Executive Producer - Remote

Embark on the next step in your career journey with Direct Travel!

As one of the fastest growing Travel Management Companies (TMC) in the world, Direct Travel is committed to reimagining what is possible for the industry, including business travel, personalized experiences, and meetings & events. Under the forward-thinking direction of our experienced leadership team, we are rapidly expanding and leveraging next-generation technologies to deliver on our vision for The Perfect Trip. This is your opportunity to grow your career and be part of a dynamic team that is setting the new standard of travel and service excellence. If you’re passionate about innovation and ready for what’s next, we’d love for you to join us!

The Executive Producer (EP) serves as a key contributor in all aspects of event strategy, design and production, including live, virtual and hybrid events. The ideal Executive Producer is highly organized with extensive event strategy experience who knows how to bring to life a creative vision. This position requires skilled negotiation and strong business and marketing skills to manage long-term client and project needs. Supporting a Fortune 500 client base, the EP will work closely with production counterparts (in-house and freelance), internal sales professionals, program managers, end clients, and suppliers, as well as join forces with the company’s Creative and IT departments to execute against evolving marketplace demands.  This role requires the ability to calmly adjust on the fly and proactively work to lead, guide and consult clients and their experiences in production forward and trending directions – executing the client’s story.

This position can be remote, and the prospective candidate will ideally reside within commuting distance of Creative Group's Schaumburg, Illinois office.

Expedition Expectations  

Client Management:

Working closely with the event operations team, functions as lead production contact for the client team during the live, virtual and/or hybrid meeting design and execution process.
Establishes an excellent working relationship with clients and continuously strives to improve the level of overall service the company is providing.

Understands the client’s business and brand to effectively shape event messaging, agenda, and content.
Consults client during pre-sale phase on production solution options, recommendations, and pricing in partnership with business development and design teams.
Working closely with the operations team, helps to manage client expectations on budget, timelines, project progress, etc.
Develops budget, working with creative, production and technical teams to adequately scope for the project.
Provides weekly updates on hours/budget within each project to others in the team.

Pre and Post-Production

Through consultation with clients, translates the creative vision of the event into logistic and production needs, ensuring ideas and concepts will make the event stand out; ensures that all work from creative concept to logistics and technical production, delivers against agreed objectives and exceeds our clients’ expectations while seeking further opportunities to grow the business. Maximizes and monitors opportunities for increasing value adds, savings, and cost efficiencies.
Works closely with the Business Development and Operations team members assists in the development of the SOW and budget parameters for projects leveraging outside suppliers.
Drives the content development process.
Assists the program manager in coordinating logistics and production of event, including but not limited to budgets, venue scouting, production vendor procurement, content production, schedule planning, creation of set displays, platform branding, link creation (for virtual meetings) and more – always maintaining frequent and thorough communication. Works directly with teams to produce web video, sizzle reels, b-roll, and additional brand content.
Leads an in-house project-based team alongside assigned Producer.
Leads the collection of assets and media files for show (scripts, graphics per speaker, etc.)
Works closely with VP on strategic Initiatives and to negotiate and review supplier contracts and addendums for accuracy.
Schedules and leads pre-production meetings with team beyond the project kickoff on a regular basis; establishes and communicates timelines and expectations with internal team in line with client expectations. Communicates and shares project timeline calendars with the client for review/approval.
Assists the program manager with managing budgets and provides financial and production reports of expenditures post-event.
Coordinates the production and handoff of final deliverables, including notes, final files, recordings, etc.
Confidently liaise with presenters of all levels including senior executives, both from within the client organization and internally, to shape presentations and provide coaching.
Reviews, edits, and approves preliminary and final treatments, outlines, scripts, production schedules, budgets, selects, graphics, music, rough cuts, fine cuts, final narration and final versions of all assigned programs.
Identifies, secures and manages keynote speakers.

Production

Provides insight on production aspects of complex virtual, hybrid and experiential events. Creates and manages production project plan with overall timeline and deliverables and adjusts accordingly with scope changes.
Works closely with members of the design and operations teams to achieve production goals.

Manages all presenter meeting content including presentation, video, agendas, and rehearsal schedules with version control as priority.
Provides technical production support by directing location of cameras, audio, lighting, and other crew positions
Facilitates troubleshooting of technical and logistical issues that arise.

High Payoff Activities:

Contributing to 10+ clients directly a year
Growing our supplier partner bench
Distilling knowledge to the organization

Passport to Success

Bachelor's degree from an accredited college or university with major course work in marketing, business administration, graphic or fine arts, digital design, computer science or a related field required. Equivalent work experience in a similar position may be substituted for educational requirements
A strong knowledge of content streaming platforms, including Microsoft Teams, Zoom, Facebook Live, etc.
Comfortable working closely with senior level executives in the United States, Canada, and Europe
Possess a strong set of hands-on production skills is a plus, with knowledge of shooting video, as well as editing
Virtual Event Experience, Required
Possess a professional network of audio and video production contacts. Current on new advancements in audio visual and digital technology.
Knowledgeable of the differences and limitations of various virtual event platforms.
Experience shaping the actual content and format of our events (live and virtual, must be meticulous in their research to identify key industry trends and be comfortable securing relevant speakers and building relationships with thought-leaders)

Strong understanding of all areas of event production, including audio recording and mixing, lighting, staging, projection, etc. for live stage events and virtual meetings
Track record of producing high-quality large-scale meetings and events
Understanding of best practice production methodologies

Going the Extra Mile

Models behavior that reflects our organization’s Vision and Values.
Exceptionally organized leader who leverages a wealth of experience in meeting and production deadlines, uncovering solutions and successfully exceeding expectations in a results-oriented fast-past environment.
Able to work effectively in an environment that isn’t bound by the traditional ‘9 to 5’ mentality.
Confident and action-oriented; able to quickly and creatively resolve issues in high-pressure situations.
Is a self-starter with a positive attitude who brings ideas to the table.
Excellent interpersonal skills to work collaboratively with teams and with individuals at all levels of the client organization, including strong skills interacting with senior-level management.
Strong problem-solving skills, including the ability to think creatively to contribute ideas that will drive value in a dynamic, client-centered environment.
Exceptional attention to detail, verbal & written communication, and organizational skills; able to effectively manage a high volume of demanding, concurrent projects.
Outstanding customer service orientation including professional presence and superior client relationship skills.
Strong initiative; able to identify actionable items and delegate them independently.

Benefits Onboard

In addition to Medical, Dental, and Vision benefits Direct Travel offers an employee rewards and recognitions program, Total Rewards Package which includes Wellness, Sustainability, DE&I initiatives, and Mental Health Support.

Our Brand Voyage:

About Direct Travel and Creative Group

A subsidiary of Direct Travel, Creative Group designs global programs and experiences that reward excellence and inspire people to reach their full potential – we call it Thrivability. Creative Group is a full-service performance improvement company specializing in meetings and events, group incentive travel, employee engagement and recognition, sales incentives and channel loyalty programs. Creative Group serves a client roster of Fortune 500 companies in a broad range of industries.  

Direct Travel is a leading provider of corporate travel management services. By leveraging both the expertise of its people and innovative solutions, Direct Travel enables clients to derive the greatest value from their travel program in terms of superior service, progressive technologies, and significant cost savings. The company is led by CEO Christal Bemont and Executive Chairman Steve Singh, noted business investor and founder of Concur. Direct Travel has offices in over 80 locations and is currently ranked among the top providers of travel on Travel Weekly’s Power List. For more information, visit www.dt.com.

Direct Travel is an EOE/AA/Veteran/People with Disabilities employer

If you're ready to chart a new course and advance your career with the valuable moments and travel experiences that await, we welcome you to submit your resume for consideration at Direct Travel.

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