In charge of the preparation of materials for meetings as appropriate.
Receive, sort and screen all incoming correspondence including postal mails and e-mails. Categorize and prioritize responses needed. Summarize lengthy correspondence, highlighting key sentences and topics.
Maintain an accurate and up-to-date business and personal contact database of the CEO.
Responsible for the timely management of all communication; written, via email, postal correspondence, and voice-mail among stakeholders. And prepare correspondences/reports for CEO’s signature.
Prepare agendas, attend meetings as instructed and take minutes, distribute and make necessary follow-up on progress, and ensure that deadlines are met.
Assist the CEO with the creation of PowerPoint presentations.
Calendar Management: scheduling meetings, sending meeting requests to third parties including employees.

Qualifications

Holder of a BA or MBA degree with supplemental course work in office procedures, or equivalent combination of training and experience
More than 5 years of administrative experience
Must possess competent computing skills and be proficient in the use of word processing and electronic mail programs
Computer skills: Microsoft Office applications such as Outlook, Word, Excel and PowerPoint
Fluent in Arabic, French; English is a plus
Good written and oral communication people skills
Sufficient organization abilities to complete job responsibilities within given deadlines and with accurate attention to detail
Good typing capabilities
Working knowledge of standard office equipment - personal computer, photocopier, etc…
Ability to work independently and as part of a team
Coordination between different units
Inquisitive, analytical, meticulous, and organized
Willing to travel on special occasions
Confidentiality

","hiringOrganization":{"@type":"Organization","name":"GlobeMed Group","sameAs":"https://www.globemedgroup.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Horsh Tabet, Lebanon","addressCountry":"Lebanon","addressRegion":"Middle East"}}}},{"@type":"ListItem","position":43,"item":{"@type":"JobPosting","title":"Senior Sales and Operations Coordinator US","datePosted":"2025-09-18","description":"

If you are currently an employee of Herc Rentals, please apply using this link: Herc Employee Career Portal

\n\n

Job Purpose

In this role you will learn to...

Take initiative and work autonomously
Manage a profit and loss statement
Effectively grow a diverse portfolio of customers
Manage a fleet inventory mix
Become a safety expert
Be an expert in the equipment rental industry
Be promoted and grow your career!

What You Will Do...

Proactively answer and resolve customer questions
Schedule delivery and pick up of equipment and become a trusted partner to the drivers and delivery vendors
Optimize routing of drivers by being a DOT Regulations expert
Aid and support the other coordinators at the branch
Be a trusted partner to the territory sales representatives
Manage a portfolio of customers
Maximize revenue through superior customer service on all existing orders
Finalize sales for both inbound and outbound calls
Provide customers with expert advice on the selection, operation and maintenance of all the various types of equipment
Generate, process, analyze and review the daily business reports
Support all team members
Build fluency with Fleet, Procurement, and daily dashboard and branch manager checklists
Act as local expert on Optimus and pricing practices
Assist others with Salesforece.com
Continue to open accounts and prescreen customers using eApply

\n\n

Requirements

High school or GED required, College Degree preferred
2 - 4 year of relatable experience
Must be fluent in Rental Man
Fluent with On the Go use
Proficient in DOT Regulations and load securement guidelines
A valid driver's license with a clean driving record

\n\n

Skills

Ability to drive and operate multiple types of vehicles and equipment
Ability to communicate with customers
Decision Making/Judgement
Initiative
Planning
Personal Organization
Adaptability/Flexibility
Teamwork

\n\n\n

Req #: 64686

Pay Range: $28-$33

\n\n

Herc Rentals values its employees and provides excellent compensation and benefits packages which are not limited to the following.

\n\n

Keeping You Healthy

Medical, Dental, and Vision Coverage

Life and disability insurance

Flex spending and health savings accounts

Virtual Health Visits

24 Hour Nurse Line

Healthy Pregnancy Program

Tobacco Cessation Program

Weight Loss Program

\n\n\n

Building Your Financial Future
401(k) plan with company match
Employee Stock Purchase Program

\n\n\n\n\n

Life & Work Harmony

Paid Time Off (Holidays, Vacations, Sick Days)

Paid Parental Leave.

Military leave & support for those in the National Guard and Reserves

Employee Assistance Program (EAP)

Adoption Assistance Reimbursement Program

Tuition Reimbursement Program

Auto & Home Insurance Discounts

\n\n

Protecting You & Your Family

Company Paid Life Insurance

Supplemental Life Insurance

Accidental Death & Dismemberment Insurance

Company Paid Disability Insurance

Supplemental Disability Insurance

Group Legal Plan

Critical Illness Insurance

Accident Insurance

\n\n

Company Description

Supporting millions of Aussies since 1988 with low fees and competitive long-term performance. Profits back to members, not shareholders

Closing date: 3rd October 2025
Please note Rest does not accept speculative resumes from recruitment agencies
Rest will review applications prior to the closing date and may close the role earlier

Job Description

Established in 1988, Rest is one of Australia’s largest profit-to-member superannuation funds.

We support more than two million members, with around $100 billion of funds under management and are recognised as a responsible investment leader*. We believe when members understand and engage with their super, they’re more likely to get a better retirement outcome.

Everything we do at Rest is underpinned by our values and behaviours, we want to Be Daring, Keep it Simple, Take Action and Have Grit. To put it simply we want our people to thrive and love the work they do.

The primary purpose of this role is to support the broader People & Culture team to be more efficient and effective through the provision of operational and administrative support to the business.

Action end to end employee lifecycle processing - ensure all process steps are accurately completed in line with documented procedures and Service Level Agreements (SLAs), including but not limited to:\n– draft and/or finalise employment documents,\n– data entry,\n– filing and maintaining of employee files,\n– provide information/notifications to other stakeholders.
Monitor the P&C Operations worklist for new requests and:\n– action tasks within the P&C Operations service catalogue,\n– direct employees to self-service information, or\n– triage and escalate to the appropriate tier 1 or tier 2 level contact.
Respond to employment verification requests and questions about employee lifecycle processes.
Administer compliance activities including:\n– On time completion of all background screening for new starters and rescreening for existing employees.\n– Assign and review acknowledgement of Rest policies.\n– Review all Work From Home checklists for new starters and validation for existing employees within Service Level Agreements.\n– Approve or review approvals of assigned P&C processes to ensure they are in line with Rest’s guidelines.
Schedule and book workshops and inductions for new starters.

Qualifications

Bachelor’s degree in Business Management, Human Resources, or related discipline desirable

Required experience, understanding or credentials including:

• Demonstrated experience in human resources and/or administrative experience
• Experience with HR systems or case management systems (iChris and/or ServiceNow advantageous)
• Strong organisational and administrative ability, coupled with the ability to effectively prioritise
• Ability to communicate well with all levels of the company; employees and management

Additional Information

Our benefits have been designed so you can tailor your experience with us and include:

Personal and professional development opportunities
Hybrid working
Purchase leave scheme and gender neutral 16 weeks paid parental leave
Super Contribution Continuation for 12 Months of parental leave
Linkedin Learning
Income Protection Insurance
Rest Excellence awards (peer recognition awards based on Rest’s values and behaviours)
Rest Stops - meeting free breaks

If you share our values, believe you can help make a difference for our members and want to be part of a leading superannuation fund with a Super culture, please click Apply Now.

Rest is committed to creating a flexible work environment and culture that embraces diversity, equity, and inclusion - where people feel welcome, safe to be themselves and inspired to do their best.

We value the different backgrounds, lived experiences and abilities our diverse team brings. We welcome and encourage applications from candidates of all ages, cultural backgrounds, faiths, gender identities, sexual orientations and thinking styles. This includes people with disability, neurodiverse individuals, Aboriginal & Torres Strait Islander peoples and those with disrupted work history due to career or other breaks.

Please note only people with the right to work in Australia will be considered.

*Funds under management as at 31 July 2025. Rest is recognised as a Responsible Investment Leader by the Responsible Investment Association Australia (RIAA) in its Responsible Investment Benchmark Report 2022.

","hiringOrganization":{"@type":"Organization","name":"Rest","sameAs":"https://rest.com.au/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Sydney, NSW, Australia","addressCountry":"Australia","addressRegion":"Asia/Pacific"}}}},{"@type":"ListItem","position":45,"item":{"@type":"JobPosting","title":"Vineyard & Operations Coordinator","datePosted":"2025-09-18","description":"

POSITION: Vineyards & Operations Coordinator

DIVISION: Aquilini Vineyards / Beverage Group

REPORTS TO: VP, Vineyard Operations

LOCATION: Vancouver, BC

\n\n\n\n\n

Company Profile:

Aquilini Group (“AG”) is a diversified family business founded in Vancouver, BC more than 50 years ago with roots in the real estate development and construction industry. Today the company owns and manages an international real estate portfolio that includes commercial and residential properties, hotels, golf courses, vineyards and blueberry and cranberry farms. In addition to its ongoing pursuits in real estate development and construction, AG has expanded its holdings to include assets in the sports & entertainment, renewable energy, aquaculture, tourist attractions, restaurants, and food & beverage industries.

\n\n

Summary:

The Vineyards & Operations Coordinator is a dynamic role supporting both Vineyard Operations (50%) and Brands Operations (50%). This position offers broad exposure to the wine industry, working cross-functionally with vineyard, winemaking, and operations teams. The ideal candidate is highly organized, adaptable, proactive, and able to manage details while keeping projects moving.

This role is well-suited for someone looking to grow their career in the wine and beverage industry, with opportunities to learn both the production and consumer-facing sides of the business.

\n\n

Essential Duties And Responsibilities:

(other duties may be assigned, as required)

Vineyards (Approx. 50%)

Support VP, Vineyard Operations with year-round bulk wine and grape sales, including creating and maintaining ads and inquiries, drafting and managing contracts, and coordinating signatures/payments through Eversign, ensuring communication with vineyard and finance teams.
Administer e-signatures on contracts and corporate documents.
Maintain accurate inventory records for bulk wine and grapes by varietal, vintage, pricing, and availability (AgCode/Excel).
Oversee grape sales marketing, including e-blasts, ad posting, and customer follow-up.
Support vineyard and winemaking teams with ad hoc projects, harvest yield updates, and operational improvements.
Coordinate bulk wine sample shipments and track customer communications.
Help streamline vineyard processes and recommend efficiencies.
Manage PO lifecycle with finance.
Assist in vendor management and obtaining quotes.
Provide ad hoc support for culture-building initiatives and marketing projects.
Schedule and coordinate meetings, travel, and reservations for VP Ops.
Conduct research and prepare background materials for cross-departmental projects.
Maintain organized digital files and ensure timely follow-up on action items.

\n\n

Operations & Logistics Support (approx. 50%)

Assist with inventory tracking and updates at co-packers and warehouses
Help maintain SOPs for operational processes
Obtain and track freight quotes, manage shipments, and report exceptions
Coordinate shipments and deliveries from production/warehousing facilities to customers (LDB).
Prepare, submit, and track product sample requests
Reconcile physical inventory with inventory records.
Investigate & resolve inventory discrepancies.
Ensure inventory database is accurate.
Create UPC/SCC barcodes
Collect & communicate all BOL between production & warehousing facilities to Accounting team on a bi-monthly basis.

\n\n

Required Experience And Qualifications:

2-3 years of administrative, coordination, or project support experience.
Strong organizational skills with the ability to manage multiple priorities.
Proficiency in MS Office (Outlook, Word, Excel, PowerPoint); ability to learn new systems quickly.
Excellent verbal and written communication skills; professional and collaborative demeanor.
Detail-oriented with strong follow-through.
Ability to work independently and cross-functionally in a fast-paced environment.
Wine knowledge or industry experience is an asset (not required).

\n\n

What We Offer:

At Aquilini, we believe in the importance of a Total Compensation package by ensuring our mix of salary, benefits, and perks are competitive within the market, while also offering a work-life balance.

Our comprehensive benefits package includes Health, Dental, Vision Care, Life Insurance, and AD&D coverage. In addition, you'll have opportunities for access to Rogers Arena events, an on-site gym, parking, select discounts, professional growth and development options, fun staff events throughout the year, and a dynamic and supportive work environment where you can make a tangible impact.

","hiringOrganization":{"@type":"Organization","name":"Aquilini Group","sameAs":"https://aquilini.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Vancouver, British Columbia, Canada","addressCountry":"Canada","addressRegion":"North America"}}}},{"@type":"ListItem","position":46,"item":{"@type":"JobPosting","title":"Operations Coordinator","datePosted":"2025-09-18","description":"\n\n\nPosition Summary\n\n\n The Operations Coordinator for our Reno/Sparks branch will complete administrative processes of the branch (branches) that support operational efficiency, effectiveness, customer satisfaction and profitability. The Operations Coordinator will provide superior customer service and communication to internal and external customers. This position will support the branch financial manager by providing guidance and information that contributes to branch performance and profitability. \n \n\n
\n \n\nKey Responsibilities:\n\n\nFinancial Operations \n\n\n • Oversight of accounts receivable process and maintain local collection contacts to support centralized function. \n \n\n • Monitor weekly and monthly lease, contract maintenance, and special billing, and take the initiative to resolve any issues in a timely fashion. Establish and Control all related processes to support customer service and branch profitability. \n \n\n
\n \n\nFleet Operations \n\n\n • Complete Fleet Service activities such as licensing, permitting, in/out service vehicles, research and process citations. \n \n\n • Track and coordinate asset outside services such as unit jacket file, wash sheets, fueling and other outside vendor support that is not maintenance related. \n \n\n • Partner with Fleet Services and establish a collaborative relationship of local / centralized functions to support licensing, permitting, citations and other fleet operations. \n \n\n
\n \n\nProcess Analytics \n\n\n • Perform process analyses and reviews in areas such as billing, 1211 reports, credit memos, citations, accounts receivable, licensing and other areas. Investigate and recommend solutions and/or guidance to issues posing a risk to the drivers of profitability. \n \n\n • Use systems or reports such as Qlikview or AS400 to understand the operational dynamics for problem solving and process improvement. \n \n\n
\n \n\nOther Responsibilities\n\n\n • Maintains District Personnel Files, JJ Keller reports, complete weekly payroll, and process paperwork for new hires. \n \n\n • Projects and tasks as assigned by Branch Financial Manager and District Financial Manager.\n \n\n
\n \n\n\nQualifications:\n\n\n • High school diploma or equivalent required, degree preferred\n\n\n • Interpersonal and relationship building skills with an ability to collaborate with branch team members.\n\n\n • Competent written and verbal communication skills \n\n\n • 2 years+ experience in customer service financial administrative experience requirement\n\n\n • Agile and quick learner, enjoys collaborative projects and continuous education\n\n\n • Advanced computer skills including Microsoft Word, Excel, Outlook and PowerPoint required\n\n\n • Regular, predictable, full attendance is an essential function of the job\n\n\n • Willingness to travel as necessary, work the required schedule, work at the specific location required, complete Penske employment application, submit to a background investigation (to include past employment, education, and criminal history) and drug screening are required.\n\n\n \n\n\nPhysical Requirements:\n\n\n -The physical and mental demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.\n\n\n -The associate will be required to: read; communicate verbally and/or in written form; remember and analyze certain information; and remember and understand certain instructions or guidelines.\n\n\n -While performing the duties of this job, the associate may be required to stand, walk, and sit. The associate is frequently required to use hands to touch, handle, and feel, and to reach with hands and arms. The associate must be able to occasionally lift and/or move up to 25lbs/12kg.\n\n\n -Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.\n\n\n \n\n\nSalary: $23.00/hr\n\n\nSchedule: 7:30 am to 4:00pm\n\n\n \n\n\n Penske is an Equal Opportunity Employer.\n\n\n \n\n\n\nAbout Penske Truck Leasing/Transportation Solutions\n\n\n Penske Truck Leasing/Transportation Solutions is a premier global transportation provider that delivers essential and innovative transportation, logistics and technology services to help companies and people move forward. With headquarters in Reading, PA, Penske and its associates are driven by a dedication to excellence and a commitment to customer success. Visit Go Penske to learn more.\n\n\n","hiringOrganization":{"@type":"Organization","name":"Penske","sameAs":"https://www.gopenske.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Sparks, NV, United States","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":47,"item":{"@type":"JobPosting","title":"Construction Project Operations Coordinator","datePosted":"2025-09-18","description":"

Entity:

Customers & Products

Job Family Group:

Retail Group

Job Description:

As Bp Transitions To An Integrated Energy Company, We Must Adapt To A Changing World And Maintain Competitive Performance. Bp’S Customers & Products (C&P) Business Area Is Setting Up A Business And Technology Centre (Btc) In Pune, India. This Will Support The Delivery Of An Enhanced Customer Experience And Drive Innovation By Building Global Capabilities At Scale, Using Technology, And Developing Deep Expertise. The Btc Will Be A Core And Connected Part Of Our Business, Bringing Together Colleagues Who Report Into Their Respective Part Of C&P, Working Together With Other Functions Across Bp. This Is An Exciting Time To Join Bp And The Customers & Products Btc

Role Overview :

This Role Acts As A Contract Administrator On Projects That Are Beginning The Construction Phase. Participates In The Complete Construction Phase Of Projects And Follows Ta Guidelines For Purchase Order Creation, Contract Administration Construction Schedule Updates And Schedule Publishing. In Addition This Role Provides Administration Of Change Orders, Field Directives/Instructions And Pay Requests. In A Support Role To The Regional Construction Manager, This Role Becomes Thoroughly Familiar With Materials Specified In The Construction Documents. This Role Works Cross – Functionally With Internal St5akeholders, To Order All Needed Owner Supplied Furniture, Fixtures And Equipment, Identifying And Escalating Long Lead-Time Risk Based On The Published Construction Schedule. Responsible For Project Closeout Documents And Transition Of Known Warranty Items To Ta’S Internal Store Facilities Team.

Responsibilities:

Work Closely And Collaborate With The Regional Construction Managers To Provide Ff&E Take-Offs From Approved Construction Documents.
Responsible For Updating And Maintaining The Owner-Supplied Responsibility Schedule Of The Construction Documents By Interactions With Internal Ta Customers.
Become Thoroughly Familiar With Materials Specified I The Construction Documents Working In An Effort To Intercept Any Unapproved Substitutions Or Non-Budgeted Items.
Collaborate With The Construction Management Suppliers And General Contractor To Ensure Ff&E Arrival Aligns Closely With Jobsite Needs, Calling Out Risk To The Rcm When Appropriate And Work To Identify Unique Materials To Avoid Impact To Schedules.
Interacts Expertly With All Project Participants Associated With The Construction Phase Of The Project To Include Customers, Architects And Design Team, Construction Management Suppliers, General Contractors, As Well As Ff&E Suppliers.
Creation Of Purchase Orders, Through Sap, For Owner Supplied Equipment. Administrate Payment Applications And Change Orders To Ensure Proper Routing And Needed Docusign For Internal Ta Approval
Update And Administrate The Master Construction Schedule To Provide Accurate And Timely Updates To Ta Internal Customers And Suppliers.
Performs Reviews Of Various Categories Of Work In Progress And Follows Up On Their Completion In Conjunction With The Construction Management Supplier Or General Contractor. Monitors And Tracks Resolution Of Incomplete Items And Advises The Rcm Of The Status Of Resolution.
Calls Out And Process Payment Applications, Along With Invoices, To Align Closely With Construction Management Supplier And General Construction Contractual Payment Terms.

Job Requirements & Qualifications:

Graduate In Business Management Or Construction/Facility Administration Is Helpful.
Gass/Oil Qsr/Fsr Experience Is Helpful
Must Possess A Minimum Of 2 Years Of Construction Experience In A Retail Environment And The Ability To Breakdown Construction Operations Into Logical Sequence Of Activities.
Strong Interpersonal Skills With The Ability To Work Well With A Variety Of Internal And External Partners Organized With The Ability To Muti-Task And Document With Attention To Detail
Candidate Must Be Able To Work In A Fast-Paced Team Environment With Tolerance To Ambiguity And Changing Priorities.
Candidate Will Possess Strong Mathematical And Computer Skills, Able To Read Architectural Drawings And Perform Take-Offs
Deadline Focuses Pc Proficiency With Emphasis On Microsoft Office Programs Including A Heavy Focus On Excel And Word.

You Will Work With:

In This Role, You Will Work In A Dynamic And Collaborative Environment, Supporting Both Construction Facilities And Environmental Functions. You Will Provide Direct Operational Support To:
6–8 Construction Advisors, Field Focused Professionals Driving Project Execution And Site Readiness.
3–4 Regional Facility Coordinators, Key Contacts For Facility Operations, Maintenance, And Compliance Across Regions.
3–4 Environmental Advisors, Specialists Ensuring Environmental And Regulatory Compliance.
You Will Also Engage With Cross-Functional Partners In Environmental, Operations, And Safety, As Well As External Vendors And Contractors, Depending On Project Needs.

You Will Be A Part Of A Fast-Moving, Globally Connected Team That Works Across Several Regions. Work With A Team This Is Skilled, Supportive, And Focused On Learning And Improving Together. The Work Is Purpose Driven, With A Strong Dedication To Safety, Sustainability, And Operational Excellence.

Why Join Bp

At Bp, We Support Our People To Learn And Grow In A Diverse And Challenging Environment. We Believe That Our Team Is Strengthened By Diversity. We Are Committed To Fostering An Inclusive Environment In Which Everyone Is Respected And Treated Fairly.

There Are Many Aspects Of Our Employees’ Lives That Are Meaningful, So We Offer Benefits To Enable Your Work To Fit With Your Life. These Benefits Can Include Flexible Working Options, A Generous Paid Parental Leave Policy, And Excellent Retirement Benefits, Among Others!

We Will Ensure That Individuals With Disabilities Are Provided Reasonable Accommodation To Participate In The Job Application Or Interview Process, To Perform Essential Job Functions, And To Receive Other Benefits And Privileges Of Employment. Please Contact Us To Request Accommodation.

Travel Requirement

No travel is expected with this role

Relocation Assistance:

This role is eligible for relocation within country

Remote Type:

This position is not available for remote working

Skills:

Agility core practices, Agility core practices, Agreements and negotiations, Analytical Thinking, Business process improvement, Commercial Acumen, Communication, Conflict Management, Continued Learning, Continuous Improvement, Creativity and Innovation, Customer centric thinking, Customer data knowledge, Data Analysis, Data visualization and interpretation, Decision Making, Digital Collaboration, Digital Fluency, Industry knowledge and advocacy, Integrated pricing, Leading transformation, Negotiation planning and preparation, Offer and product knowledge, Offer execution and growth, Operational Excellence {+ 10 more}

Legal Disclaimer:

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, socioeconomic status, neurodiversity/neurocognitive functioning, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp’s recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process, please contact us.

If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.

","hiringOrganization":{"@type":"Organization","name":"bp","sameAs":"https://www.bp.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"IN: Pune Yerwada Commerzone Campus, India","addressCountry":"India","addressRegion":"Asia/Pacific"}}}},{"@type":"ListItem","position":48,"item":{"@type":"JobPosting","title":"Product Operations Coordinator","datePosted":"2025-09-18","description":"

If you’re passionate about building a better future for individuals, communities, and our country—and you’re committed to working hard to play your part in building that future—consider WGU as the next step in your career.

Driven by a mission to expand access to higher education through online, competency-based degree programs, WGU is also committed to being a great place to work for a diverse workforce of student-focused professionals. The university has pioneered a new way to learn in the 21st century, one that has received praise from academic, industry, government, and media leaders. Whatever your role, working for WGU gives you a part to play in helping students graduate, creating a better tomorrow for themselves and their families.

The salary range for this position takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs.

At WGU, it is not typical for an individual to be hired at or near the top of the range for their position, and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is:

Grade: Professional 307Pay Range: $66,300.00 - $99,500.00

Job Description

Reporting to the Senior Manager of Product Design and Development, the Product Operations Coordinator (POC) is responsible for collaborating with leadership to implement and document instructional and assessment technology solutions, processes, and best practices for the WGU Academy Design and Development team. The POC collaborates and communicates cross-functionally to help the team define, document, and implement effective services, programs, and initiatives. The POC empowers Academy by improving organizational processes by finding and removing our inefficiencies to achieve better results with our services, programs, and initiatives that allows Academy to improve customer and student outcomes. The ability to build and manage positive working relationships with colleagues and leaders at all levels and across the university will be critical to success in this position.

Essential Functions And Responsibilities:

Contributes to a cross-functional, agile team by coordinating and documenting the updating and launching of courses and assessments on the Academy 2.0 platform
Develops and maintains a collaborative relationship with all appropriate internal and external stakeholders.
Leads cross-functional working groups to implement and support new services, programs, and/or initiatives.
Standardizes documentation of process and procedures for UAT, release plans and release notes, experiment findings, internal program, service or course announcement materials
Empathizes with adult learners, under-served populations, and student body and supportsexperiences accordingly.
Maintains standard templates and frameworks for communication and supporting program or service processes and practices.
Updates program and course resources index and archives of the Academy organization.
Partners with project managers to ensure process alignment that enables value delivery
Provides tier 2 support for implemented technologies
Participate in cross-university coordination with key stakeholders in the launch and maintenance of programs and courses.
Assists with product release strategies, ensuring the readiness of the various business partners
Manages expectations by understanding when initiatives are at risk and proactively communicating with stakeholders
Ensures product quality by testing software features to ensure they satisfy the acceptance criteria and work with stakeholders and end users to coordinate user acceptance testing activities
Performs other related duties as assigned

Knowledge, Skill And Abilities:

Excellent project management skills
Models leadership and professionalism
Ability to plan, organize, and manage strategic initiatives
Strong analytical, problem-solving, and decision-making skills
Demonstrated ability to support, coach and provide feedback to others
Strong organizational skills with a high attention to detail
Effective listening skills and ability to adapt well and willingly in an environment of change
Ability to analyze operations, processes, systems and identify process improvement opportunities
Experience creating documentation and communication standards and frameworks
Strong communication skills, including the ability to translate between technical and nontechnical partners.
Awareness of exceptional learning experiences within a student life cycle.
Demonstrated ability to work on multiple projects simultaneously.
Ability to work collaboratively and creatively in a fast-paced, agile environment.
Demonstrated experience documenting requirements, processes, and specifications.
Strong attention to detail and a feeling of pride and ownership over the quality of our learning experience
Awareness of user experience best practices, including accessibility requirements.
Ability to build relationships at all levels of an organization.
Ability to collaborate and contribute to working groups in person and remotely.
Strong organizational, project management, and time management skills.
Detail-oriented approach.
Ability to manage multiple projects efficiently.
Excellent written, oral, presentation, and interpersonal skills.
Experience with technology-driven document and collaboration
Looks beyond the obvious and doesn't stop at the first solution proposed
Makes choices about priorities that clearly demonstrate an understanding of the business goals, market demand and user needs
Can effectively cope with change and can shift gears comfortably
Job Qualifications
Minimum Qualifications
Bachelor’s degree in a related field and 2+ years of related work experience OR
Advanced degree in a related field and 1+ years of related work experience

Preferred Qualifications

Operations training
Experience within an Agile environment
Change Practitioner Certification
Previous experience in Education Technology, Learning Design, or similar
Experience working within Higher Education
Experience with competency-based education
Experience with SAML, PING, and LTI integrations
Ability to leverage AI for automating processes.

Position & Application Details

Full-Time Regular Positions (classified as regular and working 40 standard weekly hours): This is a full-time, regular position (classified for 40 standard weekly hours) that is eligible for bonuses; medical, dental, vision, telehealth and mental healthcare; health savings account and flexible spending account; basic and voluntary life insurance; disability coverage; accident, critical illness and hospital indemnity supplemental coverages; legal and identity theft coverage; retirement savings plan; wellbeing program; discounted WGU tuition; and flexible paid time off for rest and relaxation with no need for accrual, flexible paid sick time with no need for accrual, 11 paid holidays, and other paid leaves, including up to 12 weeks of parental leave.

How to Apply: If interested, an application will need to be submitted online. Internal WGU employees will need to apply through the internal job board in Workday.

Additional Information

Disclaimer: The job posting highlights the most critical responsibilities and requirements of the job. It’s not all-inclusive.

Accommodations: Applicants with disabilities who require assistance or accommodation during the application or interview process should contact our Talent Acquisition team at recruiting@wgu.edu.

Equal Employment Opportunity: All qualified applicants will receive consideration for employment without regard to any protected characteristic as required by law.

","hiringOrganization":{"@type":"Organization","name":"Western Governors University","sameAs":"https://www.wgu.edu/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Salt Lake City Office, United States","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":49,"item":{"@type":"JobPosting","title":"Operations Coordinator","datePosted":"2025-09-18","description":"

Join the change. Electrify your future!

We've been proudly Aussie since 1837, always finding new ways to innovate in energy and essential services. Now, we're moving towards a sustainable future through electrification and investing in renewable energy—and we’d like you to join us.

Whether you're on-site, in the office, or somewhere in between, you'll find opportunities to grow your career here. You'll work with a team that's passionate about powering Australian lives, in a culture that values inclusivity, respect, and learning.

Help us create a cleaner energy future, and we’ll back you every step of the way as you build your career.

Join the change. Electrify your future.

About The Role

AGL’s Hydro team has a newly created opportunity for an Operations Coordinator.

Based in Mt. Beauty in the North-East of Victoria, you will be ensuring the planning, coordination and execution operations, outages and permit to work systems that support the site and remote operations teams.

Mt Beauty has outstanding access to the region, surrounded by Alpine National Park, offering a lifestyle that offers balance and appeal for both individuals and families.

What You’Ll Be Doing:

Managing the safe and efficient delivery of Operation Coordination across the Hydro Business Unit
Managing AGL Hydro’s centralised Permit to Work (PTW) scheme
Managing outage and change requests
Supporting the managing and improvement of assets in accordance with AGL’s HSE Management System
Performing remote monitoring of plan in relation to plant access requirements
Coordinating and direct sequenced switching activities with external agencies

What You’Ll Bring:

Technical qualifications, or relevant experience in heavy industry or power generation
Experience with High Voltage switching operations
Understanding of water management and interaction with plant access requirements
Experience in Energy Sector, with a focus on the operation of hydro or gas power stations and associated electrical, mechanical and hydraulic infrastructure
Exposure to CMMS and electronic Permit to Work programs
Collaborative approach to working across business units and functions
Effective communication skills, with an ability to implement both long and short-term work programs.
Understanding of relevant HSE legislation.

Applications close 2 October

Inclusion At Agl

At AGL, we value diversity and welcome applicants from various backgrounds, including Aboriginal and/or Torres Strait Islander peoples, individuals with disabilities, culturally diverse individuals, and members of the LGBTQ+ community. AGL is dedicated to maintaining a diverse workforce and encourages applicants to share their lived experiences.
We offer reasonable adjustments throughout the recruitment process and respect the privacy of those who choose not to disclose. To learn more visit: www.agl.com.au/careers

AGL is proud to be a WORK180 Endorsed Employer for All Women.

Our pre-employment screening process includes a Nationally Coordinated Criminal History Check and a medical assessment if necessary.

The information provided as part of your application to AGL will be managed in accordance with the AGL Privacy Policy.

AGL does not accept agency submissions unless approval has been granted by a member of the Talent Acquisition team. Candidates submitted by an agency without approval will not be considered by AGL.

Location

Mount Beauty VIC 3699

Job Family Group

Operations","hiringOrganization":{"@type":"Organization","name":"AGL","sameAs":"https://www.agl.com.au/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Hydro Head Office, Australia","addressCountry":"Australia","addressRegion":"Asia/Pacific"}}}},{"@type":"ListItem","position":50,"item":{"@type":"JobPosting","title":"Operations Coordinator","datePosted":"2025-09-18","description":"

We’re excited to offer this internal opportunity to support your continued growth and development within the business.

What’s in it for me?
• Competitive salary, excellent benefits including Southern Cross Health Insurance
• Ventia offers a friendly, supportive and inclusive team environment where you matter
• Professional growth opportunities within the wider Ventia business
• Be a part of some epic projects with Ventia

About the role
We are on the hunt for TWO enthusiastic and dedicated Operations Coordinators to join our team in Auckland and Christchurch. No two days are the same this role will require end-to-end coordination across a range of administrative and support processes, which includes timely delivery of client-required documentation in alignment with contractual service leavel agreements. You will work closely with Area Managers and Program Leads to ensure coherent planning, implementation, and monitoring of the regional programme of work / projects.

This is an onsite role

About You
• 3 years experience in an operational role ideally within the Telecommunications environment
• Strong organisational and time management skills with the ability to multitask and prioritise effectively
• Excellent communication and interpersonal skills to liaise with a range of stakeholders
• A keen eye for detail and the ability to identify and resolve problems proactively
• Demonstrated ability to work autonomously, stay focused on objectives, and contribute effectively within a cross-function team
• A proactive approach to service improvement

\n\n

Reference Number 164456 and 164496

Diversity

Ventia is enriched by the diverse experiences, talents and cultures that our people bring to the organisation, while celebrating and respecting the communities we operate in. We are committed to providing a safe and positive environment that provides equal opportunities for individuals of all backgrounds, including Māori and Pasifika people, LGBTTQIA+, Women, Veterans and spouses and people with disabilities.

\n\n

How To Apply

If you are looking to expand your career, please apply below by clicking on the apply now button.
You are encouraged to inform your manager or supervisor prior to making an application for an internal vacancy. If you have not done so prior, you must inform your manager or supervisor on invitation to interview for an internal position.

\n\n

Position Reference Number: 164456

","hiringOrganization":{"@type":"Organization","name":"Ventia","sameAs":"https://www.ventia.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Christchurch, CAN, NZ, 8042","addressCountry":"New Zealand","addressRegion":"Asia/Pacific"}}}}]}

Set your job search on autopilot

Operations Coordinator Jobs

Operations Coordinator - Spring, TX

Senior Sales and Operations Coordinator (CLINTON, IA PROJECT)

Livestream Operations Coordinator

Clinical Operations Coordinator - Remote

Clinical Operations Coordinator - Remote

Clinical Operations Coordinator - Remote

Account Operations Coordinator

Clinical Operations Coordinator - Remote

Clinical Operations Coordinator - Remote

Clinical Operations Coordinator - Remote

Clinical Operations Coordinator - Remote

Clinical Operations Coordinator - Remote

Clinical Operations Coordinator - Remote

Operations Coordinator (Factory Production)

Lab Operations Coordinator

Executive Operations Coordinator – Adult Behavioral Health

Structured Settlements Operations Coordinator

Community Operations Coordinator (US Hours)

Area People Operations Coordinator, Northern Europe

Area People Operations Coordinator, Northern Europe

Sales Operations Coordinator - Level II

Operations Coordinator - Donor Center Collections - Tyler (49795)

Sales Operations Coordinator

Event Operations Coordinator - Perth

Facilities & Business Operations Coordinator (part time)

Campaign Operations Coordinator

Service Operations Coordinator

Operations Coordinator, Laboratory Services

Senior Administration Officer/Operations Coordinator

Operations Coordinator - West Memphis

Patient Operations Coordinator (Intake / Insurance Verification / Scheduler) - Hybrid (1 On-Site Day)

Flight Operations Coordinator - Operations Control Center

Communications & Lacrosse Operations Coordinator/Videographer

Operations Coordinator - Day / Evening / Overnight

Operations Coordinator

Admin Operations Coordinator II - Family Medicine

Operations Coordinator - BCVI

Project & Operations Coordinator (GBC)

Materials Operations Coordinator - Red Bird Clinic

Payment Operations Coordinator

Operations Coordinator

Operations Coordinator

Senior Sales and Operations Coordinator US

P&C Operations Coordinator 12 Month FTC

Vineyard & Operations Coordinator

Operations Coordinator

Construction Project Operations Coordinator

Product Operations Coordinator

Operations Coordinator

Operations Coordinator