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Unternehmensbeschreibung

TOMRA wurde 1972 in Norwegen gegründet und ist einer der führenden Anbieter zur Automation von Leergutrücknahme im Lebensmittel- und Getränke-Einzelhandel und ein Innovator im Bereich der Kreislaufwirtschaft und des Clean Loop Recycling. Durch unsere Leergutsysteme tragen wir zum Schutz unseres Planeten bei, indem wir die Verschmutzung durch Plastik und Abfall minimieren. Heute sind wir in mehr als 80 Märkten weltweit tätig und wachsen durch die Einführung von Pfandgesetzen in diversen Ländern laufend.

In dieser neu geschaffenen Rolle als fachliche und organisatorische Unterstützung für unser Executive Leadership Team suchen wir für unseren Standort in Brunn am Gebirge (Campus 21) zum nächstmöglichen Eintritt einen

Executive Assistant (m/w/d)
East Central Europe

Stellenbeschreibung

Deine Aufgaben

Umfängliche Unterstützung und enge Zusammenarbeit mit dem Head of Business Unit East Central Europe (kurz ECE) sowie dem Leadership Team ECE bei der Umsetzung von organisatorischen und wirtschaftlichen Spezialprojekten
Organisation, Koordination und inhaltliche Aufbereitung von diversen Meetings und Events (zB Leadership Meetings, Kick Off Event)
Optimierung etablierter Geschäftsprozesse, Entwicklung und Umsetzung neuer Initiativen in deinem Bereich
Sparring Partner bei inhaltlichen Aufbereitungen, wie zB Erarbeitung von KPI
Verfassen von Protokollen in Meetings und weiterführende Nacharbeiten, welche in kleinen Projekten resultieren können
Vorbereitung von Statistiken, Präsentationen, Reports und Auswertungen
Deutsche und englische Korrespondenz mit internen und externen Stakeholdern

Qualifikationen

Dein Profil

Mehrjährige Berufserfahrung in einer selbständigen Assistenzrolle und Spaß daran, diese neue, wichtige Position mit Leben zu füllen
Freude an der Steigerung von Effizienz durch deine wichtigen koordinierenden Tätigkeiten
Proaktive, selbständige und sorgfältige Arbeitsweise sowie hohe Belastbarkeit (es sind oft mehrere Themen gleichzeitig zu \"jonglieren\")
Unternehmerisches und analytisches Denken gepaart mit Hands-On-Mentalität (du buchst Reisen, erstellst Spesenabrechnungen etc.)
Erfahrung mit der selbständigen Bearbeitung von kleineren Projekten
Sehr gutes Englisch und Deutsch + Routine in MS Office (insbesondere Outlook, Excel und PowerPoint)
Interesse an KI-Automatisierung und neuen Technologien, sowie starke Verbundenheit zur Nachhaltigkeit

ZusäTzliche Informationen

Unsere Benefits

Du übernimmst eine neu geschaffene Assistant-Rolle innerhalb unserer Business Unit und hast die Möglichkeit, die Prozesse in einem stark wachsenden, modernen Unternehmen mit „Du-Kultur“ in Osteuropa aktiv mitzugestalten
Du arbeitest eng mit unseren Führungskräften zusammen und kannst einen wertvollen Beitrag zu unserem Wachstum leisten
Du hast bei uns individuelle Entwicklungsmöglichkeiten in unseren wachsenden Strukturen, um deine Qualifikationen weiter zu entfalten
Du kannst nach Vereinbarung im Homeoffice arbeiten
Kaffee & Obst, kostenlose Parkplätze, regelmäßige Mitarbeiterevents sowie diverse Vergünstigungen über Corporate Benefits – zudem führen wir regelmäßige Mitarbeiterbefragungen durch, um deine Zufriedenheit zu evaluieren und mit deinem Feedback zu arbeiten
Modernes Unternehmen, positives und wertschätzendes Betriebsklima, hoher Einflussbereich und Open-Door-Policy
Bruttojahresgehalt ab € 50.000,00 (eine Überzahlung ist je nach Qualifikation und Erfahrung möglich)

Du möchtest Teil unseres Teams werden? Dann bewirb dich noch heute!

Bei TOMRA setzen wir uns für Chancengleichheit und Vielfalt ein. Wir freuen uns deshalb über Bewerbungen, die unsere Vielfalt bereichern. Wir ermutigen deshalb auch besonders weibliche Bewerberinnen, sich bei TOMRA zu bewerben.

#Li-Sn1

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Job Description

Job Purpose:

Provide full secretarial and administrative support to the Chief Representative Office in order to facilitate effective and smooth operations whilst maintaining confidentiality at all times and in accordance with organizational policies and procedures.

Key Accountabilities:

Generic Accountability

Provide a complete secretarial and administrative service to the Chief Representative Officer to facilitate the smooth functioning of the department / business unit processes and allow him / her to concentrate on mainstream activities.
Observe confidentiality procedures and register and track accountable documentation to ensure security and control.
Provide time management / diary service for the Chief Representative Officer to ensure they are able to attend all key meetings at the appointed times with all relevant documents needed for the meeting to facilitate achievement of business objectives.
Manage the calendar and arrange meetings called by the Chief Representative Officer. Draft the topics of the agenda and prepare minutes of meetings as required.
Provide efficient personal assistance and correspondence support to Chief Representative Officer, routing correspondence as necessary and taking initiative in drafting replies, where appropriate, to ensure that all communications are dealt with appropriately.
Act as first point of contact for both internal and external parties who wish to contact or meet the Chief Representative Officer and screen the requests to ensure effective prioritizing in order to facilitate business requirements as directed by the Chief Representative Officer.
Prepare and compile papers / documentation, including project and departmental related reports, research, presentations and documents, ensuring they are completed and prepared in time for meetings and discussions.
Coordinate all arrangements for visiting delegations ensuring timely availability of all required logistical services, visas etc. to achieve customer satisfaction.
Screen and respond to incoming calls for the Chief Representative Officer and take appropriate action to handle the situation. Make routine telephone calls to follow up actions on behalf of the Chief Representative Officer as instructed and as per procedures.
Assist the Chief Representative Officer in preparation of public relations activities/initiatives. Participates/ takes lead in the organization and coordination of public and private events and functions ensuring adherence to corporate brand values and guidelines.
Review, develop and improve on establish work-flow processes and systems related to office administration to enable smooth running of the office in compliance with corporate guidelines.
Manage the Branch’s resources, supplies, and equipment.
Act as liaison with the Group’s HR Function where required.
Manage confidential employee records and documentation.
Support the recruitment, onboarding, and resignation processes.
Maintain updated records of the local labour law and oversee regulatory compliance.
Enhance the Chief Representative Officer’s visibility within the business community through proactive management of social media platforms, draft social media posts, and liaise with Group Communication & Externa Relations.
Develop and implement strategies to increase engagement and network, including content creation, profiling, and interaction with banking industry community as well as top Government officials and business leaders.
Perform other similar or related duties as required or assigned by the Line Manager.

Qualifications

Minimum Qualification

Bachelor’s degree in Business Administration or related discipline.

Minimum Experience

5 years’ relevant experience in the banking sector with at least 2 years in similar positions of progressively increasing managerial responsibilities in the Administration function.

","hiringOrganization":{"@type":"Organization","name":"First Abu Dhabi Bank (FAB)","sameAs":"https://www.bankfab.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Abu Dhabi, United Arab Emirates","addressCountry":"United Arab Emirates","addressRegion":"Middle East"}}}},{"@type":"ListItem","position":3,"item":{"@type":"JobPosting","title":"Executive Assistant","datePosted":"2025-09-24","description":"

Role : Executive Assistant

Location : DIFC - Dubai

Role Purpose:

Supporting the senior management and staff of ADIB Capital on various admin functions, including: calendar organization, coordinating meetings, coordinating with IT support and Vendor Management, arranging supplies for the office, maintaining filing, and other related functions as described below.

Key Accountabilities of the role

\n Filing of work-related documentation

Filing of expenses
Managing DIFC portal
Office-related admin: stationary, liaising with IT, deliveries, coordinating with facilities management etc
Sending & receiving docs for signatures (fund docs, contracts with service providers, etc)
Preparing client presentations (printing / binding, etc)
Receiving phone calls
Arranging meetings
Coordinating with building maintenance for repairs
Receive visitors at reception
Process orders on SAP Ariba / Coordinate with VMCP

Specialist Skills / Technical Knowledge Required for this role:

Work experience in similar role
Excellent written and verbal English communication skills (Arabic a plus)
Experience in admin functions (ideally in a DIFC entity)
Strong organizational and time management skills

","hiringOrganization":{"@type":"Organization","name":"Abu Dhabi Islamic Bank","sameAs":"https://www.adib.ae/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"United Arab Emirates","addressCountry":"United Arab Emirates","addressRegion":"Middle East"}}}},{"@type":"ListItem","position":4,"item":{"@type":"JobPosting","title":"Executive Assistant to General Manager","datePosted":"2025-09-24","description":"

Position Summary

\n\n

Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Transmit information or documents using a computer, mail, or facsimile machine. Operate standard office equipment other than computers. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Handle incoming and outgoing mail, including date stamping and distributing incoming mail. Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc. Compile, copy, sort, and file records of office activities, business transactions, and other activities. Enter and locate work-related information using computers and/or point of sale systems.

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Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Welcome and acknowledge all guests according to company standards, anticipate and address guests’ service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.

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At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates.  We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.

","hiringOrganization":{"@type":"Organization","name":"Marriott International","sameAs":"https://www.marriott.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Beijing, China","addressCountry":"China","addressRegion":"Asia/Pacific"}}}},{"@type":"ListItem","position":5,"item":{"@type":"JobPosting","title":"Executive Assistant","datePosted":"2025-09-24","description":"

Description

We're Hiring: Executive Assistant to the CEO

Columbia, SC | Full-Time

Presbyterian Communities of South Carolina (PCSC) is a compassionate Christian ministry dedicated to enriching the quality of life for seniors of all faiths. We are seeking a highly organized and mission-aligned Executive Assistant to the CEO to support our leadership team and help ensure the smooth operation of our Management Services Office (MSO).

About The Role

This position provides direct administrative support to the CEO, coordinates governance and regulatory functions, manages office operations, and serves as the welcoming presence at the MSO front desk. The ideal candidate will be detail-oriented, proactive, and committed to PCSC’s values of Service, Excellence, Relationships, Teamwork, and Stewardship.

Key Responsibilities:

Executive Support

Manage calendars, meeting prep, travel, and expense reimbursements
Assist with correspondence and preparation of presentations
Track action items and assist with projects
Maintain contract files and help organize policies and procedures

Governance & Compliance

Coordinate Board of Trustees meetings and Board committee meetings, including logistics and documentation
Assist with regulatory filings and license renewals
Support legal functions and maintain corporate files

Office Management

Oversee office supplies, vendor coordination, and facility upkeep
Manage catering and event logistics
Develop and support implementation of office procedures and systems
Assist with management of fleet vehicles

What We’re Looking For?

Minimum Requirements

•\tAssociate Degree

2+ years of relevant administrative experience
Excellent communication, organization, and time management skills
High proficiency in Microsoft Office
Strong attention to detail and discretion with confidential information

Preferred Qualifications

•\tBachelor’S Degree

4+ years of experience in a corporate or nonprofit setting
Familiarity with board governance and regulatory compliance
Above-average math skills

Why Pcsc?

At PCSC, we serve with heart and purpose. Our values guide everything we do — from the way we care for seniors to how we support one another as colleagues. Join a team that honors the dignity of every individual and works together to make a meaningful impact.

","hiringOrganization":{"@type":"Organization","name":"Presbyterian Communities of South Carolina","sameAs":"https://www.prescommunities.org/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Columbia, SC, US","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":6,"item":{"@type":"JobPosting","title":"Executive Assistant","datePosted":"2025-09-24","description":"

Line Of Service

Internal Firm Services

Industry/Sector

Not Applicable

Specialism

IFS - Internal Firm Services - Other

Management Level

Associate

Job Description & Summary

To really stands out and make us fit for the future in a constantly changing world, each and every one of us at PwC needs to be a purpose-led and values-driven leader at every level. To help us achieve this we have the PwC Professional; our global leadership development framework. It gives us a single set of expectations across our lines, geographies and career paths, and provides transparency on the skills we need as individuals to be successful and progress in our careers, now and in the future.

As an Associate, you'll work as part of a team of problem solvers, helping to solve complex business issues from strategy to execution.
PwC Professional skills and responsibilities for this management level include but are not limited to

Financial

Adhere To Budget

Customer

Diary Management
Manage demanding diaries, ensuring efficient scheduling of meetings, coordinating with all relevant parties to ensure the best possible use of time and resolving clashes/conflicts appropriately
Call Management
Ensure Executive get to meetings on time with appropriate documentation
Act as backup in managing other Executives’ diaries when their Assistants are not available
Handle and screen calls for Executive
Take and pass messages to Executive in a timely manner
Monitor Executives’ email inboxes when they are out of the office or at meetings and take action as necessary
Assist other EAs during busy periods
Pro-active planning for meetings and follow up actions (documents, papers needed…)
Organise local internal and external meetings, including organising catering, IT requirements etc
Meet and greet visitors
Partner and Executive general admin
Develop understanding of PwC standards and formats
Proofread and edit documents when required i.e. presentations, proposals, letters
Keeping Executive own contacts databases/business card storage up to date

Internal Process

Meetings
General Filing

Learning And Growth

Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed
Exercise confidentiality, discretion and personal sensitivity in all aspects of the role
Comply with PwC policies and procedures in all aspects of the role
Build network of strong working relationships both internally and externally

Education

Bachelor’S Degree

Language

Proficiency in spoken and written English, Arabic is an advantage
1-2+ years experience in an administrative role
Experience with a professional services firm is an advantage
Demonstrate strong organisational skills, regularly act on own initiative, highlighting issues and suggesting possible solutions
Good oral and written communication skills
Good interpersonal skills and intrapersonal skills
Must possess a professional telephone manner
Demonstrated ability to work under pressure

Overall Experience

Specific Experience

Knowledge And Skills

Demonstrated team player and dedication to provide high level of service
Must possess a warm, friendly and professional demeanor
Knowledge of administrative systems and processes
Ability to use Google including G suite
Must possess good keyboard skills (at least 55wpm)

Education (if blank, degree and/or field of study not specified)

Degrees/Field of Study required:Degrees/Field of Study preferred:

Certifications (if blank, certifications not specified)

Required Skills

Optional Skills

Accepting Feedback, Accepting Feedback, Active Listening, Administrative Support, Agile Database Administration, Business Process Improvement, Calendar Management, Clerical Support, Collaborative Forecasting, Communication, Communications Management, Concur Travel, Conducting Research, Confidential Information Handling, Corporate Records Management, Correspondence Management, Credentialing Database, Customer Relationship Management, Customer Service Excellence, Customer Service Management, Data Entry, Deployment Coordination, Electronic Billing, Electronic Filing, Electronic Records Management {+ 31 more}

Desired Languages (If blank, desired languages not specified)

Travel Requirements

Up to 20%

Available for Work Visa Sponsorship?

Government Clearance Required?

Job Posting End Date

\n","hiringOrganization":{"@type":"Organization","name":"PwC","sameAs":"https://www.pwc.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Amman, Jordan","addressCountry":"Jordan","addressRegion":"Middle East"}}}},{"@type":"ListItem","position":7,"item":{"@type":"JobPosting","title":"Executive Assistant","datePosted":"2025-09-24","description":"

We are seeking a highly organized and proactive Executive Assistant to the CEO to provide comprehensive support and help manage day-to-day priorities. The ideal candidate will have proven experience as an Executive Assistant, excellent communication skills, and the ability to handle confidential information with discretion. Prior exposure to PR, communications, or working with agencies is highly desirable, as the role involves supporting both executive operations and external representation.

Responsibilities

Provide high-level administrative support to the CEO, including managing calendars, scheduling meetings, and coordinating travel.
Draft, review, and manage correspondence, reports, and presentations on behalf of the CEO.
Act as the primary point of contact between the CEO and internal/external stakeholders.
Support PR-related initiatives and coordinate with communication agencies when needed.
Organize and prepare materials for board meetings, events, and media interactions.
Maintain strict confidentiality and handle sensitive information with discretion.
Anticipate the CEO’s needs and proactively manage priorities to ensure efficiency.
Assist in project management and follow up on action items to ensure timely completion.

Requirements

Proven experience as an Executive Assistant, preferably supporting C-level executives.
Previous exposure to PR, communications, or working with agencies is a strong advantage.
Fluency in Arabic and English (written and spoken) is required.
Exceptional organizational and time-management skills with strong attention to detail.
Excellent verbal and written communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools.
Ability to work independently, multitask, and remain composed under pressure.
Professional discretion and a high level of integrity.

Benefits

At NNC, we are more than just a team—we are a team of over 60 passionate creatives, united by our shared mission to deliver excellence for our clients and partners. We've earned our reputation through dynamic, impactful campaigns that create genuine connections between brands and their audiences. We communicate, strategize, and continuously grow together, because we believe that collaboration is the key to achieving greatness.

What We Offer:

A competitive salary that values your expertise
Rewards and recognition for your achievements
Flexible working hours, including one designated work-from-home day per week
An overtime policy that respects your time
Menstrual leave, supporting your well-being
An agile work environment with cross-functional teams
A diverse group of colleagues from over 16 nationalities
A dedicated budget for training and development to nurture your personal and professional growth

At NNC, we don’t just offer a job; we offer a place where your contributions truly matter. Join us, and let’s redefine excellence—together, every day.

","hiringOrganization":{"@type":"Organization","name":"NNC.","sameAs":"https://nncpr.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Sharjah, Sharjah, United Arab Emirates","addressCountry":"United Arab Emirates","addressRegion":"Middle East"}}}},{"@type":"ListItem","position":8,"item":{"@type":"JobPosting","title":"Executive Assistant","datePosted":"2025-09-24","description":"

N/A

WHAT YOU CAN EXPECT FROM MORGAN STANLEY:

We are committed to maintaining the first-class service and high standard of excellence that have defined Morgan Stanley for over 89 years. Our values - putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back - aren’t just beliefs, they guide the decisions we make every day to do what's best for our clients, communities and more than 80,000 employees in 1,200 offices across 42 countries. At Morgan Stanley, you’ll find an opportunity to work alongside the best and the brightest, in an environment where you are supported and empowered. Our teams are relentless collaborators and creative thinkers, fueled by their diverse backgrounds and experiences. We are proud to support our employees and their families at every point along their work-life journey, offering some of the most attractive and comprehensive employee benefits and perks in the industry. There’s also ample opportunity to move about the business for those who show passion and grit in their work.

To learn more about our offices across the globe, please copy and paste https://www.morganstanley.com/about-us/global-offices into your browser.

Morgan Stanley is an equal opportunities employer. We work to provide a supportive and inclusive environment where all individuals can maximize their full potential. Our skilled and creative workforce is comprised of individuals drawn from a broad cross section of the global communities in which we operate and who reflect a variety of backgrounds, talents, perspectives, and experiences. Our strong commitment to a culture of inclusion is evident through our constant focus on recruiting, developing, and advancing individuals based on their skills and talents.

","hiringOrganization":{"@type":"Organization","name":"Morgan Stanley","sameAs":"https://www.morganstanley.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"IOI Central Boulevard Towers, Singapore","addressCountry":"Singapore","addressRegion":"Asia/Pacific"}}}},{"@type":"ListItem","position":9,"item":{"@type":"JobPosting","title":"Executive Assistant","datePosted":"2025-09-23","description":"

Company Description

It all started in sunny San Diego, California in 2004 when a visionary engineer, Fred Luddy, saw the potential to transform how we work. Fast forward to today — ServiceNow stands as a global market leader, bringing innovative AI-enhanced technology to over 8,100 customers, including 85% of the Fortune 500®. Our intelligent cloud-based platform seamlessly connects people, systems, and processes to empower organizations to find smarter, faster, and better ways to work. But this is just the beginning of our journey. Join us as we pursue our purpose to make the world work better for everyone.

Job Description

What you get to do in this role:

Schedule appointments, plan meetings, and maintain complex and changing calendars, while working through scheduling roadblocks.
Draft and prepare routine and advanced correspondence including emails, presentations and reports. Review outgoing correspondence for accuracy, format consistency, signatures and conformance with executive procedures.
Assist leadership and organizations by optimizing usage of time. Make decisions regarding short-term priorities and work activities.
Arrange all travel to ensure consistency within company procedures and support organization in obtaining necessary travel documents including Visa/passport, while maintaining Leadership expenses/credit card reconciliation.
Identify issues within the organization and initiate or facilitate solutions.
Assist internal departments with the setup of new hires.
Assist new hires with processes including expense reporting and travel systems and other internal processes and tools. Compile, prepare and process Leadership expenses and credit card reconciliation where needed.

Qualifications

To be successful in this role you have:

Experience in leveraging or critically thinking about how to integrate AI into work processes, decision-making, or problem-solving. This may include using AI-powered tools, automating workflows, analyzing AI-driven insights, or exploring AI's potential impact on the function or industry.
10+ years experience supporting VP level
Highly organized with exceptional communication skills and ability to manage a variety of high priority projects from multiple management and professional levels
Desire to grow and take on your own projects
Professional demeanor and soft-skills
Positive and personable can-do attitude
Proficient in Zoom, Microsoft Office suites (Word, Excel, PowerPoint, Outlook), Box, Concur and Google Docs
Experience handling confidential materials

Fd21

Additional Information

Work Personas

We approach our distributed world of work with flexibility and trust. Work personas (flexible, remote, or required in office) are categories that are assigned to ServiceNow employees depending on the nature of their work and their assigned work location. Learn more here. To determine eligibility for a work persona, ServiceNow may confirm the distance between your primary residence and the closest ServiceNow office using a third-party service.

Equal Opportunity Employer

ServiceNow is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, sexual orientation, national origin or nationality, ancestry, age, disability, gender identity or expression, marital status, veteran status, or any other category protected by law. In addition, all qualified applicants with arrest or conviction records will be considered for employment in accordance with legal requirements.

Accommodations

We strive to create an accessible and inclusive experience for all candidates. If you require a reasonable accommodation to complete any part of the application process, or are unable to use this online application and need an alternative method to apply, please contact globaltalentss@servicenow.com for assistance.

Export Control Regulations

For positions requiring access to controlled technology subject to export control regulations, including the U.S. Export Administration Regulations (EAR), ServiceNow may be required to obtain export control approval from government authorities for certain individuals. All employment is contingent upon ServiceNow obtaining any export license or other approval that may be required by relevant export control authorities.

","hiringOrganization":{"@type":"Organization","name":"ServiceNow","sameAs":"https://www.servicenow.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Addison, Texas, United States","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":10,"item":{"@type":"JobPosting","title":"Front Office Manager/ Executive Assistant","datePosted":"2025-09-23","description":"

Front Office Manager/ Executive Assistant

Permanent full-time position
We care about YOU! Access counselling, wellbeing services, legal & financial assistance
Join Australia's largest private health care provider

We are seeking an experienced senior administrative professional to provide effective and efficient leadership to our business office team while providing executive level assistance to the executive team at Linacre Private Hospital.

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About The Role

In this role you will provide leadership and direction to all administrative functions throughout the hospital ensuring efficient and effective administrative support. You will lead a team of administrative staff within the business office and consulting suites. You will be responsible for ensuring accurate and timely completion of patient admissions, discharges and management of patient out of pocket costs. You will have attention to detail and strong focus on the patient experience.

Your key responsibilities will additionally include providing administrative assistance and support to the CEO and Director of Clinical Services and the wider executive team as required. This will include;

Diary management.
Telephone screening.
Preparing correspondence
Meeting coordination/minute taking
Compliance documentation and database maintenance.
Maintaining the medical staff credentialing database.

\n\n

About You

To be successful in this role you will possess exceptional communication skills, both written and verbal, advanced organisational skills and have the ability to maintain confidentiality at all times. You will be an efficient and motivated professional with the proven ability to problem solve and to work under pressure.

You will also bring;

3 years’ experience in an administrative leadership/EA role.
Previous experience working in a health care environment is ideal, though not essential.
Exceptional communication skills both written and verbal.
High degree of proficiency in Microsoft Word, Excel, PowerPoint and Outlook.
Experience in hospital mainframe systems ie, Meditech, will be highly regarded.

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About Us

Our 60-bed hospital provides a comprehensive range of surgical and medical services to the Bayside community and beyond. We have four operating theatres, procedure room, day surgery unit and a high dependency unit.

The Hospital is owned and operated by Ramsay Health Care, a global operator of private hospitals and primary care clinics with over 70 Australian sites employing over 34,000 people. We have been focused on delivering high-quality patient care and practising the Ramsay Way philosophy of ‘People Caring for People’ since 1964.

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What’s in it for you?

Professional Advancement: Recognition, Rewards, Professional Development, and Employee referral programs. Free access to LinkedIn Learning, education scholarships and the Ramsay Leadership Academy to support career progression.

Discounts:  Ramsay Rewards - Access great deals at over 100+ major retailers. Hospital, Allied Health & Pharmacy discounts - you’ll pay less for hospital cover and receive higher extras limits for things like General and Major Dental.

Health and Wellbeing: Flexible work opportunities with the ability to have a say in your roster, Flexible Leave Program, and a free Employee Assistance Program offering access to confidential counselling, coaching and support 24/7.

Leisure/Social/Financial: Discounts for leisure travel with selected Hotels, salary sacrifice opportunities e.g., airport lounge membership, self-education expenses, novated leasing and more.

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Requirements

Must provide a National Police Check conducted within the previous 12 months
Must provide a Working with Children Check within the last 2 years
Evidence of immunisation against vaccine preventable infectious diseases and annual influenza

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To Apply

All applications must be lodged online. Applications made by recruitment agencies will not be considered.

For enquiries, please contact Heather Black on blackh@ramsayhealth.com.au

Ramsay Health Care is committed to Child Safety. Details of our commitment are set out in our Code of Conduct, available at www.ramsayhealth.com

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About Us…

Since 1992, Device Technologies has been dedicated to improving patients’ lives through leading edge technology and services, supplying hospitals and healthcare professionals with high-calibre medical solutions from around the world. Over 30 years, Device Technologies has developed a reputation for the quality, dedicated service and ongoing support provided by our people. With HQ in Sydney, the company continues to grow, representing over 200 trusted brands, and employing over 1000 highly skilled staff located across Australia, New Zealand and Asia.

Geared towards optimal performance, our culture is built on empowering our people to achieve their goals, aligning with wider business objectives. We focus on productivity, continuous improvement, career development and leadership nurturing to foster a superior workforce.

The Opportunity…

We are looking for an Executive Assistant based in our Belrose office, reporting directly to the Senior Executive Assistant. We seek an individual capable of operating independently within a dynamic, rapidly evolving organization to offer administrative support to the Senior Executive Team.

The role entails managing confidential data, managing conflicting deadlines and priorities, working efficiently with meticulous attention to detail, and anticipating the needs of the executive team.

Key Responsibilities:

Complex diary management across multiple diaries
Travel organisation (flights, travel, car, accommodation) both domestic and internationally
Expense processing in Promaster
Purchase order raising and processing in SAP
Coordinating legal document signing and delivery
Arranging meetings, catering and ensure meeting rooms are set for purpose
Presentation support – document preparation, compilation, proofreading, printing, binding
Meeting minutes/action items as required
Collation of monthly reports
Anticipate executive requirements to ensure effective leverage of their time
General business for the Executive Team as required

About You...

At Device Technologies, we succeed through our commitment to five key values:

Delivering Innovation - We constantly seek new ideas, technologies, and approaches to meet evolving customer needs and market demands. Through our innovation we continually adapt and transform for our people, our customers and our future success.

Seeking Collaboration - By embracing collaboration we tap into diverse perspectives, skills, and resources to drive innovation, solve complex problems, and achieve common goals.

Taking Ownership - We embrace accountability and initiative. It fosters trust, collaboration, and empowers our people to drive success through proactive responsibility.

Practising Good Business - We strive to embody integrity, responsibility, and sustainability. It involves ethical conduct, transparency, and a commitment to social and environmental stewardship.

Championing the Customer - By placing customers at the heart of decision-making and operations, we enhance experiences, foster loyalty, and collectively strive to improve patient outcomes.

Our ideal candidate for this role aligns with these values.

Experience Required:

Proficient in MS Office - Word, PowerPoint, Excel
Exceptional time and deadline management skills
Highly developed administrative and communication skills
Ability to handle issues of great sensitivity and commercial confidentiality
Professional manner under pressure

Desirable

3-5 years’ experience as an administrative assistant
Experience with SAP system

Interested?

To apply for this opportunity, please click on the 'apply' button to be redirected to our candidate application portal.

At Device Technologies we are motivated by the opportunity our equipment provides to change people’s lives. We have a clear vision to ensure all our people feel valued and respected, can be themselves and can flourish as contributors to the success of our business.

Our promise is all qualified applicants will receive consideration for employment without regard to diversity of race, gender, sexual orientation, religion, ethnicity, disability, age and all the other wonderful characteristics that make us different.

Please note: Device Technologies will undertake pre-employment checks via our accredited background check provider for the successful candidate to ensure that Device Technologies is meeting legislative obligations and the information a candidate provides is accurate. For all roles, an offer of employment will be subject to the following pre-employment checks: identity check, reference checks, right to work in location (checks for visa holders), police integrity. By proceeding and applying for the role, you acknowledge our hiring process and agree to undertake the required pre-employment checks if successful.

It is also a mandatory requirement for certain roles within our organisation, where the successful applicant may be required to present certifications and/or vaccinations status as per role requirements. Evidence of certificates or vaccination status will be requested during the interview process by management to qualify fit for role and prior to any offer.

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About The Team

The Marketing team works across all Williams-Sonoma Inc. brands and drives the offsite marketing strategies and investment planning to support the brands’ growth and priorities. We are a fun, energetic, and fast-paced team who drive innovation and results with data-driven marketing strategies.

About The Role

We are seeking a positive, dynamic Executive Assistant to provide administrative support to the Executive Vice President, Marketing and Executive Vice President, Global. In this role you will provide general support as needed to the Marketing and Global departments, and maintain a safe and pleasant office environment, with superb attention to detail and customer service.

Responsibilities

Strategically manage and maintain the executive's schedule so that workdays are efficiently organized, including foreseeing scheduling conflicts, and regularly reviewing the upcoming calendar. Coordination with both internal and numerous external partners.
Plan, coordinate and execute meeting set up and events. Including room set-ups, light catering, Audio/Visual setup, attendance tracking, and materials printing and distribution. Provide agendas, detailed data, information, and resources to the executive in preparation for meetings.
Plan all aspects of domestic and international travel, optimizing and balancing executive's time with the cost of travel. Includes orchestrating itinerary details.
Prepare expense reports for the executive via Concur. Review and approve expense reports for direct reports in accordance with company travel policy.
Ensure office atmosphere is maintained, including supplies and snacks.
Lead the Marketing Social Committee to create and organize team-building events and celebrations. Gauge office morale and react accordingly.
Act as a liaison between the executive, their team, and other key business partners keeping everyone connected and informed.
Onboard new associates, welcoming, and ensuring they are set up for their first day.
Draft and edit communication in the voice of the executive and company.
Resolve time-sensitive issues with a high degree of precision and professionalism.
Maintain hard and soft copy filing, including departmental organization charts for the company, department contact lists, and other items as directed.
Process invoices and order supplies in COUPA. Manage time cards in KRONOS. Utilize other company systems and platforms as needed for various tasks.
Support Marketing team with vendor contract approvals
Handle multiple tasks, switching priorities and focus as needed.
Build relationships with people and teams across the company to foster process improvement and resolve issues, particularly with the IT and facilities departments.
Perform and prioritize special projects as directed
Manage confidential and sensitive information.
Support marketing team with monthly CEO meetings including deck compilation and meeting logistics

Criteria

Minimum 3 years of experience as an executive assistant.
Strong verbal and written communication skills.
The ability to effectively prioritize and work on multiple projects in a deadline driven environment.
Excellent, professional customer service and respond to requests quickly under pressure.
Proactive problem solving skills; must be able to collaborate with others at all levels of the organization. Strong analytical skills.
Excellent Outlook skills for Calendar, Power Point, Excel, Word and email.
The ability to handle highly confidential information with the utmost discretion.
This role requires being onsite in the San Francisco office Monday through Thursday

Our Culture & Values

We believe that taking care of our people is vital to our success and we strive to offer equitable and transparent practices for all. We prioritize connection, growth, and wellbeing.

People First

Putting People First means investing in overall well-being and opportunities to grow and advance within the organization. Depending on the position and location, here are a few highlights of what benefits may be available:

Benefits

A generous discount on all WSI brands
A 401(k) plan and other investment opportunities
Paid vacations, holidays, and time off to volunteer
Health benefits, dental and vision insurance, including same-sex domestic partner benefits
Tax-Free Commuter Benefits
A wellness program that supports your physical, financial and emotional health

Continued Learning

In-person and online learning opportunities through WSI University
Cross-brand and cross-function career opportunities
Resources For Self-Development
Advisor (Mentor) Program
Career development workshops, learning programs, and speaker series

WSI will not now or in the future commence an immigration case or \"sponsor\" an individual for this position (for example, H-1B or other employment-based immigration).

This role is not eligible for relocation assistance.

Williams-Sonoma, Inc. is an Equal Opportunity Employer. Williams-Sonoma, Inc. will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance, or other applicable state or local laws and ordinances.

The expected starting pay range for this position is $90,000 - $110,000. Applicable pay ranges may differ across markets. Actual pay will be determined based on experience and other job-related factors permitted by law. In addition to competitive pay, compensation may include a variety of other components like benefits, paid time off, merit, and bonus opportunities.

#Li-Jc1

\n\n\n\n\nOur Company

Founded in 1956, Williams-Sonoma, Inc. is the premier specialty retailer of high-quality products for the kitchen and home in the United States. Our family of brands are Williams Sonoma, Williams Sonoma Home, Pottery Barn, Pottery Barn Kids, Pottery Barn Teen, Rejuvenation, West Elm, Mark & Graham, Outward, and GreenRow. These brands are among the best known and most respected in the industry. We offer beautifully-designed, stylish and functional products for every area of the home, including the kitchen, living room, bedroom, home office, closet, laundry room and even outdoor spaces. We've seen some big changes since our first brick-and-mortar store opened more than half of a century ago. What hasn't changed is our passion for high-quality products, functional design, outstanding customer service, and enhancing the lives of our customers and the communities where we operate. Today, we're a multi-brand, multi-channel, global enterprise supported by state-of-the-art technology and some of the most talented teams in retailing - and we're always looking for new energy and ideas.

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What we do:

Halcyon is the industry’s first dedicated, adaptive security platform that combines multiple proprietary advanced prevention engines along with AI models focused specifically on stopping ransomware.

Who we are:
Halcyon was formed in 2021 by a team of cyber industry veterans after battling the scourge of ransomware (and advanced threats) for years at some of the largest global security vendors. Comprised of leaders from Cylance (now Blackberry), Accuvant (now Optiv), Fireye and ISS X-Force (now IBM), Halcyon is focused on building products and solutions for mid-market and enterprise customers.

As a remote-native, completely distributed global team, we recognize great talent can exist anywhere. We invite you to apply to a job you’re interested in and we'll work a plan to meet your needs.

About The Role

Halcyon is looking for an Executive Assistant who thrives in fast-moving, dynamic environments and knows how to keep executives and teams operating at their best. This role partners directly with our Chief Marketing Officer, Kelly Fiedler and senior leadership team to drive seamless execution across calendars, communications, events, and high-priority projects.

The right candidate is highly organized, resourceful, and proactive—someone who anticipates needs, removes roadblocks, and ensures the CMO and team are always one step ahead. If you love solving problems, building processes, and keeping complex operations running smoothly, this is the role for you.

\n\n

What You’Ll Do

\nExecutive Support – Provide high-level administrative and strategic support to the CMO, including managing schedules, preparing materials, and serving as a trusted partner in daily operations.\n
\nCalendar & Communication Management – Own scheduling, priorities, and follow-ups. Help ensure critical meetings and communications are addressed with clarity and urgency.\n
\nTravel & Logistics – Coordinate domestic and international travel, including flights, accommodations, transportation, and itineraries.\n
\nExpense & Reporting – Manage expense reporting with accuracy and timeliness; support budget tracking for marketing initiatives.\n
\nMeeting Operations – Organize and prepare agendas, materials, and minutes for leadership and team meetings. Drive follow-up on action items.\n
\nEvent & Project Support – Partner with marketing leadership on logistics for flagship industry events (RSA, Black Hat) and internal team events. Support cross-functional initiatives that impact the company’s growth and visibility.\n
\nOnboarding & Team Support – Facilitate onboarding for new hires in the marketing team, ensuring a smooth and connected start.\n
\nSpecial Projects – Take ownership of cross-functional initiatives, helping drive them to completion with precision and accountability.\n

\n\n

What You Bring

\nBachelor’s degree or equivalent professional experience.\n
\n3+ years of experience as an Executive Assistant, ideally in a high-growth or startup environment.\n
\nMastery of calendar, travel, and expense management with exceptional attention to detail.\n
\nExcellent communication skills—clear, professional, and confident across all levels of the organization.\n
\nStrong proficiency with Microsoft Office Suite and collaboration tools (e.g., Slack, Zoom, Google Workspace, project management software).\n
\nProven ability to juggle multiple priorities with discretion, confidentiality, and sound judgment.\n
\nA proactive, solutions-focused mindset—you anticipate challenges and address them before they arise.\n
\nFlexibility and adaptability in a constantly evolving business environment.\n

\n\n

Why Halcyon

At Halcyon, we believe resilience is built by teams who bring diverse perspectives, experiences, and ideas to the table. We are proud to be an equal opportunity employer and foster a culture of collaboration, innovation, and integrity.

\n\n

Benefits

100% employer-paid healthcare (medical, dental, vision) for employees and dependents
401(k) with generous employer contribution
Company-paid life, AD&D, short- and long-term disability coverage
Medical and dependent care FSA options
Flexible PTO and parental leave
Generous equity grants—everyone shares in Halcyon’s success
Base Salary Range: $90,000 – $120,000
Final offer will be based on experience and qualifications.#LI-BM

\n\n

Compensation

\n\n

In accordance with applicable state and federal laws, the range provided is Halcyon’s reasonable estimate of the base compensation for this role. The actual amount may differ based on non-discriminatory factors such as experience, knowledge, skills, abilities, and location. Base pay is one part of the total package that is provided to compensate and recognize employees for their work, and this role may be eligible for additional discretionary bonuses/incentives, and equity in the Company.

We understand it takes a diverse team of highly intelligent, passionate, curious, and creative people to develop the exceptional product we are building. Our dynamic team has incredible perspectives to share, just as we know you do, and we take great pride in being an equal opportunity employer.

","hiringOrganization":{"@type":"Organization","name":"Halcyon","sameAs":"https://www.halcyon.ai/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Boston, MA","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":14,"item":{"@type":"JobPosting","title":"Executive Assistant to the CEO, CTO, and SVP of Product","datePosted":"2025-09-23","description":"

Who We Are

Cobalt was founded on the belief of a fundamental human aspiration: the desire to live better and safer. It all started in 2013, when our founders realized that pentesting can be better. Today our diverse, fully remote team is committed to helping organizations of all sizes with seamless, effective and collaborative Offensive Security Testing that empower organizations to OPERATE FEARLESSLY and INNOVATE SECURELY.

Our customers can start a pentest in as little as 24 hours and integrate with advanced development cycles thanks to the powerful combination of our SaaS platform coupled with an exclusive community of testers known as the Cobalt Core. Accepting just 5% of applicants, the Cobalt Core boasts over 450 closely vetted and highly skilled testers who jointly conduct thousands of tests each year and are at the forefront of identifying and helping remediate risk across a dynamically changing attack surface.

Cobalt is an Equal Opportunity Employer and we strive to build a diverse and inclusive workforce at our company. At Cobalt we aspire to engage with diverse individuals, communities, and organizations in order to continue to nurture our unique rich diverse culture. Join our team, and be your true self to do your best work.

Description

As the Executive Assistant to the CEO, CTO, and SVP of Product, you will manage calendars, coordinate meetings, oversee logistics for company-wide events, and support multiple strategic initiatives. This is a high-impact role for someone who is proactive, detail-oriented, and experienced in supporting multiple executives simultaneously.

What You'll Do

Manage and maintain executive calendars (CEO, CTO, SVP of Product), including internal and external meetings.
Maintain Executive Leadership Team, CTO, Product, and other key leadership calendars.
Coordinate and schedule ad-hoc executive and team meetings as needed.
Manage executive travel planning and itineraries.
Oversee expense reports and billing approvals for executives.
Plan and coordinate company-wide and team specific events, including offsites, all company meetings, and Board Meetings.
Support executives’ weekly meetings, including build agendas, capture action items, follow-ups, and key decisions.
Ensure executives are added to relevant function meetings on a quarterly cadence.
Assist executives with crafting communications for internal and external stakeholders.
Maintain internal communication hubs.
Manage Company Workspaces in via the company intranet.
Maintain Resource Hubs, Company Calendar, and Company Meeting Hubs.
Assist with onboarding new hires when needed.
Coordinate ad-hoc meet-ups for employees when senior executives are involved.
Support special projects and tasks for CEO, CTO, and SVP of Product.

You Have

Proven experience supporting multiple senior executives in a fast-paced environment.
Highly proactive and able to anticipate needs before being asked.
Exceptional organizational and project management skills.
Strong communication and interpersonal skills.
Ability to manage multiple priorities and deadlines with minimal supervision.
Tech company experience preferred.
East Coast time zone based.

Personal Attributes Include

Resourceful, detail-oriented, and flexible.
Strong work ethic and accountability.
Comfortable navigating ambiguity and fast-changing priorities.

Why You Should Join Us

Grow in a passionate, rapidly expanding industry operating at the forefront of the Pentesting industry
Work directly with experienced senior leaders with ongoing mentorship opportunities
Earn competitive compensation and an attractive equity plan
Save for the future with a 401(k) program (US) or pension (EU)
Benefit from medical, dental, vision and life insurance (US) or statutory healthcare (EU)
Leverage stipends for:

Wellness
Work-from-home equipment & wifi
Learning & development

Make the most of our flexible, generous paid time off and paid parental leave

Pay Range Disclosure (For Us Openings Only)

Cobalt is committed to fair and equitable compensation practices. The salary range for this role is $87,000 - $130,000 per year + equity + benefits. A candidate’s salary is determined by various factors including, but not limited to, relevant work experience, skills, and certifications. The salary range may differ in other states and may be impacted by proximity to major metropolitan cities.

Cobalt (the \"Company\") is an equal opportunity employer, and we want the best available persons for every job. The Company makes employment decisions only based on merit. It is the Company's policy to prohibit discrimination in any employment opportunity (including but not limited to recruitment, employment, promotion, salary increases, benefits, termination and all other terms and conditions of employment) based on race, color, sex, sexual orientation, gender, gender identity, gender expression, genetic information, pregnancy, religious creed, national origin, ancestry, age, physical/mental disability, medical condition, marital/domestic partner status, military and veteran status, height, weight or any other such characteristic protected by federal, state or local law. The Company is committed to complying with all applicable laws and providing equal employment opportunities. This commitment applies to all persons involved in the operations of the Company regardless of where the employee is located and prohibits unlawful discrimination by any employee of the Company.

Cobalt is an E-Verify employer. E-Verify is an Internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA). It allows participating employers to electronically verify the employment eligibility of their newly hired employees in the United States.

","hiringOrganization":{"@type":"Organization","name":"Cobalt","sameAs":"https://cobalt.io/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Remote - East Coast"}}}},{"@type":"ListItem","position":15,"item":{"@type":"JobPosting","title":"Senior Executive Assistant","datePosted":"2025-09-23","description":"

At Relativity Space, we’re building rockets to serve today’s needs and tomorrow’s breakthroughs. Our Terran R vehicle will deliver customer payloads to orbit, meeting the growing demand for launch capacity. But that’s just the start. Achieving commercial success with Terran R will unlock new opportunities to advance science, exploration, and innovation, pioneering progress that reaches beyond the known.

Joining Relativity means becoming part of something where autonomy, ownership, and impact exist at every level. Here, you're not just executing tasks; you're solving problems that haven’t been solved before, helping develop a rocket, a factory, and a business from the ground up. Whether you’re in propulsion, manufacturing, software, avionics, or a corporate function, you’ll collaborate across teams, shape decisions, and see your work come to life in record time. Relativity is a place where creativity and technical rigor go hand in hand, and your voice will help define the stories we’re writing together. Now is a unique moment in time where it’s early enough to leave your mark on the product, the process, and the culture, but far enough along that Terran R is tangible and picking up momentum. The most meaningful work of your career is waiting. Join us.

About The Team:

The Executive Assistant team at Relativity is the connective tissue that keeps leadership aligned, informed, and operating at speed. Far more than calendar managers, our EAs are trusted partners who anticipate needs, streamline decision-making, and create leverage for executives so they can focus on the most critical priorities. The work spans across every department and function, offering a unique vantage point into how Relativity builds, scales, and executes its mission. With a balance of precision and adaptability, we enable leaders to operate at their best in a fast-moving, high-stakes environment. This is a role where judgment, discretion, and collaboration are paramount—and where every day brings the opportunity to solve complex challenges, build lasting relationships, and directly impact the company’s trajectory.

About The Role:

As the Senior Executive Assistant, you will operate at the center of Relativity’s leadership and strategy. This is a highly visible, strategic, and demanding position that requires discretion, judgment, and exceptional organizational and communication skills. You will work closely with executive leadership to align priorities, streamline operations, and execute company-wide initiatives—serving as both a gatekeeper and an accelerator. The Senior Executive Assistant will coordinate logistics, streamline communication, and ensure alignment of priorities. They will proactively identify opportunities to offer support and help remove bottlenecks that could impact efficiency or progress. This role blends high-level administrative support with strategic operational oversight, ensuring that their executives can focus on high-impact work while you anticipate needs, manage critical communications, and coordinate across departments and external stakeholders. You'll also help lead a culture of excellence and efficiency within the Executive Assistant (EA) team, ensuring executive support is consistently world-class.

Executive Support\n\n
Strategic Operations\n\n
Administrative Excellence\n\n
Team & Culture Leadership\n\n
Manages complex calendars and prioritizes meetings based on strategic objectives
Drafts and manages high-level communications on behalf of executives (emails, briefings, agendas)
Serves as the primary point of contact and liaison between executives and internal/external stakeholders
Plans, coordinates, and executes leadership offsites, internal events, board meetings, investor meetings, and VVIP tours
Helps align executive schedules with organizational priorities and key initiatives
Supports implementation of cross-functional executive decisions and initiatives
Anticipates and proactively solves logistical or operational issues
Partners with leadership to track and follow up on action items from meetings and projects
Models best practices in executive support, calendaring, information flow, and knowledge management
Coordinates briefing materials and prep for key meetings, speeches, and engagements
Continuously improves systems, workflows, and tools to drive efficiency across the executive office
Fosters a culture of ownership and accountability that minimizes rework and reduces the need for executive oversight
Mentors team members on briefings, execution plans, and communication to consistently meet executive needs
Drives consistency and high service quality across the EA function
Acts as a culture leader within the executive office—bringing positivity, discretion, and collaboration to all interactions

About You:

5+ years of experience supporting C-suite executives, ideally in high-growth or high-intensity environments
Emotionally intelligent and perceptive; anticipates needs, navigates complex dynamics, and communicates with empathy and discretion.
Strategic, proactive problem-solver; operates with sound judgment and takes initiative to remove roadblocks before they arise.
Consistently delivers high-caliber work; upholds exceptional standards of accuracy, quality, and professionalism across all responsibilities.
Trusted partner and relationship-builder; forges strong cross-functional connections and positively influences team culture.
Service-driven with executive presence; manages priorities seamlessly and supports leadership with a solutions-first mindset.
Excels in dynamic, fast-paced environments; remains composed under pressure and adapts fluidly to changing priorities.
Expert in time and task management; orchestrates complex workflows and maintains clear systems for execution and follow-through.
Confident communicator at all levels; skilled in drafting, editing, and representing leadership with polish and clarity.
Continuously seeks improvement; identifies opportunities to optimize processes, enhance tools, and elevate team operations.
Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint) and other executive support tools.

Nice to haves but not required:

Board of Directors meeting preparation experience
Experience leading or mentoring administrative staff
BA/BS degree or certifications in business or project management a plus
Prior experience supporting engineering, manufacturing, or aerospace teams
Passion for space and emerging technology industries

At Relativity Space, we are committed to transparency and fairness in our compensation practices. Actual compensation will be determined based on experience, qualifications, and other job-related factors.

Compensation is only one part of our total rewards package. Relativity Space offers competitive salary and equity, a generous PTO and sick leave policy, parental leave, an annual learning and development stipend, and more! To see some of the benefits & perks we offer, please visit here.

Hiring Range:$115,000—$147,000 USD

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

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About Tixr

Tixr's on a mission to transform the ticket buying experience with a modern approach to a legacy business. Born from a fan-focused frame of mind, we empower large-scale events, music venues, and sports properties with modern, innovative solutions to their highly-complex ticketing and e-commerce needs. Our unified commerce platform is built for big, supporting all types of events, from festivals to global arena tours, and an almost limitless suite of commerce offerings beyond admission tickets.

The Role

This high-visibility position supports our CEO and C-Suite executives. You'll serve as the connective tissue at the top of the company—managing calendars, coordinating travel, and facilitating smooth communication across the organization. You'll represent Tixr with sharp taste, sound judgment, and discretion in high-stakes settings. The role requires calm under pressure and the ability to anticipate needs before they're expressed. You'll gain direct exposure to how deals happen and how culture forms at the intersection of sports, music, and entertainment.

Must-Haves

1. Taste & Representation
2. Loyalty & Composure
3. Communication & Information Flow
4. Global Travel & Lifestyle Management
5. Calendar & Priorities Management

Sharp design and hospitality instincts—you recognize quality in restaurants, events, and experiences instantly.
Confident and credible presence—you carry yourself professionally at dinners, meetings, and social settings, reflecting company standards without direction.
Absolute discretion—you handle sensitive company and personal information with care.
Steady under pressure—you remain calm when plans change last-minute or stress levels rise.
Loyal, consistent, and committed—you show up with energy and focus every day.
Exceptional writing—you create concise, executive-level briefs, notes, and correspondence.
Anticipates needs—you ensure executives are prepared before they ask.
Follows through completely—nothing falls through the cracks.
Expertly handles complex, multi-city itineraries across time zones and cultures.
Navigates the blend of work and lifestyle travel—managing late nights, early mornings, and fluid scheduling.
Thrives amid the unpredictability of a founder's schedule while maintaining momentum.
Translates CEO goals into actionable weekly plans—tracks progress, identifies obstacles, and adjusts priorities as needed.
Protects executive focus by anticipating conflicts, scheduling prep time, and structuring days for maximum impact.
Balances tactical scheduling with strategic judgment—knowing when to accept, decline, or defer.

6. Experience

Experience handling unstructured, high-pressure environments where speed, discretion, and judgment are essential.

Culture Fit

Passionate about live entertainment, music, and sports.
Ambitious and eager to learn.
Thrives in a fast-paced, design-driven, deal-focused environment.

The Perks

Travel and attend world-class events, representing Tixr alongside industry leaders, ownership groups, and talent
Direct exposure to top decision-makers across sports, music, and entertainment
Paid Health Benefits ($0 Premiums)
Dental, Vision, Life plans
Open Vacation
401k (50% match up to 3%)
Paid Equipment
Education Stipend
Paid Holidays & Birthdays Off
Parental Leave
Team Offsites / Events
Ticket hookups!

Tixr is the largest, fastest-growing, privately-held primary ticketing and live event commerce marketplace in the world. We're a California born and bred company that's still founder owned and led to this day, and we support a global client base with staff throughout the US, Canada, and UK. We exclusively power 500 of the most respected live entertainment brands in 40 countries including LIV Golf, Wynn Nightlife, Riot Fest, Acura Grand Prix of Long Beach, Riot Games Arena, Luke Bryan’s Crash My Playa, Sturgis Buffalo Chip, Lightning in a Bottle, Portland Trail Blazers’ New G League Affiliate Rip City Remix, among many others.

","hiringOrganization":{"@type":"Organization","name":"Tixr","sameAs":"https://www.tixr.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Santa Monica, CA","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":17,"item":{"@type":"JobPosting","title":"EXECUTIVE ASSISTANT","datePosted":"2025-09-23","description":"

Department Of Economic Security

Your Partner For A Stronger Arizona. Des Works With Families, Community Organizations, Advocates And State And Federal Partners To Realize Our Collective Vision: A Thriving Arizona.Des Serves More Than 3 Million Arizonans. Our Mission Is To Strengthen Individuals, Families, And Communities For A Better Quality Of Life.

\n\n\n\n\n\n

Executive Assistant

\n\n\n\n\nJob Location:\n\n\n\n\n\n

Division Of Benefits And Medical Eligibility (Dbme)Family Assistance Administration (Faa)Assistant Director'S Office1789 West Jefferson Street, Phoenix, Arizona 85007

\n\n\n\n\n\nPosting Details:\n\n\n\n\n\n

Salary: $24.7086/Hourly ($51,393.89 Annually)

Grade: 19

Closing Date: September 25, 2025

\n\n\n\n\n\nJob Summary:\n\n\n\n\n\n

Would you like to be part of an amazing team that helps Arizonans thrive? At the Department of Economic Security (DES) we strengthen individuals, families, and communities for a better quality of life. DES is looking for individuals who are committed to service, community, and teamwork. To learn more about DES please visit des.az.gov; or click on the link here to view ‘Our DES’ video. Come Join the DES Team!

The Department of Economic Security, Division of Benefits and Medical Eligibility (DBME), Assistant Director’s Office is seeking an experienced and highly motivated individual to join our team as an Executive Assistant. This position is responsible for providing technical and administrative expertise to the DBME Field Office executive leadership teams and provides technical and administrative expertise to the Program Administrators, Deputy Assistant Director and Region Program Managers. Make recommendations for the development and improvement of the unit operations, carries out special assignments, identifies problem areas, determines solutions and implement changes.

This position may offer the ability to work remotely, within Arizona, based upon the department’s business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

\n\n\n\n\n\nJob Duties:\n\n\n\n\n\n

Essential Duties and Responsibilities include but are not limited to:

Provides technical and administrative expertise to Program Administrators, Deputy Assistant Directors and Region Program Managers.
Communicate with all levels of DBME staff, DES Agency staff, and external partners, on issues assigned to the unit.
Monitors and tracks completion of work assignments.
Scheduling meetings, managing calendars, interview coordination, system access, out-of-state travel packet preparation and coordination, and in-state travel arrangements.
Directs and/or assists with special projects, prepares reports, and drafts formal correspondence to internal and external partners.
Orders and manages supply requests for the unit.
Other duties as assigned related to the position.

\n\n\n\n\n\nKnowledge, Skills & Abilities (KSAs):\n\n\n\n\n\n

Knowledge Of:

Performing technical, complex and difficult administrative work using independent judgment.
Personal computer and related software applications, i.e., Google.
Overseeing multiple projects/assignments, setting priorities and meeting deadlines, and following up on assignments with minimum direction.

Skill In:

Excellent time management.
Gathering and summarizing data for reports.
Performing the full range of administrative functions required by administrators in a responsible and confidential manner.

Ability To:

Plan, coordinate, analyze, and establish priorities across multiple assignments.
Respond to internal and external customers with tact, diplomacy, accuracy, and appropriate and timely information.
Create, maintain and complete special projects, reports, and correspondence with accuracy and timeliness.

\n\n\n\n\n\nSelective Preference(s):\n\n\n\n\n\n

The ideal candidate for this position will have:

Four or more years of responsible administrative experience in such fields as budget analysis, purchasing, accounting, and data processing.
OR related administrative services work.

\n\n\n\n\n\nPre-Employment Requirements:\n\n\n\n\n\n

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.
Successfully pass background and reference checks; employment is contingent upon completion of the above-mentioned process and the agency’s ability to reasonably accommodate any restrictions.
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

\n\n\n\n\n\nBenefits:\n\n\n\n\n\n

The Arizona Department of Economic Security offers a comprehensive benefits package to include:

Affordable medical, dental, life, and short-term disability insurance plans
Participation in the Arizona State Retirement System (ASRS) and long-term disability plans
10 paid holidays per year
Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
Sick time accrued at 3.70 hours bi-weekly
Deferred compensation plan
Wellness plans
Tuition Reimbursement
Stipend Opportunities
Infant at Work Program
Rideshare and Public Transit Subsidy
Career Advancement & Employee Development Opportunities
Flexible schedules to create a work/life balance

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

\n\n\n\n\n\nRetirement:\n\n\n\n\n\n

State employees are required to participate in the Arizona State Retirement System (ASRS), the State sponsored retirement contribution plan and the Long-Term Disability (LTD) program after a 27-week waiting period. The ASRS defined benefit plan provides for life-long income upon retirement. You will also have the option to participate in a voluntary deferred compensation program to take advantage of tax-deferred retirement investments.

On, or shortly after, your first day of work you will be provided with additional information about the available insurance plans, enrollment instructions, submission deadlines and effective dates.

\n\n\n\n\n\nContact Us:\n\n\n\n\n\n

For questions about this career opportunity, please contact Jennifer Honhoinewa at JHonhoinewa@azdes.gov.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting 480-356-6674. Requests should be made as early as possible to allow time to arrange the accommodation.

","hiringOrganization":{"@type":"Organization","name":"State of Arizona","sameAs":"https://az.gov/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"REMOTE OPTIONS, PHOENIX","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":18,"item":{"@type":"JobPosting","title":"Executive Assistant (Data & Operations Focus)","datePosted":"2025-09-23","description":"

Executive Assistant (Data & Operations Focus)

About The Client

Founded in 1971, Herman Schwimmer built the foundation of Swimline with the goal of bringing a pool to every family in America with high-quality pool liners. Almost 50 years and three generations later, Swimline has become a world leader in the production of pool liners, pool toys, pool maintenance, and watersports equipment. We pride ourselves on being a family company that puts our customers' needs first while delivering the highest quality products. When it comes to making memories on the water, Swimline has you covered.

We are currently seeking a highly detail-oriented Executive Assistant (EA) to support two senior leaders across a variety of operational, research, and reporting functions. This is not your typical EA role—it goes beyond calendar and inbox management. The ideal candidate will be someone who thrives on working with data, automating workflows, and driving process efficiency.

Key Responsibilities

Serve as a right-hand support to two executives across day-to-day priorities involving data, operations, and process improvement.
Track and manage data from various sources, including Amazon, Shopify, and internal systems, to generate insights and business reports.
Create and maintain Excel-based reports and dashboards with accuracy—must be comfortable manipulating columns, formulas, and large data sets.
Enter data into pre-designed templates to support sales, marketing, and inventory dashboards.
Conduct online research for product and pricing analysis—including MAP monitoring, competitor tracking, and industry trends.
Draft and document Standard Operating Procedures (SOPs) in Word to standardize workflows across teams.
Support automation of recurring tasks—experience with AI automation tools (e.g., Zapier, ChatGPT, Notion AI, etc.) is a strong plus.
Assist with executive calendar management, scheduling, and coordination of meetings.
Occasionally support marketing teams with content uploads (images, basic SEO) on websites or social media.
Participate in candidate research and assist with interviews as needed for recruitment efforts.

What We’re Looking For

At least 2 years of relevant experience in an EA, operations, or data-driven admin role.
Advanced Excel skills are essential—you should be confident in data analysis, pivot tables, and formula-based reporting.
Strong proficiency in digital tools including Google Search, Amazon, Shopify, Outlook, Teams, and Microsoft Word.
A proactive, process-oriented mindset with a high degree of ownership and organizational rigor.
Ability to manage multiple projects with excellent attention to detail and follow-through.
Strong communication skills—written and verbal—with the ability to interact professionally with internal teams and external partners.
Experience with AI tools or automation software is a big advantage.

Compensation & Benefits

Competitive salary.
Opportunities for growth and advancement within the company.
Ongoing professional development and training opportunities.

","hiringOrganization":{"@type":"Organization","name":"Fresh Prints","sameAs":"https://www.freshprints.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Indian (Remote)"}}}},{"@type":"ListItem","position":19,"item":{"@type":"JobPosting","title":"Executive Assistant (Data & Operations Focus)","datePosted":"2025-09-23","description":"

Executive Assistant (Data & Operations Focus)

About The Client

Key Responsibilities

Serve as a right-hand support to two executives across day-to-day priorities involving data, operations, and process improvement.
Track and manage data from various sources, including Amazon, Shopify, and internal systems, to generate insights and business reports.
Create and maintain Excel-based reports and dashboards with accuracy—must be comfortable manipulating columns, formulas, and large data sets.
Enter data into pre-designed templates to support sales, marketing, and inventory dashboards.
Conduct online research for product and pricing analysis—including MAP monitoring, competitor tracking, and industry trends.
Draft and document Standard Operating Procedures (SOPs) in Word to standardize workflows across teams.
Support automation of recurring tasks—experience with AI automation tools (e.g., Zapier, ChatGPT, Notion AI, etc.) is a strong plus.
Assist with executive calendar management, scheduling, and coordination of meetings.
Occasionally support marketing teams with content uploads (images, basic SEO) on websites or social media.
Participate in candidate research and assist with interviews as needed for recruitment efforts.

What We’re Looking For

At least 2 years of relevant experience in an EA, operations, or data-driven admin role.
Advanced Excel skills are essential—you should be confident in data analysis, pivot tables, and formula-based reporting.
Strong proficiency in digital tools including Google Search, Amazon, Shopify, Outlook, Teams, and Microsoft Word.
A proactive, process-oriented mindset with a high degree of ownership and organizational rigor.
Ability to manage multiple projects with excellent attention to detail and follow-through.
Strong communication skills—written and verbal—with the ability to interact professionally with internal teams and external partners.
Experience with AI tools or automation software is a big advantage.

Compensation & Benefits

Competitive salary.
Opportunities for growth and advancement within the company.
Ongoing professional development and training opportunities.

","hiringOrganization":{"@type":"Organization","name":"Fresh Prints","sameAs":"https://www.freshprints.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Philippines (Remote)","addressCountry":"Philippines","addressRegion":"Asia/Pacific"}}}},{"@type":"ListItem","position":20,"item":{"@type":"JobPosting","title":"Sr. Executive Assistant","datePosted":"2025-09-23","description":"Leading the future in luxury electric and mobility\nAt Lucid, we set out to introduce the most captivating, luxury electric vehicles that elevate the human experience and transcend the perceived limitations of space, performance, and intelligence. Vehicles that are intuitive, liberating, and designed for the future of mobility.\n \nWe plan to lead in this new era of luxury electric by returning to the fundamentals of great design – where every decision we make is in service of the individual and environment. Because when you are no longer bound by convention, you are free to define your own experience.\n \nCome work alongside some of the most accomplished minds in the industry. Beyond providing competitive salaries, we’re providing a community for innovators who want to make an immediate and significant impact. If you are driven to create a better, more sustainable future, then this is the right place for you.

We are looking for an exceptional Sr. Executive Assistant to work onsite at our Headquarters in Newark, CA supporting VP-level and other senior leaders, as necessary.

The Sr. Executive Assistant role is a position that requires the ability to interact in a fast-paced environment, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality. The ability to learn, retain and understand the company’s corporate structures are important to provide the level of support and knowledge necessary to complete daily tasks. This position will have a variety of responsibilities and requires the ability to work effectively within a team environment, take initiative, and be extremely self-motivated. The ability to build and maintain strong relationships throughout the organization will be critical. This individual needs to enjoy the administrative challenges of supporting a diverse group and can work effectively in a multi-task environment that requires strong organization and communication skills, with focus and attention to detail.

\n\n

How We Work:

We balance hard work and innovation through purpose driven, in-person collaboration. This opportunity is a 100% onsite role out of our Newark, California location.

\n\n

You Will:

Proactively manage Executive calendars; assist executives in time management and calendar scheduling, including day-to-day and long-term management of meetings, projects, and priorities.
Scheduling conference rooms.
Coordinate internal and external meetings, conferences, and teleconferences including various lunch meetings and training sessions.
Schedule and coordinate employee town hall forums with senior leadership across multiple locations and time zones, including international.
Issue invitations and check all visitors in for onsite visitations.
Organize all catering for events and meetings.
Prepare meeting agendas and attend meetings as required.
Record, transcribe, distribute meeting minutes and action items. Follow-up on action items as directed.
Manage correspondence between departments.
Assemble background materials in preparation for meetings.
Assist with creating and modifying PowerPoint presentations.
Compose and edit a variety of correspondence, reports, memoranda, and other materials requiring judgment as to content, accuracy and completeness.
File and retrieve documents and reference materials.
Schedule onsite interviews for VP-level candidates in collaboration with Talent Acquisition team.
Support site visits hosted by senior company leadership, including internal or external dignitaries
Assist with workstation set-up.
Schedule IT support for laptop and other devices set up on first day.
Work effectively with other Executive Assistants and support the team when necessary to streamline departmental workflow and communications.
Recommend, create, and implement and maintain improved administrative systems, procedures and processes including electronic and paper-based filing systems.
Assist with tracking and reporting of various departmental expenses, and code invoices for approval and signature.
Process Executives’ expenses in a timely fashion according to established corporate processing guidelines.
Coordinate travel for Executives and direct reports in compliance with existing policies and procedures, ensuring effective use of time and resources.
Assist in obtaining VISA and passport renewals.
Work with company sensitive and confidential data, providing appropriate safeguards and discretion, including working within the confines of legal non-disclosure agreements.

\n\n

You Bring:

Ability to maintain security and confidentiality of information, demonstrating discretion and professional acumen, personal ownership, and attention to detail.
Ability to establish and maintain effective working relationships with Leadership team, supervisors, colleagues, suppliers, and all visitors to the organization.
Demonstrated ability to professionally deal with unexpected demands and incidents, and to interact with all levels professionally and tactfully within the organization.
Operate in a proficient manner, anticipating matters at hand and initiating action without requiring direction or supervision and establish strategic plans for future success.
Effectively prioritize and manage multiple projects simultaneously achieving results with a high degree of accuracy and following through on issues in a timely manner.
Excellent interpersonal, verbal, and written communication skills. Professional writing skills which reflect correct grammar, spelling, punctuation, composition, quality, and fluent vocabulary.
Excellent calendar management skills, including the coordination of complex Executive meetings across global time zones.
Strong knowledge of MS Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
Extensive experience scheduling travel and making corporate meeting and events arrangements. (Concur, Amex GBT)
Exceptional proficiency in data management.
Effective time management and decision-making skills.
Outstanding administrative, organizational, and calendar management skills.
Effectively operate with a sense of urgency and demonstrate the ability to meet deadlines and work intensely until projects and duties are complete.
Minimum 5 years of experience providing support and assistance at the Executive level.
High School graduate or equivalent (Required). College degree or Certification, Certified Administrative Professional (CAP), preferred.
Authorized to work for any employer in the United States.
Ability to pass a thorough background check.

\n \n \nAt Lucid, we don’t just welcome diversity - we celebrate it! Lucid Motors is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, national or ethnic origin, age, religion, disability, sexual orientation, gender, gender identity and expression, marital status, and any other characteristic protected under applicable State or Federal laws and regulations.Salary Range: The compensation range for this position is specific to the locations listed below and is the range Lucid reasonably and in good faith expects to pay for the position taking into account the wide variety of factors that are considered in making compensation decisions, including job-related knowledge; skillset; experience, education and training; certifications; and other relevant business and organizational factors.\n \nAdditional Compensation and Benefits: Lucid offers a wide range of competitive benefits, including medical, dental, vision, life insurance, disability insurance, vacation, and 401k. The successful candidate may also be eligible to participate in Lucid’s equity program and/or a discretionary annual incentive program, subject to the rules governing such programs. (Cash or equity incentive awards, if any, will depend on various factors, including, without limitation, individual and company performance.)Base Pay Range (Annual)$107,300—$147,510 USD\n

Additional Compensation and Benefits: Lucid offers a wide range of competitive benefits, including medical, dental, vision, life insurance, disability insurance, vacation, and 401k. The successful candidate may also be eligible to participate in Lucid’s equity program and/or a discretionary annual incentive program, subject to the rules governing such programs. (Cash or equity incentive awards, if any, will depend on various factors, including, without limitation, individual and company performance.)

By Submitting your application, you understand and agree that your personal data will be processed in accordance with our Candidate Privacy Notice. If you are a California resident, please refer to our California Candidate Privacy Notice.

\n\nTo all recruitment agencies: Lucid Motors does not accept agency resumes. Please do not forward resumes to our careers alias or other Lucid Motors employees. Lucid Motors is not responsible for any fees related to unsolicited resumes. ","hiringOrganization":{"@type":"Organization","name":"Lucid Motors","sameAs":"https://lucidmotors.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Newark, CA","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":21,"item":{"@type":"JobPosting","title":"Executive Assistant to the Vice Chancellor and Chief Information Officer","datePosted":"2025-09-23","description":"

The Office of Information Technology Services at the University of Tennessee at Martin is accepting applications for an Executive Assistant to the Vice Chancellor & CIO. This position provides executive level support to the Vice Chancellor and Chief Information Officer with limited supervision. Tasks are diverse and require judgement and are guided by outcomes, principles, and standards, so this position must interpret situations and proactively recognize and solve problems within Information Technology Services. In addition, this position will develop and modify office procedures including payroll, human resources, travel, billing, and ordering within ITS to effectively solve problems. This position independently handles issues that require coordination with internal and external stakeholders and responds to requests from others on behalf of the VC. The Executive Assistant will advise the VC on important items for meetings and work directly with the Business Manager to oversee all office operations.

•    Provide executive level support to the Vice Chancellor and Chief Information Officer, schedules meetings, appointments, speaking engagements, etc.
•    Responsible for the procurement of copiers and faculty rotation devices for the campus with direction from the IT Director of Client Services and Support, including managing these expenses, creating assets, and requesting tags. Also managing monthly phone, MFD, telecommunication maintenance services charges, and $200 computer billing. Identifying and proactively solving issues with billing. Ordering supplies as needed for the department. Responsible for departmental procurement cards, which includes reconciliation, and monthly sales tax reporting.
•    Advises IT Services employees regarding travel guidelines and policy. Manages and processes travel, including registration for training, seminars, and meetings, travel and hotel for all IT Services employees.
•    Responsible for on-boarding of new employees and provides support for searches. Processes new student employee hires and maintains roster of all ITS students and regular employees. Verifies accuracy of payroll information and advises all employees on entering time in DASH.
•    Works with communications team for maintaining ITS social media presence.
•    This position is responsible for departmental event planning and preparation (staff meetings, birthday breakfast, Christmas party, retirement parties, and staff retreats).
•    Supervise the graduate assistant and maintain ITS Conference room calendars.
•    All other duties as assigned.

Minimum Qualifications:
•    High School Diploma and five years of relevant experience, or an equivalent combination of education, training, and experience.
•    Accounting experience with extensive knowledge with Microsoft Word, Outlook, and Excel
•    Excellent oral, written, interpersonal, and customer service skills
•    Ability to coordinate and perform multiple tasks/projects simultaneously, balancing priorities and deliverables
•    Strong attention to detail
•    Excellent problem-solving skills and decision-making ability
•    Ability to learn new skills and adapt to changing policies and organizational environment
•    Skilled in the use of office equipment, computers, multi-line phone system, printer/fax/copier/scanner, calculator

Preferred Qualifications:
• Bachelor’s degree in business, accounting, or related field
• Three years of experience in accounting processing payroll and travel, use of a call accounting system for telecommunications billing
• One year experience using Oracle software
Application Process: Interested candidates should apply online and attach a letter of interest, resume, and a list of 3 current references.
Application Deadline: Applicant review will begin immediately and continue until a suitable candidate has been selected
Minimum hiring rate $19.65 (Market Range 08) - Salary commensurate with education and experience

\n","hiringOrganization":{"@type":"Organization","name":"University of Tennessee","sameAs":"https://tennessee.edu/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Martin, TN, United States","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":22,"item":{"@type":"JobPosting","title":"Executive Assistant","datePosted":"2025-09-23","description":"

Company Description

Axiado is an AI-enhanced security processor company redefining the control and management of every digital system. The company was founded in 2017, and currently has 150+ employees. At Axiado, developing great technology takes more than talent: it takes amazing people who understand collaboration, respect each other, and go the extra mile to achieve exceptional results. It takes people who have the passion and desire to disrupt the status quo, deliver innovation, and change the world. If you have this type of passion, we invite you to apply for this job.

Job Description

Manage calendars, schedule meetings, coordinate follow ups to make sure day-to-day operations run smoothly.
Manage travel arrangements, including flights, accommodations, and itineraries.
Handle sensitive and confidential information with discretion and professionalism.
Help to prepare and edit presentations, reports, and other documents.
Conduct research and compile data to support decision-making processes.
Oversee office management tasks such as ordering supplies, managing expenses, and handling vendor relationships.
Assist with special projects and initiatives as assigned by the executive team.
Assist in planning and organizing company events, meetings, and team-building activities

Qualifications

10+ years of experience in an executive support role, ideally within a fast-paced startup or tech environment
Excellent written and verbal communication skills, with the ability to interact with all levels of the organization
Exceptional organizational skills and attention to detail
Ability to anticipate needs and exercise sound judgment with minimal oversight
Tech-savviness and ability to quickly learn and leverage new software
Experience supporting stakeholders at the executive level, particularly in a high-growth startup
Genuine passion for startups and the ability to thrive in a fast-paced, ever-changing environment

Additional Information

Axiado is committed to attracting, developing, and retaining the highest caliber talent in a diverse and multifaceted environment. We are headquartered in the heart of Silicon Valley, with access to the world's leading research, technology and talent.

We are building an exceptional team to secure every node on the internet. For us, solving real-world problems takes precedence over purely theoretical problems. As a result, we prefer individuals with persistence, intelligence and high curiosity over pedigree alone. Working hard and smart, continuous learning and mutual support are all part of who we are.

Axiado is an Equal Opportunity Employer. Axiado does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.

","hiringOrganization":{"@type":"Organization","name":"Axiado","sameAs":"https://axiado.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"San Jose, CA, United States","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":23,"item":{"@type":"JobPosting","title":"Jr. Executive Assistant","datePosted":"2025-09-23","description":"Illumination is seeking a tech-savvy, detail-oriented Junior Executive Assistant. In this role, you will use modern collaboration tools, data management systems, and cross-functional communication to streamline workflows and support the Executive both professionally and personally. Success in this position requires a proactive mindset, exceptional organizational skills, and the ability to anticipate and adapt in a dynamic environment. Potential travel for on-site executive support may be required.\n

Responsibilities

Calendar & Task Management:
Coordinate and optimize complex calendars using productivity platforms (e.g., Outlook, Teams, project management software).
Manage shifting priorities by anticipating scheduling needs, communicating changes promptly, and ensuring on-time arrivals for all meetings.

Administrative & Technical Support:
Compile, reconcile, and track expenses, collaborating with Finance to ensure accuracy and timely processing.
Provide first-line technical support and escalate to IT when level 2 support is needed.
Embrace tech solutions to make office operate efficiently; manage contacts, passwords, subscriptions etc.

Cross-Functional Collaboration
Work closely with various internal departments to gather, synthesize, and present information that informs Executive decision-making.
Serve as a point of contact for cross-departmental projects, ensuring all stakeholders remain aligned on timelines and deliverables.

Travel & Logistics
Research and book domestic and international travel using online tools, coordinating with travel vendors and Operations as needed.
Schedule transportation (car services, flights) and handle hotel or dining reservations, optimizing routes and agendas to ensure efficiency.
Provide on-site support for the Executive during trips or events, troubleshooting issues in real time as necessary.

Executive & Personal Support
Assist in daily tasks, from researching diverse topics to running errands, while maintaining strict confidentiality.
Order and manage office and personal supplies, ensuring a seamless workflow in both professional and personal capacities.

Special Projects & Ad Hoc Assignments
Support company initiatives that require analytical or technical input, such as data gathering or software implementation.
Take on miscellaneous projects as directed, demonstrating flexibility and initiative to see tasks through to completion.

Qualifications

Experience & Industry Knowledge:
At least two years of experience in a related role (a technical position is also suitable).
Proven ability to handle confidential information with discretion.

Technical Proficiency:
Strong command of Microsoft Office (Outlook, Excel, PowerPoint) and familiarity with project management/collaboration tools (e.g., AirTable & SharePoint).
Solid understanding of Apple products (iPhone, iPad, iCloud) and Windows operating systems.
Comfort with quickly learning new software platforms as needed for data analysis, scheduling, or communication.

Operational & Cross-Functional Skills:
Ability to interface effectively with Operations, Finance, HR, and other departments to support end-to-end processes.
Demonstrated success coordinating multiple stakeholders, projects, and deadlines simultaneously.

Flexibility & Travel Requirements:
Availability for a flexible schedule, including occasional overtime, to meet dynamic business needs.
Willingness to travel domestically and internationally (with a valid driver’s license, passport, and clean driving record) to provide Executive support.
Ability to lift items (up to 50 lbs) and move them short distances as needed.

Communication & Collaboration:
Excellent verbal and written communication skills, with the ability to relay information clearly and succinctly.
Strong interpersonal skills, capable of building rapport and trust with diverse teams and external partners.

The base salary range for this role is $27-28/hour. We rely on market indicators to determine compensation and an offer will consider various factors including experience, qualifications, skills, and training. Our comprehensive and competitive benefits package includes medical, dental and vision insurance for employees and their family, 401(k), paid time off, tuition reimbursement and a variety of other perks.","hiringOrganization":{"@type":"Organization","name":"Illumination","sameAs":"https://www.illumination.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Santa Monica","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":24,"item":{"@type":"JobPosting","title":"Sr. Executive Assistant","datePosted":"2025-09-23","description":"

Our Mission:

6sense is on a mission to revolutionize how B2B organizations create revenue by predicting customers most likely to buy and recommending the best course of action to engage anonymous buying teams. 6sense Revenue AI is the only sales and marketing platform to unlock the ability to create, manage and convert high-quality pipeline to revenue.

Our People:

People are the heart and soul of 6sense. We serve with passion and purpose. We live by our Being 6sense values of Accountability, Growth Mindset, Integrity, Fun and One Team. Every 6sensor plays a part in deﬁning the future of our industry-leading technology. 6sense is a place where difference-makers roll up their sleeves, take risks, act with integrity, and measure success by the value we create for our customers.

We want 6sense to be the best chapter of your career.

The Senior Executive Assistant (Sr. EA) to the Chief Marketing Officer (CMO) is a strategic partner and trusted advisor who enables the CMO and Marketing Leadership Team to maximize their impact on the business. This role goes beyond administrative support it provides operational leverage, anticipates needs, ensures seamless execution of priorities, and strengthens alignment across teams. The Sr. EA embodies the company’s culture, champions collaboration, and creates capacity for the CMO to focus on strategic initiatives that drive growth and innovation.

Responsibilities

Manage and optimize the CMO’s calendar, proactively prioritizing time to align with company objectives, customer needs, and organizational rhythms.
Coordinate complex domestic and international travel logistics with attention to cost, efficiency, and executive preferences.
Serve as a strategic gatekeeper and liaison filtering, prioritizing, and addressing requests to ensure the CMO’s focus remains on the most critical priorities.
Prepare CMO for key meetings by assembling briefing materials, pre-reads, and follow-up tracking.
Organize and support Marketing leadership and all-hands meetings, offsites, and key cross-functional gatherings ensuring agendas, materials, and logistics are seamless.
Track action items and commitments across the marketing leadership team; ensure deadlines are met and outcomes are communicated.
Partner with Marketing Operations and Communications teams to streamline internal & external updates, communications, and reporting cadence.
Coordinate, vet, and manage internal and external virtual and in-person speaking opportunities for CMO and with 6sense PR Team.
Support ad hoc projects, research, and initiatives that extend the reach and efficiency of the CMO.
Builds trusted relationships with colleagues and senior executives across the organization and externally, engaging key stakeholders to drive alignment, strengthen collaboration, and ensure the smooth flow of information and priorities.
Maintain confidentiality and discretion with sensitive information, setting the standard for professionalism within the organization.

\n\n\n\n\n\n\n\n\n\n\n

Requirements

8+ years of experience with at least one year supporting C-level leaders in a fast-paced SaaS, technology, or high-growth environment.
Proven experience managing complex calendars, international travel, and high-volume communications.
Strong track record of project coordination and execution, ideally with exposure to Marketing or GTM functions.
Demonstrated ability to navigate global, matrixed organizations and collaborate across diverse stakeholders.
Proficiency in productivity and collaboration tools (MS Office suite, Zoom, Slack, Salesforce, Asana, or Tableau experience a plus.
Flexibility and ability to travel up to 20% as needed for executive support, leadership meetings, customer engagements, and team events.
Exceptional ability to manage competing priorities, logistics, and details under tight deadlines.
Anticipates needs, identifies risks, and proactively addresses challenges.
Builds trust with executives, peers, and partners through discretion, reliability, and service mindset.

\n\n\n\n\n\n\n\n

Base Salary Range: $116,437.50 - $170,775.00. The base salary range represents the anticipated low and high end of the base salary range for this position. Actual salaries may vary and may be above or below the range based on various factors, including but not limited to work location and experience. The base salary is one component of 6sense’s total compensation package for this position. Other compensation may include a bonus program or commission plan, and stock options if approved by 6sense’s board. In addition, 6sense provides a variety of benefits, including generous health insurance coverage, life, and disability insurance, a 401K employer matching program, paid holidays, self-care days, and paid time off (PTO). #Li-remote

Notice of Collection and Use of Personal Information for California Residents: California Recruitment Privacy Notice and Policy

Our Benefits:

Full-time employees can take advantage of health coverage, paid parental leave, generous paid time-off and holidays, quarterly self-care days off, and stock options. We’ll make sure you have the equipment and support you need to work and connect with your teams, at home or in one of our oﬃces.

We have a growth mindset culture that is represented in all that we do, from onboarding through to numerous learning and development initiatives including access to our LinkedIn Learning platform. Employee well-being is also top of mind for us. We host quarterly wellness education sessions to encourage self care and personal growth. From wellness days to ERG-hosted events, we celebrate and energize all 6sense employees and their backgrounds.

Equal Opportunity Employer:

6sense is an Equal Employment Opportunity and Affirmative Action Employers. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, or disability status. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to jobs@6sense.com .

We are aware of recruiting impersonation attempts that are not affiliated with 6sense in any way. All email communications from 6sense will originate from the @6sense.com domain. We will not initially contact you via text message and will never request payments. If you are uncertain whether you have been contacted by an official 6sense employee, reach out to jobs@6sense.com

","hiringOrganization":{"@type":"Organization","name":"6sense","sameAs":"https://6sense.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"United States, Remote","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":25,"item":{"@type":"JobPosting","title":"Executive Assistant/Senior Administrator","datePosted":"2025-09-23","description":"

Job Title: Executive Assistant/Senior Administrator

Location: Burnaby – Hybrid

\n\n

We’re looking for a savvy, solutions-oriented Executive Assistant / Senior Administrator to support the VP of Sales, Western Canada. This is more than just a support role—it’s about being the go-to person who brings order to complexity, thrives under pressure, and takes pride in creating solutions that keep the business moving.

\n\n

You’ll need to be highly organized, resourceful, and comfortable managing a demanding calendar, creating high-impact PowerPoint presentations, and supporting a fast-paced sales organization. This role is output-driven—there may be times you’ll work beyond typical hours to deliver results, but you’ll have the autonomy to own your day and your outcomes.

Key Responsibilities:

Provide high-level administrative and confidential support to the VP of Sales.
Proactively manage a dynamic calendar, resolve conflicts, and coordinate meetings.
Own the organization and maintenance of documentation and initiate follow-ups.
Keep shared office spaces organized, presentable, and up to date.
Conduct independent research to support decision-making.
Plan and execute internal and off-site meetings and events.
Analyze and compile information into clear, impactful presentations.
Communicate updates, processes, and changes effectively across teams.
Maintain inventory of branded merchandise and office supplies.
Support the broader management team and help ensure smooth daily operations.

What You Bring:

4+ years of experience supporting senior or C-level executives in a fast-paced environment.
6+ years in administrative roles with strong exposure to executive leadership.
A high level of discretion, professionalism, and attention to detail.
Strong communication skills—both written and verbal.
Expert proficiency in Microsoft Office, especially PowerPoint, Excel, and Word.
Ability to multitask and prioritize effectively under tight deadlines.
Experience using productivity tools like Webex and working independently.
A knack for process improvement and problem-solving with a proactive mindset.

Education:

High school diploma required; college coursework or specialized admin training preferred.

\n\n

YOU'LL LOVE WORKING HERE BECAUSE YOU CAN:

Be yourself in a culture that values equity, inclusion, and belonging and creates a safe space for diverse perspectives and insights.
Belong by joining one of nine Business Resource Groups where you can connect globally with networks and allies who share common interests and experiences.
Grow your career in an agile, fast-paced environment with plenty of opportunities to progress.
Continuously learn. Ongoing training, development, and mentorship opportunities for even the most insatiable learner.
Be your healthiest. Best-in-class benefits start on Day 1 because healthy associates are happy ones.
Balance work and life. Resources and flexibility to more easily integrate your work and your life.
Focus on your mental health and well-being. We're here to provide exceptional service to our clients, and none of that happens without each of us taking care of ourselves and being there for one another.
Join a company committed to giving back and generating a lasting, positive impact upon the communities in which we work and live.
Get paid to pay it forward. Company-paid time off for volunteering for causes you care about.

\n\n

If you’ve made it down this far, we must ask: What are you waiting for? Apply now!

Visit: jobs.adp.com

\n\n

#Li-Df1

#Li-Hybrid

\n","hiringOrganization":{"@type":"Organization","name":"ADP","sameAs":"https://www.adp.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Burnaby, BC, Canada","addressCountry":"Canada","addressRegion":"North America"}}}},{"@type":"ListItem","position":26,"item":{"@type":"JobPosting","title":"Sr. Executive Assistant","datePosted":"2025-09-23","description":"

Unlock Your Career Potential: Support at ADP. Every day, thousands of organizations around the world rely on ADP. As a worldwide leader in business outsourcing solutions with 60+ years of experience and over half a million customers, our products and services enable companies large and small to do business. As part of ADP's support team, you play a shared role in our success -- you'll work alongside a team of talented and highly motivated individuals at one of the most innovative companies in the world. Here, you'll find the tools and flexibility you need to create your own path, supported by comprehensive training and support to improve your skills and knowledge.

ADP is hiring Senior Administrative Support professional. In this position, you'll couple your positive attitude, superb organizational skills and deep understanding of ADP to ensure smooth functioning of activities and processes in support of one or more executives.

We strive for every interaction to be driven by our CORE values: Insightful Expertise, Integrity is Everything, Service Excellence, Inspiring Innovation, Each Person Counts, Results-Driven, - Social Responsibility.

Responsibilities:

Perform clerical, administrative and general office duties of a responsible and confidential nature
Route and answer correspondence
Independently establish, organize and maintain documents and initiate follow up as needed
Compile, analyze and summarize statistics and information in presentation formats
Communicate new policies and procedure to the department and coordinate the gathering of information as directed,
Create formulas/formats of moderate complexity and determine hardware/software requirements
May coordinate off-site meetings and conventions; assist with schedule management; arrange appointments, travel, meetings, conference calls and process expense reports
May coordinate and track training activities of internal associates
Maintain database as required
May assist in workforce scheduling of internal associates
Provide support to other members of management and department as requested

Qualifications Required:

3+ years of administrative support experience in a similar environment
High School diploma with 3+ years of experience or equivalent education will be considered

\nQualifications\n

Preference will be given to candidates who have the following:

Some college courses/specialized secretarial training
Excellent communication skills both verbal and written
Superb organization skills
Expert knowledge of Microsoft Office (Word, Excel, PowerPoint) with experience producing high quality reports, presentations and other documents
Proven ability to work effectively both independently and in a team-based environmentAbility to handle confidential matters
Substantial knowledge of the department's operation and company procedures
Proven ability in assembling, compiling, analyzing and summarizing data
Demonstrated analytical ability in preparing reports and gathering statistical data
Ability to work independently on projects and anticipate and address issues in the executive's absence
Must be assertive, creative and innovative, with proven decision-making skills
Experience working with senior management

","hiringOrganization":{"@type":"Organization","name":"ADP","sameAs":"https://www.adp.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Alpharetta, GA, United States","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":27,"item":{"@type":"JobPosting","title":"Executive Assistant (CEO/CLPO)","datePosted":"2025-09-23","description":"

Do you love it when things run smoothly? Are you organized, detail-oriented and self-motivated? Are you a content creator and exceptional critical thinker who can serve as a thought partner to executives in drafting memos, speeches, and presentations? Are you the one who catches those important elements that no one else sees? Are you passionate about Gas South’s purpose of being a Fuel for Good and being an ambassador for our company? Do you bring optimism, energy, and a spirit of serving others to all that you do? Then this Executive Assistant role may be for you!

As the Executive Assistant you will provide administrative leadership and support to the President/CEO, the Chief Legal and People Officer (CLPO), and the company’s legal and governmental affairs organization. Primary duties include drafting communications and presentations; liaising with board members, key customers, and business partners; performing research and coordinating ad hoc projects; and managing calendars, scheduling, meeting logistics, and travel. You will also play a significant role in supporting the efficient operation of our senior leadership team.

Are you a fit?
A successful candidate for this role is proactive, always looking to help and make things more efficient, and having an exceptional can-do attitude and work ethic. You follow through and focus on the important details. You value diversity and build/maintain relationships based on honesty, discretion, and trust. You are resourceful and have exceptional creative, communication, and collaboration skills.

Additional Responsibilities

Provide daily administrative and operational support for the CEO, CLPO, and legal and governmental affairs team (calendar management, agenda planning, expense reporting, team onboarding, and general management of key small to mid-size projects).
Coordinate and plan travel arrangements.
Schedule and coordinate onsite and offsite meetings and/or events. Attend and participate as needed to ensure a successful outcome.
Document key decisions and manage digital and paper corporate records.
Prepare presentations and communications. Facilitate effective communication between the executive office and internal/external stakeholders. Draft and edit emails, memos, reports, presentations, and other correspondence as needed.
Identify opportunities for increased efficiencies in department processes and continually identify proposed improvements.
Interact effectively with other executives, leaders, executive assistants, and departments to ensure cooperation and open communication.
Provide mentorship and coaching to a small team of administrative staff. Ensures continuity of administrative support by maintaining up to date standard operating procedures across administrative team and providing back-up support for other EAs when needed. May delegate administrative responsibilities in support of broader leadership or organizational events and initiatives.
Coordinate and complete ad-hoc projects as needed and handle other responsibilities specific to the department.
Support executives in various projects and initiatives, conducting research, compiling data, and providing administrative assistance as required.
Provide back-up support for EAs in other parts of the company.

Required Competencies and Experience

Excellent communication and interpersonal skills, with the ability to interact confidently and build trust with stakeholders at all levels.
Proactive and resourceful problem-solving abilities, with the capacity to work well under pressure.
Expert knowledge of MS Office suite including Word, Excel, PowerPoint, Teams, and Sharepoint.
Familiarity with other software such as Adobe Acrobat, Canva, Power BI, and Salesforce a plus
Strong writing, organizational, analytical skills, and content creation skills.

Preferred Experience

Experience and proven capabilities providing administrative support, preferably at an executive level.

5-10 years of experience supporting executive leaders

Bachelor’s or Associate’s degree preferred.
Previous experience in project management or event planning is a plus.

Location Requirements

This role is based at our Battery Atlanta headquarters, with 3–4 days onsite expected each week with flexibility for hybrid work to support a balanced schedule.

Physical Requirements

Sitting: Ability to sit for extended periods at a desk or workstation while performing computer-based tasks, conducting meetings, and collaborating with colleagues.

Standing and Walking: Ability to stand and walk within the office environment, such as when attending meetings, interacting with colleagues or external stakeholders, or visiting different departments.

Lifting and Carrying: Ability to lift and carry material, files, or equipment weighing up to 20 pounds, such as when organizing documents or setting up for meetings.

Pay range is commensurate with education, experience, specialized skills or certifications, etc.

Gas South Pay Range $96,182—$107,498 USD

Our Purpose and Culture

At Gas South, we approach each day knowing we have an opportunity to make a difference in people’s lives. That means helping our customers save money with everyday low rates and treating them with dignity, honesty and respect. It means supporting our employees in their personal and professional lives, and it means we want to make sure our success directly benefits the communities we serve by giving back 5% of profits to support children in need. Through partnerships with non-profits like United Way, Salvation Army, Junior Achievement, Bert’s Big Adventure and many others, we’re proud to help make a difference. At Gas South our employees bring their boldest ideas and most authentic selves to work, no matter their title, position or background. We understand that our people are our most valuable assets. So, we treat them that way, with competitive benefits, flexible schedule options, and a fun, casual atmosphere.

Gas South affirms that it is an Equal Opportunity Employer whose actions and practices are consistent with fair employment. In this regard, Gas South will not discriminate against any employee or applicant with regard to race, color, religion, sex, age, national origin, disability, pregnancy, childbirth or related medical conditions, genetic information, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment including recruiting, hiring, placement, training, promotion, lay-offs, transfers, leave of absence, compensation and termination.

Benefits For Full-Time Employees Include:

Full medical, dental, and vision coverage
Employer-paid life and disability coverage
Annual employer contributions of up to 12.5% to your 401k
Remote work options available based on business needs
Annual performance incentive is a % of annual benchmark based on position level
Paid four-week sabbatical every five years
Opportunities to volunteer in the community
Education assistance up to $5250 per year

","hiringOrganization":{"@type":"Organization","name":"Gas South","sameAs":"https://www.gassouth.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Atlanta, Georgia","addressCountry":"Georgia","addressRegion":"Asia/Pacific"}}}},{"@type":"ListItem","position":28,"item":{"@type":"JobPosting","title":"Executive Assistant, Legal - New York","datePosted":"2025-09-23","description":"

Who We Are:
Galaxy is a global leader in digital assets and data center infrastructure, delivering solutions that accelerate progress in finance and artificial intelligence. We believe that blockchain and digital asset innovation will transform how value moves through the world – and we’re building the products and services to make that future a reality.

Our institutional digital assets platform spans trading, investment banking, asset management, staking, self-custody, and tokenization technology. We also invest in and operate cutting-edge data center infrastructure to power AI and high-performance computing, addressing the growing demand for scalable energy and compute in the U.S.

We work at the intersection of finance and technology, helping institutions, startups, and developers navigate a digitally native economy. Led by CEO and Founder Michael Novogratz, our team blends deep crypto expertise with institutional experience and a shared commitment to shaping the future of Web3 and AI.

Galaxy is headquartered in New York City, with offices across North America, Europe, the Middle East, and Asia.

To learn more about our businesses and products, visit www.galaxy.com.

What We Value:

We are a diverse team of free thinkers, and fast movers united to help investors and creators energize the global economy. We are looking for individuals who thrive in a culture of builders and overachievers and embrace high performance, transparent feedback, and a mission-first approach. Our culture shapes our way of working and gets us where we want to be.

Seek Excellence.
Be Selective To Be Effective.
Be Highly Aligned, Loosely Coupled.
Disagree Transparently.
Encourage Independent Decision-Making.
Build Dream Teams.

Who You Are:

We are looking for an Executive Assistant to support three executives from our Legal & Compliance team. Responsibilities include managing calendars, scheduling meetings, booking travel arrangements, and other ad hoc office tasks. To be successful in this role, you should be well-organized, have excellent time management skills, and be able to act with good judgement with minimal guidance. The ideal candidate is excited about contributing to the team’s success by solving problems, being collaborative and proactive, and demonstrating intellectual curiosity.

What You’Ll Do:

Support 3 executives from our Legal & Compliance team
Act as the point of contact among executives, employees, clients, and other external partners
Maintain calendars by screening for double bookings, proactively review itineraries, etc.
Set up meetings, working closely with other admins, both internally and externally
Log expenses when needed in Navan
Make travel and accommodation arrangements
Ad hoc projects \n\n
Ex: printing materials for in-person meetings, assisting with catering orders, etc.

What We’Re Looking For:

5+ years of administrative experience
3+ years of executive assistant experience supporting an executive
Bachelor’s Degree
Must be in New York and able to come into office 3+ days a week
Extensive MS Office, Google Suite, and PPT knowledge
Excellent organizational and time management skills
Excellent verbal and written communication skills
High degree of discretion and confidentiality
Bonus: industry knowledge of and interest in Cryptocurrency

What We Offer:

Competitive base salary and discretionary bonus
Competitive paid time off
Company-paid health and protective benefits for employees and their eligible dependents
Free virtual coaching sessions through Headspace
Free daily snacks in-office
Opportunities to learn about the Crypto industry
Smart, entrepreneurial, and fun colleagues

*Benefits may vary depending on location.

The base salary ranges included below will be commensurate with candidate experience, expertise and local market. Final offer amounts are determined by multiple factors, including candidate experience and expertise. At Galaxy, we maintain a total compensation philosophy which consists of a competitive base salary, annual bonus, and equity incentives.

Base Salary Range$90,000—$110,000 USD

Galaxy respects diversity and seeks to provide equal employment opportunities to all employees and job applicants for employment without regard to actual or perceived age, race, color, creed, religion, sex or gender (including pregnancy, childbirth, lactation and related medical conditions), gender identity or gender expression (including transgender status), sexual orientation, marital or partnership or caregiver status, ancestry, national origin, citizenship status, disability, military or veteran status, protected medical condition as defined by applicable state or local law, genetic information or predisposing genetic characteristic, or other characteristic protected by applicable federal, state, or local laws and ordinances.

We will endeavor to make a reasonable accommodation to the known limitations of a qualified applicant with a disability unless the accommodation would impose an undue hardship on the operation of our business. If you believe you require such assistance to complete the application process or to participate in an interview, please contact careers@galaxy.com.

","hiringOrganization":{"@type":"Organization","name":"Galaxy","sameAs":"https://galaxy.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"New York, NY","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":29,"item":{"@type":"JobPosting","title":"Executive Assistant- IFS The Loops","datePosted":"2025-09-23","description":"

Company Description

TheLoops, an IFS company, is the first enterprise-grade AI Agent platform built for mission-critical applications and industries. Our AI Agents act as digital coworkers that are governed, secure, always learning, and working 24/7 to drive measurable business outcomes.

As we grow, we’re looking for driven, collaborative and ambitious individuals to help us deliver the future of AI-powered operations

By joining our team, you will have the opportunity to be part of a global, diverse environment; you will be joining a winning team with a commitment to sustainability; and a company where we get things done so that you can make a positive impact on the world.

We’re looking for innovative and original thinkers to work in an environment where you can #MakeYourMoment so that we can help others make theirs. With the power of our AI-driven solutions, we empower our team to change the status quo and make a real difference.

If you want to change the status quo, we’ll help you make your moment. Join Team Purple. Join IFS.

Job Description

As the Executive Assistant, you will act as the right hand to the CEO and CTO, enabling them to focus on strategic priorities by managing their schedules, coordinating travel, preparing documents, and handling expenses. You will also take on key office management responsibilities — ensuring the workspace runs efficiently, suppliers are managed effectively, and team operations are well supported. This is a role for someone who thrives in a dynamic environment, can juggle multiple priorities, and enjoys both executive-level interaction and hands-on operational tasks. This will also include managing our new office in Silicon Valley

* This role must be able to site onsite 4+ days/week in the San Francisco Area

Executive Support

Manage complex and frequently changing calendars for the CEO and CTO of the Loops and SVP AI Revenue Operations, scheduling meetings across time zones.
Coordinate domestic and international travel arrangements, including itineraries, visas, and accommodation.
Prepare and process expense reports in a timely manner.
Draft, edit, and prepare correspondence, presentations, and meeting materials.
Organise and prepare for meetings, including gathering documents, setting up technology, and ensuring follow-up actions are tracked.
Act as the primary point of contact for internal and external stakeholders on behalf of the CEO and CTO.

Office Management & Operations

Oversee day-to-day office operations, ensuring supplies, equipment, and facilities are maintained.
Manage relationships with vendors, contractors, and building management.
Coordinate team events, meetings, and social activities.
Support onboarding and offboarding processes in collaboration with HR.
Maintain office policies, procedures, and health & safety compliance.
Provide ad hoc support to other leadership team members as needed.

General Administration

Assist with budget tracking and invoice processing for office-related expenses.
Maintain accurate records and filing systems (both digital and physical).
Support special projects and company initiatives, often working with cross-functional teams.

Qualifications

Proven experience as an Executive Assistant, Personal Assistant, or Office Manager (experience supporting C-suite executives preferred).
Strong organisational and time management skills, with the ability to prioritise effectively.
Excellent written and verbal communication skills.
High level of discretion and confidentiality.
Strong problem-solving skills and ability to work independently.
Proficiency with MS Office, Google Workspace, and virtual meeting platforms.
Experience in a startup or fast-paced environment is highly desirable.

Additional Information

Salary Range: $90,000-$100,000 + 10% variable bonus
Flexible paid time off, including sick and holiday
Medical, dental, & vision insurance
401K with Company contribution
Flexible spending accounts
Life insurance and disability benefits
Tuition assistance
Community involvement and volunteering events

We embrace flexibility and hybrid work opportunities to support diverse needs and lifestyles, while also valuing inclusive workplace experiences. By fostering a sense of community, we drive innovation, strengthen connections, and nurture belonging. Our commitment ensures you can work in a way that suits you best, while also engaging with colleagues to share ideas and build meaningful relationships.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. VEVRAA Federal Contractor, Equal Opportunity Employer

","hiringOrganization":{"@type":"Organization","name":"IFS","sameAs":"https://www.ifs.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"San Francisco, CA, United States","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":30,"item":{"@type":"JobPosting","title":"Executive Assistant","datePosted":"2025-09-23","description":"

About Tegna

TEGNA Inc. (NYSE: TGNA) helps people thrive in their local communities by providing the trusted local news and services that matter most. With 64 television stations in 51 U.S. markets, TEGNA reaches more than 100 million people monthly across the web, mobile apps, streaming, and linear television. Together, we are building a sustainable future for local news.

\n\n

WTHR-TV, the TEGNA-owned NBC affiliate in Indianapolis, IN, is looking for a dynamic Executive Assistant. This position will provide high-level administrative and project management support to the President and General Manager, the Director of Content and the full content team. This role is essential in ensuring smooth day-to-day operations, coordinating key projects, and managing communication flow between departments in a fast-paced media environment.

What We Offer:
• Winning, inclusive, collaborative, supportive, and fun culture
• Training resources
• Generous benefits
• Career growth opportunities at one of our 64 ABC, NBC, CBS, or FOX stations.

Responsibilities:
• Assist in the organization of tracking station projects including strategic planning, town halls, and other staff events through proficiency in office technologies (Microsoft Word, Excel, PowerPoint, etc.) required.
• With input from leadership team, create internal communications and announcements for staff. This would include digital graphic design, type layout and photo editing.
• Manage the calendars of the Station Manager and Director of Content, including scheduling meetings, coordinating appointments with internal staff, external partners, and stakeholders.
• Coordinate travel arrangements including flights, hotels, transportation, and itineraries for leadership team and clients.
• Handle and coordinate all event tickets and suites in Indianapolis for Sales Department and WTHR leadership team
• Help plan station-wide events including client gatherings and community outreach initiatives.
• Work closely with newsroom and other departments and offer operational support as needed.
• Handle sensitive information with the utmost discretion and professionalism, maintaining confidentiality on all executive and station matters.

Requirements:
• 3-5+ years of experience in an administrative or support role reporting directly to upper management
• Excellent written and verbal communication skills
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
• Proficiency with office productivity tools (Microsoft Word, Excel, PowerPoint, etc.) and creative/design software (Photoshop, Express, Canva etc.) and an aptitude for learning new software and systems
• BONUS: Proficiency with digital video and audio editing software (Premiere, Edius, etc.)
• Flexible team player, willing to adapt to changes and unafraid of challenges
• Ability to maintain confidentiality of information related to the company and its employees

Benefits:

TEGNA offers comprehensive benefits designed to safeguard the physical, mental and financial health of our employees and their families. TEGNA offers two medical plan options for full and part-time employees through Blue Cross Blue Shield of Texas, as well as access to dental and eye care coverage; fertility, surrogacy and adoption assistance; disability and life insurance.

Our 401(k) program offers full, part-time and temporary employees the opportunity to contribute 1% - 80% of their pay on a pre-tax basis to TEGNA’s 401(k). Contributions made up to the first 4% of pay are eligible for a 100% match from the company and are 100% vested from day one.

Regardless of participation in TEGNA medical plans, ALL employees and their eligible family members receive nine free virtual doctor’s appointments with a physician through Teladoc, and 12 free annual therapy sessions with a licensed clinician through Spring Health.

TEGNA offers a generous Paid Time Off (PTO) benefit as well as nine paid holidays per year.

* Some jobs are covered by a collective bargaining agreement and thus some or all of the benefits described herein may not apply. For example, some newsroom bargaining unit employees receive health and retirement benefits under plans administered by the union.

Eeo Statement:

TEGNA Inc. is a proud equal opportunity employer. We are proud to be an equal opportunity employer, hiring and developing individuals from diverse backgrounds and experiences to add to our collaborative culture. We value and consider applications from all qualified candidates without regard to actual or perceived race, color, religion, national origin, sex, gender, age, marital status, personal appearance, sexual orientation, gender identity or expression, family responsibilities, disability, medical condition, enrollment in college or vocational school, political affiliation, military or veteran status, citizenship status, genetic information, or any other basis protected by federal, state or local law. TEGNA will reasonably accommodate qualified individuals with disabilities in accordance with applicable law. If you are in need of an accommodation in order to submit your application, please email askhr@tegna.com

Recruiting Fraud Alert:

To all candidates: your personal information and online safety are important to us. Only TEGNA Recruiters or Hiring Managers will reach out to you regarding consideration of your application or background. Communications with TEGNA employees will either come from a TEGNA email address with a domain of tegna.com or one of our affiliate station domains.

Recruiters or Hiring Managers will never request payments, ask for financial account information or sensitive information such as social security numbers.

\n \nPrivacy Notice for California Residents\n \nSMS Messaging Privacy Policy","hiringOrganization":{"@type":"Organization","name":"TEGNA","sameAs":"https://www.tegna.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"WTHR-TV Indianapolis","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":31,"item":{"@type":"JobPosting","title":"Executive Assistant","datePosted":"2025-09-23","description":"

Wir suchen kein*e Alleskönner*in - was wir brauchen, ist eine erfahrene Persönlichkeit, die administrative Abläufe souverän im Griff hat, neugierig auf KI-Tools ist und sich traut, dem CEO auch mal zu widersprechen. Als rechte Hand des CEOs sorgst du nicht nur dafür, dass der Alltag reibungslos läuft, sondern bringst auch deine eigene Stimme ein – als Sparringpartner*in, Impulsgeber*in und Mitdenker*in.

Requirements

Das Erwartet Dich:

Administrative und organisatorische Unterstützung des CEO im operativen Tagesgeschäft und bei strategischen Projekten
Vorbereitung, Protokollführung und Nachbereitung von Geschäftsleitungssitzungen
Terminmanagement für den CEO sowie Jahresplanung der Geschäftsleitung
Aufbereitung von Daten und Unterlagen für Gespräche mit Kunden und Partnern
Identifikation von Ansätzen zur Unterstützung oder Automatisierung von Aufgaben durch KI-Tools
Ansichten und Meinungen des CEO kritisch hinterfragen und damit aktiv zur Reflexion und Weiterentwicklung der gemeinsamen Arbeit beitragen

Das Bringst Du Mit:

Ausgeprägte Lernbereitschaft und Freude an persönlicher Weiterentwicklung
Mit deinem Organisationstalent und deiner selbständigen, initiativen Denkweise behältst du auch in komplexen Situationen den Überblick
Empathisches, diplomatisches Auftreten und Fingerspitzengefühl im Umgang mit Stakeholdern
Exzellente schriftliche und mündliche Kommunikation, inklusive: professioneller Umgang mit E-Mails, Berichten, Präsentationen
Mehrjährige Berufserfahrung in einer Assistenzfunktion auf Geschäftsleitungsebene
Sehr gute Kenntnisse im Umgang mit modernen KI-Tools (z. B. Co-Pilot, ChatGPT, Notion AI, KI-gestützte Planungstools) sowie Interesse, neue Technologien systematisch zu testen und für die Organisation nutzbar zu machen
Stilsicheres Deutsch und Englisch in Wort und Schrift
Hohe Diskretion und Vertrauenswürdigkeit im Umgang mit vertraulichen Informationen
Souveräner Umgang mit MS Office 365 und modernen Kollaborationstool
Kaufmännische Grundausbildung mit Weiterbildung oder ein Studium beispielsweise in Betriebswirtschaft

","hiringOrganization":{"@type":"Organization","name":"Aveniq AG","sameAs":"https://aveniq.ch/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Baden, Aargau, Schweiz","addressCountry":"Switzerland","addressRegion":"Europe"}}}},{"@type":"ListItem","position":32,"item":{"@type":"JobPosting","title":"Executive Assistant","datePosted":"2025-09-23","description":"

General Summary

WellSpan Executive Assistants provide administrative support to WellSpan Vice Presidents. Executive Assistants are accountable for supporting the effectiveness and efficiency of the executive clients they support and in building organizational culture through the interactions they have with community leaders, external partners, job candidates and others. Executive Assistants may report to one of their executive clients or to the Manager, Executive Services. All Executive Assistants in directory report to the Manager, Executive Services and participate in development of standard work, best practices sharing and ongoing development as part of the WellSpan Executive Services Network.

Duties And Responsibilitiesessential Functions:

Develops strong, high functioning relationships with the executive clients they service to ensure their needs are met.
Maintains strict confidentiality of sensitive information.
Manages complex calendaring for clients to ensure executives are able to prioritize the appropriate meetings, have adequate travel time, are not double-booked and that personal calendar preferences are taken into account. Partners with other members of the Executive Services team to ensure coordination and collaboration.
Reviews calendar with executive clients weekly looking ahead 4-6 weeks and daily for last minute adjustments.
Anticipates needs of executives and ensure they have all the information they need each day to be successful, including schedule changes, meeting materials, deadlines, time to prep for presentations and reporting, high priority activities and exceptions to usual routines (locations, dress, etc.).
Partners with executive clients to prepare meeting materials for both internal and external meetings as needed.
Organizes and provides assistance during events.
Prepares PowerPoint Presentations, reports, memos, etc. for executive clients.
Makes travel arrangements following WellSpan policies.
Actively participates in team huddles, staff meetings and learning sessions. Maintains professional growth and development.
Uses data and Lean thinking to improve processes, maintain standard work and drive process improvements.
Provides back up coverage for other members of the team and fulfills building duties as assigned.
Contributes to a collaborative, professional, safe, inclusive, and positive work environment. Practices fiscal responsibility.

Qualificationsminimum Education:

High School Diploma or GED Required
Associates Degree Preferred

Work Experience:

4 years Relevant experience. Required and
Business Administration experience. Required

","hiringOrganization":{"@type":"Organization","name":"WellSpan Health","sameAs":"https://www.wellspan.org/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Ephrata, PA, United States","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":33,"item":{"@type":"JobPosting","title":"Executive Assistant","datePosted":"2025-09-23","description":"

Arconic is currently in search of an Administrative Assistant to join our Tennessee Operations Team based out of Alcoa, TN.

At Arconic, we take pride in our work and our innovative products and technologies that advance sustainable solutions for a better world. We strive to create a safe, inclusive, and collaborative workplace with competitive benefits, development opportunities and a culture that values and rewards employees on all levels of the organization.

Arconic Tennessee Operations is looking for an Administrative Assistant to perform a wide range of administrative tasks and support for our senior-level managers. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to senior-level managers.

In This Role, You Will:

Act as the point of contact among senior managers, employees, clients, and other partners
Manage information flow in a timely and accurate manner
Manage calendars and arrange meetings
Prepare weekly, monthly or quarterly reports as needed
Act as an office manager by keeping up with office supply inventory
Format information for internal and external communication – memos, emails, presentations, reports
Take minutes during meetings
Screen and direct phone calls and distribute correspondence
Organize and maintain the office filing system
Post content on the location’s TV monitors and website
Assist in the documentation and tracking of various processes –
Develop and maintain a filing system
Order office supplies
Maintain contact lists
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Order meals for various meetings
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Other duties as assigned by senior management team

You Have:

Bachelor’s degree or equivalent work experience –
5+ years experience in a related field
Employees must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is not available for this position.
This position requires access to controlled technology, as defined in the Export Administration Regulations (15 C.F.R. §730, et seq.) and/or the International Traffic in Arms Regulations (ITAR). Authorizations from the relevant government agency may be required to meet export control compliance requirements.

Exceptional Candidates Also Have:

Excellent skills in Microsoft Office including PowerPoint, Excel, and Outlook
Strong writing and review skills
Discretion and confidentiality
Work experience as an Executive Assistant, Personal Assistant, or similar role
Outstanding organizational and time management skills, creative and willing to take work independently
Familiarity with office gadgets and applications (i.e., E-calendars, MS Teams, Smartsheet, etc.)
Excellent verbal and written communications skills

","hiringOrganization":{"@type":"Organization","name":"Arconic","sameAs":"https://www.arconic.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Alcoa, TN, United States","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":34,"item":{"@type":"JobPosting","title":"S4/6 – Executive Assistant","datePosted":"2025-09-23","description":"Delta Solutions and Strategies is seeking a highly skilled and motivated candidate to join a high-performance team at Vandenberg Space Force Base, California. This team provides support to the US Space Forces – Space (S4S) S4/6 Directorate Leadership. As an Executive Assistant Subject Matter Expert, you will support the Directorate staff with administrative duties including Task Management Tool (TMT), schedule/calendar management, reviewing and coordinating documentation, and related administrative duties.\n

What You Will Be Doing:

Completing admin duties to include preparing and reviewing internal/external documents and managing assigned taskings using the Task Management Tool (TMT) on the NIPRnet and SIPRnet coordinating with action officers to ensure they are aware of assigned tasks and due dates.
Managing calendar and engagements for the S4/6 Directorate leadership. Assist in coordinating, planning, scheduling, organizing, and execution of meetings, events, conferences, and off-sites. Prepare access rosters and request security clearance transfers.
Create, draft, proofread, edit, and coordinate correspondence, visual products, and graphics to include posters, flyers, diagrams, charts, and infographics and ensure accurate proofreading and formatting.
Maintain, update and serve as focal point for database, spreadsheets, or SharePoint lists. Maintain tracking records and filing systems, archive files.
Assisting in the handling and processing of awards, decorations, and evaluations.
Composing written communication in response to a large volume of complex internal and external customer inquiries.
Serving as member of in/out processing team. Ensure all necessary documentation is prepared on behalf of the inbound/outbound personnel to allow proper processing.
Other general administrative tasks such as meeting minutes, answering/directing routine telephone calls, and engaging with internal and external personnel to the organization. Help with ordering supplies or equipment and arranging for office equipment repairs and in maintaining inventories, records, and receipts. Coordinating meeting rooms, teleconferences and supporting travel arrangements and vouchers.

What You Will Need:

Advanced skills in Microsoft Office (Outlook, Word, PowerPoint, Excel, SharePoint, etc.).
Experience with TMT and 4+ years of administrative support experience for senior leadership (e.g. general/flag officer or senior executive level) required.
The specific skills, knowledge, and comprehension to perform all task functions quickly and accurately without supervision or assistance.
BA/BS or MA/MS desired.
Secret security clearance required. TS/SCI preferred.
Willingness to be submitted for a TS/SCI clearance if not currently held.

Delta Solutions & Strategies offers a generous benefits package to include medical, dental, vision, life insurance, 401(k), PTO, paid holidays, parental, military, and jury duty paid leaves. In compliance with Colorado’s Equal Pay for Equal Work Act, the salary range for this position is $115,000-125,000. Please note that the salary information is a general guideline only. Delta Solutions & Strategies considers factors such as (but not limited to) scope and responsibilities of the position, candidate’s work experience, education/training, key skills, internal peer equity, as well as market and business considerations when extending an offer.
We are an Equal Opportunity Employer. We do not and will not discriminate in employment and personnel practices based on race, sex, age, disability, veteran status, religion, national origin or any other basis prohibited by applicable law. Hiring, transferring, and promotion practices are performed without regard to the above listed items. EEO/AAP, M, F, V, D","hiringOrganization":{"@type":"Organization","name":"Delta Solutions & Strategies","sameAs":"https://www.deltasands.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Vandenberg SFB, CA","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":35,"item":{"@type":"JobPosting","title":"Executive Assistant, CEO Office","datePosted":"2025-09-23","description":"

Toronto Pearson is transforming. Now’s the time for your career to fly.

The Greater Toronto Airports Authority (GTAA) is a unique and dynamic place to work, with a bold plan to make Toronto Pearson, Canada’s leading global hub airport, a global leader in airport performance, customer care and sustainability. Together with our partners, approximately 1,900 GTAA employees are working to create a next-generation airport by innovating in all we do and striving for the most uplifting, safe and efficient experience for our passengers – all while championing the prosperity of our people, the community we call home, and our aviation partners. Join us on our journey together, as we put the joy back into travel and make Toronto Pearson the chosen place to fly and work.

What's in it for you?

An opportunity to grow, develop, and thrive within a dynamic, and fast-growing company alongside thoughtful and passionate individuals dedicated to their work and community
Comprehensive and highly competitive healthcare and benefit coverage
A flexible hybrid work environment, continuous internal and external learning opportunities, and a meaningful reward and recognition program

What can you expect from this position?

Reporting to the Director, CEO Office, the Executive Assistant brings administrative expertise to support the GTAA’s President and CEO and helping to manage the fast-paced office with great organization and prioritization. In this role, you will have a unique vantage point of the entire company, staying closely attuned to the needs of the CEO and the broader organization.

You will act as a trusted filter, problem solver, and operational facilitator, ensuring the CEO’s time and energy are focused on the most impactful and strategic priorities. You will keep the CEO consistently well-prepared, with meetings executed seamlessly and processes designed to minimize rework by building efficiency, coordinating effectively across the senior leadership team.

As an Executive Assistant, CEO Office, you will:

Own and manage a complex, high-volume, and ever-changing calendar with precision, foresight, and discretion.
Act as the first line of prioritization for the CEO by triaging requests, communications, and meetings in real time.
Coordinate and support logistics, agendas, materials, and communications for internal and external meetings.
Plan and coordinate extensive international travel with accuracy, efficiency, and attention to detail.
Stay closely connected to organizational priorities, anticipating needs and serving as a pulse-check for the business.
Prepare executive-level presentations, dashboards, and briefing documents using Microsoft tools.
Draft professional communications, presentations, and reports, ensuring clarity and alignment with the CEO’s voice and vision.
Serve as a liaison between the CEO and key stakeholders, including the Board of Directors, airlines, partners, community leaders, and elected officials.
Partner with the Board Office to support committee and board cycle meetings, agendas, and activities.
Manage CEO office contacts, records, and information with accuracy and confidentiality.
Bring curiosity and an innovative perspective to process improvement and the use of technology.
Act as a leader across the organization’s Executive Assistants, promoting consistent processes and protocols while acting as a “barometer” of the workplace.

This is the role for you, if you have:

10+ years of experience as a primary executive administrative partner in a fast-paced and high-growth environment.
Exceptional prioritization and organizational skills, with the ability to thrive in complexity and bring clarity to chaos.
Outstanding communication skills across all formats, delivering messages that are clear, concise, thoughtful, and data-informed.
A forward-thinking mindset, anticipating needs and planning several steps ahead.
A proactive and solutions-oriented approach, with the ability to anticipate challenges, solve problems creatively, and continuously improve how work gets done.
Advanced proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook).
The ability to maintain composure under pressure, with exceptional attention to detail, and highly organized work habits.
The ability to influence and foster an aligned, high-energy, collaborative environment while partnering effectively with multiple stakeholders.
Strong business acumen, exceptional communication skills, and highly effective interpersonal abilities.
The ability to challenge the status quo and approach problems from multiple perspectives to identify optimal solutions.
Bachelor’s degree or relevant post-secondary education.
Ability to obtain and retain Transportation Security Clearance.

The GTAA is committed to Employment Equity and maintaining a diverse, equitable and inclusive workplace where everyone can thrive

","hiringOrganization":{"@type":"Organization","name":"Greater Toronto Airports Authority","sameAs":"https://www.torontopearson.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Toronto, Ontario, Canada","addressCountry":"Canada","addressRegion":"North America"}}}},{"@type":"ListItem","position":36,"item":{"@type":"JobPosting","title":"Executive Assistant - with QuickBooks & Recruitment experience","datePosted":"2025-09-23","description":"

This is a remote position.

\n\n Scheduled: Monday to Friday 9:00 am to 6:00 pm EST 1 time lunch
\n\n\n
\n

Job Description

This is an exceptional opportunity for an experienced Executive Assistant to become an integral part of a growing automotive business. You’ll serve as the right hand to company leadership, managing everything from financial reporting and candidate screening to social media management and customer relationship oversight. This role offers incredible variety and the chance to work with state-of-the-art AI tools and custom-built systems while representing the company brand in high-stakes interactions. Perfect for a professional who thrives on responsibility, enjoys diverse challenges, and wants to make a meaningful impact in a results-driven environment.

Responsibilities

Conduct professional pre-screening interviews via Zoom for potential candidates before executive-level interviews
Manage and enhance social media presence across LinkedIn and other platforms with strategic posting and community engagement
Perform daily financial reconciliation of credit card and bank accounts using QuickBooks
Prepare comprehensive end-of-day reports and strategic daily agendas for executive review
Generate detailed profit and loss summaries and financial analysis on a daily basis
Create compelling marketing content and manage Business Development Center (BDC) initiatives
Take detailed meeting notes during high-level client interactions and strategic sessions
Manage recruitment activities on Indeed and other platforms for candidate sourcing
Navigate and monitor proprietary custom-built CRM systems for optimal performance
Handle advanced administrative tasks using Google Sheets with complex formulas and data analysis
Adapt quickly to changing priorities while maintaining exceptional standards of execution
Provide strategic bookkeeping support including document management and QuickBooks entry

\n\n
\n

Requirements

QuickBooks certification or demonstrated advanced proficiency (essential)
MUST SUBMIT A LOOM VIDEO INTRODUCTION
Proven experience with AI tools including ChatGPT, Grok, and similar platforms
Expert-level proficiency in Google Sheets including advanced formula creation and data manipulation
Exceptional professional appearance and outstanding presentation skills (critical requirement)
HR experience with candidate screening, interview processes, and talent evaluation
Demonstrated flexibility and ability to excel under pressure in fast-paced environments
Minimum 5+ years of executive-level or C-suite administrative support experience
Proficiency with business software including Slack, Google Suite, CRM systems, and automotive industry tools
Automotive industry experience strongly preferred
Superior communication skills with ability to represent company brand professionally
Self-motivated with ability to identify and complete productive work independently
Experience with Dealer Center, Shopmonkey, or similar automotive management systems preferred

\n\n
\n\n\n\n\n\nIndependent Contractor Perks
\n\n

With HMO Coverage for eligible locations
Permanent work from home
Immediate hiring
Steady freelance job

\n\n\n\n\nZR_27761_JOB
\n
","hiringOrganization":{"@type":"Organization","name":"BruntWork","sameAs":"https://www.bruntworkcareers.co/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Remote"}}}},{"@type":"ListItem","position":37,"item":{"@type":"JobPosting","title":"Executive Assistant and Bookkeeping","datePosted":"2025-09-23","description":"

This is a remote position.

Schedule:

40 hours per week
Monday - Friday; 8am - 5pm with 1 hour unpaid break

Client Timezone: Brisbane, Australia (AEST/AEDT)

\n\n
\n\n\nClient Overview
\n

Join a dynamic and progressive multi-industry company that’s revolutionizing traditional business sectors through innovative technology and forward-thinking approaches. This organization operates across three exciting industries - premium agriculture production, essential mining services, and modern cosmetics - creating a diverse and stimulating work environment. The company is known for embracing cutting-edge technology and AI systems, even in traditional sectors, making them a leader in their field. You’ll have the unique opportunity to work directly with company leadership and make a meaningful impact across multiple business operations while being part of an organization that values innovation, efficiency, and technological advancement.

\n\n
\n\n\nJob Overview
\n

This is an exceptional opportunity for an experienced professional to take on a versatile and impactful role that combines executive assistant duties with bookkeeping responsibilities. You’ll work directly with the company owner, conducting daily virtual meetings and serving as their right-hand person for both administrative and financial tasks. This position offers incredible variety, allowing you to support operations across multiple business entities while developing your skills in a technology-forward environment. You’ll be instrumental in streamlining operations, managing critical communications, and ensuring financial accuracy across diverse business segments. This role is perfect for someone who thrives on variety, enjoys working with leadership, and wants to grow with a dynamic company that’s at the forefront of innovation in their industry.

\n\nResponsibilities
\n\n

Conduct daily virtual calls with the company owner and business manager to receive tasks and priorities
Manage the owner’s work and personal email inbox, including responding to emails and organizing communications
Handle calendar management for the team using Outlook, including scheduling and coordinating appointments
Perform bookkeeping tasks across multiple business entities, including accounts payable, accounts receivable, and bank reconciliations in Xero
Provide general administrative support across multiple business entities
Update Excel registers of assets and properties
Assist with personal errands and tasks for the company owner as needed
Support email management and correspondence for executive-level communications

\n\nRequirements
\n\n

Minimum 4+ years of experience in executive assistant and/or bookkeeping roles
Proficiency in Xero accounting software for bookkeeping tasks
Strong knowledge of Microsoft Outlook and calendar management systems
Interest in and knowledge of new technology and innovation
Excellent communication skills for direct interaction with company leadership
Ability to handle multiple responsibilities across different business sectors
Strong organizational skills and attention to detail
Tech-savvy mindset with ability to adapt to progressive business practices

\n\n
\n

Independent Contractor Perks

HMO Coverage for eligible locations
Permanent work from home
Immediate hiring

\n\nZR_27792_JOB
\n
","hiringOrganization":{"@type":"Organization","name":"BruntWork","sameAs":"https://www.bruntworkcareers.co/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Remote"}}}},{"@type":"ListItem","position":38,"item":{"@type":"JobPosting","title":"Executive Assistant","datePosted":"2025-09-23","description":"

Executive Assistant

Working with our business partners to create, improve and sustain industry and infrastructure. Orbital Engineering has been driven by this core purpose for more than 50 years - energizing Orbital team members and helping our clients solve challenging and complex problems with innovative engineering, inspection, and construction solutions. Orbital team members are guided by the fundamental beliefs of building trusted relationships, personal accountability, innovation, and excellence in everything we do. Orbital is looking for others to join our team to continue activating our purpose and embrace our values.

Orbital Engineering, Inc. is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to 4–5 senior executives. This fully remote position requires exceptional communication, time management, and problem-solving skills to anticipate needs, streamline operations, and ensure seamless coordination across the leadership team.

\n\n

Responsibilities include but are not limited to:

Provide high-level administrative support to multiple executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
Act as the primary point of contact between executives and internal/external stakeholders, ensuring clear communication and timely follow-up.
Prepare and edit correspondence, reports, presentations, and other materials as needed.
Track priorities, deadlines, and deliverables to help executives stay organized and on schedule.
Manage confidential information with discretion and professionalism.
Support meeting preparation by compiling agendas, taking minutes, and distributing action items.
Assist with expense reporting, invoice processing, and budget tracking.
Coordinate special projects and company initiatives as assigned.
Proactively identify opportunities to improve processes and create efficiencies for the executive team.
Will occasionally handle personal matters for executives with utmost confidentiality.

Minimum Requirements:

5+ years of experience as an Executive Assistant or in a similar high-level administrative role, preferably supporting multiple leaders.
Experience supporting Executive Personnel in an industrial sector such as: oil & gas, construction, chemical manufacturing, mining, utilities, power generation, engineering services, or similar.

Preferred Qualifications:

Proven ability to manage competing priorities in a fast-paced, dynamic environment.
Excellent written and verbal communication skills.
Strong proficiency with Microsoft Office Suite including Microsoft Teams
Exceptional organizational skills, attention to detail, and follow-through.
High degree of professionalism, discretion, and confidentiality.
Self-motivated with the ability to work independently in a fully remote environment.

\n\n

Orbital Engineering, Inc. has provided worldwide professional engineering and consulting services since 1969. Our commitment to quality, responsiveness, and attention to detail has earned us the reputation as a leading provider of engineering and design services.

A commitment to excellence and hard work will be rewarded with a competitive salary, and an excellent benefits package including medical, dental, vision, prescription drug, 401(k), and supplemental insurance.

Orbital Engineering, Inc. is an Equal Opportunity Employer, EEO/AA/M-F-V-D. Orbital Engineering, Inc. seeks diversity among its employees. Reasonable accommodations may be made to enable individuals to perform the essential job functions.

\n\n

#Li-Remote

","hiringOrganization":{"@type":"Organization","name":"Orbital Engineering","sameAs":"https://www.orbitalengr.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Remote, United States","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":39,"item":{"@type":"JobPosting","title":"Executive Assistant I","datePosted":"2025-09-23","description":"

About Umass Amherst

\n\n\n\n\n\n\n

The flagship of the Commonwealth, the University of Massachusetts Amherst is a nationally ranked public land-grant research university that seeks to expand educational access, fuel innovation and creativity, and share and use its knowledge for the common good. Founded in 1863, UMass Amherst sits on nearly 1,450-acres in scenic Western Massachusetts and boasts state-of-the-art facilities for teaching, research, scholarship, and creative activity. The institution advances a diverse, equitable, and inclusive community where everyone feels connected and valued—and thrives, and offers a full range of undergraduate, graduate and professional degrees across 10 schools and colleges, and 100 undergraduate majors. We believe every member of our university community can contribute to our ongoing success by striving for the highest level of excellence as we seek breakthrough solutions to mounting environmental, social, economic, and technological challenges in our world.

\n\n\n\n\n\n\n\n

Job Summary

The Executive Assistant I supports the social justice mission of the College by providing comprehensive, executive level, administrative support to the Dean of the College of Education. Assisting in a wide range of complex and confidential matters including overseeing the Dean's schedule, screening visitors and phone calls, reading and responding to daily emails, composing or preparing other correspondence, researching and preparing reports and presentations, and maintaining paper and electronic files. Provides similar administrative support to the Director of Development.

Reports directly to the Dean of the College, with independent decision-making responsibilities, under established guidelines, particularly in the absence of the Dean.

\n\n

Essential Functions

Provide comprehensive, confidential, executive-level administrative support to the Dean to include digital calendar management, travel arrangements, and complex meeting coordination.
Organize and monitor the Dean's daily schedule and long-term calendars; evaluate meeting requests and schedule all appointments for the Dean; coordinate times and venues for meetings; proactively ensure the Dean is properly prepared for all meetings; assemble agendas and background materials as needed; and communicate quickly and effectively with the Dean regarding last minute schedule changes as they occur. Provide other coordination as needed to ensure effective and productive meetings (such as setting up conference calls or Zoom meetings).
Receive and screen all visitors or phone calls; determine their priority and notify the Dean accordingly; answer and/or refer inquiries to appropriate parties for action. Screen daily correspondence, make assessment of the importance of materials, handle/forward as appropriate, and retrieve information as needed. Maintain detailed, accurate, and organized electronic and paper files on behalf of the Dean's Office.
Work closely with the Dean to organize, prioritize, and manage workflow for Dean's administrative tasks and projects; review all incoming projects, establish deadlines, follow through with calendar reminders, and interact in-person, by phone, and via email with internal and external constituents and staff as necessary to ensure timely and accurate completion of the work. Meet regularly with Dean to provide updates on issues, review the schedule, and to plan for upcoming events.
Monitor the Dean's public email by reading, prioritizing, forwarding, and/or responding as needed on behalf of the Dean. Compose and/or prepare correspondence for Dean's signature. Edit and proofread all correspondence intended to be mailed under the Dean's signature.
Prepare or maintain Excel spreadsheets, PowerPoint presentations, and other materials as related to the developing needs of the Dean for both internal and external constituents of the College. Work closely with other staff members in the College and community to support the Dean's initiatives.
Coordinate regular meetings of the College, College Leadership Team, and College Advocacy Board to include preparing agendas, materials, correspondence, reserving meeting space, food and beverage needs, recording and distribution of meeting minutes and act as liaison between the committees and the Dean.
Coordinate special College events including but not limited to all-college meetings, staff luncheons, graduation ceremonies, and the annual scholarship celebration. Work closely with Academic Affairs to coordinate and assist with large College-wide events.
Provide administrative support for the Director of Development, including correspondence, travel reimbursements, and event coordination. Request biweekly donor reports from Advance database and create mailings for donor thank you letters.
Provide administrative support for the departmental Academic Quality Assessment and Development (AQAD) Reviews to include Dean's Office correspondence with the outside evaluators, scheduling campus visit dates, and coordinating team appointments with Provost and Dean. Serve as back up with departments to ensure the review process begins and is concluded in a timely manner.
Plan and prepare all travel arrangements (registration, flight, hotel, ground transportation, etc.) for Dean's business travel. Process post travel expense reports in a timely manner.
Represent the Dean and the College in an appropriate manner, exercising a high level of discretion and professionalism, tact, confidentiality, and sound judgment at all times.
Provide general assistance as needed to students, faculty, staff, parents, alumni, trustees, donors, and the public at large.
Perform independently, within the College policies and procedures, to refer unusual and critical issues to the appropriate dean.
Serve in back-up role for other College staff as needed. Assist with special projects and perform other duties as assigned by the Dean showing adaptability and flexibility to accomplish goals. Operate motor vehicle to travel to work sites.

\n\n

Other Functions

Performs other duties as assigned.

\n\n

Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

High School diploma (or equivalent).
Four (4) or more years of administrative office or related experience. An Associate’s or higher degree may be substituted for two (2) years of the required experience.
Excellent ability to work both independently and to be a part of an effective team with a highly cooperative and collaborative work style.
Demonstrated proficiency in English. Strong verbal and written communication skills (including proper grammar, structure, punctuation, spelling, and word usage) with the ability to write clear and effective reports, letters, emails, or web-based information for internal and external audiences.
Experience writing and editing correspondence, publications, and/or reports.
Expert computer usage skills including spreadsheet, word processing, database, and presentation software with the ability to quickly learn and adapt to new software programs as needed for position duties. Strong keyboarding ability (type rapidly and accurately).
Exceptional organizational skills and the ability to prioritize and balance tasks in a demanding, interruption-filled, ever-changing and often deadline-oriented environment.
Experience organizing multiple, concurrent projects successfully.
Exceptional level of accuracy and attention to detail.
Ability to exercise sound and independent judgment, particularly related to confidential materials and the prioritization of the Dean's communications and calendar.
Excellent interpersonal skills allowing smooth and effective interactions with and between different constituents from a diverse population.
Positive attitude, resiliency, tact, and discretion.
Ability to understand and follow complex oral and written instructions.
Ability to excel in a self-directed atmosphere; self-motivated, responsive, with the ability to take initiative and determine priorities in performance of duties. Must have the ability to stay on task and work productively with a minimum of supervision.
Knowledge of appropriate office etiquette required.
Significant experience maintaining a busy calendar, arranging all aspects of travel, and organizing meetings and events (small and large).
Ability to occasionally work some evenings and/or weekend events.
Ability to work extra hours with little or no advance notice.
Ability to travel to off-site locations by car or air for events and meetings on occasion.

\n\n

Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

Prior experience in an administrative higher education environment.
Bachelor's Degree (or higher).

\n\n

Physical Demands/Working Conditions

Typical Office Setting.

\n\n

Additional Details

The College of Education includes three (3) departments and serves approximately 400 undergraduate students and 400 graduate students. At any one time, the College maintains approximately 240 employee appointments, including tenure system faculty, part-time and full-time lecturers, permanent and temporary staff members, post-doctoral research associates, graduate teaching assistants, and student employees.

\n\n

Work Schedule

Monday-Friday 8:30 AM – 5:00 PM.
May be required to work occasional nights and weekends.
This position has the opportunity for a hybrid work schedule, which is defined by the University as an arrangement where an employee's work is regularly performed at a location other than the campus workspace for a portion of the week. As this position falls within the University Staff Association, it is subject to the terms and conditions of the University Staff Association collective bargaining agreement, therefore.

\n\n

Salary Information

Non-Unit, Non-Exempt, Level 17.

\n\n

Special Instructions to Applicants

Along with the application, please submit a resume and cover letter. References will be checked at the finalist stage. Please be prepared to provide the contact information for three (3) professional references.

\n\n

The University of Massachusetts Amherst welcomes all qualified applicants and complies with all state and federal anti-discrimination laws.

","hiringOrganization":{"@type":"Organization","name":"University of Massachusetts","sameAs":"https://www.massachusetts.edu/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"UMass Amherst, UMass Amherst","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":40,"item":{"@type":"JobPosting","title":"Executive Assistant","datePosted":"2025-09-23","description":"

EXL (NASDAQ: EXLS) is a global data and AI company that offers services and solutions to reinvent client business models, drive better outcomes and unlock growth with speed. Bringing together domain expertise with robust data, powerful analytics, cloud and AI to create agile, scalable solutions and execute complex operations for the world’s leading corporations.

EXL was founded on the core values of innovation, collaboration, excellence, integrity and respect, creating value from data to ensure faster decision-making and transforming operating models. Key industries include Insurance, Healthcare, Banking and Financial Services, Media, and Retail, among others. Headquartered in New York, our team is over 60 000 strong, with more than 50 offices spanning six continents. For information, visit www.exlservice.com.

\n\n

Role Title: Executive Assistant to Senior Vice Presidents
BU/Segment: Enabling
Location: London, United Kingdom (Flexible hybrid working)
Employment Type: Permanent

\n\n\n\n

Summary Of The Role:

As an Executive Assistant to SVPs at EXL, you will provide comprehensive and high-level administrative support, including calendar management, travel coordination, and expense reporting. You will act as a trusted point of contact for internal and external stakeholders, handling sensitive and confidential information with absolute discretion.

Your role will be critical in ensuring smooth day-to-day operations and enabling the SVPs to focus on their strategic responsibilities. The position requires strong organisational skills, attention to detail, sound judgment, and the ability to work independently in a fast-paced, global environment.

The role includes both UK and US stakeholder responsibilities, with working hours aligned accordingly: 12:00 to 20:00 UK time to support US operations, and on occasions when stakeholders are in the UK, reverting to 09:00 to 17:00 where required. Prior experience working closely with US-based stakeholders is essential.

As part of your duties, you will be responsible for:

Executive Support

Provide direct support to SVPs, managing diaries, travel, expenses, and correspondence at an executive level.
Deliver sophisticated calendar management, handling competing priorities, resolving scheduling conflicts, and making proactive recommendations to ensure smooth operations.
Prepare, compile, and distribute presentation materials; draft agendas; and record meeting minutes.
Compose and prepare correspondence, reports, and documents, often requiring discretion and independent judgment.
Anticipate needs and ensure the SVPs are well-prepared for meetings, events, and commitments.

\n\n

Client & Stakeholder Engagement

Act as the primary contact for internal and external stakeholders, including clients, ensuring a high level of professionalism in all interactions.
Support client dinners and in-house client meetings, coordinating catering, room bookings, building and Wi-Fi access, and reception liaison.
Ensure a welcoming and professional environment for all visitors and guests.
Support client and staff gifting, including vendor recommendations, procurement, and delivery.

Travel & Events Management

Organise complex local and international travel itineraries, including accommodations, transfers, and visas where required.
Coordinate team support logistics such as group hotel bookings for events, RFP presentations, or workshops.
Plan and manage events and hospitality, including client roundtables, executive team sessions, and leadership offsites.
Partner with Marketing and other teams to support the smooth execution of corporate events when required.

Operational & Administrative Leadership

Provide back-up support to fellow Executive Assistants to cover holidays and sickness.
Manage expense reporting, raise purchase orders, and maintain financial records related to executive activities.
Maintain and update contact lists, ensuring seamless communication with stakeholders.
Act as a “gatekeeper” and “gateway” to streamline information flow and protect executive time.
Maintain open communication with colleagues across the organisation to ensure alignment.

\n\n

Qualifications and experience we consider to be essential for the role:

Extensive executive support experience, ideally including C-level executives.
Proven experience supporting US-based stakeholders and working across multiple time zones.
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
Demonstrated ability to manage high volumes of tasks and projects independently.
Strong written and verbal communication skills, with excellent attention to detail.
Proven ability to handle confidential and sensitive information with discretion.
Ability to prioritise effectively, make sound judgments, and react quickly to urgent situations.

Skills and Personal attributes we would like to have:

Experience supporting multiple senior executives simultaneously in a complex, global environment.
Strong financial acumen for expense management, reporting, and purchase order processing.
Demonstrated collaboration and teamwork, with a proactive and service-oriented mindset.
Ability to adapt quickly to shifting demands and balance competing priorities.
Consistent high-level delivery, with a focus on accuracy and professionalism.
Strong interpersonal skills and the ability to build trust-based relationships with senior executives, clients, and colleagues.

As part of a leading global analytics and digital solutions company, you can look forward to:

A competitive salary with a generous bonus, private healthcare, critical illness life assurance at 4 x your annual salary, income protection insurance, and a rewarding pension.
EXL provides everyday financial well-being solutions, such as cash back cards, in which you can earn cashback while enjoying discounts, promotions, and offers from top retailers. We also offer a Cycle Scheme where you can save money on bikes and cycling accessories.
At EXL, we are committed to providing our employees with the tools and resources they need to succeed and excel in their careers. We offer a wide range of professional and personal development opportunities. We also support a range of learning initiatives that allow our employees to build on their existing skills and knowledge. From online courses to seminars and workshops, our employees have the opportunity to enhance their skills and stay up to date with the latest trends and technologies.
As an Equal Opportunity Employer, EXL is committed to diversity. Our company does not discriminate based on race, religion, colour, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, age, or disability status.
EXL employees are eligible to purchase stock as part of our Employee Stock Purchase Plan (ESPP).
At EXL, we offer a flexible hybrid working model that allows employees to live a balanced, healthy lifestyle while strengthening our culture of collaboration.

To be considered for this role, you must already be eligible to work in the United Kingdom.

\n\n","hiringOrganization":{"@type":"Organization","name":"EXL","sameAs":"https://www.exlservice.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"United Kingdom","addressCountry":"United Kingdom","addressRegion":"Europe"}}}},{"@type":"ListItem","position":41,"item":{"@type":"JobPosting","title":"Executive Assistant","datePosted":"2025-09-23","description":"

PDT Partners, a quantitative investment manager, seeks a sharp, fast learner who’s excited to support senior leaders in our research organization. This is a fantastic opportunity for a candidate who has outstanding administrative skills and a knack for excelling with minimal direction.

Our ideal hire is someone who can seamlessly handle all the core parts of an admin role (things like managing complex calendars and drafting correspondence), alongside streamlining procedures and collaborating on larger events and projects. For this person, no task is too small or too large.

Exceptional organizational, communication, and problem-solving skills are essential, as are independence, integrity, and discretion. This position reports to a senior member of our EA team. In this role, you’ll be an integral part of the office management team, and also work with just about everyone here, from our business operations team to our researchers and technologists.

Why Join Us?

PDT Partners has a stellar 30+ year track record and a reputation for excellence.  Our goal is to be the best quantitative investment manager in the world - measured by the quality of our products, not their size. PDT’s very high employee-retention rate speaks for itself. Our people are intellectually extraordinary, and our community is close-knit, down-to-earth, and diverse.

Responsibilities And Requirements:

With precision, reliability, and promptness, perform an array of admin + personal work for senior leaders (including scheduling, answering emails and calls, preparing and arranging complex travel, ordering meals, etc).
Project management across multiple locations and contexts.
Contribute to special projects and event planning, from start to finish.
Constantly seek ways to improve our administrative and operational efficiency.
Develop strong working relationships with colleagues across the firm.
Ability to lift 30 lbs.
Available outside of normal work hours and travel when necessary

Below, you'll find a list of skills and experiences we think are relevant. Even if you don’t think you’re a perfect match, we still encourage you to apply because we are committed to developing our people.

1-5 years of relevant experience preferred.
An energetic, friendly, and ambitious team player who knows how to prioritize and follow through.
A curious, practical, and creative mind, with exceptionally high attention to detail—the type that enjoys figuring out root causes, then fixing them.
A can-do, empathetic spirit matched with poise, especially when the unexpected pops up.
Excellent verbal and written communication.

Education:

Bachelor’s degree from an excellent academic program.

The salary range for this role is between $90,000 and $150,000. This range is not inclusive of any potential bonus amounts. Factors that may impact the agreed upon salary within the range for a particular candidate include years of experience, level of education obtained, skill set, and other external factors.

PRIVACY STATEMENT: For information on ways PDT may collect, use, and process your personal information, please see PDT’s privacy notices

","hiringOrganization":{"@type":"Organization","name":"PDT Partners","sameAs":"https://www.pdtpartners.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"New York","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":42,"item":{"@type":"JobPosting","title":"Executive Assistant - London","datePosted":"2025-09-23","description":"

About The Company:

Capi helps businesses in Africa pay their international suppliers. We’ve raised over $18m from Creandum, Y Combinator, General Catalyst, Firstminute, Janngo, Kima Ventures, and some great angels from Revolut, Checkout, Stripe, Onfido, and Remitly.

Capi was founded by Mitch Riley, Scott Liddle, and Tom Watson. Mitch and Scott were COO/CFO/GC and CRO/CMO at Taptap Send, a remittance unicorn, and have spent two decades between them working in emerging markets. Tom is a third-time founder having founded Hubble and P4SD.

Role Overview

As Executive Assistant you'll be joining a fast-paced, high-growth team here at Capi; we are all about great talent with no egos - we’re all learning here! This role begins as maternity cover for our current team EA who supports our two founders, starting late December. Once she returns, our London team will have nearly doubled in size, and you’ll be one of two EAs supporting the executive office. You'll be responsible for managing complex schedules across time zones, organising travel, coordinating meetings, and handling confidential information with discretion.

You'll help build out efficient processes for team travel, as well as supporting connectivity and culture alongside our People Team. We work across 6 different countries (and growing fast); curiosity and new ideas about how we can better stay connected while building a strong international team culture is helpful for all of us!

You'll help to organise team events, coordinate international visitors (including visas and vaccinations) as well as management and administration of our London office. In this role, you'll have the opportunity to streamline operations and enhance productivity of a rapidly growing startup, directly impacting our global mission!

Key Responsibilities & Work-Streams You’Ll Own

Manage the diary of our CEO (company co-founder), who travels frequently, including scheduling meetings and arranging the travel (including booking flights, hotels, etc.)
Draft and manage correspondence and communications, as appropriate (email management)
Organise team events, helping to uphold and build out our international team culture, including company values
Process invoices, expense reports, and contracts as necessary
Support finding new offices and coordinate office moves as necessary as we grow
Working cross functionally with team members in London, Paris, Senegal, Côte d’Ivoire, Cameroon, Kenya (and more coming!)
Handle confidential and sensitive information with discretion and professionalism

30-60 Days

In the first 30 days this role will:
Within 60 Days:
Onboarding and training, deep diving into the role, meeting people, figuring out who is who and understanding how we work and the business
Take over calendar and diary management for our CEO; learn how he works and our tools and systems in place
Email management (review and triage)
Slack deep-dive + scheduling: figuring out the Slack channels that you will be involved in and getting up to speed on what action-items come out of these daily, actioning tasks quickly
Pick up office management responsibilities such as setting up weekly team lunches, visitor and guest organization and scheduling - being the “face of Capi” for all new-joiners and visitors
Deep dive into international travel coordination and planning; begin building out processes and efficiencies for this for our CEO and the rest of the London team
Get stuck in on new tools and what we can use more effectively for time & efficiency management (for leadership team + other managers, or more broadly)

Requirements

5+ years of experience as an Executive Assistant in a high-performing environment, ideally in a VC-backed start-up
Exceptional Organisational Skills
Strong verbal and written communication skills in both English and French
Ability to maintain confidentiality and exercise discretion
Flexibility to work outside of regular business hours when required
Experience with G.Suite, Calendly, Notion, Slack strongly preferred
Experience working in / with emerging markets a bonus
Language requirements: Professional level French and professional level English
Location: London
Bonus points if you’ve worked across African markets before, particularly regarding travel

Additional Information

This is a full-time position with competitive salary, share options, and benefits
This role requires at least 3 days a week in the office with some flexibility; the office is currently based in the WeWork building at 145 City Road, London, EC1V 1AZ
Ideal Start date: November/December 2026

Capi is an equal opportunity employer and welcomes candidates from diverse backgrounds.

","hiringOrganization":{"@type":"Organization","name":"Capi Money","sameAs":"https://capimoney.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Paris","addressCountry":"France","addressRegion":"Europe"}}}},{"@type":"ListItem","position":43,"item":{"@type":"JobPosting","title":"Executive Assistant - GM Customer Support West","datePosted":"2025-09-23","description":"

Liebherr Australia is seeking a highly capable and proactive Executive Assistant to provide high-level support to the General Manager – Customer Support WA, with occasional support to other senior leaders. This is a dynamic and rewarding position that calls for exceptional organisational skills, sound judgment, and the ability to manage multiple priorities with confidence and discretion.

About The Role

\n\n

This hands-on role is ideal for someone who thrives on responsibility and takes genuine pride in enabling others to succeed. You will be responsible for managing and coordinating the General Manager and Leadership Team's calendars, meetings, and events, ensuring all commitments are organised with precision and efficiency. As a key liaison for internal and external stakeholders, you’ll represent the office with professionalism and poise.

\n\n

You will also take ownership of preparing and refining a variety of business documents, including reports, presentations, and briefing materials, while coordinating all aspects of domestic and international travel to support the General Manager’s business activities.

\n\n

In Addition, You Will:

Manage day-to-day administrative tasks, including expense claims, purchase orders, and general correspondence
Maintain accurate and efficient filing systems and information management processes
Create and manage documents and spreadsheets, including mail merges, templates, and macros
Handle sensitive and confidential information with the utmost discretion
Provide operational support to other members of the leadership team as required

\n\n

About You

You're an experienced Executive Assistant who is confident working in a dynamic environment. You’re highly organised, proactive, and capable of staying one step ahead. You’re comfortable managing multiple priorities, handling confidential information, and building strong working relationships across all levels of the business.

\n\n

What You’Ll Bring:

3+ years’ experience in a similar Executive or Personal Assistant role
Excellent written and verbal communication skills, with strong attention to detail
High level of proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
Strong organisational and time management skills
Proven ability to maintain confidentiality and exercise sound judgment
A proactive mindset, with initiative and problem-solving abilities

\n\n

Why Join Us?

Be part of a forward-thinking organization transforming the mining industry through technology.
Join Australia’s fastest growing Mining OEM with opportunities nationally and globally
Lead strategic initiatives on a national scale.
Work with cutting-edge solutions and industry leaders.
Competitive remuneration and professional development opportunities.

\n\n

If you’re a skilled and driven Executive Assistant looking for a dynamic role where your expertise will truly make an impact, we invite you to apply and contribute to the continued success of Liebherr Australia.

\n\n\n

Have we awoken your interest? Then we look forward to receiving your online application. If you have any questions, please contact Jenn.

One Passion. Many Opportunities.

\n\n\n

The Company

Liebherr-Australia Pty Ltd is part of the Liebherr Group, which employs nearly 50,000 people, in more than 140 companies and 50 countries on every continent. Liebherr's decades of experience, knowledge, and dedication to the highest quality and most reliable technologies makes Liebherr a respected leader and a trustworthy partner to industry. Liebherr-Australia is responsible for selling and servicing earthmoving machines, mining machines, mobile cranes, tower cranes, maritime cranes as well as deep foundation machines throughout Australia and New Zealand. Though the company's 20 hectare Head Office Complex is based in Adelaide, Australia, the commitment to, and support of, New Zealand customers is unwavering.

Location

\n\n

Liebherr-Australia Pty. Ltd.

555 Great Eastern Highway

6104 Perth

Australia (Au)

\n\n","hiringOrganization":{"@type":"Organization","name":"Liebherr Group","sameAs":"https://www.liebherr.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Perth, AU","addressCountry":"Australia","addressRegion":"Asia/Pacific"}}}},{"@type":"ListItem","position":44,"item":{"@type":"JobPosting","title":"Executive Assistant (Maternity Leave Replacement)","datePosted":"2025-09-23","description":"

Description

AllCloud is looking for an Executive Assistant for Maternity Leave Replacement. As such, you will report to the President of EMEA.

You will work to ensure the President’s daily workflow is efficient and effective for optimal organizational performance. As a critical support system for the President’s senior leadership team, this role will be involved in decision-making processes that require robust administrative support, confidentiality, and a desire to contribute as a thought partner. Working closely with leadership, this role will support the preparations and execution of various divisional and company-wide projects.

Summary of Key Responsibilities

Work closely with the President of EMEA on daily priorities
Manage an extremely active calendar of appointments and commitments
Arrange complex and detailed business travel plans, itineraries, and agendas
Research, prioritize, and follow up on incoming issues and concerns addressed to the President of EMEA, including those of a sensitive or confidential nature
Facilitate internal communications and coordination of team meetings (e.g., preparing meeting agendas and arranging meeting rooms, equipment, and refreshments as required)
Work collaboratively, leveraging appropriate resources to manage, own, and streamline administrative tasks
Plan, coordinate, and ensure the schedule is followed and respected
Handle the President of EMEA’s matters with the highest confidentiality and time sensitivity
Support special projects across the company to ensure efficiency

Requirements

4+ years of experience supporting C-level executives at a similarly sized growth early-stage company
2+ years of experience managing projects and creating successful outcomes
1+ years of experience creating and implementing management protocols to support growing teams
High proficiency with G-Suite, Microsoft Office, and Zoom
Project coordination experience at an intermediate complexity
Strong verbal and written communication skills with the ability to interact with internal and external partners
Ability to multitask and prioritize daily workload
Have the ability to handle confidential material with the utmost discretion
Outstanding organizational and time management skills
Great interpersonal skills, service orientation
Excellent English - both verbal and written
Demonstrated proficiency with standard office productivity software (Word, Excel, PowerPoint, and Outlook)
A bachelor's degree is a Master's degree's significant advantage

Preferred Qualifications

Experience with customer service.
Experience in supervising and managing an organization's front desk operations.
Demonstrate a desire and ability to synthesize complex information and research into clear, succinct, and actionable formats for a given issue.
Familiarity with emerging digital tools and practices that support communication, organization, and productivity.
Familiarity with and interest in organizational management and change.
High control of Google Drive - Excel, presentations, tools

AllCloud is an Equal Opportunity Employer and considers applicants for employment without regard to race, color, religion, sex, orientation, national origin, age, disability, genetics, or any other basis forbidden under federal, provincial, or local law.

","hiringOrganization":{"@type":"Organization","name":"AllCloud","sameAs":"https://allcloud.io/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Ra'anana, Center District, IL","addressCountry":"Israel","addressRegion":"Middle East"}}}},{"@type":"ListItem","position":45,"item":{"@type":"JobPosting","title":"Executive Assistant & HR Representative","datePosted":"2025-09-23","description":"Scope of the function\n\n\n\n

The HR Generalist will provide HR expertise and support to the General Manager (Site Director) by partnering on a variety of day-to-day HR topics including employee relations, recruitment, onboarding and performance management. Additional responsibilities include but are not limited to the following:

Perform activities related to payroll administration;
Ensure correct application of the local work legislation and Sterigenics rules and policies;
Perform activities related to welfare and training program;

\n\n\nResponsibilities/Duties\n\n\n\n\n

Payroll Administration/General

\n\n

Coordinate the local recruitment process, prepare advertisements and job descriptions, liaise with external vendors, perform first resumé selection, welcome potential candidates and organize & run interviews
Collaborates with the payroll company (External) for the fulfillment of the necessary procedures for the hiring / resignation / promotion / monthly or special payment of employees;
Prepare onboarding process, ensure correct communication about procedure and policies, coordinate initial training plan with direct supervisor/manager;
Check of attendance, holidays, permits, overtime and illness, updating of the relative file for transmission to the payroll company; daily updating of attendance register;
Prepare employment contracts/job offers, follow up resignation processes and prepare change of position/salary letters as well as manage other benefits;
Preparation of gain share (and other bonuses) figures in collaboration with the General Manager
Maintains and updates human resource information system records (on HCM) and extract reports from the systems when needed
Supports the EMEAA HR Director and the General Manager in implementing Corporate HR policies, procedures and initiatives;
Supports in the definition and implementation of Welfare activities and other benefits to employees.
Keeps employee personal files (hard and electronic) in good order and updated.
Follow-up and is always updated on social and labor local legislation changes.
Collaborate with broader EMEAA HR team on regional / corporate HR projects

\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n

Training

\n\n

Supports the GM / QA Manager in the definition of training needs, plans their implementation and monitors compliance and effectiveness. Gather of training needs from Managers and preparation of the Annual Training Program;
It promotes relationships and partnerships with universities, schools and business schools in the Region in order to channel the appropriate applications and possibly start internships in the company and to develop training courses;

\n\n\n\n\n\n\nAuthority:\n\n\n\n

General Manager and EMEAA HR Director

\n\n\nRequirements:\n\n\nKnowledge/Education and Training:\n\n\n\n

Bachelor degree in HR or similar.
Danish + good English skills, both written and spoken
Good knowledge of MS-Office (Excel, Word, Powerpoint)
Eager to learn the company’s ERP (Oracle today, Workday in 2026)
A minimum of 2 years’ experience in the various human resource areas
Knowledge of Human Resource procedures, Corporate policies, and Danish legislation.
Demonstrates excellent interpersonal skills dealing with a variety of people.
Good knowledge of Danish payroll, social security and labor laws
Discretion in processing sensitive information of employees
Ability to communicate and work in a team

\n\n\n\nExperience:\n\n\n\n\n\n\nSkills:\n\n\n\n\n\n\n\nWorking regime: 100% or can be part-time as well (60 to 80%) \n\n\nContacts:\n\n\nInternal:\n\n\n\n

All employees of the Site @ Espergaerde, EMEAA HR colleagues and US HR colleagues
Payroll company, Social Security Institutions, Trade Unions

\n\n\nExternal:\n\n\n\n","hiringOrganization":{"@type":"Organization","name":"Sotera Health","sameAs":"https://soterahealth.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Espergaerde, Denmark","addressCountry":"Denmark","addressRegion":"Europe"}}}},{"@type":"ListItem","position":46,"item":{"@type":"JobPosting","title":"Executive Assistant","datePosted":"2025-09-23","description":"

Would you like to be part of a highly innovative, global and agile company? Do you like challenges within a wide range of administrative areas? And are you interested in delivering high-class administrative support? If so, this is a unique opportunity to join Ambu!
Ambu is currently looking for an Executive Assistant to join our North America organisation. In this position, you will be supporting our President, North America, providing executive support at a high level. You will become part of a dynamic company culture characterized by a strong team spirit at our US headquarters in Columbia, Maryland.

Your key focus will be on supporting their day-to-day activities, as well as support in preparing presentation material, organise meetings, travels and other administrative support. As well as supporting the President, you can expect to work closely with the Executive Assistant team based in our global HQ in Denmark You can therefore expect a culture of close collaboration, extensive sparring, and a positive, friendly work culture.

\n\n

Key Responsibilities

\n\n

Your Main Responsibilities Will Include:

Organise internal and external meetings and conferences, including ensuring end-to-end travel arrangements for your CxO partners
Work across stakeholders to ensure smooth planning and execution of multiple different meetings, supporting your Executive Leaders with prioritization and adaptation of the calendar where necessary
Support with creating presentations and other similar material for Leadership meetings, Town Halls and similar events
Manage internal procedures using corporate internal systems and tools with consistency creating administrative stability. Manage expense claims and handle ad hoc administrative tasks.
Be part of shaping the company culture and serving as the social glue during events and as ‘eyes and ears’ in the office.
Supporting office management and workplace allocation

\n\n\n

Suggested Candidate Profile

Skills and experiences can be earned in many different ways, and we understand that the best fit for the role cannot be prescribed on paper. You are however likely to succeed in this position if:

You are service-minded and act with an execution oriented and positive can-do attitude and strong interpersonal skills.
You have sound judgement and integrity, especially in handling confidential information.
You have a high degree of independence. You can manage multiple priorities and processes concurrently, while anticipating your leaders’ needs and proactively solving problems before they arise.
You ensure consistent high-quality work in all deliverables, and you ensure that everything gets done with precision and efficiency in a timely manner.
You have a diplomatic and calm character, and you possess good judgement with a high level of integrity and professionalism.
You possess intelligent and intellectual curiosity in learning about the focus areas and the company.
You are fluent in English and an excellent communicator both in speech and writing.
You have very strong knowledge in the Microsoft Office package, in particular Powerpoint

\n\n\n

Ambu – a visionary and international workplace where your efforts matter

Ambu is a company that expands rapidly and has ambitious growth targets. We meet these targets through interdisciplinary teamwork between motivated and highly skilled employees. Your contributions and efforts are crucial to our success and by joining us you will get the opportunity to work in an international head office with an informal working environment.
We offer great opportunities for personal development. Furthermore, we offer a wide range of professional, social and financial employee benefits in addition to exciting job challenges and continuous professional and personal development.

","hiringOrganization":{"@type":"Organization","name":"Ambu A/S","sameAs":"https://www.ambu.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Columbia, MD, US","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":47,"item":{"@type":"JobPosting","title":"Executive Assistant","datePosted":"2025-09-23","description":"

We’re on the hunt for an energetic, detail-driven Personal Assistant to powerfully support our cofounder. In this pivotal role, you’ll leverage your fluency in Mandarin, financial savvy, and basic legal know-how to juggle multiple projects with ease. Flexibility, discretion, and a willingness to travel are paramount, as you’ll tackle a wide range of responsibilities—right down to managing personal tasks like coordinating visiting family members.

This position is Singapore / Hong Kong-based to meet our business requirements.

If you’re ready to step into a fast-paced environment where no two days are the same, we want to hear from you.

Key Responsibilities:

Provide administrative support, including calendar management, scheduling meetings, and handling correspondence.
Assist in financial management tasks such as expense reporting, budgeting, and liaising with financial advisors.
Handle confidential information with discretion and professionalism.
Coordinate international travel arrangements.
Provide logistical support for both business and personal engagements.
Assist with legal documentation and liaise with legal teams when necessary.
Manage and coordinate family-related tasks, including the needs of visiting parents.
Ensure seamless communication between stakeholders and manage tasks in a timely manner.
Provide support for ad hoc tasks and after-hours requests as needed.

Qualifications:

Fluency in Mandarin and English (written and verbal).
Proven experience as a Personal Assistant, preferably supporting senior executives.
Strong financial literacy with the ability to manage budgets and understand financial documents.
Basic legal literacy and the ability to handle legal correspondence.
Exceptional organizational and multitasking abilities.
Strong interpersonal skills and the ability to work well under pressure.
Flexibility to handle after-hours responsibilities and travel when required.
Experience in coordinating personal and family-related tasks.

Preferred Qualifications:

Bachelor's degree in Business Administration, Finance, or related field.
Previous experience in supporting C-level executives.
Familiarity with the financial or technology sector.

","hiringOrganization":{"@type":"Organization","name":"Windranger Labs","sameAs":"https://windranger.io"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Singapore","addressCountry":"Singapore","addressRegion":"Asia/Pacific"}}}},{"@type":"ListItem","position":48,"item":{"@type":"JobPosting","title":"Executive Assistant","datePosted":"2025-09-23","description":"

In a world of disruption and increasingly complex business challenges, our professionals bring truth into focus with the Kroll Lens. Our sharp analytical skills, paired with the latest technology, allow us to give our clients clarity—not just answers—in all areas of business. We embrace diverse backgrounds and global perspectives, and we cultivate diversity by respecting, including, and valuing one another. As part of One team, One Kroll, you’ll contribute to a supportive and collaborative work environment that empowers you to excel.

Responsibilities:

Co-ordinate with different teams on firms initiatives/ functions
Helping in business unit projects and involvement in business development
Preparation of client presentation/ proposals as well as translation works
Helping on medical/ health insurance claims and facilitate the preparation of tax invoice
Organizing events (Kroll Cares, client events, corporate events, team building events etc.)
Managing and updating calendars
Helping to make project expense claims, timecard submission
Providing telephone coverage, assisting callers and conveying detailed messages
Handling all aspects of travel and meeting arrangements
Preparing time and expense reports in accordance with company policies
Initiating and maintaining project codes, generating invoices and reports in company specific applications
Copying and binding reports using necessary office equipment
General office responsibilities including filing, faxing, photocopying, scanning, processing and distributing mail, messenger packages and express mail packages
Assisting with maintenance of general office appearance
Onboarding of new hires and related logistics i.e., access cards arrangement, issue locker, mobile phone application etc.
Ability to assist with receptionist duties as necessary
Performs general office duties/assistance as required, provides back-up to other Executive Assistant, cooperation with other admin team to well support business units.
Provide support for ad-hoc tasks as assigned

Requirements:

Minimum of five years of relevant administrative experience
Advanced knowledge of Microsoft Word, Excel, PowerPoint and Outlook
Experience preparing time and expense reports
Experience making travel arrangements
Proven ability to manage independent projects and meet deadlines in a fast-paced environment
Proven ability to effectively prioritize multiple tasks within a group environment
Ability to accept direction and additional responsibilities from manager and/or staff supervisor as necessary
Ability to work as part of a team
Convey a positive and professional attitude towards staff members, clients and vendors
Strong written and verbal communication skills
Punctuality expected and overtime hours as necessary
Preferred experience in the financial services industry

About Kroll

Join the global leader in risk and financial advisory solutions—Kroll. With a nearly century-long legacy, we blend trusted expertise with cutting-edge technology to navigate and redefine industry complexities. As a part of One Team, One Kroll, you'll contribute to a collaborative and empowering environment, propelling your career to new heights. Ready to build, protect, restore and maximize our clients’ value? Your journey begins with Kroll.

Kroll is committed to equal opportunity and diversity, and recruits people based on merit.
In order to be considered for a position, you must formally apply via careers.kroll.com.

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Position Summary

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Receive and distribute incoming faxes to appropriate personnel and guests. Keep office equipment in working order and contact service representatives to correct problems with office equipment, including following-up to ensure problem is corrected. Transmit information or documents using a computer, mail, or facsimile machine. Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Operate standard office equipment other than computers.

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Assist management in hiring, training, scheduling, evaluating, counseling, disciplining, and motivating and coaching employees; and serve as a role model and first point of contact of the Guarantee of Fair Treatment/Open Door Policy process. Provide assistance to coworkers, ensuring they understand their tasks. Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Welcome and acknowledge all guests according to company standards; anticipate and address guests’ service needs; assist individuals with disabilities; and thank guests with genuine appreciation. Answer guest questions regarding property services/features and hours of operation. Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.

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At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.

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Company Description

Informa is a leading academic publishing, business intelligence, knowledge and events business, creating unique content and connectivity for customers all over the world. It is listed on the London Stock Exchange and is a member of the FTSE 100.

Taylor & Francis Group produces high quality, peer reviewed books and journals. We produce unique, trusted content by expert authors, spreading knowledge and promoting discovery globally. We aim to broaden thinking and advance understanding, providing academics and professionals with a platform to share ideas and realise their individual potential.

Our purpose is to foster human progress through knowledge. We strongly believe that this requires us to encourage and examine different ideas and voices so that any work that meets our exacting levels of quality deserves to be included in our publications. This requires open minds, the opportunity for robust debate, and the courage to defend perspectives that stand up to scrutiny, even if they conflict with our personal beliefs or values. Because that’s the only way to find the best obtainable version of the truth and, ultimately, foster human progress. If you agree, then we’d love to hear from you.

What We Offer In Return:

30 days annual leave
4 volunteering days annually
Day off for your birthday
Pension contributions
Medical insurance for self and dependents; life cover and personal accident cover for self
Seasonal social and charitable events
Training and development

Job Description

This role ensures the MD’s time is aligned with their priorities through a demonstrated understanding of the core business and leveraging expert prioritization strategies. Supporting the complex project management, the EA to the MD will pull together priorities, follow up on action points, and undertake and execute the project on a regular basis.

Key Accountabilities:

This role ensures the MD’s time is aligned to core business priorities by providing:

Dynamic calendar management and meeting schedules across multiple time zones
Gathering data and generating reports, presentations for meetings with staff and outside parties
Organising travel, visas and accommodation for MD, Executive Leadership Team and other visitors
Assistance and coordination with external stakeholders such as trade groups, institutional partners, government, and agency relations

Qualifications

The Ideal Candidate Will Possess:

Exceptional communication & interpersonal skills to effectively interact with a wide range of partners
Excellent IT skills, including knowledge of a range of software packages
A proven track record of executive support over many years working across a global organisation
Self-starting initiative; to anticipate the needs of executives and plan for them
Ability to react with appropriate levels of urgency to situations and events that require quick response
Ability to be discrete and work appropriately with confidential and sensitive information
High level of resilience to deal with change and ambiguity

Additional Information

We believe that great things happen when people connect face-to-face. That's why we work in-person with each other, or with customers and partners, three days a week or more. When you’re not spending time together in one of our offices or other workplaces – like at conference – you get the flexibility and support to work from home or remotely.

The successful candidate will be able to utilise our balanced working model. We ask that candidates live within a commutable distance of our Delhi office to ensure that as a balanced worker they can make it to our office location to collaborate as required. There is an expectation for a minimum of 3 days per week in-person time.

Applications are shortlisted on a rolling basis and we will be interviewing alongside advertising. We therefore encourage you to apply at the earliest opportunity.

Being Yourself at Taylor & Francis

If you’re excited about working with Taylor & Francis to foster human progress through knowledge, we invite you to apply even if your existing skills and experience don’t fit every item listed above. At Taylor & Francis, we are at our best and most successful when colleagues can be themselves and contribute regardless of their identity or background. As a colleague, you will have the opportunity to further innovate and develop in areas that you are passionate about. Our goal is to empower you with the resources, incentives, and flexibility you need to enjoy success at work and to live a healthy, balanced life.

Taylor & Francis is proud to be an Equal Opportunity Employer. We believe in and value diversity of people and thought, fostering a supportive and inclusive environment where all colleagues can learn and succeed as their true selves. Taylor & Francis recruits, develops, and retains colleagues without regard to any protected personal characteristics or other non-merit-based factor.

If you have a disability, or face another barrier, and would like to request an adjustment to assist your participation in the hiring process and/or in the advertised position, please contact tandfHRDelhi@informa.com. Your request will be reviewed and considered in the strictest confidence.

We genuinely care about our colleagues, promoting work-life balance, wellbeing, and flexible working. We believe that the skills and experience you bring to Taylor & Francis are invaluable. We want you to have the opportunity to develop your abilities, and to innovate and develop in areas which you are passionate about. To find out more about our business and the great career opportunities please go to our Careers Site: http://www.taylorandfrancisgroup.com/careers

Should you have any queries please contact the recruitment team on tandfHRDelhi@informa.com

To find out more and to apply please visit our careers site: https://careers.smartrecruiters.com/InformaGroupPlc/taylor-and-francis

We would like to thank all applicants in advance and regret that only shortlisted candidates will be notified.

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Job Description

Job Purpose:

Key Accountabilities:

Generic Accountability

Qualifications

Minimum Qualification

Minimum Experience

Position Summary

Description

About The Role

Key Responsibilities:

Executive Support

Governance & Compliance

Office Management

Minimum Requirements

•\tAssociate Degree

Preferred Qualifications

•\tBachelor’S Degree

Why Pcsc?

Line Of Service

Industry/Sector

Specialism

Management Level

Financial

Adhere To Budget

Customer

Diary Management

Call Management

Internal Process

Meetings

General Filing

Learning And Growth

Education

Bachelor’S Degree

Language

Overall Experience

Specific Experience

Knowledge And Skills

Required Skills

Optional Skills

Travel Requirements

Government Clearance Required?

Responsibilities

Requirements

Benefits

What We Offer:

N/A

Company Description

Job Description

Qualifications

Fd21

Additional Information

Work Personas

Equal Opportunity Employer

Accommodations

Export Control Regulations

About The Role

About You

About Us

Requirements

To Apply

About Us…

The Opportunity…

Key Responsibilities:

About You...

Experience Required:

Desirable

Interested?

About The Team

About The Role

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Criteria

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