{"@context":"https://schema.org","@type":"ItemList","name":"Executive Assistant Job Description and Skills | How to Become an Executive Assistant","description":"Explore the responsibilities and requirements of an Executive Assistant role. Learn the essential skills needed and discover the average salary range for Executive Assistants. Find Executive Assistant job opportunities near you.","itemListElement":[{"@type":"ListItem","position":1,"item":{"@type":"JobPosting","title":"Executive Assistant","datePosted":"2025-09-20","description":"

Description

Heritage Health, located in Coeur 'Alene, Idaho, is seeking a dynamic full-time (1.0 FTE) Executive Assistant to provide seamless administrative and strategic support to our executive leadership team.

Why You Should Join our Dynamic Healthcare Team:
Passionate Purpose: We're committed to enhancing lives, every day.
Unmatched Support: We are committed to a fun and supportive team environment.
Balanced Lifestyle: No weekends or holidays, ensuring a healthy work-life balance.

Collaborative Care: Work with a dedicated team to provide the best patient outcomes in the right settings.

Exceptional Rewards: Competitive pay, and benefits

Benefits:

Health Insurance: 100% employer-paid employee coverage for medical, dental, and vision plans for full-time employees.
Life Insurance: Employer-paid for 1x annual salary (optional coverage available for additional cost).
Disability Insurance: Short-term disability insurance based on age & salary. 100% employer-paid long-term disability insurance.
Retirement: 403 (b) plan: Heritage Health matches up to 4% of employee contributions.

Paid Time Off Benefits:

120 hours PTO (Paid Time Off)

56 hours EIB (Extended Illness Bank)

80 hours Company Holidays (for full-time employees)

Employee Assistance Program (EAP): Enjoy free telehealth visits for healthcare, counseling, and health and wellness coaching for all employees and their immediate household members.

Schedule: Monday-Friday

The Executive Assistant is central to supporting strategic initiatives, managing confidential communications, and ensuring smooth coordination across departments and with the Board of Directors. The Executive Assistant plays a vital role in advancing organizational priorities, maintaining executive schedules, and fostering internal and external relationships. This position is ideal for someone who thrives in dynamic environments and is passionate about contributing to our mission of delivering Healthcare from the Heart.

Requirements

Associate’s degree, Bachelor’s degree preferred
Five (5) to ten (10) years of high-level administrative assistant or secretarial experience,
preferably in a non-pro?t or healthcare organization with any combination of relevant education and experience accepted
Experience and interest in internal and external communications, partnership development
Pro?cient in Microsoft O?ce (Outlook, Word, Excel, and PowerPoint), and Adobe Acrobat.

Your Essential Duties:

Completes a broad variety of administrative tasks for the executive leadership team, including managing calendars, travel, expenses, and confidential correspondence.
Creates, distributes, and monitors agendas, task lists, and meeting follow-up for executive and board meetings.
Coordinates and supports Board of Directors activities, including scheduling, preparation of board packets, minutes, and follow-up on action items.
Acts as a gatekeeper and trusted liaison, ensuring executives’ schedules and priorities are managed efficiently while creating opportunities for strategic engagement.
Communicates directly, on behalf of the executive team, with board members, donors, and external stakeholders on matters related to organizational initiatives.
Researches, prioritizes, and follows up on incoming issues and concerns addressed to executives, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
Provides a bridge for smooth communication between the executive team and internal departments, maintaining credibility, trust, and support across the organization.
Works closely and effectively with the executive team to keep them well informed of upcoming commitments, organizational priorities, and emerging issues.
Leads and supports cross-functional projects and strategic initiatives on behalf of the executive team (e.g., organizational planning, performance improvement, communications, and partnership development).
Monitors and tracks internal financial, operational, and strategic projects to ensure deliverables are met.
Drafts and prepares executive-level correspondence, reports, presentations, and communications with a high degree of professionalism and accuracy.
Prioritizes conflicting needs, handles matters expeditiously and proactively, and follows through on projects to successful completion, often under deadline pressures.
Provides support for organizational events, leadership retreats, board meetings, and community engagement activities.
Regular and predictable attendance is an essential function of this position.
All other job-related duties as assigned.

Your Success Factors:

Exceptional organizational skills with the ability to perform and prioritize multiple tasks seamlessly, balancing routine support with strategic project work.
Strong strategic thinking skills and the ability to anticipate needs, identify opportunities, and proactively propose solutions.
Very strong interpersonal skills and the ability to build trusted relationships with executives, staff, board members, donors, and external partners.
Proven ability to support and coordinate board-level activities, ensuring professional communication and high-quality deliverables.
Expert-level written and verbal communication skills, including preparation of executive correspondence, reports, and presentations.
Demonstrated proactive approaches to problem-solving with sound judgment and strong decision-making capability.
Emotional maturity and the ability to navigate sensitive issues with discretion and diplomacy.
Highly resourceful team player with the ability to also be extremely effective independently.
Proven ability to handle confidential information with discretion, adapt to competing demands, and consistently demonstrate the highest level of service.
Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced, dynamic environment.
Forward-looking thinker who not only responds to current needs but actively contributes to the success of long-term organizational strategies.

Working Conditions: Work is normally performed in a typical interior, office work environment in an administrative building. Work may be demanding and chaotic at times. May be exposed to patient population that will present a variety of contagious diseases, physical injuries and emotional states of mind.

Physical/Mental Requirements:

Prolonged periods of sitting, walking, and working on a computer.
May lift up to 25 pounds at times.
Must be able to access and navigate various departments of a given location.
Must be able to complete tasks in a noisy or stressful environment.
Must be able to adhere to process protocol.

","hiringOrganization":{"@type":"Organization","name":"Heritage Health","sameAs":"https://www.myheritagehealth.org/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Coeur d'Alene, ID, US","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":2,"item":{"@type":"JobPosting","title":"Senior Executive Assistant/Executive Assistant (at the rank of Clerk I/II)","datePosted":"2025-09-20","description":"

Senior Executive Assistant/Executive Assistant (at the rank of Clerk I/II) in the LKS Faculty of Medicine (Ref.: 533240)

We are looking for a Senior Executive Assistant or an Executive Assistant to join the HR Team of the LKS Faculty of Medicine.

The Role

The appointee will assist in a wide range of clerical/administrative work in relation to human resources operations, particularly in the areas of academic staff appointments and tenure/promotion exercises; and perform other duties as assigned. 

Qualifications And Qualities

A recognized Bachelor’s degree;
At least 3 years’ solid work experience in office administration, preferably in a tertiary institution;
A good command of written and spoken English and Chinese;
Strong organizational and interpersonal skills;
An appropriate level of IT skills (especially in MS Excel and PowerPoint); and
Ability to prioritise workload and produce accurate, detailed work with minimal supervision and under pressure to meet tight deadlines are essential.

Those with lower qualifications and/or less experience may be considered for appointment as Executive Assistant. Shortlisted candidates will be invited to attend a written test and an interview. Applicants who have responded to the previous advertisement (Ref: 532588) need not re-apply.

What We Offer

The appointment will be made on fixed-term full-time contract for 2 years, to commence as soon as possible with the possibility of renewal subject to satisfactory performance. A highly competitive salary commensurate with qualifications and experience will be offered, in addition to annual leave and medical benefits.

How To Apply

The University only accepts online application for the above post. Applicants should apply online and upload an up-to-date C.V. Review of applications will start as soon as possible and continue until October 31, 2025, or until the post is filled, whichever is earlier.

","hiringOrganization":{"@type":"Organization","name":"The University of Hong Kong","sameAs":"https://www.hku.hk/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Hong Kong","addressCountry":"Hong Kong","addressRegion":"Asia/Pacific"}}}},{"@type":"ListItem","position":3,"item":{"@type":"JobPosting","title":"Executive Assistant","datePosted":"2025-09-20","description":"Samba TV tracks streaming and broadcast video across the world with our proprietary data and technology. We are on a mission to fundamentally transform the viewing experience for everyone. Our data enables media companies to connect with audiences for new shows and movies, and enables advertisers to engage viewers and measure reach across all their devices. We have an amazing story with a unique perspective on culture formed by a global footprint of data and AI-driven insights.
Samba TV is seeking an organized and adaptable self-starter to provide scheduling, administrative, and office support to improve Samba's day to day operations as an Executive Assistant to our executive team. Based in New York, you will be tasked with facilitating processes, and anticipating the needs of our executives that you will support.
We are looking for someone who can take the initiative to solve those problems. You will need to be organized and intuitive to handle the scheduling, trip planning, and documentation needed to successfully support multiple executives. The candidate will be seen as an indispensable part to the day to day success of the leader of our organization.
Samba TV, recognized by Inc. Magazine as one of the fastest growing companies in the US and one of the \"most interesting ad-tech upstarts of the year\" by Business Insider. Samba TV is uniquely positioned at the forefront of the TV revolution. The way people discover, watch, and engage with television has fundamentally changed, and we're connecting the dots to help better understand audience trends and viewership habits for marketers.\n

What You'Ll Do

Manage a heavy scheduling load across multiple time zones ensuring that the proper stakeholders are included while proactively establishing priorities and resolving scheduling conflicts which will help maximize our leadership's time.
Make all arrangements for international and domestic travel and events, and anticipate when externalities or shifting priorities require changes.
Book lunches and dinners for top executives to ensure seamless travel from start to finish.
Lite event planning as needed for our executives that have speaker events and site visits.
Be willing to travel to offices domestically and internationally to help our executives execute on productive business trips.
Assist in preparation or note-taking for meetings that require input of our executives, and Facilitate processes including signatures and approvals.
Maintain secure, digital/physical filing of documentation in collaboration with the Legal, Finance or IT team and keep information confidential and secure.
Work with the Chief of Staff and other Executive Assistants to ensure meeting agendas are in place for all of the executive’s meetings, including executive sessions and for the board.
Prepare timely, polished materials when needed, including gathering and editing presentations, and content from across the organization.
Help leadership with international Visas and any travel arrangements for cities like New York, Los Angeles, Chicago, London, Hamburg, Warsaw, Amsterdam, Porto, Mumbai, Tokyo, Taipei, or Sydney.

Who You Are

A minimum of 3-5 years of professional experience.
Prior experience with executive support, communications, or project management preferred.
Experience working at a high-growth startup, or in an established corporate environment.
Highly proficient with PowerPoint, Word, and Excel, and the Google suite of applications.
The ability to travel, domestically and internationally, as needed without hesitation or administrative hurdles
Must meet the highest standards of ethics and personal integrity, with a demonstrated capacity for discretion and for handling confidential information with care.
An organized individual who can anticipate new situations and isn’t afraid to ask for help.
A self-starter who finds roles with flexible parameters energizing and has the ability to thrive in that environment.
A curious, fun, strong, and positive mindset!
Extensive experience working with AI platforms

Samba TV is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We strive to empower connection with one another, reflect the communities we serve, and tackle meaningful projects that make a real impact.
Samba TV may collect personal information directly from you, as a job applicant, Samba TV may also receive personal information from third parties, for example, in connection with a background, employment or reference check, in accordance with the applicable law. For further details, please see Samba's Applicant Privacy Policy. For residents of the EU , Samba Inc. is the data controller. ","hiringOrganization":{"@type":"Organization","name":"Samba TV","sameAs":"https://www.samba.tv/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"New York City, New York","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":4,"item":{"@type":"JobPosting","title":"Associate Administrative Assistant - (Executive Assistant)","datePosted":"2025-09-20","description":"

About This Role:

Wells Fargo is seeking an Associate Administrative Assistant to be part of the Shared Administrative Services team

In This Role, You Will:

Support Administrative Assistants or leaders by performing routine administrative tasks
Identify ways to improve individual work processes within established administrative procedures
Perform routine administrative tasks, including scheduling appointments, making travel arrangements, distributing mail, producing routine documents and reports, using word processing and spreadsheet software, performing routine data entry operation, answering, as well as directing phone calls, and taking messages as needed
Receive direction from administrative assistants, supervisors, or leaders
Escalate questions and issues to more experienced individuals
Interact with immediate Administrative Assistants team on basic information, as well as internal and external clients

Required Qualifications:

6+ months of Administrative Support experience or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education

Desired Qualifications:

With at least 6 months of relevant experience as an Executive Assistant, Company Secretary or any relevant experience for both virtual/remote or corporate work environment.
Experience working or dealing with stakeholders in a multi-cultural environment.

Job Expectations:

Candidate must be willing to work on Evening Schedule (8PM-5 AM Manila time)
Work Location will be in Five Neo, BGC.

Posting End Date:

26 Sep 2025

*Job posting may come down early due to volume of applicants.

We Value Equal Opportunity

Wells Fargo is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected characteristic.

Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit’s risk appetite and all risk and compliance program requirements.

Candidates applying to job openings posted in Canada: Applications for employment are encouraged from all qualified candidates, including women, persons with disabilities, aboriginal peoples and visible minorities. Accommodation for applicants with disabilities is available upon request in connection with the recruitment process.

Applicants With Disabilities

To request a medical accommodation during the application or interview process, visit Disability Inclusion at Wells Fargo.

Drug and Alcohol Policy

Wells Fargo maintains a drug free workplace. Please see our Drug and Alcohol Policy to learn more.

Wells Fargo Recruitment and Hiring Requirements:

Third-Party recordings are prohibited unless authorized by Wells Fargo.
Wells Fargo requires you to directly represent your own experiences during the recruiting and hiring process.

","hiringOrganization":{"@type":"Organization","name":"Wells Fargo","sameAs":"https://www.wellsfargo.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"112152-PHL-TAGUIG CITY-INTL FIVE NEO Bldg, Philippines","addressCountry":"Philippines","addressRegion":"Asia/Pacific"}}}},{"@type":"ListItem","position":5,"item":{"@type":"JobPosting","title":"Associate Administrative Assistant - (Executive Assistant)","datePosted":"2025-09-20","description":"

About This Role:

Wells Fargo is seeking an Associate Administrative Assistant to be part of the Shared Administrative Services team.

In This Role, You Will:

Support Administrative Assistants or leaders by performing routine administrative tasks
Identify ways to improve individual work processes within established administrative procedures
Perform routine administrative tasks, including scheduling appointments, making travel arrangements, distributing mail, producing routine documents and reports, using word processing and spreadsheet software, performing routine data entry operation, answering, as well as directing phone calls, and taking messages as needed
Receive direction from administrative assistants, supervisors, or leaders
Escalate questions and issues to more experienced individuals
Interact with immediate Administrative Assistants team on basic information, as well as internal and external clients

Required Qualifications:

6+ months of Administrative Support experience or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education

Desired Qualifications:

With at least 6 months of relevant experience as an Executive Assistant, Company Secretary or any relevant experience for both virtual/remote or corporate work environment.
Experience working or dealing with stakeholders in a multi-cultural environment.

Job Expectations:

Candidate must be willing to work on Evening Schedule (8PM-5 AM Manila time)
Work Location will be in Five Neo, BGC.

Posting End Date:

26 Sep 2025

*Job posting may come down early due to volume of applicants.

We Value Equal Opportunity

Applicants With Disabilities

To request a medical accommodation during the application or interview process, visit Disability Inclusion at Wells Fargo.

Drug and Alcohol Policy

Wells Fargo maintains a drug free workplace. Please see our Drug and Alcohol Policy to learn more.

Wells Fargo Recruitment and Hiring Requirements:

Third-Party recordings are prohibited unless authorized by Wells Fargo.
Wells Fargo requires you to directly represent your own experiences during the recruiting and hiring process.

","hiringOrganization":{"@type":"Organization","name":"Wells Fargo","sameAs":"https://www.wellsfargo.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"112152-PHL-TAGUIG CITY-INTL FIVE NEO Bldg, Philippines","addressCountry":"Philippines","addressRegion":"Asia/Pacific"}}}},{"@type":"ListItem","position":6,"item":{"@type":"JobPosting","title":"Executive Assistant","datePosted":"2025-09-19","description":"

Get to know Okta

Okta is The World’s Identity Company. We free everyone to safely use any technology, anywhere, on any device or app. Our flexible and neutral products, Okta Platform and Auth0 Platform, provide secure access, authentication, and automation, placing identity at the core of business security and growth.

At Okta, we celebrate a variety of perspectives and experiences. We are not looking for someone who checks every single box - we’re looking for lifelong learners and people who can make us better with their unique experiences.

Join our team! We’re building a world where Identity belongs to you.

We believe in building connections between people and technology. It won’t be easy, but we’re building the team to make it possible. Will you join us?

At Okta, our Executive Assistants provide a wide array of administrative, logistical, and project-related support to their Executives. We are looking for an Executive Assistant to be a true business partner to our Corporate Development organization - supporting multiple VPs. As a true business partner, you will be a huge part of the organization's success. This role has a high amount of visibility and works cross-functionally across the company.

Duties And Responsibilities

Calendar management - coordinate all meetings, both internal and external, being proactive about conflicts and understanding priorities.
Manage the daily schedule of the Executives; coordinate domestic and international travel, process expense reports, and assist with the management of budget needs
Own and help manage the rhythm of the business in close partnership with the Executives and teams, including agenda management, notes, logistics, and follow-ups.
Schedule and coordinate logistics for meetings, conferences, and special events
Support off-site/on-site logistics for multiple executives and their teams
Assist with greeting guests in the office, and ordering catering for appropriate meetings in the office
Work directly with Sr. EA with annual offsite, in-office needs, and regular 1:1 meetings
Acts as a liaison and trusted partner for assigned executives, relaying and exchanging information with others, including: Senior leaders, customers and clients, and other organizations or colleagues.
Anticipate the Executive’s needs and proactively assemble the appropriate people and resources to solve problems.
Field incoming requests; exercise strong judgment and discretion with highly confidential information.
Lead, drive, and execute on various team events, socials, offsite meetings, etc.
Work cross-functionally to ensure communication is efficient and clear between teams.
Organize, prioritiz,e and coordinate multiple work activities with demonstrated ability to meet deadlines.
Providing backup support for other EAs in the department.

Qualifications

Experience: Minimum 5 years of experience as an Executive Assistant, supporting multiple executives in fast-paced environments.
Confidentiality: Demonstrated ability to handle sensitive business matters discreetly.
Project Management: Proven success in managing multiple priorities and deadlines under pressure.
Flexibility: Ability to work independently and collaboratively; available to support executives across time zones and outside of standard office hours as needed.
Travel: Willingness to travel up to 10%.
Professional Presence: Strong ability to interact effectively with executives, customers, partners, and cross-functional teams.
Technical Skills: Proficiency in Microsoft Office Suite and Google Workspace.
Organizational Skills: Expertise in scheduling complex logistics across multiple time zones and managing competing priorities.
Communication: Excellent verbal and written communication skills; detail-oriented with strong planning and analytical capabilities.
Teamwork: Ability to work well across diverse personalities and embrace collaboration.

Strengths You Will Need:

Adaptability – Thrives in dynamic, changing environments.
Organization – Excels at managing time, tasks, and priorities effectively.
Proactivity – Anticipates needs and takes initiative to prevent issues.
Growth Mindset – Demonstrates resilience and a commitment to learning as the company scales.

#Li-Sc

#Li-Hybrid

Below is the annual base salary range for candidates located in California. Your actual base salary will depend on factors such as your skills, qualifications, experience, and work location. In addition, Okta offers equity (where applicable), bonus, and benefits, including health, dental and vision insurance, 401(k), flexible spending account, and paid leave (including PTO and parental leave) in accordance with our applicable plans and policies. To learn more about our Total Rewards program please visit: https://rewards.okta.com/us.

The annual base salary range for this position for candidates located in the San Francisco Bay area is between: $96,000—$144,000 USD

What you can look forward to as a Full-Time Okta employee!

Amazing Benefits
Making Social Impact
Developing Talent and Fostering Connection + Community at Okta

Okta cultivates a dynamic work environment, providing the best tools, technology and benefits to empower our employees to work productively in a setting that best and uniquely suits their needs. Each organization is unique in the degree of flexibility and mobility in which they work so that all employees are enabled to be their most creative and successful versions of themselves, regardless of where they live. Find your place at Okta today! https://www.okta.com/company/careers/.

Some roles may require travel to one of our office locations for in-person onboarding.

Okta is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, marital status, age, physical or mental disability, or status as a protected veteran. We also consider for employment qualified applicants with arrest and convictions records, consistent with applicable laws.

If reasonable accommodation is needed to complete any part of the job application, interview process, or onboarding please use this Form to request an accommodation.

Okta is committed to complying with applicable data privacy and security laws and regulations. For more information, please see our Privacy Policy at https://www.okta.com/privacy-policy/.

","hiringOrganization":{"@type":"Organization","name":"Okta","sameAs":"https://www.okta.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"San Francisco, CA","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":7,"item":{"@type":"JobPosting","title":"Executive Assistant -Financial Operations","datePosted":"2025-09-19","description":"

Microsoft’s mission is to empower every person and every organization on the planet to achieve more. The Finance Operations team brings this mission to life through operational excellence, cross-functional collaboration, and a commitment to continuous learning. You’ll be part of a team that values inclusion, innovation, and impact.

Microsoft’s Global Procurement and Finance Operations (FinOps) organization is a high-impact team responsible for delivering essential financial services across accounting operations, source-to-pay, and payroll for employees, partners, Center of Excellence and Suppliers worldwide. With a global workforce of over 500+ professionals, the team drives digital transformation, ensures compliance, and enhances operational efficiency.

FinOps is built on a foundation of accountability, empowerment, and trust—cultivating high-performing teams that thrive in a dynamic environment. The organization is led with a focus on simplifying complexity, applying systemic thinking, and fostering a growth mindset.

The Finance Operations team is seeking a highly experienced, creative, and detail-oriented Executive Assistant-FinOps to support the GM of FinOps and provide additional backup support across the broader Finance Operations leadership team.

This role is ideal for someone who thrives in a fast-paced environment, demonstrates exceptional initiative, and delivers with precision and professionalism. You will be a key partner in driving operational excellence, team engagement, and executive support. The position requires a proactive, responsive, and resourceful individual capable of managing multiple priorities across diverse teams.

Responsibilities

Calendar Management:

Provides strategic calendar management and time planning support for manager(s) e.g., General Manager GM. Aligns calendar based on knowledge of manager's preferences and operating styles (e.g., personal needs, allocation to business priorities). Ensures preparation of meeting setting and participant attendance, involving team members in tactical logistic support as appropriate (e.g., booking rooms, troubleshooting audio-video [AV] and technical issues). Gathers, prepares, and provides meeting materials (e.g., agendas, briefings, pre-reads). Uses judgment and knowledge of business context to identify and provide delegates for meeting conflicts as needed, makes decisions around prioritization and keeps manager informed. Collaborates and engages with peers (e.g., CVPs Executive Assistant, Corporate Accounting vitality team, Human Resources) to enable decision making processes. May attend meetings and/or ensure follow-up as needed. Manages ambiguous situations.

Cross-Functional Collaboration And Communication:

Continue to build and leverage network across organizations to enable their team and leader's work. Serves as a liaison between executives and teams. Gathers information from partners across organizations (e.g., business managers, finance partners, peers) to prepare key stakeholders to distribute information to their teams. Communicate with external partners/audiences and third parties. Represents their leader(s) and Microsoft. Handles confidential information with discretion and professionalism.

Discipline Growth And Development:

Actively seeks to mentor less experienced Business Support colleagues.Contributes to their organization's culture by participating across the team and division. Engages in career development and training. Identifies and aligns growth opportunities for self and team. Develops and shares best practices and insights. Supports team building.

Team Support (Onboarding/ Offboarding):

Provides support to new full-time employees, intern and university recruitment for the organization (e.g., ordering new-hire equipment, setting up workstations, distribution lists, security groups) and be an essential contact for questions and company information.

Event Coordination And Logistics:

Partners with tenured Business Support to coordinate, support logistics, and direction for events. Proactively drives actions needed to ensure event outcomes (e.g., developing workback schedule, checkpoints leading up to an event). Acts as a point of contact for events (e.g., changes). Resolves preparatory setbacks and escalates to tenured Business Support staff as needed. Collaborates and coordinates with stakeholders to set up events, as needed, and manages supplier and business relationships end to end. Engages in post event close out (e.g., tracking event results/attendance. Distributing post-meeting materials) in partnership with team members. Identifies learnings and suggests best practices for future events.

Leadership:

Leads by example and serves as a role model to Business Support colleagues by maintaining a professional attitude, demonstrating executive presence, influencing others, and encouraging self-reflection during challenging situations.

Project Ownership:

Balances multiple projects end to end with varying deadlines, while maintaining executional and operational excellence within the business and across business groups as applicable. Takes accountability for project outcomes and drives stakeholder accountability through consistent communication. Identifies impacts and risks across the organization and communicates these to partners and key stakeholders. Streamlines processes, provides process improvements, and adjusts as needed. Leads efforts to determine measurable success of projects at their conclusion.

Resource Management (Hardware/Supply Management, Purchase/Expense Management):

Participates in discretionary budget tracking (e.g., morale, hardware, supplies) and reporting (may include software licenses. May partners with Finance Partner to own expense management including documentation (e.g., purchase orders [POs], receipts, tax award spreadsheets, statements of work, reclassifications), expense tracking, and policy compliance. Identifies and resolves expense and supply related issues (e.g., missing purchase orders, account imbalances) by communicating with Executive leaders and Finance as applicable. Contributes to and oversees planning, tracking, maintenance, and adjustment of equipment and inventory. May perform vendor and supplier management, including ensuring they are set up for financial processing.

Space Management And Planning:

Maintains and manages up-to-date space-management processes and team spaces (e.g., office locations/desk assignments, seasonally transitional spaces, remote/location status). Collaborate with others to design and plan room layouts, including furniture, technology, and equipment needs/assembly. May maintain detailed space utilization data to recommend changes in space assignments and identify future space requirements. Escalates and shares with tenured team members. Resolves escalations and postmortem issues.

Travel Management:

Support GM and directs with travel arrangements (e.g., accommodation, transportation, security). May creates detailed itineraries/agendas for daily activities by building agenda and setting and managing travel expectations to maximize trip productivity. Acts as a stand-by resource to address issues/escalations during business travel. Facilitates communication across stakeholders ahead of travel. Ensures required documents (e.g., immunization records, visas) are obtained for international travel. Guides less experienced colleagues, leveraging full knowledge of Microsoft travel policies. Manages and ensures compliance with relevant U.S. Travel Tax Tool.

Qualifications

Required/Minimum Qualifications

5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.
Proficiency with M365 tools (Word, PowerPoint, Teams, SharePoint).

Additional or Preferred Qualifications

Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology)

OR equivalent experience.

2+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).
Familiarity with Microsoft tools and eco-system.
Proficient written and verbal communication skills.
Demonstrated collaboration skills, with desire to learn and help.

Business Support ATR-D - The typical base pay range for this role across the U.S. is USD $30.29 - $50.53 per hour. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $41.83 - $57.88 per hour.

Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here: https://careers.microsoft.com/us/en/us-corporate-pay

Microsoft will accept applications for the role until September 29, 2025.

Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request via the Accommodation request form.

Benefits/perks listed below may vary depending on the nature of your employment with Microsoft and the country where you work.

","hiringOrganization":{"@type":"Organization","name":"Microsoft","sameAs":"https://www.microsoft.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Redmond, Washington, United States","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":8,"item":{"@type":"JobPosting","title":"Office Manager & Executive Assistant","datePosted":"2025-09-19","description":"

We are a global digital agency comprised of strategists, creatives, media experts, data scientists, and engineers driven by one common purpose — accelerate business growth through marketing and digital transformation. Named a top 3% Google Premier Partner and recognized by Inc. 5000 and Adweek’s 75 Fastest Growing Companies, we’re constantly looking for “A” players to join our team.

The rapid growth is attributed to our strongest asset — our people. Our teams are highly collaborative and work closely with each client to set clear goals and objectives so that we can deliver exceptional results. Mindgruve is a place where every opinion is valued. Not only will you be empowered to contribute ideas, but you will also play a key role in the execution and driving success for brands across a variety of industries. Sound fun? Perfect — you’ll fit right in.

The Office Manager & Executive Assistant is the heartbeat of our Denver office, making sure everything runs smoothly, stays organized, and feels welcoming. From keeping the day-to-day in-office operations on track, to providing high-level executive support to the President and Chief Commerce Officer, this role is all about balancing professionalism with a positive, can-do spirit.

We’re looking for someone who loves details, thrives in a fast-paced environment, and communicates with confidence. The ideal candidate is not only a trusted partner to leadership but also the go-to connection point for employees, vendors, and clients. And since our office is dog-friendly, a love of four-legged coworkers is definitely a plus!

If you’re energized by problem-solving, multitasking, and creating an office vibe where people (and pups) enjoy working — you’ll feel right at home here.

What You'Ll Do Here:

Office Management (60%)

Serve as the first point of contact, professionally and warmly welcoming all clients, vendors, and employees.
Maintain office cleanliness and organization, ensuring supplies (kitchen and office) are well-stocked at all times and displayed in a tidy manner, and office equipment is in good working order.
Oversee all daily office operations, including opening/closing routines, compliance with health and safety standards, and enforcement of security protocols.
Daily process and/or distribute incoming mail and packages to appropriate individuals.
Prepare conference rooms for client meetings, team events, and employee gatherings.
Manage all local meeting logistics for leadership and clients as applicable (i.e. meals, hotels, ground transportation, airfare, reservations, etc.)
Coordinate travel logistics for employees and leadership as required.
Support team members with administrative, accounting, and operational requests.
Partner with Accounting to manage bill payments, process reimbursements, and resolve discrepancies.
Decorate the office with seasonally appropriate and tasteful decor.
Assist HR with coordinating office events, celebrations, happy hour, holiday parties, and volunteer activities, serving as the office ambassador and culture champion.
Partner with HR and IT to support new hire onboarding (equipment, workspace setup, new hire documents, onboarding and administrative assistance), and offboarding (collecting equipment, coordinating logistics).
Handle ad-hoc requests from executives and staff with professionalism and discretion.
Order gifts for staff and clients, including milestones, birthdays, awards, as applicable.
Act as the main point of contact for all office administrative needs.

Operations And Facilities Management (25%)

Coordinate building maintenance, interior office signage, workstation furniture & security with applicable third-party vendors.
Manage inventory of office janitorial supplies and orders as applicable.
Maintain and manage vendor relationships (i.e. janitorial, shredding, coffee/water, shipping, office machinery, etc.)
Triage service issues and on call 24/7 for all emergencies (i.e. HVAC, plumbing, backflow system, lighting, alarm system, etc.) and contacts vendors as applicable.
Oversee facility systems and ensure properties are functioning optimally.
Manage office key inventory and management of key fobs.
Conduct regular inspection of the building interior to address issues and remedies as necessary.
Partner with property management to resolve infrastructure and building concerns (wi-fi, HVAC, pests, etc.).

Executive Administration (15%)

Support the President’s and Chief Commerce Officer with scheduling meetings, making travel arrangements and ensuring logistics are coordinated and attendees are confirmed
Help coordinate monthly billing with the Commerce & Media Teams.
Manages all travel domestic and international (including flights, hotels, car rentals and restaurant reservations) to ensure efficiency; plan travel itineraries so that it does not conflict with internal resources.
On call for President & Chief Commerce and Media Officer to assist with requests as needed
Demonstrates unrelenting focus on understanding and anticipating the stated and unstated needs of the executive management team.
Runs errands, shopping, buys lunches, and researches miscellaneous items as needed

We Need A Person With:

Associates Degree in Business, Accounting or related field preferred
4+ years of general office management experience
2+ years experience supporting an executive
Exceptional customer service skills
Highly organized and detail oriented, with the ability to handle multiple simultaneously
Excellent communication skills, including verbal and written
Professional demeanor with the ability to interface with poise and confidence with leadership and clients
Ability to ensure confidentiality with business matters and employee privacy
Well-versed in Microsoft and Mac applications (Word, Excel, PowerPoint, etc.)
Understanding of video meeting platforms (e.g., Zoom, Teams)
Working knowledge of all standard office equipment

Compensation:

$24 - $28 per hour

Compensation will be commensurate with experience. Additionally, for eligible full-time employees, we offer a competitive benefits package including medical insurance, dental insurance, and vision insurance; a flexible spending account; voluntary life and accident plans; and a 401(k) retirement plan with matching. Our headquarters is based in San Diego, California, with additional offices in Covington, Kentucky, Denver, Colorado, Nashville, Tennessee and Charleston, South Carolina. We're seeking local candidates (or those open to relocation) who are able to work collaboratively with us in one of our office's; however, based on business needs and unique job functions, some roles may be eligible for remote work. (Bonus points if you’re bilingual in Spanish and/or Portuguese.)

Mindgruve is an equal opportunity employer and values diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

","hiringOrganization":{"@type":"Organization","name":"MindgruveMacarta","sameAs":"https://mindgruve.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Denver, CO","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":9,"item":{"@type":"JobPosting","title":"Executive Assistant to the CEO","datePosted":"2025-09-19","description":"

Location: Remote

Orca’s vision is to build a financial system that puts people first. We envision a future where the majority of global financial transactions are driven by CLAMMs and other Decentralized Finance (DeFi) products. Our ambition reaches beyond becoming the leading provider of financial primitives in crypto—we aim to reshape the foundation of finance itself. We are building the next NASDAQ. If you are someone who is tired of just working another job and wants to build something meaningful, then we invite you to join our team.

This is a highly visible role reporting directly to the CEO, with flexibility to support other members of the leadership team. We’re seeking someone eager to grow, yet humble and willing to roll up their sleeves for any task—big or small. The EA will keep the CEO and leadership team organized, ensure priorities move forward, and provide leverage on both day-to-day tasks and strategic projects.

What You’Ll Do

Executive Support: Attend key meetings, take detailed notes, track action items, and ensure follow-through. Manage the CEO’s calendar and priorities.
Stakeholder Coordination: Act as the CEO’s liaison with internal teams and external partners, ensuring clear communication and progress on priorities.
Special Projects: Support or lead ad hoc projects spanning operations, legal, or product.
Decision Support: Provide insights, research, and recommendations to help inform leadership decisions.
Process Improvement: Identify opportunities to streamline workflows and improve efficiency across the CEO’s office.
Detail-Oriented: Exceptional organizational skills with the ability to manage multiple priorities.

What You’Ll Bring

Proactive & Humble: A self-starter who takes initiative, owns outcomes, and is comfortable handling administrative tasks.
Strong Communicator: Clear and effective in written and verbal communication, across all levels of the company.
Discretion & Integrity: Trusted to handle sensitive and confidential information responsibly.
Crypto knowledge: Familiarity with crypto and the Solana ecosystem
Bachelor’s degree in Business or a related field.
1–3 years of experience in an executive assistant, operations, or similar support role.
Previous experience at a tech or software company.
Salary: 60,000 - 70,000 USDC (Range for US employees)
Token allocation: 10,000 - 20,000 ORCA over 4 years (Range for US employees)
Option to work remotely or from Orca’s office in New York City.

Preferred Qualifications

What Orca Offers

Flexible Work Schedule.
Home Office Stipend.
Wellness Stipend.
Paid subscriptions to GitHub Copilot, ChatGPT, or other tools that make you more productive.

Our Hiring Process

We like to be transparent and efficient. We move fast, and this process will be short and intense. We believe this process gives candidates the best experience in getting decisions quickly instead of long, drawn out interview rounds that last weeks.

Initial Screen (30 min)

This will be a conversation with Isaac, our COO. It's for us to get an understanding of your experiences and test your knowledge of Solana and DeFi. It is also an opportunity for you to learn about Orca's history, present status, and its bright future. Isaac will also gauge your knowledge of AMMs and DeFi.

Hiring Manager Interview (60 min)
Tmoc (CPO & Hiring Manager) will do a deep dive on the ecosystem and role.
Panel Interviews (60 min each)
This round will be with Bella (Head of Ops) and Tags (CTO).

Our Stack

Rust, Timescale, Postgres
Next.js, Typescript, Zustand, Tailwind
Solana's Geyser plugin, Yellowstone gRPC
Solana smart contracts using Anchor
Terraform, AWS ECS, Datadog, Vercel
GitHub, Linear, Notion, Slack
About: https://orca.so/about
Twitter: https://x.com/orca_so
Discord: https://discord.orca.so

Podcast: https://orcapod.orca.so

Orca is an equal opportunity employer.

","hiringOrganization":{"@type":"Organization","name":"Orca","sameAs":"https://orca.so"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"United States | Remote","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":10,"item":{"@type":"JobPosting","title":"Executive Assistant","datePosted":"2025-09-19","description":"

Tenstorrent is leading the industry on cutting-edge AI technology, revolutionizing performance expectations, ease of use, and cost efficiency. With AI redefining the computing paradigm, solutions must evolve to unify innovations in software models, compilers, platforms, networking, and semiconductors. Our diverse team of technologists have developed a high performance RISC-V CPU from scratch, and share a passion for AI and a deep desire to build the best AI platform possible. We value collaboration, curiosity, and a commitment to solving hard problems. We are growing our team and looking for contributors of all seniorities.

As the Executive Assistant, you will act as a strategic partner to help aligned executives stay focused on key initiatives. You’ll manage their calendars, prioritize their time, and provide administrative support that aligns with their strategic goals. This role requires someone who can juggle multiple priorities, think ahead, and ensure that our engineering leaders are always focused on what matters most.

This role is hybrid, based out of Fort Collins, CO

We welcome candidates at various experience levels for this role. During the interview process, candidates will be assessed for the appropriate level, and offers will align with that level, which may differ from the one in this posting.

\n\n

Who You Are

Experienced Executive Assistant with a track record supporting senior leaders, ideally in engineering or technical teams.
Highly organized with strong judgment and the ability to manage competing priorities.
Clear, professional communicator who builds trust and relationships with ease.
Proactive, adaptable, and discreet, with a knack for anticipating needs before they surface.

\n\n

What We Need

Strategic calendar and focus management that aligns executive time with company priorities.
Smooth coordination of meetings, agendas, events, and follow-ups that drive clarity and outcomes.
Travel logistics handled with minimal disruption and thoughtful alignment to priorities.
Strong partnership with internal and external stakeholders to ensure communications and interactions reflect leadership’s goals.

\n\n

What You Will Learn

How to operate as a trusted partner to senior engineering executives in a high-growth environment.
Ways to streamline operations, prioritize effectively, and make executives more impactful.
Best practices in balancing strategic goals with day-to-day demands.
How to navigate and influence across a technical organization while supporting key company initiatives.

\n\n

Compensation for all engineers at Tenstorrent ranges from $100k - $500k including base and variable compensation targets. Experience, skills, education, background and location all impact the actual offer made.

Tenstorrent offers a highly competitive compensation package and benefits, and we are an equal opportunity employer.

This offer of employment is contingent upon the applicant being eligible to access U.S. export-controlled technology. Due to U.S. export laws, including those codified in the U.S. Export Administration Regulations (EAR), the Company is required to ensure compliance with these laws when transferring technology to nationals of certain countries (such as EAR Country Groups D:1, E1, and E2). These requirements apply to persons located in the U.S. and all countries outside the U.S. As the position offered will have direct and/or indirect access to information, systems, or technologies subject to these laws, the offer may be contingent upon your citizenship/permanent residency status or ability to obtain prior license approval from the U.S. Commerce Department or applicable federal agency. If employment is not possible due to U.S. export laws, any offer of employment will be rescinded.

","hiringOrganization":{"@type":"Organization","name":"Tenstorrent","sameAs":"https://tenstorrent.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Fort Collins, Colorado, United States","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":11,"item":{"@type":"JobPosting","title":"Executive Assistant to the CEO","datePosted":"2025-09-19","description":"

About Us – Terminal Industries

At Terminal, we believe the logistics yard is the last great untapped frontier in supply chain technology — a space still run on clipboards, radios, and guesswork. Yet these yards move the trucks, trailers, chassis, and containers that power global commerce. Unlocking their data isn’t just a nice-to-have — it’s the key to efficiency, sustainability, and growth across entire supply chains.

That’s why we’re building the world’s first AI-powered Yard Operating System (YOS), a platform that digitizes, automates, and orchestrates everything that happens in the yard. Powered by our Terminal Vision Engine and best-in-class machine learning, we give operators real-time visibility, intelligence, and control to slash dwell times, eliminate phantom costs, and boost throughput.

The result? Safer, smarter, faster yards — and the chance to redefine a trillion-dollar industry from the ground up. Backed by top-tier investors and partnered with leading global logistics companies, we’re not just solving problems — we’re creating the category standard.

Joining Terminal means joining a team that’s rewriting the rules of modern logistics. If you want to make a visible impact on how goods move around the world — and be part of a high-growth company with bold ambitions — this is your chance.

We are seeking an Executive Assistant to the CEO to join our growing team. This is a unique opportunity to support our experienced (multi-start-up to category leadership) oriented CEO and leadership team at a high-growth, early-stage startup. The ideal candidate is highly organized, curious, and eager to learn, with the ability to thrive in a fast-paced environment and take ownership of both day-to-day tasks and special projects. In addition to supporting the CEO directly, this role will manage our Austin office and provide cross-functional support. It’s an exciting opportunity for someone early in their career who wants exposure to all aspects of building and scaling a company.

Responsibilities:

Provide proactive administrative support to the CEO, including calendar management,, meeting coordination, travel arrangements, and special projects.
Support the CEO by anticipating needs, prioritizing requests, and ensuring focus on the highest-value work.
Serve as a communication hub—helping the CEO stay aligned with cross-functional leaders and ensuring follow-through on priorities.
Manage the Austin office, ensuring a productive and welcoming environment for employees and visitors.
Support Cross-Functional Projects.
Assist in preparing presentations, reports, and both internal and external communications.
Coordinate and organize leadership and company-wide meetings, including agendas and various logistics.
Handle sensitive information with discretion and maintain confidentiality at all times.
Serve as a key point of contact between the CEO, internal teams, and external stakeholders.
Support planning and execution of company events, leadership offsites, and team building activities.

Requirements:

Must be based in Austin, TX e.
2-5 years or more of experience as an administrative or executive assistant, ideally in a VC-backed startup or early-stage, fast-paced environment.
Strong organizational skills and the ability to manage multiple priorities simultaneously.
Excellent written and verbal communication skills, with a professional and approachable demeanor.
Proficiency in Google Suite and other productivity tools; quickly adapt to Google Workspaces and new systems.
Ability to work independently, take initiative, and anticipate needs.
High level of discretion and professionalism in dealing with confidential information.
Bachelor’S Degree.

What We Offer:

Joining the Terminal team means being part of a dynamic, innovative environment where your work directly impacts the future of logistics and the global supply chain. You will work closely with a team of experts passionate about operational excellence and technological innovation. We offer competitive salaries, a comprehensive benefits package, and opportunities for professional growth.

","hiringOrganization":{"@type":"Organization","name":"Terminal","sameAs":"https://terminal-industries.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Austin, TX (Onsite)","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":12,"item":{"@type":"JobPosting","title":"Executive Assistant 2","datePosted":"2025-09-19","description":"

The Executive Assistant relieves the executive of administrative type functions in order to increase the time an executive has available for executive level responsibilities. May handle a wide variety of situations and conflicts involving the clerical and administrative function of the office. Responsible for confidential and time sensitive material. Prepares routine and advanced correspondence including letters, memoranda, and reports. The position relies on experience and judgment to accomplish responsibilities, works under minimal supervision, while creativity is expected to perform the job, and may lead and direct the work of others.

Document & Data Management:\n
1. All correspondence, records, minutes and other documents are classified, sorted, filed and purged in accordance to policy as evidenced by files kept in an organized manner and easy retrieval of information upon request at all times.
2. Maintains open communication with System staff and other facility administrations and provides information as requested or needed, as evidenced by lack of complaints.
3. Meetings are organized effectively, materials distributed, and dietary services and audio-visual equipment coordinated as appropriate without meeting delays at all times.
4. Minutes from meetings are accurately typed and distributed prior to meetings, meetings are scheduled and placed on appropriate calendars without scheduling conflict; attends other administrative meetings as requested.
Filing & Organization:\n
1. Presentations and documents are designed, formatted and created using advanced features of MS Office applications (Word, Excel, Power Point).
2. Internal and external presentation and proposals are prepared on behalf of assigned executive(s) within specified deadlines.
3. Internal and external meeting arrangements, including invitation and registration process, facilities, catering and logistics as well as travel and hotel arrangements are efficiently coordinated as needed.
Telephone & Scheduling Management:\n
1. Assistance is provided to assigned executive(s) in time management, ensuring that meetings begin and end on time, building travel time into schedule, and minimizing interruptions.
2. The assigned executive's calendar is effectively maintained, scheduling and confirming appointments, determining priorities independently or in consultation with executive. Maintains schedules in an orderly manner. Makes all travel arrangements for meetings, trips, and conferences.
3. As gatekeeper for the assigned executive, efficiently screens visitors, calls, requests, and inquiries and responds within set timeframes or refers to appropriate party, schedules meeting or call, and contacts are followed up as appropriate.
4. Ensures telephone coverage at all times during regular working hours; paperwork is handled promptly and efficiently, and visitors are directed to the appropriate person/department.
5. Telephone calls are courteously and accurately handled and messages given on behalf of the Executive staff as appropriate, as evidenced by lack of customer complaints.
Executive Support:\n
1. Visitors, staff, physicians, consultants, and any other individual on behalf of the Executive Administration are addressed with in a professional and orderly manner; no complaints from customers.
2. All necessary arrangements for assigned executive staff, visiting FMOL staff, consultants and other assigned individuals are appropriately arranged to ensure attendance at programs/seminars as required.
3. Appropriately and effectively communicates pertinent information, meeting schedules, travel arrangements, etc to the Executive Team at all times.
Other Duties as Assigned:\n
1. Other duties as assigned are completed.
2. Acts as a backup for other Executive Assistants as needed.

Experience:3 yrs exp in a senior leadership level secretarial/administrative assistant position.
Education:High school diploma or its equivalent
Skills: Proficient in MS Office applications. Exemplary interpersonal skills, discretion, mature demeanor, professional presence.

\n\n","hiringOrganization":{"@type":"Organization","name":"Franciscan Missionaries of Our Lady Health System","sameAs":"https://www.fmolhs.org/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Baton Rouge, LA, United States","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":13,"item":{"@type":"JobPosting","title":"Executive Assistant & Board Administrator","datePosted":"2025-09-19","description":"

Explore A Career At Mosaic
Mosaic Forest Management Corporation is a 100% Canadian-owned timberlands manager, managing private timberlands and public forest tenures in Coastal British Columbia for more than a century. We are committed to forest practices and land use that prioritize environmental stewardship, create value, and enhance the lives of British Columbians. For more information, visit MosaicForests.com.

The Opportunity
Mosaic Forest Management is seeking a Part Time Executive Assistant & Board Administrator to work out of our Vancouver, BC office. This role is structured at 24 hours per week, with the opportunity to expand into a full-time position by supporting additional departments and members of the senior leadership team.

The Role
Reporting to the Chief Executive Officer, this role provides high-level administrative support to the CEO while managing matters related to the company’s Board of Directors. The position serves as the key liaison for Board communications and ensures effective coordination with affiliated entities. In addition, the Executive Assistant & Board Administrator oversees day-to-day office operations and supports organizational effectiveness by coordinating administrative functions and special projects across the company. Specific responsibilities include but are not limited to:

Providing administrative support to the CEO and Senior Leadership Team as required;
Scheduling Board meetings, preparing agendas, and assisting with meeting minutes;
Updating and maintaining Board records;
Administering Board compensation, processing travel reimbursements, and assisting with the annual Board budget;
Communicating key updates to Board members as directed;
Drafting and editing correspondence and presentation materials, and coordinating translations as needed;
Managing meeting schedules, appointments, confirmations, and reminders;
Coordinating meeting logistics, including booking venues, equipment, and catering, and preparing and distributing materials and minutes;
Arranging travel, booking transportation and accommodation, preparing itineraries, and processing travel expenses;
Overseeing the management of the Vancouver office, including vendor coordination, office maintenance, workspace setup, front desk duties, guest reception, and mail/courier services; and
Coordinating office supply procurement, managing building access, and overseeing office-related invoicing.

What We’Re Seeking:

5 + years of experience supporting high-level executives or board members;
Excellent communication, interpersonal, and customer service skills, both internally and externally;
Strong organizational skills with attention to detail and the ability to effectively manage deadlines;
Advanced proficiency in Microsoft Office Suite, including Excel and PowerPoint;
Demonstrated ability to manage sensitive and confidential information with discretion;
Experience managing corporate office operations, including building maintenance;
Strong writing and proofreading skills; and
Experience with board management software (i.e., Diligent) is preferred but not required.

Mosaic values diversity and recognizes that talent comes in many forms. Even if you don’t meet every qualification, we encourage you to apply. We’re eager to learn about your unique knowledge, skills and experiences.

What You Get
Mosaic Forest Management is one of BC’s Top 100 Employers. We are proud of our highly collaborative, respectful, and innovative work environment. Our employees are empowered with high levels of role autonomy and the ability to make decisions and lead change.

At Mosaic, we believe in rewarding our employees with a comprehensive and competitive package that reflects the value they bring to our team. Here's a glimpse of what you can expect when you join us:

Competitive compensation that matches your skills and experience.
Annual bonus tied to both individual and company performance, recognizing your contributions to our success.
Employer-paid premiums for a robust benefits package to support your wellness.
Company-funded defined contribution pension plan to help secure your future.
Generous paid vacation program, to recharge and relax.
Flexible work model, depending on your role.
We also offer various additional benefits and programs, including maternity and parental leave EI top-ups, opportunities for continuing education and professional development, and various discounts on goods and services.

All programs and benefits are subject to change.

Compensation
The hourly wage for this position ranges from $35.00 to $52.00. Individual compensation is commensurate with skill, relevant experience, and education.

To Apply
Visit mosaicforests.com/careers and click on the Job Opportunities to apply. This position will remain posted until filled.

At Mosaic, we believe in creating a workplace where everyone feels they belong and can contribute their whole, authentic selves to help us achieve our strategic goals. We’re proud to be an Employer Partner of the Canadian Centre for Diversity and Inclusion and we are dedicated to fostering an inclusive environment that values diversity and promotes equity.

If you require accommodation at any point during the recruitment process, please email careers@mosaicforests.com

\n\n","hiringOrganization":{"@type":"Organization","name":"Mosaic Forest Management","sameAs":"https://www.mosaicforests.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Vancouver, British Columbia, Canada","addressCountry":"Canada","addressRegion":"North America"}}}},{"@type":"ListItem","position":14,"item":{"@type":"JobPosting","title":"Executive Assistant","datePosted":"2025-09-19","description":"

Yum! Digital & Technology is looking for an Executive Assistant to support leadership and departmental efficiency in a fast-paced environment. This role will help drive success and foster a high-performance culture at Digital & Technology, supporting our Digital & Technology Leaders. This role is critical to the success of our executive leaders with responsibilities including assisting the leaders with their respective team needs through providing day-to-day calendar management, team event coordination, and travel management. This role will be onsite at our Plano, TX RSC.

High-Performance Leadership Support:

Manages and serves as the gate keeper for all executive calendar needs across multiple time zones and business unit partners, including global travel, global meetings, weekly meetings, and day-to-day meeting requests.
Proactively anticipates the needs of executives and takes the initiative to perform tasks with little supervision and provide innovative ideas and solutions when needed.
Provides organizational support by completing expense reports, preparing meeting arrangements for events, preparing documents/decks, running reports and managing correspondence.
Maintains an extremely high level of confidentiality pertaining to all company executives.
Leads with the highest integrity and confidence with all policies and practices.

Departmental Needs & Team Management:

Creates, maintains, and updates reports to support the executive’s decision-making process.
Serves as the SME for the function, identifying and solving issues that arise in the absence of the Executive.
Point person for calendar, managing conflicts and providing the Executive with clear direction around core dates for all events.
Culture champion for the team and keeps the departments effectively sharing information, collaborating, and maintaining a high level of engagement.
Participates in the broader EA network and represents the functional team in a positive way by contributing to a team environment and collaborating with fellow EAs.
Organizes team meetings, events, and birthday/anniversary celebrations. Assists with planning special company and functional events
Audits cost center budgets ensuring proper account assignment.

Travel Arrangements:

Creates all travel arrangements, including international flights, lodging and logistics.
Coordinates travel agendas and itineraries. Processes necessary visas.
Monitors and adheres to all international travel regulations when organizing travel.
Processes Travel & Expense reports on a timely basis.

Required Experience:

5+ years of administrative experience supporting senior leaders with extensive working knowledge of general office practices. General understanding and experience working in corporate environments and business acumen. Experience working in tech companies – highly regarded.
Strong experience booking and coordinating international travel.
Experience working with Global teams and managing international time zones.
Proactive, self-motivated, flexible, solution-oriented and strong team player.
Must be highly organized with strong follow-up and the ability to perform multiple and changing priorities successfully with little direction.
Ability to work independently, but also an ability to collaborate with inter-brand and cross-brand EA’s.
Excellent communication skills – written and verbal and interpersonal skills. Must have the ability to edit and proofread communications, accuracy and attention to detail is critical.
Strong technology skills, including Microsoft Office suite including PowerPoint, Excel and Word. Experience with virtual collaboration technology such as (Teams, Zoom) and other HR systems (travel booking tools, expense reporting tools, etc.).

\n\n

Salary Range: $31.44 to $48.03 hourly + bonus eligibility. This is the expected hourly range for this position. Ultimately, in determining pay, we'll consider the successful candidate’s location, experience, and other job-related factors.

\n\n

The Yum! Brands story is simple. We have the four distinctive, relevant and easy global brands – KFC, Pizza Hut, Taco Bell and The Habit Burger Grill -- born from the hopes and dreams, ambitions and grit of passionate entrepreneurs. And we want more of this to create our future!

As the world’s largest restaurant company we have a clear and compelling mission: to build the world’s most love, trusted and fastest-growing restaurant brands. The key and not-so-secret ingredient in our recipe for growth is our unrivaled talent and culture, which fuels our results.

We’re looking for talented, motivated, visionary and team-oriented leaders to join us as we elevate and personalize the customer experience across our 48,000 restaurants, operating in 145 countries and territories around the world!

We put pizza, chicken and tacos in the hands of customers through customized ordering, unique delivery approaches, app experiences, and click and collect services and consumer data analytics creating unique customer dining experiences – and we are only getting started.

Employees may work for a single brand and potentially grow to support all company-owned brands depending on their role. Regardless of where they work, as a company opening an average of 8 restaurants a day worldwide, the growth opportunities are endless. Taco Bell has been named of the 10 Most Innovative Companies in the World by Fast Company; Pizza Hut delivers more pizzas than any other pizza company in the world and KFC’s still use its 75-year-old finger lickin’ good recipe including secret herbs and spices to hand-bread its chicken every day.

Yum! and its brands have offices in Chicago, IL, Louisville KY, Irvine, CA, Plano, TX and other markets around the world. We don’t just say we are a great place to work – our commitments to the world and our employees show it. Yum! has been named to the Dow Jones Sustainability North America Index and ranked among the top 100 Best Corporate Citizens by Corporate Responsibility Magazine in addition to being named to the Bloomberg Gender-Equality Index. Our employees work in an environment where the value of “believe in all people” is lived every day, enjoying benefits including but not limited to: 4 weeks’ vacation PLUS holidays, sick leave and 2 paid days to volunteer at the cause of their choice and a dollar-for-dollar matching gift program; generous parental leave; competitive benefits including medical, dental, vision and life insurance as well as a 6% 401k match – all encompassed in Yum!’s world-famous recognition culture.

","hiringOrganization":{"@type":"Organization","name":"Yum! Brands","sameAs":"https://www.yum.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Plano, TX, United States","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":15,"item":{"@type":"JobPosting","title":"Executive Assistant","datePosted":"2025-09-19","description":"Edelman is a voice synonymous with trust, reimagining a future where the currency of communication is action. Our culture thrives on three promises: boldness is possibility, empathy is progress, and curiosity is momentum.
We are in relentless pursuit of an equitable and inspiring workplace that is respectful of all, reflects and represents the world in which we live, and fosters trust, collaboration, and belonging. Consistent with this approach, we hire the best qualified candidates for all positions.
This is a hybrid position, requiring 4 days per week in our Chicago office. We are seeking a highly skilled and organized Executive Assistant to join our administrative team and serve as a strategic partner to Edelman leadership. The successful candidate will provide high-level administrative and organizational support and play a crucial role in ensuring efficiency and detail in managing schedules, travel arrangements, meetings and interactions, and will ultimately empower the executive to be more valuable, focused, and impactful to the business.\n

Responsibilities Include, But Are Not Limited To:

Calendar Management: Scheduling appointments, meetings, and travel arrangements, ensuring optimal use of the executive’s time.
Travel Arrangements: Organizing and managing travel itineraries, including flights, accommodations, and transportation. Approaches travel with an eye toward productivity, efficiency, and seamlessness.
Expense Management: Tracking and managing expenses, ensuring accuracy and adherence to company policies. Provides full and continuous confidence to the executive that expenses are being submitted and reimbursed quickly and without issue.
Communication Support: Assisting in the coordination and management of communications — including emails, calls, and messages — in partnership with the executive to ensure timely and effective stakeholder engagement.
Meeting Coordination: Preparing agendas, materials, and logistics for meetings, as well as taking minutes and tracking action items, ensuring that meetings are effective, time is well spent, and action items are captured. Manage conference room set-up and food/beverages for in-person meetings.
Project Support: Assisting with the planning, execution, and follow-up of various projects, ensuring deadlines are met. Complete special projects as assigned.
Document Preparation: Drafting and editing documents, presentations, and reports, maintaining high standards of accuracy and clarity.
Confidentiality: Maintaining discretion and confidentiality when handling sensitive information.

Basic Qualifications:

A Bachelor’s degree or equivalent work experience.
At least 7 years of administrative experience.

Preferred Qualifications:

Excellent communication skills: Both written and verbal, enabling effective communication with internal and external stakeholders.
Attention to Detail and Professionalism: Consistently produces high-quality, polished work and ensures all materials and interactions reflect our brand, standards, and commitment to excellence.
Brand-Conscious Communication: Represents the executive and company with care, ensuring every touchpoint — whether client-facing or internal — is clear, professional, and aligned with our values.
Resourcefulness and Initiative: Navigates challenges with creativity and persistence, applying sound judgment, tech savvy, and know-how to get things done efficiently and effectively.
Anticipatory Mindset: Looks ahead to anticipate needs, next steps, and potential roadblocks — ensuring the executive is prepared and one step ahead.
Strong organizational skills: Ability to manage multiple tasks, prioritize effectively, and maintain a high level of organization.
Proficiency in office software: Including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools.
Time and project management: Ability to manage multiple tasks and projects, prioritize tasks, manage time effectively, and meet deadlines.
Problem-solving skills: Ability to identify and resolve issues independently and efficiently.
Discretion and confidentiality: Maintaining confidentiality when handling sensitive information.
Sense of urgency: Operating with an appreciation for timeliness and ability to prioritize based on the executive’s focus and goals.
Ability to work efficiently in a fast-paced environment: Prior experience working in a medium-to-large agency highly preferred.
Customer service orientated: Demonstrates a proactive, responsive, and solution-oriented approach in supporting internal and external stakeholders.

#LI-JLF
An employee’s pay position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, travel requirements, revenue-based metrics, any contractual agreements, and business or organizational needs. The range listed is just one component of DJEH’s total compensation package for employees. Other rewards may include annual bonuses, a Paid Time Off policy, and region-specific benefits.
DJEH offers a wide range of benefits: medical and dental insurance, vision, 401K, life insurance, disability insurance, paid time off, travel assistance and wellness programing.
DJEH is proud to be an equal opportunity employer and believes in diversity, equity, and inclusion. We seek applications from all qualified candidates without regard to race, color, gender, sex, age, religion, physical or mental disability, military and veteran status, or any other basis protected by federal, state or local law. If you require a reasonable accommodation in any part of the employment process, please let us know.","hiringOrganization":{"@type":"Organization","name":"Daniel J Edelman Holdings","sameAs":"https://edelman.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Chicago","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":16,"item":{"@type":"JobPosting","title":"Executive Assistant - Supply Chain","datePosted":"2025-09-19","description":"Zeeco fosters a robust work environment where employees, from engineering teams to support groups, benefit from a strong culture, trained leadership, and opportunities for growth. Zeeco collaborates with the biggest names in the industry, enabling individuals to broaden their skills alongside teams of subject matter experts.
JOB SUMMARY: Responsible for the organization and administrative tasks for the Director of Zeeco's Supply Chain Division
JOB DUTIES: · Assists Director with management of schedules and tasks. · Manages the correspondence process with internal and external clients.· Interacts with internal and external clients, scheduling meetings as necessary for the Director.· Assists in determining the flow of work processes in order of importance.· Creates various project documents using Microsoft Office Suite and other internal computer systems.· Manages various reports using Microsoft Office, gathering information from other departments.· Performs administrative duties such as coordination of activities/meetings.· Produces a variety of reports as deemed necessary. REQUIREMENTS: - Must possess sufficient interpersonal skills to interact effectively with persons inside and outside of the company. - Must be able to work under stress. - Must be able to handle multiple priorities. - Must be able to process paperwork effectively. - Experience with Microsoft Office- Strong Excel Skills- Strong 10 Key - Strong Written and Verbal Communication Skills- Ability to Manage Processes- Strong Problem Solving Ability- Excellent Time Management Skills- Thorough Knowledge of Microsoft OutlookWorking at Zeeco means being part of a people-centric culture and environment built on mutual respect, personal encouragement, professional integrity, and limitless opportunity. Join Zeeco and embark on a fulfilling journey where innovation, collaboration, and personal and professional growth converge. ","hiringOrganization":{"@type":"Organization","name":"Zeeco","sameAs":"https://www.zeeco.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Broken Arrow, OK","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":17,"item":{"@type":"JobPosting","title":"Executive Assistant - G Squared","datePosted":"2025-09-19","description":"

At Piper Sandler, we connect capital with opportunity to build a better future.

We believe that diverse teams with unique backgrounds, skills and experiences yield more innovative solutions. This is reflected in our commitment to engage, hire, and retain bright, committed people to work in partnership within an inclusive environment that allows each person to achieve personal success and add value to our teams and communities.

We are currently looking for Executive Assistant to support the G Squared Capital Partners in Tysons Corner, VA in the greater Washington DC area.

About G Squared (Piper Sandler Defense & Government Practice)
Piper Sandler’s Defense & Government investment banking practice was formed through the September 2025 acquisition of G Squared Capital Partners, (press release) a premier independent investment bank exclusively focused on the defense technology and government services sector. G Squared provides M&A advisory to founder-owned businesses, private equity groups, and publicly traded companies supporting the U.S. federal government. The team brings extensive expertise across cybersecurity, digital transformation, space, health IT, the intelligence community, and other mission-critical sectors. Now operating as part of Piper Sandler’s technology investment banking group, the team maintains an entrepreneurial culture and continues to serve clients with the same strategic focus, senior-level attention, and execution excellence that defined G Squared. Learn more about the Technology team here.

About the Role
The primary objective of this position is to provide a high-level of professional support for the banking team within the Tysons Corner, VA based Investment Banking group. The ideal candidate enjoys working in a fast-paced and dynamic environment; possesses the ability to navigate multiple projects, priorities, and deadlines with strong organizational skills; and displays a professional demeanor and appropriacy to interact with senior partners, clients, and colleagues. The ideal candidate is a natural team player and works well in a collaborative environment.

Essential Duties & Responsibilities

Execute a broad variety of administrative tasks for multiple partners and senior bankers, including fully managing active calendars, utilizing Zoom and Microsoft Teams
Arrange domestic and international travel itineraries and agendas
Word-processing and desktop publishing utilizing the Microsoft suite and a variety of additional software. Documents include: pitchbooks, correspondence, engagement and commitment letters, memorandums, invoices, reports, and tracking sheets
Compile expense reports for assigned bankers according to company policy utilizing Concur and reconcile corporate Visa accounts
Contribute proficiently and skillfully to the CRM database by updating contact information, entering call notes, assisting with deal process tracking, creating, and maintaining distribution lists. Additionally maintaining accurate pipelines and forecast
Exercise discretion in committing time and evaluating needs. Advise of time-sensitive and priority issues, ensuring appropriate follow-up
Maintain discretion in dealing with confidential information and sensitive materials
Ownership of coordinating internal and external meetings, dinners, and events, both on-site and off-site locations, negotiating contracts with restaurants and meeting facilities
Ability to perform diplomatically while managing competing priorities and varying banker expectations.
Manage and screen multiple banker phone lines while projecting a positive, professional image for all clients and colleagues
Assist with the on-boarding of new banking team members
Develop excellent relationships with the external clients and internal partners throughout the company
Assume other related responsibilities as required or requested

Why should you join Piper Sandler as an Executive Assistant?

Competitive annual bonus structure in addition to salary
Work life balance with generous PTO and 10 Federal Holidays
Hybrid work schedule options are available after 6 months of employment
Monthly Early Friday departure opportunity throughout the year
Opportunities for training & professional development, on-demand, throughout the year
Collaborative and supportive team environment where your contributions are recognized and rewarded

As a leading investment bank, we enable growth and success for our clients through deep sector expertise, candid advice and a differentiated, highly productive culture.

Our investment banking clients have access to unparalleled guidance through our deep product and sector expertise and ready access to global capital. We take pride in providing our clients with thoughtful advice and diligent execution, no matter the economic environment. Our investment banking group partners with corporate clients and financial sponsors to provide advisory and financing services related to mergers and acquisitions, equity and debt capital markets, private placements, restructuring and corporate & venture services. We offer in-depth knowledge and industry relationships in our core sectors of chemicals, consumer, diversified industrials & services, energy & power, financial services, healthcare and technology. Learn more about our investment banking team here.

Piper Sandler values a strong culture dedicated to the emotional and physical well-being of our employees. Learn more about our commitment to our employee’s health, well-being, our benefits program and how we are here for our employees and their families today, tomorrow and beyond here.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, sexual orientation, gender identity, national origin, disability, age, marital status, status as a protected veteran or status with regard to public assistance.

The anticipated starting salary range for individuals expressing interest in this position is $75,000 - $90,000 per year. Placement within this range is dependent upon level of experience. This position is eligible for annual incentive compensation which will be a part of the total compensation. Total compensation for this position will be competitive with the market.

*Li-Ah1

","hiringOrganization":{"@type":"Organization","name":"Piper Sandler","sameAs":"https://www.pipersandler.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Washington, DC","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":18,"item":{"@type":"JobPosting","title":"Executive Assistant to the Executive Team","datePosted":"2025-09-19","description":"Description\n

At Janus, founded in 1976, we are dedicated to transforming lives through supportive and successful substance use disorder (SUD) treatment services. Imagine being part of a team where your expertise and passion for helping others truly shine. Our mission is to assist individuals and families on their journey toward wellness and recovery in a professional and compassionate environment. We foster an inclusive culture where everyone is welcomed, accepted, and valued. Your role will directly contribute to the well-being of our clients, inspiring everything we do.

We believe the role would place you in a highly energized environment where you would be inspired to share your years of experience along with providing extraordinary support for the team and community. So we commit to hiring top talent and cultivating a culture based on merit. That commitment reflects our belief in the importance of a culture in which everyone is welcomed, everyone is accepted, and everyone is valued.

Founded in 1976, Janus is a non-profit dedicated to its mission: to provide supportive, hope-inspiring and successful substance use disorder (SUD) treatment services in a professional and compassionate environment while assisting individuals and families on their journey toward wellness and recovery. At Janus, our clients’ well-being is exceptionally meaningful to us, and it is that environment that inspires everything we do. Visit us at www.janussc.org

Reporting to the Senior Director of People and Culture, the Executive Assistant to the Executive Team at Janus of Santa Cruz demonstrates a highly competent business acumen plays a crucial role in ensuring the smooth operation of the Executive Team’s operations. This position is a key thought partner in identifying process and workflow needs that will ensure a steady and dedicated focus on KPI’s for the institution at large. The tactical aspects of this role involve managing the Executiive Teams’s calendars, handling confidential information, and coordinating retreats, and correspondence, which helps maintain efficient communication and organization within the nonprofit. ?

Additionally, the Executive Assistant is responsible for project management, event coordination, and office management, ensuring that all administrative functions run seamlessly. The Executive Assistant should have a general understanding of public affairs at a day to day practical level, and be ready to support relationships with existing and potential constituents. This role requires the ability to be discrete and to safeguard sensitive or confidential information about their employer and business processes.

By providing comprehensive support, the Executive Assistant enables the Executive Team to focus on strategic decision-making and long-term planning, ultimately contributing to the success of Janus of Santa Cruz’s substance use disorder treatment programs. With minimal direction and the ability to navigate ambiguity, the Executive Assistant identifies when senior leadership is over-burdened with details, advises the Executive Team on specific initiatives and decision-making processes, participating in strategic planning meetings and providing insights and recommendations. This role involves analyzing and synthesizing information from meetings to recap the best solutions and strategies, helping the Executive Team cut through complex issues and identify key priorities. With extensive experience in executive support, leadership, and process improvement, the Executive Assistant enhances the Executive Team s ability to lead the organization effectively. This support is vital for Janus of Santa Cruz as it strives to empower individuals to achieve long-term recovery and improve their quality of life through evidence-based practices and compassionate care.?

Administrative Support:

Manage the Executive Team s calendar, including scheduling meetings, appointments, and travel arrangements.?
Prepare and edit correspondence, reports, presentations, and other documents.
Reconcile credit card receipts for monthly reports.
Support CFO with invoice tracking and reimbursement monitoring.

• Handle confidential information with discretion and professionalism.

Collaborate with our Quality Improvement Team to interpret and disseminate KPI related data.

• Coordinate and organize board meetings, including preparing agendas, materials, and minutes.?

Partner with Executive Assistant to manage events, unify communications, and ensure coordinated management of schedules, meetings, and events.

• Provide comprehensive support to the Executive Team, facilitating smooth operations and strategic decision making.?

Communication:

Serve as the primary point of contact between the Executive Team and internal/external stakeholders.
Screen and prioritize incoming communications, including emails, phone calls, and mail.
Draft and proofread communications on behalf of the Executive Team
Prepare slides and other visual material, including illustrations and data tables for meetings and presentations.
Delivers disappointing news with compassion and diplomacy while explaining the greater rationale.

• Act as a liaison between the Executive Team and internal/external stakeholders, maintaining confidentiality and professionalism in all interactions.

Project Management:?

Assist the Executive Team in managing and prioritizing various projects and initiatives.?
Track progress and ensure timely completion of tasks and deliverables.
Conduct research and gather information to support decision-making processes.
Implement comprehensive long-term strategic market development plans, including fleet acquisition and deployment strategies.?

Event Coordination:?

Plan and coordinate events, conferences, and special meetings.?
Handle logistics, including venue selection, catering, and guest accommodations.
Ensure events run smoothly and address any issues that arise.
Manage event team logistics, overseeing the coordination of venue logistics, staffing, and security for each event.?

Office Management:?

Maintain office supplies and equipment, ensuring a well-organized and efficient workspace.?
Oversee administrative functions, including filing, record-keeping, and office maintenance.?
Liaise with IT and other departments to resolve technical issues.?
Make recommendations for greater efficiency and leverage technology to avoid. replication and increase both visibility and group accountability
Implement and refine systems and processes to streamline office operations.?

Financial Administration:

Assist with budget preparation and expense tracking.?
Process invoices, reimbursements, and other financial documents.?
Ensure compliance with organizational policies and procedures.?
Manage budgetary considerations related to event logistics, staffing, and talent acquisition.?

Strategic Advising:

Advise the Executive Team on specific initiatives and decision-making processes.?
Participate in meetings involving strategic planning, providing insights and recommendations.?
Analyze and synthesize information from meetings to recap the best solutions and strategies.?
Assist in cutting through complex issues to identify key priorities and actionable steps.

\nRequirements\n

• Bachelor's degree in business administration, Communications, or a related field, or equivalent experience.

Working knowledge of budget cycles and general budget terms such as operating income, net operation income, and revenue streams

Minimum of five years of experience as an Executive Assistant or in a similar role.
Experience in the nonprofit sector, particularly in behavioral therapy and/or substance use disorder treatment, is highly desirable.?
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.?
Excellent organizational, time management, and multitasking skills.?
Strong written and verbal communication skills.?
Ability to work independently and as part of a team.
High level of integrity and discretion in handling confidential information.
Flexibility to adapt to changing priorities and work under pressure.?

Pay & Benefits
At Janus, base salary is one part of our total compensation package and is determined within a range. This provides the opportunity to progress as you grow and develop within a role. The base pay range for this role will be considered based on your job-related skills, training, qualifications, experience, and relevant education.
What We Offer:

Amazing Benefits: Enjoy comprehensive medical, dental, and vision coverage, 12 paid holidays, retirement benefits, no-cost mental health counseling services, and 12 paid sick days per year.
Impactful Work: Be at the forefront of transforming lives and communities.
Collaborative Environment: Work with a dedicated team of professionals committed to holistic care and rehabilitation.
Professional Growth: Seize opportunities to attend, participate, and speak at local and state-level meetings, events, conferences, and training.
Supportive Culture: Thrive in a workplace that values your contributions and supports your professional development.

Janus of Santa Cruz maintains and promotes a working environment free from discrimination and harassment; and provides all current and prospective employees with equal opportunity in employment regardless of race, creed, color, national origin, ancestry, religion, disability, medical condition, sex, gender identity, physical characteristics, marital status, age, sexual orientation, organizational affiliation, veteran status, or past justice related situations.

","hiringOrganization":{"@type":"Organization","name":"Janus of Santa Cruz","sameAs":"https://janussc.org/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Main Campus","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":19,"item":{"@type":"JobPosting","title":"Executive Assistant","datePosted":"2025-09-19","description":"

Summary

This position primarily supports the two most Senior Executives in Washington and other Senior Executives while in visiting the office. Must be able to prioritize conflicting needs often with deadline pressures and drive projects to successful completion. Position is privy to nearly all Company information, thus trust and confidentiality is essential. Position must be able to communicate effectively externally and within all levels of the organization.

\n\n

Primary Responsibilities

Prepare, edit, copy and distribute presentations in Word, Excel, PowerPoint and Prezzi
Provide administrative support to Executive Team, including generating reports, analyzing reports and meeting preparation
Manage calendars for assigned team
Prepare for meetings including booking meeting rooms, ordering food, cleaning meeting room, etc.
Arrange and attend Company functions and meetings and if necessary, take minutes or notes
Effectively manage and support correspondence and communication with suppliers, customers and staff via email, phone/voicemail/Webex
Assist with monitoring and tracking external deadlines
Assist with coordination and filing of various compliance-related documents
Coordinate and manage travel arrangements including air, car and hotel for assigned Executives
Manage and distribute venue and sports assets
Complete all other tasks or special projects as assigned
Demonstrate behaviors consistent with those of the Company's Core Values at all times

Key Competencies

Effective time management skills while working in a fast-paced environment
High attention to detail
Excellent oral and written communication skills
Organizational skills
Ability to handle confidential information with sensitivity and discretion
Ability to work with multiple deadlines under little or no supervision
Ability to prioritize and control incoming information and schedules

\n\n

People Management

None

Work Environment

This job operates mostly indoors, occasionally outdoors.

Physical Demands

Lift/carry 20 lbs.
Sitting for entire shift
Work indoors entire shift

\n\n

Expected Hours of Work

This is a full-time position, days and hours of work vary and may include weekends and evenings. Typically working hours are Monday through Friday, between 8am and 5pm.

Travel

Occasionally overnight travel to other branches may be require.

\n\n

Required Education and Experience

Minimum of two (5) years Administrative Assistant experience
High School diploma or GED required
Proficiency with Microsoft Office suite

Preferred Experience and Education

Bachelor's degree strongly preferred
Previous experience supporting Executive Team

\n\n

Compensation

Actual compensation packages are based on a wide array of factors unique to each candidate, including but not limited to skill set, years and depth of experience, certifications, and specific location.
Employees (and their families) are eligible for medical, dental, vision, and basic life insurance. Employees are able to enroll in our company's 401k plan. Employees are also eligible for 80 hours of vacation every year and 7-8 days of paid holidays throughout the calendar year (depending on location).
Hired applicants may be eligible for [incentives/ bonuses/ annual bonuses].

\n \nClassification: Non-Exempt\nReports to: Senior Executive","hiringOrganization":{"@type":"Organization","name":"Columbia Distributing","sameAs":"https://www.coldist.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Kent, WA, United States","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":20,"item":{"@type":"JobPosting","title":"Executive Assistant - Search Firm","datePosted":"2025-09-19","description":"\n

Job Summary

The Executive Assistant serves as a key partner to the Vice President and Associate Vice Presidents of University Relations & Development providing high-level administrative and strategic support to this group. This role manages complex calendars, organizes events and meetings with major donors and institutional leaders, and independently coordinates donor visits and outreach. Serving as a strategic liaison, the Executive Assistant ensures effective communication and coordination between the campus President, URD VP, university leadership, URD teams, and external partners. The role also co-manages donor relations for the Long Beach State Foundation Board, helping to advance key organizational goals.

Key Responsibilities

Assumes responsibility for the success of high-level meetings, travel, and events for the URD Vice President and Associate Vice Presidents, ensuring efficient scheduling of meetings with major donors, board members, and institutional leaders. Balances competing priorities and proactively identifies opportunities for strategic engagement. Creates presentations and written communications for events and meetings.
Independently arranges in-person meetings with donors and prospects, including conducting outreach and making calls to university supporters. Develops written correspondence and presentation materials for donor interface. Professionally represents the VP in scheduling and confirming appointments with individual, corporate, and foundation donors to support relationship development and advancement goals.
Co-manages donor relations for the Long Beach State Foundation Board. Leads high-impact special projects and strategic initiatives on behalf of the campus President, URD VP, managing timelines, stakeholder coordination, and successful execution from start to finish.
Facilitates collaboration among divisional coordinators, partners with the Division Administrative Coordinator to support daily suite operations, ensuring front-office coverage and professional reception, including greeting guests and managing calls as needed.

Knowledge Skills And Abilities

The ideal candidate demonstrates exceptional communication skills, engaging professionally with diverse stakeholders including senior leadership, major donors, and external partners both verbally and in writing. They are highly proficient in drafting, editing, and proofreading strategic documents, ensuring consistency in tone, branding, and messaging. With strong organizational and time management abilities, they can independently prioritize competing demands and manage complex calendars. Their attention to detail ensures consistently accurate, error-free work, while their discretion allows them to handle sensitive information with confidentiality. They possess excellent interpersonal skills, navigating relationships and sensitive situations with diplomacy and tact. A proactive problem-solver, they anticipate challenges, resolve conflicts, and streamline workflows with minimal supervision. Technically adept, they utilize Microsoft Office Suite, calendar tools, virtual platforms, and other productivity software to optimize operations. Their analytical capabilities support research, data synthesis, and the creation of executive-level reports that inform strategic decisions. They bring project management expertise, confidently leading initiatives and coordinating cross-functional teams to deliver results. Additionally, they interpret and apply organizational policies to maintain compliance and operational integrity, troubleshoot administrative issues effectively, and foster collaboration across departments and external partners.

Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a \"vision of excellence.\"

Education And Experience

Equivalent to a bachelor's degree in a related field and four years of of related experience required.
Five years of administrative support experience preferred.

\n\n

Physical Summary

Light work - Job involves some lifting of medium weight objects (10-20 pounds) and/or 10% - 20% of the job involves standing or walking.

Department

University Relations & Development

Classification

Administrative Analyst/Specialist - Exempt II/Executive Assistant III

Effective 10/1/2025, a new salary step structure and job classifications will be implemented under the CSU-CSUEU Agreement. Job duties will remain unchanged; however, this position may be assigned to a new classification with an updated salary range. Employees will be notified of any changes. For more information, please visit the CSUEU FAQ on Job Classifications and Steps Implementation.

Compensation

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

CSU Classification Salary Range: The CSU Classification Salary Range for this position is $5,537 - $10,014 per month.

Time Base

1.0 time-base, 40 hours per week.

Duration Of Appointment

This is a temporary position for 1 year with no permanent status granted. Temporary assignments may expire prior to the ending date.

Benefits

Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.

How To Apply

Another Source has been retained for this search. To ensure your application is received please apply directly through Another Source candidate portal by clicking here.

Additional Information

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSULB will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).

California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.

Equal Employment Statement

Consistent with California law and federal civil rights laws, CSULB provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, national origin, or other protected status. CSULB complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

Accommodations

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact StaffHR-Accommodations@csulb.edu.

Out Of State Employment Policy

California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

","hiringOrganization":{"@type":"Organization","name":"California State University","sameAs":"https://www.calstate.edu/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Southern California, Long Beach","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":21,"item":{"@type":"JobPosting","title":"Executive Assistant/HR Coordinator","datePosted":"2025-09-19","description":"

Alfred Health

Alfred Health is a leader in health care delivery, improvement, research and education. We are the main provider of health services to people living in the inner southeast suburbs of Melbourne, from ambulatory to inpatient and home and community-based services. On 1 January 2026, Alfred Health will come together with Kooweerup Regional Health Service, Peninsula Health, Bass Coast Health and Gippsland Southern Health Service to create Bayside Health, a newly merged health service with more than 22,000 employees caring for a community of over 1.2 million Victorians. The new health service will provide people with the best possible care with services that support them throughout their lives. The merger will also strengthen our workforce, providing new training, education and career opportunities. Subject to final approval on 1 January 2026, all employees from the five health services will transfer to Bayside Health.

Fixed term, part time 0.5EFT
Managers and Administrative Workers Grade 3 (HS3)
Alfred Hospital Location
Great staff benefits! 5 weeks annual leave and salary packaging

The Department

Respiratory Medicine has a unique and comprehensive spectrum of expertise in Australia across clinical and basic allergy and advanced adult lung diseases, including severe asthma, emphysema, interstitial lung diseases, sleep apnoea, cystic fibrosis (CF; State Centre of Excellence) and lung transplantation.

Respiratory Medicine comprises of four Clinical Services, supported by the Bronchoscopy Service and the Physiology Service (including the Lung Function Laboratory).

Lung Transplantation (Medical) Service
Cystic Fibrosis Service
General Respiratory & Sleep Medicine Service
Allergy, Asthma & Clinical Immunology Service

The Role

We have a great part time opportunity for an experienced Executive Assistant/HR Coordinator in the Department of Respiratory Medicine at The Alfred.

The role will focus on providing PA and administrative support to our Executive team. This is a unique opportunity to develop a broad based knowledge of our Respiratory Medicine Department and to develop your skills.

Skills and Experience Required

Demonstrated experience as a Personal Assistant is essential, as are strong organisational, customer service and computer skills
Strong organisational skills are required, as is the ability to prioritise tasks in a busy environment
Proficiency in the Microsoft Office suite, excellence in written and oral communication skills, and a high level of attention to detail is required

Staff Benefits

Salary packaging & novated leasing through Maxxia
Flexible health insurance coverage through HCF Health Insurance
Onsite car and bike parking opportunities, deducted pre-tax!!
Fantastic onsite fitness facilities at The Alfred through ProSport health and fitness
Childcare services at The Alfred managed by KU Children’s Services
If applicable, please specify specific requirements that you require in your cover letter or CV.
For enquiries regarding this role, please contact Dee Halliwell on d.halliwell@alfred.org.au or Edwina England e.england@alfred.org.au.
Applications close 11pm AEST, Friday 26th October 2025.

We embrace diversity and strive to have a workforce that reflects the communities we serve. We actively encourage applications from Aboriginal and Torres Strait Islander people, people with disability, and people of all genders, sexualities, and cultural backgrounds.

If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application materials, please don’t hesitate to get in touch with the contact person listed on this ad.

In accordance with the Health Services Amendment (Mandatory Vaccination of Healthcare Workers) Act 2020, health care workers in Category A or B roles (as determined by the department’s risk ratings) are required to be vaccinated against influenza or hold an acceptable medical exemption.

Website: www.alfredhealth.org.au

","hiringOrganization":{"@type":"Organization","name":"Alfred Health","sameAs":"https://www.alfredhealth.org.au/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Melbourne, VIC, AU","addressCountry":"Australia","addressRegion":"Asia/Pacific"}}}},{"@type":"ListItem","position":22,"item":{"@type":"JobPosting","title":"Sr. Executive Assistant - Security & Engineering (Remote Hybrid)","datePosted":"2025-09-19","description":"

For over 20 years, Smartsheet has helped people and teams achieve–well, anything. From seamless work management to smart, scalable solutions, we’ve always worked with flow. We’re building tools that empower teams to automate the manual, uncover insights, and scale smarter. But more than that, we’re creating space– space to think big, take action, and unlock the kind of work that truly matters. Because when challenge meets purpose, and passion turns into progress, that’s magic at work, and it’s what we show up for everyday.

Smartsheet is looking for a highly organized and proactive Senior Executive Assistant to provide comprehensive support to assigned leaders within our Engineering Organization.

You'll be a vital partner to these leaders, helping them navigate a fast-paced environment and drive critical product initiatives across various time zones. This role is a great fit if you're a natural leader who enjoys taking projects and driving them forward, improving processes, and excelling on a dynamic and high-growth team.

This position is hybrid eligible and will be based out of our main headquarters in Bellevue, WA. You will report to the SVP of Security/CISO and support assigned leaders within the Engineering Organization with responsibilities that extend to leaders throughout US time zones.

You Will:

Manage communications and calendaring on behalf of Executives, ensuring seamless coordination across multiple domestic and international time zones.
Serve as a strategic partner to our executives, helping them support their teams and act as a liaison with company leaders, customers, partners, board members, and other teams on behalf of the Executives.
Plan and coordinate internal and external events and meetings
Define, build, and own multiple work processes for yourself, your leaders, and the organization.
Relieve the Executives from administrative burdens, such as tracking deadlines and managing expense reports, allowing them to focus on strategic initiatives
Skillfully handle meeting logistics, create compelling materials, capture key insights, and ensure action items are followed through.
Exercise sound judgment to make independent decisions within established guidelines.
Collaborate closely with your leader’s teams and craft polished correspondence and streamline communication.
Cultivate strong relationships and build trust with executives, executive assistants, and other key internal and external stakeholders, representing leadership with professionalism and integrity.
Navigate competing priorities with finesse, keeping leadership informed and prepared.
Conduct thorough research and prioritize requests, adapting to changing needs and delivering exceptional results.
Organize complex travel arrangements and itineraries, including international travel, ensuring a smooth experience for leadership
Support other duties as needed to ensure the effective operation of the Executives and the organization.

Who Have:

5+ years of relevant experience in an Executive Assistant or similar role, preferably supporting multiple executives in a fast-paced environment.
Passion for using your skills and experience to improve team culture and effectiveness.
Technologically savvy with proficiency in G Suite: Gmail, Google Slides, Google Docs, Zoom, and Microsoft Office applications.
General curiosity in Smartsheet as a tool and eagerness to learn and incorporate it into your daily tasks.
Exceptional organizational and communication skills, attention to detail, and follow-through.
Demonstrated ability to work with internal and external stakeholders..
Ability to manage highly sensitive or confidential situations with integrity and professionalism.
An ability to handle shifting priorities, frequent changes, and show grace under pressure. This includes the ability to work across all US time zones to ensure seamless coordination and collaboration.

\n\n\n

Current Us Perks & Benefits:

HSA, 100% employer-paid premiums, or Buy-up medical/vision and dental coverage options for full-time employees
401k Match to help you save for your future (50% of your contribution up to the first 6% of your eligible pay)
Monthly stipend to support your work and productivity
Flexible Time Away Program, plus Sick Time Off
US employees are automatically covered under Smartsheet-sponsored life insurance, short-term, and long-term disability plans
US employees receive 12 paid holidays per year
Up to 24 weeks of Parental Leave
Personal paid Volunteer Day to support our community
Opportunities for professional growth and development including access to Udemy online courses
Company Funded Perks, including a counseling membership, local retail discounts, and your own personal Smartsheet account
Teleworking options from any registered location in the U.S. (role specific)

Smartsheet provides a competitive base salary range for roles that may be hired in different geographic areas we are licensed to operate our business from. Actual compensation is determined by several factors including, but not limited to, level of professional, educational experience, skills, and specific candidate location. In addition, this role will be eligible for a market competitive incentive opportunity.

US Base Salary Pay Range$92,500—$137,500 USD\n

Get To Know Us:

At Smartsheet, your ideas are heard, your potential is supported, and your contributions have real impact. You’ll have the freedom to explore, push boundaries, and grow beyond your role. We welcome diverse perspectives and nontraditional paths—because we know that impact comes from individuals who care deeply and challenge thoughtfully. When you’re doing work that stretches you, excites you, and connects you to something bigger, that’s magic at work. Let’s build what’s next, together.

Equal Opportunity Employer:

Smartsheet is an Equal Opportunity (EEO) employer committed to fostering an inclusive environment with the best employees. It is our policy to provide equal employment opportunities to all qualified applicants in accordance with applicable laws in the US, UK, Australia, Germany, Costa Rica, Japan, Bulgaria, and India. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

If there are preparations we can make to help ensure you have a comfortable and positive interview experience, please let us know.

\n\n

#Li-Remote

","hiringOrganization":{"@type":"Organization","name":"Smartsheet","sameAs":"https://www.smartsheet.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Bellevue, WA, USA","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":23,"item":{"@type":"JobPosting","title":"Executive Assistant","datePosted":"2025-09-19","description":"

Company Description

Natixis in Portugal is a Centre of Expertise whose mission is to transform traditional banking by developing innovative solutions for the business, operations and work culture of Groupe BPCE worldwide.

As part of Groupe BPCE’s international division, Natixis in Portugal designs and delivers solutions for its two core areas — Corporate & Investment Banking and Asset & Wealth Management — as well as transversal services that support all entities across the Group.
\nWith more than 3,000 employees representing 46 nationalities, the teams work across Information Technology, Banking Support Activities, and Compliance, in an integrated, inclusive, and cross-functional way, supporting all business lines and platforms of the Group.

A disruptive mindset and a culture of proximity and agility identify Natixis in Portugal Team and reflect the company's mission to transform traditional banking at a global scale: a perfect match in the Portuguese dynamics and entrepreneurial ecosystem.

Job Description

The main role of the position is to provide administrative support to designated Senior Managers and their teams in the London Branch, to cooperate as part of an Executive Assistant team and provide proactive and reliable administrative support to the assigned individuals and teams and to ensure that costs are minimised as appropriate, and that budgets and policies are adhered to within the Executive Assistant remit.
\n

Main Tasks And Goals:

Extensive diary management of the relevant Senior Managers and other stakeholders including organising meetings, calls and audio/video conferences;
Dealing with emails and often corresponding on behalf of the manager and following up actions;
Screening phone calls, enquiries and requests, and handling them when appropriate;
Booking and coordinating complex domestic and international travel itineraries including multi-city trips, preparing visas and accommodation both directly and alongside a travel agency, expense recovery and management (Concur);
Act as the delegated expense and travel coordinator for assigned Senior Managers;
General ad hoc administrative support to assigned Senior Managers and teams;
Completing and checking expense reports in a thorough and timely manner on behalf of assigned Senior Managers;
Provide cover to other EAs when required (overflow support to Senior Country Manager);
Managing staff on-boarding & off-boarding logistics;
Tracking and orchestrating senior management and team's attendance to internal committees and meetings;
Organising meetings and introductions, internally and externally;
Assisting with filing all client information in Client Relationship Management system (Nat 1) before and after meetings (meetings upload, contact updates, meeting feedbacks and meeting support documents);
Liaise with London Communications department for the set-up of client entertainment events in addition to internal or external colleague events;
Complete Odeon Ethics on behalf of executives to register client meetings in the Compliance tool;
Assisting senior management with the coordination and the communication with the different departments;
Responsible for taking minutes and following up on actions;
Responsible for reviewing invoices/expenses/training/hiring request forms ahead of the Senior Country Manager’s approval/signature;
Manage and co-ordinate with relevant individuals marketing initiatives/seminars/forums;
Helping organize marketing trips or road shows for the latest investment ideas;
Assist with PowerPoint presentations for internal and external presentations;
Create and maintain senior management KPI reports for senior management as required: P&L, Client contributions, team commercial activity, key projects progress, expenses.

Additional Information:

Contractual plus flexibility required in order to meet operational requirements and business needs.
Hybrid work under Natixis policy.

Qualifications

Proven track record of executive assistant experience, ideally within the Financial Services industry; (1-3 years)
Excellent time management/organisational skills with strong interpersonal, verbal and relationship management skills;
Excellent written and verbal communication skills, with a high level of attention to detail;
Able to handle confidential information in a discreet manner;
Ability to follow through with assignments within a timely manner;
Ability to work under pressure, multi-task and manage and prioritise internal/external demands on senior management's time;
Resourceful, proactive, reliable, trustworthy, and assertive when necessary;
Self-motivated with high energy level;
Self-starter, capable of demonstrating a strong sense of initiative;
Adaptable, enjoying the challenges of a changing environment;
An inquisitive nature, pro-active and entrepreneurial attitude;
Diplomatic and approachable at all times;
Willing to accept feedback, challenges and opportunities as a key to personal and professional growth and continued success.

Only CV´s in English will be considered.

Additional Information

Our workplace reflects the vibrant spirit of our locations, with initiatives such as a Green Transportation Budget, electric bikes and a flexible Hybrid Work Policy. We promote wellbeing through the Honolulu Wellness Club, a Prayer Room, a Lactation Room, and themed Villages that inspire creativity and collaboration. Through our ESG and DEI strategies, we are committed to being inclusive, caring, and fair, ensuring every voice is heard and valued.

","hiringOrganization":{"@type":"Organization","name":"Natixis in Portugal","sameAs":"https://www.natixis.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Porto, Porto, Portugal","addressCountry":"Portugal","addressRegion":"Europe"}}}},{"@type":"ListItem","position":24,"item":{"@type":"JobPosting","title":"Contract Administrator & Executive Assistant","datePosted":"2025-09-19","description":"

About Us

Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $7.6 billion in revenue for 2024, Clayco specializes in the \"art and science of building,\" providing fast track, efficient solutions for industrial, commercial, institutional, and residential related building projects.

The Role We Want You For

Clayco SEI is seeking a highly organized and proactive professional to serve in a dual-capacity role as Contract Administrator & Executive Assistant. This unique position will directly support SEI’s leadership team while ensuring seamless management of contracts, compliance, and operational documentation. The ideal candidate thrives in a fast-paced construction environment, demonstrates meticulous attention to detail, and can balance executive-level administrative support with contract lifecycle management responsibilities.

The Specifics of the Role

Contract Administration:

Workflow management of subcontractor and vendor agreements, ensuring compliance with Clayco’s legal and risk standards.
Maintain a centralized contract repository, monitor key deadlines, and track compliance metrics.
Support change order processes, insurance verification, and subcontractor compliance to reduce project delays.
Identify and escalate potential financial or legal risks, non-compliance issues, and contract mark-ups. Adapt to AI-driven tools for contract review, procurement optimization, and compliance automation.

Executive Assistance:

Manage and maintain executives’ schedules; coordinate and facilitate leadership and client meetings.
Prepare high-level reports, presentations, and company materials tied to SEI’s operational goals and project performance.
Handle confidential material and executive-level correspondence with discretion and sound judgment.
Coordinate executive travel, logistics, and expense reports.
Serve as the first point of contact for SEI leadership, liaising with internal teams, clients, and external partners.
Read and analyze incoming memos, submissions, and reports to determine significance and plan distribution.
Prepare responses to correspondence containing routine inquiries.
Other ad hoc duties as required.

Requirements

Bachelor’s degree in Business Administration, Construction Management, Legal Studies, or related field preferred.
Associate degree or equivalent experience may be considered with strong demonstrated performance in construction administration.
Paralegal certification or contract management certification (IACCM/CCCM) a plus.
3–5 yearsof experience in contract administration within construction, engineering, or real estate industries.
3–5 years of experience as an Executive Assistant, supporting senior or C-suite leadership.
Proven experience managing contract lifecycle processes: drafting, reviewing, redlining, and compliance tracking.
Strong knowledge of construction contracts, change orders, risk clauses, and subcontractor compliance.
Familiarity with subcontractor management, insurance compliance, and vendor coordination.
Strong background in confidential executive support, including handling sensitive financial and strategic information.
Proficiency in:
Soft Skills:
Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Procore, CMiC, or other project management platforms
Contract Lifecycle Management (CLM) systems or legal document management tools
Expense tracking & executive reporting tools
Strong organizational and prioritization skills; able to balance dual responsibilities.
Exceptional written and verbal communication.
Ability to act as a liaison across business units (Legal, Operations, Finance, Procurement).
Proactive, resourceful, and able to anticipate needs before they arise
Comfortable in fast-paced, construction-driven environments with shifting priorities.
Aligns with Clayco’s values of safety, integrity, and operational excellence.
Thrives in a dual-role structure that demands adaptability and a “no job too small, no detail overlooked” mindset.

Some Things You Should Know

Our clients and projects are nationwide – Travel will be required.
No other builder can offer the collaborative design-build approach that Clayco does.
We work on creative, complex, award-winning, high-profile jobs.
The pace is fast!

Why Clayco?

2024 Best Places to Work – Crain’s Chicago Business, St. Louis Business Journal, Los Angeles Business Journal, and Phoenix Business Journal.
2024 ENR Midwest – Midwest Contractor (#1).
2024 ENR Top 100 Design-Build Firms – Design-Build Contractor (Top 5).
2024 ENR Top 100 Green Contractors – Green Contractor (Top 5)

Benefits

Discretionary Annual Bonus: Subject to company and individual performance.
Comprehensive Benefits Package Including: Medical, dental and vision plans, 401k, generous PTO and paid company holidays, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs and more!

Compensation

The salary range for this position considers a wide range of factors in making compensation decisions including but not limited to: Education, qualifications, skills, training, experience, certifications, internal equity, and location. Compensation decisions are dependent on the facts and circumstances of each case.

","hiringOrganization":{"@type":"Organization","name":"Clayco","sameAs":"https://claycorp.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Birmingham, AL, United States","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":25,"item":{"@type":"JobPosting","title":"Senior Executive Assistant, Office of the CEO","datePosted":"2025-09-19","description":"

Why Join Us

Brex is the AI-powered spend platform. We help companies spend with confidence with integrated corporate cards, banking, and global payments, plus intuitive software for travel and expenses. Tens of thousands of companies from startups to enterprises — including DoorDash, Flexport, and Compass — use Brex to proactively control spend, reduce costs, and increase efficiency on a global scale.

Working at Brex allows you to push your limits, challenge the status quo, and collaborate with some of the brightest minds in the industry. We’re committed to building a diverse team and inclusive culture and believe your potential should only be limited by how big you can dream. We make this a reality by empowering you with the tools, resources, and support you need to grow your career.

Administrative At Brex

The Executive Assistant team is an integral component of company operations, ensuring that our leaders are supported and equipped to succeed and focus on company goals. As strategic partners, Brex Executive Assistants provide critical support while also contributing to projects that help drive business priorities and strengthen team collaboration.

What You’Ll Do

The Executive Assistant to the CEO/Founder will be responsible for providing comprehensive support to the CEO, managing the day-to-day operations of the executive office, and ensuring efficient communication and coordination across the organization. You will be the steward of their time, coordinating internally and externally to plan seamless meetings, travel, and offsites. The ideal candidate is a strategic thinker with exceptional organizational skills, capable of managing multiple priorities with a high degree of professionalism and confidentiality. This role will report to the Chief of Staff to the CEO and will require in-person support three days a week at Brex’s San Francisco office.

\n\n\n

Responsibilities

Administrative Support:

Manage and prioritize the CEO's calendar, scheduling meetings, appointments, interviews, and travel arrangements
Handle correspondence, emails, and phone calls, ensuring timely and appropriate responses
Collaborate with other Executive Assistants for critical company processes including weekly, monthly, and quarterly internal meetings
Organize and maintain files, records, and documentation

Project Management:

Support the CEO in all daily duties, understand key priorities, and build processes to make the organization more effective
Assist in the planning and execution of strategic initiatives and special projects
Track progress on various projects, ensuring deadlines are met and deliverables are achieved

Communication & Coordination:

Act as a liaison between the CEO and other executives, employees, clients, and stakeholders
Coordinate and facilitate meetings, including preparing agendas, taking minutes, and following up on action items
Ensure clear and consistent communication across the organization

Travel & Event Planning:

Arrange complex domestic and international travel itineraries, including flights, accommodations, dining reservations, and ground transportation
Plan and coordinate company events, conferences, and executive off-sites

Requirements

8+ years of administrative experience in a fast-paced environment, 3+ of those years supporting at the Founder / CEO level
Excellent organizational, problem-solving, time-management, and prioritization skills
Outstanding written and verbal communication, as well as listening skills
Strong team-player attitude; needs to work well under pressure and be adaptable in the face of changing priorities
Expert with G-Suite (Google Calendar, Gmail, Google docs, Google sheets, etc.)
High degree of discretion and integrity, especially when taking care of confidential information
Strong problem-solving skills and attention to detail
High level of professionalism and interpersonal skills

Bonus Points

Experience with Google Suite, Slack, DocuSign, and Adobe Sign
Undergraduate degree

Compensation

The expected salary range for this role is $153,680 - $192,100. However, the starting base pay will depend on a number of factors including the candidate’s location, skills, experience, market demands, and internal pay parity. Depending on the position offered, equity and other forms of compensation may be provided as part of a total compensation package.

Please be aware, job-seekers may be at risk of targeting by malicious actors looking for personal data. Brex recruiters will only reach out via LinkedIn or email with a brex.com domain. Any outreach claiming to be from Brex via other sources should be ignored.

","hiringOrganization":{"@type":"Organization","name":"Brex","sameAs":"https://brex.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"San Francisco, California, United States","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":26,"item":{"@type":"JobPosting","title":"Executive Assistant","datePosted":"2025-09-19","description":"Koniag Professional Services, LLC, a Koniag Government Services company, is seeking an Executive Assistant with an active Secret clearance to support KPS and our government customer at the Pentagon, Arlington, VA.
We offer competitive compensation and an extraordinary benefits package including health, dental and vision insurance, 401K with company matching, flexible spending accounts, paid holidays, three weeks paid time off, and more.
Essential Functions, Responsibilities & Duties may include, but are not limited to:
• Receives telephone calls, greets and direct visitors, signs for incoming deliveries, and performs other responsibilities to maintain the routine operations of the office.
• Maintains files, manuals, handbooks, and reference libraries, both paper and electronic, in support of the offices.
• Maintains the calendar for the Senior Executive being supported. Includes scheduling and resolving conflicts for meetings, collecting read ahead material, and being able to brief the Senior Executive on their upcoming commitments.
• Assists to liaison with entities within the department of defense and federal Government and private industry.
• Makes significant recommendations for improved work methods, organizational structure, records, and files management processes, staffing patterns, procedures for administering administrative services, guidelines, and procedures.
• Display the appropriate level of professional behavior when interacting with Senior Executives, Government Employees, other Contractor employees, and the General public.
Requirements:
• 5-7 years support for DoD Programs
• Effective collaborator and self-starter with the ability to develop trusting relationships with customers, peers, and subordinates.
• Ability to operate autonomously.
• Expert knowledge of Microsoft Excel, Word, Access, Outlook, Adobe Acrobat Professional
• ETMS2 experience
• High School Diploma; 4-year undergraduate degree desired
• Possess current DoD Secret security clearance.
Our Equal Employment Opportunity Policy
The company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, ethnicity, sex, sexual orientation, gender or gender identity (except where gender is a bona fide occupational qualification), national origin or ancestry, age, disability, citizenship, military/veteran status, marital status, genetic information or any other characteristic protected by applicable federal, state, or local law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits, and all other privileges, terms, and conditions of employment.
The company is dedicated to seeking all qualified applicants. If you require an accommodation to navigate or apply for a position on our website, please get in touch with Heaven Wood via e-mail at accommodations@koniag-gs.com or by calling 703-488-9377 to request accommodations.
Koniag Government Services (KGS) is an Alaska Native Owned corporation supporting the values and traditions of our native communities through an agile employee and corporate culture that delivers Enterprise Solutions, Professional Services and Operational Management to Federal Government Agencies. As a wholly owned subsidiary of Koniag, we apply our proven commercial solutions to a deep knowledge of Defense and Civilian missions to provide forward leaning technical, professional, and operational solutions. KGS enables successful mission outcomes for our customers through solution-oriented business partnerships and a commitment to exceptional service delivery. We ensure long-term success with a continuous improvement approach while balancing the collective interests of our customers, employees, and native communities. For more information, please visit www.koniag-gs.com.
Equal Opportunity Employer/Veterans/Disabled. Shareholder Preference in accordance with Public Law 88-352","hiringOrganization":{"@type":"Organization","name":"Koniag Government Services","sameAs":"https://www.koniag-gs.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Arlington, VA, US","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":27,"item":{"@type":"JobPosting","title":"Executive Assistant to the Chief Financial Officer and Finance Department - Maternity Cover","datePosted":"2025-09-19","description":"

Executive Assistant To The Chief Financial Officer And Finance Department - Maternity Cover

Application Deadline: 28 September 2025
Department: Finance
Employment Type: Fixed Term - Full Time
Location: London, UK

Description

\nContract type: Fixed-term, maternity cover to January 2027.
\nReports to: Chief Financial Officer
\nLocation: Premier League Offices, Paddington, W2 1HQ

This is an exciting opportunity to provide assistance to the Premier League’s Chief Financial Officer (CFO) and Finance Department. The day-to-day duties of this role will vary depending on business activity and priorities.

\nThe role will suit someone who thrives working in a dynamic environment, with first class organisation and communication skills, an enthusiasm to deliver, and high levels of accuracy in their work. They will need an ability to multi-task, establish excellent internal and external working relationships and have a collaborative can-do attitude.

\nThis role will be office-based with the flexibility to work from home up to two days per week depending on the requirements of the CFO on any given week.

\nWho we areThe Premier League is home to some of the most competitive and compelling football in the world. The League and its Clubs use the power and popularity of the competition to inspire fans, communities and partners in the UK and across the world. The Premier League brings people together from all backgrounds. It is a competition for everyone, everywhere and is available to watch in over 900 million homes in 189 countries.

\nWe have a wide variety of responsibilities. These include organising the competition and its Handbook as well as managing the centralised broadcast and commercial rights. The work we do in conjunction with the Clubs also goes far beyond the 90 minutes. We support and provide a framework for youth development, we protect the organisation’s intellectual property, support the wider game and community programmes, undertake international development work and liaise with governing bodies and other leagues.
The Premier League is an equal opportunities employer and strives to create an inclusive culture where talent can flourish. We believe in the potential of everyone and open our doors to those who share those values. All appointments will be made based on merit; however, we particularly encourage applications from women, people from minority ethnic communities, LGBTQ+ people and disabled people.
Our hybrid-working model also allows you some variety on your place of work, offering you the chance to work from home on some days each week. Where possible, you will attend the office or site visits in line with our company policy. All staff liaise closely with their line manager to manage their time appropriately and according to their work and team requirements.

The Role

Providing executive support to the CFO, including but not limited to:

Diary management
Travel arrangements
Ensure relevant, advance meeting papers and/or briefing documents are prepared, collated and professionally presented in a timely manner
Expense and invoice management
Work collaboratively with the Premier League Executive Assistant team
Assist with the preparation of high-quality reports, presentations and other documentation, following the corporate brand guidelines; including a combination of written, presentation and proof-reading skills
Proxy for CFO’s company credit card
Manage hospitality submissions, allocations, and logistics
Draft, prepare, and send correspondence (emails and letters) on behalf of the CFO
Manage day to day insurance queries from both staff and Clubs, and maintain regular correspondence with insurance broker
Log and track insurance claims made by Premier League staff
Manage the administration of the annual insurance renewal process – collating, preparing, and providing renewal documentation and information

Providing day to day administrative support to the Finance Team:

Event planning and organisation, including the annual CFO meeting
Providing holiday cover for Accounts Payable team
Maintain efficient electronic and paper filing, archive systems and contact databases for the Finance Department
Organising team meetings and preparing agendas
HMRC certification (collection, filing, chasing)
Coordinate, submit, and track hospitality requests for Finance, IT, Office Services, and Procurement teams
Assist in Withholding Tax certificate requests
Collecting Club submissions via email
Proxy for Director of Finance’s company credit card
Assist with various tasks involving MS Office
Manage and submit company-wide staff charitable donations
Travel arrangements for the team

Requirements For The Role

Previous executive support experience, preferably to a CFO
Past corporate event management experience is preferred
Excellent attention to detail and deadlines, taking pride in the quality of work produced
Microsoft Office skills (especially in Teams, Outlook, Word, PowerPoint, and Excel)
Ability to handle confidential information and exercise discretion
A hardworking, self-motivated and proactive attitude, with a flexible and collaborative working approach
An ability to grasp requirements quickly and accurately
Strong interpersonal and literacy skills with the ability to interact well with people at all levels
First-class communication skills
A willingness to provide support across the organisation, as and when required

\nOur commitment to safeguarding includes implementing robust safer recruitment procedures to assess the suitability of individuals applying for roles that involve work with children and adults who are or may be at risk of harm. For further information, please see our Safeguarding Policy and Safer Recruitment Guidance.\n \nTo apply please visit our careers page and apply with your CV and a cover letter. The closing date for applications is 28 September 2025.\n \nWe will remove barriers that prospective candidates might face at any stage of our recruitment process. If you have a disability and would like the advert in an alternative format, or would like to talk about how we can adjust the interview process to best support you, please contact recruitment@premierleague.com ","hiringOrganization":{"@type":"Organization","name":"The Premier League","sameAs":"https://www.premierleague.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"London, UK","addressCountry":"United Kingdom","addressRegion":"Europe"}}}},{"@type":"ListItem","position":28,"item":{"@type":"JobPosting","title":"Clerk II (holding the functional title of Executive Assistant)","datePosted":"2025-09-19","description":"

Clerk II (holding the functional title of Executive Assistant) in the School of Chinese Medicine (Ref.: 533244) (to commence as soon as possible, on a one-year temporary basis with the possibility of renewal subject to satisfactory performance)

Applicants should possess 5 passes in HKCEE including English (min. grade C if Syllabus A/Level 2 from 2007), Chinese (Level 2 from 2007) and Mathematics, OR min. Level 2 or equivalent in 5 subjects in HKDSEE including English Language, Chinese Language and Mathematics, with at least 4 years of full-time work experience in event management, communications, marketing or a related field. Applicants should have a good command of English and Chinese. Proficiency in common computer applications, including MS Office and Chinese word processing, is required. They should also have good interpersonal, communication, and organisational skills, a strong sense of responsibility, the ability to work independently as well as in a team. The ability to prioritise multiple tasks efficiently to meet tight deadlines, handle multiple projects simultaneously, and maintain confidentiality and data protection are essential. Applicants should be mature, self-motivated, attentive to details, and capable of working under pressure. Applicants with a recognized Bachelor’s degree will be considered for appointment holding the functional title of Executive Assistant. Shortlisted candidates will be invited to attend a written test and an interview.

The appointee will provide support in planning, organising, and executing events, workshops, seminars, and other promotional activities, including coordinating logistics such as venue arrangements, catering, and technical requirements. They will assist in drafting and proofreading promotional materials and invitations, and liaising with vendors, partners, and internal teams to ensure smooth event execution. Additionally, they will be responsible for maintaining social media accounts and updating content related to events and activities, performing ad hoc tasks as needed, along with any other duties assigned. Working outside normal office hours and on weekends may be required.

Applicants who have responded to the previous advertisement (Ref:532443) need not re-apply.

A highly competitive salary commensurate with qualifications and experience will be offered, in addition to annual leave and medical benefits.

The University only accepts online application for the above post. Applicants should apply online and upload an up-to-date C.V.. Review of applications will start as soon as possible and continue until October 31, 2025, or until the post is filled, whichever is earlier.

The University thanks applicants for their interest, but advises that only candidates shortlisted for interviews will be notified of the application result.

\n\n

The University is an equal opportunities employer

and is committed to equality, ethics, inclusivity, diversity and transparency

We are looking for a Executive Assistant (Junior/Middle) in Buenos Aires

AgileEngine is one of the Inc. 5000 fastest-growing companies in the U and a top-3 ranked dev shop according to Clutch. We create award-winning custom software solutions that help companies across 15+ industries change the lives of millions

If you like a challenging environment where you’re working with the best and are encouraged to learn and experiment every day, there’s no better place - guaranteed! :)

What You Will Do

Provide support to the CEO;
Manage the CEO’s calendar;
Arrange detailed business travel plans;

- Research;

Maintain a database of business contacts;
Execute simple marketing campaigns;
Help with creating content for social media;
Handle confidential information with integrity.

Must Have

+1 year of experience in executive assistant, sales, or marketing roles;
Time management and self-organization;
Recognizing and responding well to changing priorities;
Working in a fast-paced environment and proactively finding solutions;
Paying attention to detail and meeting deadlines;
Written and verbal English skills;
Using basic modern technology;
Using productivity software such as Google Calendar, Documents and Sheets.

Nice To Haves

Experience in working with any CRM;
Sales background, SDR experience, EA experience.

The Benefits Of Joining Us

- Professional Growth

Accelerate your professional journey with mentorship, TechTalks, and personalized growth roadmaps.

- Competitive Compensation

We match your ever-growing skills, talent, and contributions with competitive USD-based compensation and budgets for education, fitness, and team activities.

- A selection of exciting projects

Join projects with modern solutions development and top-tier clients that include Fortune 500 enterprises and leading product brands.

- Flextime

Tailor your schedule for an optimal work-life balance, by having the options of working from home and going to the office – whatever makes you the happiest and most productive.

Next Steps After You Apply

The next steps of your journey will be shared via email within a few hours. Please check your inbox regularly and watch for updates from our Internal Applicant site, LaunchPod, which will guide you through the process.

","hiringOrganization":{"@type":"Organization","name":"AgileEngine","sameAs":"https://agileengine.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"JOSE MARTI, Argentina","addressCountry":"Argentina","addressRegion":"South America"}}}},{"@type":"ListItem","position":30,"item":{"@type":"JobPosting","title":"Executive Assistant | Hybrid, day 1 HMO","datePosted":"2025-09-19","description":"

Company Description

ABOUT IQEQ
\nWe’re a leading Investor Services group offering end-to-end services in administration, accounting, reporting, regulatory and compliance needs of the investment sector worldwide.  We employ a global workforce of 5,800+ people across 25 jurisdictions and have assets under administration (AUA) exceeding US$750 billion. We work with 13 of the world’s top-15 private equity firms.

Our services are underpinned by a Group-wide commitment to ESG and best-in-class technology including a global data platform and innovative proprietary tools supported by in-house experts.

Above all, what makes us different is our people. Operating as trusted partners to our clients, we deliver intelligent solutions through a combination of technical expertise and strong relationships based on deep client understanding. 

We’re driven by our Group purpose, to power people and possibilities.

Job Description

JOB SUMMARY:
\n
\nThe Executive Assistant is a key administrative professional who supports the Head of Global Client Delivery - Philippines and will be the point of first contact for executives, managing their schedules, coordinating meetings, and handling correspondence.
\n
\nAs an indispensable asset to executives, they help maintain operational efficiencies, coordinate logistics, and facilitate communication across different departments.
\n
\nThis role demands high professionalism and flexibility, as Executive Assistants will interact with internal and external stakeholders, including other employees, clients, and partners. while maintaining the confidentiality of high-level systems and operations.

Role And Responsibilities:

Schedule and coordinate meetings, appointments, and travel arrangements for the executive team.
Prepare and distribute meeting agendas, summaries, and minutes to ensure effective communication and follow-up.
Assist with project management tasks, such as tracking deadlines, coordinating resources, and monitoring progress.
Conduct research and collect/analyze data to support decision-making and provide valuable insights.
Prepare and edit correspondence, reports, presentations, and other documents as needed, ensuring accuracy and professionalism.
Maintain databases and records, ensuring they are comprehensive, up-to-date, and easily accessible.
Manage and prioritize daily workload, effectively balancing multiple tasks and deadlines.
Handle confidential information with discretion and maintain a high level of professionalism and integrity.
Perform general administrative tasks, such as answering calls, responding to emails, and organizing files.
Troubleshoot and resolve office-related issues to maintain a smooth workflow and productivity.
Provide excellent customer service to internal and external stakeholders, fostering positive relationships and enhancing the overall experience.
Foster a sense of teamwork and collaboration by promoting open communication and supporting the executive team's needs.

Qualifications

Background Experience

Minimum of two (2) years of experience in an administrative role, preferably supporting executive-level management.
Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
Excellent communication, organizational, and multitasking skills, with meticulous attention to detail.
Ability to prioritize tasks and work independently in a fast-paced environment, managing competing priorities effectively.
Strong problem-solving and critical-thinking abilities, with the capacity to anticipate needs and proactively address challenges.
Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
Flexibility and adaptability to navigate changing priorities and requirements.
Discretion and the ability to handle confidential and sensitive information with utmost professionalism.
Strong interpersonal skills and the ability to build rapport with individuals at all levels of the organization.

Computer / Program Knowledge

Knowledgeable in Microsoft suite including Word, Excel, Outlook, Form, SharePoint, etc.

Additional Information

What Iqeq Offer

Sustainability is integral to our strategy and operations. Our sustainability depends on us building and maintaining long-term relationships with all our stakeholders – including our employees, clients, and local communities – while also reducing our impact on our natural environment.

There is always more we can, and should do, to improve – whether in relation to our people, our clients, our planet, or our governance. Our ongoing success as a business depends on our sustainability and agility in a changing and challenging global landscape. We’re committed to fostering an inclusive, equitable and diverse culture for our people, led by our Diversity, Equity, and Inclusion steering committee.

Our learning and development programmes and systems (including PowerU and MyCampus) enable us to invest in growing our employees’ careers, while our hybrid working approach supports our employees in achieving balance and flexibility while remaining connected to their colleagues. We want to empower our 5,800+ employees - from 94 nationalities, across 25 countries - to each achieve their potential. Through IQ-EQ Launchpad we support women managers launching their first fund, in an environment where only 15% of all private equity and venture capital firms are gender balanced.

We’re committed to growing relationships with our clients and supporting them in achieving their objectives. We understand that our clients’ sustainability and success leads to our sustainability and success. We’re emotionally invested in our clients right from the beginning.

","hiringOrganization":{"@type":"Organization","name":"IQ-EQ","sameAs":"https://iqeq.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Pasig, NCR, Philippines","addressCountry":"Philippines","addressRegion":"Asia/Pacific"}}}},{"@type":"ListItem","position":31,"item":{"@type":"JobPosting","title":"Executive Assistant","datePosted":"2025-09-19","description":"

Company Description

Our services are underpinned by a Group-wide commitment to ESG and best-in-class technology including a global data platform and innovative proprietary tools supported by in-house experts.

We’re driven by our Group purpose, to power people and possibilities.

Job Description

Role And Responsibilities:

Schedule and coordinate meetings, appointments, and travel arrangements for the executive team.
Prepare and distribute meeting agendas, summaries, and minutes to ensure effective communication and follow-up.
Assist with project management tasks, such as tracking deadlines, coordinating resources, and monitoring progress.
Conduct research and collect/analyze data to support decision-making and provide valuable insights.
Prepare and edit correspondence, reports, presentations, and other documents as needed, ensuring accuracy and professionalism.
Maintain databases and records, ensuring they are comprehensive, up-to-date, and easily accessible.
Manage and prioritize daily workload, effectively balancing multiple tasks and deadlines.
Handle confidential information with discretion and maintain a high level of professionalism and integrity.
Perform general administrative tasks, such as answering calls, responding to emails, and organizing files.
Troubleshoot and resolve office-related issues to maintain a smooth workflow and productivity.
Provide excellent customer service to internal and external stakeholders, fostering positive relationships and enhancing the overall experience.
Foster a sense of teamwork and collaboration by promoting open communication and supporting the executive team's needs.

Qualifications

Background Experience

Minimum of two (2) years of experience in an administrative role, preferably supporting executive-level management.
Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
Excellent communication, organizational, and multitasking skills, with meticulous attention to detail.
Ability to prioritize tasks and work independently in a fast-paced environment, managing competing priorities effectively.
Strong problem-solving and critical-thinking abilities, with the capacity to anticipate needs and proactively address challenges.
Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
Flexibility and adaptability to navigate changing priorities and requirements.
Discretion and the ability to handle confidential and sensitive information with utmost professionalism.
Strong interpersonal skills and the ability to build rapport with individuals at all levels of the organization.

Computer / Program Knowledge

Knowledgeable in Microsoft suite including Word, Excel, Outlook, Form, SharePoint, etc.

Additional Information

What Iqeq Offer

","hiringOrganization":{"@type":"Organization","name":"IQ-EQ","sameAs":"https://iqeq.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Pasig, NCR, Philippines","addressCountry":"Philippines","addressRegion":"Asia/Pacific"}}}},{"@type":"ListItem","position":32,"item":{"@type":"JobPosting","title":"Executive Assistant","datePosted":"2025-09-19","description":"

Company Description

Job Description

Qualifications

Your Experience

Qualifications & Experience

Bachelor’s degree required; Master’s/MBA from a reputed institute preferred.
Preferably experience in a multinational organisation with cross-cultural exposure.
Fluency in Polish and very good command of English
Proven experience supervising teams in a professional services environment, with a strong focus on service delivery and performance management.
Prior experience supporting senior leadership, including minute-taking, presentation creation, and managing Excel-based reports.
Project or programme management experience is desirable; coaching will be provided if needed.

Stakeholder Management

Strong stakeholder management skills, with the ability to influence and challenge at all levels.
Comfortable working across international, regional, and local contexts.
Structured and strategic approach to balancing long-, medium-, and short-term team priorities.
Strong organisational and delegation skills.

Communication & Collaboration

Flexible and effective communicator—both verbal and written.
Fluency in English Language—both verbal and written.
Maintains regular and transparent communication with managers and colleagues.
Approachable, helpful, and adaptable in a dynamic team environment.

Analytical & Problem Solving

Strong analytical skills, with the ability to gather, interpret, and present data insights.
Excellent problem-solving ability; capable of breaking down complex issues and identifying solutions.
Makes sound decisions based on available information or guidance.
Proactively identifies opportunities to improve service quality based on stakeholder feedback.

Work Ethic & Professionalism

Demonstrates resilience and the ability to manage competing deadlines under pressure.
Quick learner with a proactive, results-driven mindset.
Able to manage workload independently and as part of a team.
Exceptional attention to detail in all tasks and deliverables.
Confident handling new and unfamiliar situations.

How we will support you

From your first day with us, you will have varied opportunities to continuously grow and development your skills and knowledge. From formal training, informal coaching and mentoring through to skills-based and technical training and on the job learning.

Additional Information

","hiringOrganization":{"@type":"Organization","name":"Clifford Chance","sameAs":"https://www.cliffordchance.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Warsaw, Województwo mazowieckie, Poland","addressCountry":"Poland","addressRegion":"Europe"}}}},{"@type":"ListItem","position":33,"item":{"@type":"JobPosting","title":"Executive Assistant to Managing Director","datePosted":"2025-09-19","description":"

Will report to the VP of function providing executive level support including a variety of key administrative and coordination functions, often handling strategic any confidential assignments, report and presentation development, and working cooperatively with a large and diverse Global leadership team and Corporate Executive group.

\n\n

Experience to provide Executive Admin support to the Leader (VP, Managing Director) by preparing correspondence, etc.
Make sure that the Leader is fully prepared for all meetings and activities Organize documents, maintain records and take notes at meetings and any other administrative tasks.
Manage and coordinate with cross functional departments Manage multiple schedules and maintain communication across teams.
Be focused, consistent, punctual and reliable.
Be organized and trustworthy with confidential and personal information Calendar management.
Excellent communication and interpersonal skills.
Be proactive and process oriented.
Handle PR activities.
Experience in coordination activities, including prioritizing action plans, calendar management, and vendor management.
Scheduling meetings.
Proactively follows up and coordinates with the team to get the work done on time.
On a monthly/Weekly basis, provide a project status report/summary to upper management.
Responsible for the flow of information from the project owner to the team regarding the project.
Information on the development of project management should be kept up to date.
Strong ability to give attention to details, as well as tested organizational skills.
Updating and reporting on the schedule's progress.
Make appropriate, informed decisions regarding priorities and available time.
Assisting with the formatting, publishing, recording, or sharing of reports and documents.
Maintain, manage, and document all project reports and statements.
Maintain close contact with the seniors to keep them informed of upcoming commitments and responsibilities and follow.
Good communication skills, execution skills, analytical skills, capable to multitasking.
Learning attitude, eager to grow, Good decision-making skills, handling hands on tasks

Required Skills:

3+ years' experience supporting at an executive level.
Must have MBA degree.
Excellent computer skills: Microsoft Office Suite, Adobe.
Excellent oral and written communication skills (including exceptional reading, writing and math skills; ability to interpret and follow a variety of instructions furnished in written, oral, diagram or schedule form.
Proficient typing skills.
Ability to prioritize work assignments.
Knowledge of billing practices and controls.
Exceptional interpersonal skills to work and interact with all levels of the employee population including the Company Executive and the Global Supply Chain Leadership team.
Excellent time management and organizational skills for both self and VP.
Strong ability to work with little or no supervision and intuitively understand the needs of the VP.
Ability to maintain confidentiality; remain unobtrusive but present; demonstrate calmness and flexibility in a changing environment.

","hiringOrganization":{"@type":"Organization","name":"Weatherford","sameAs":"https://www.weatherford.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Mumbai, Maharashtra, India","addressCountry":"India","addressRegion":"Asia/Pacific"}}}},{"@type":"ListItem","position":34,"item":{"@type":"JobPosting","title":"Executive Assistant to the Commissioner","datePosted":"2025-09-19","description":"

Job Description

The Agency You’ll Join:

The New York City Mayor’s Office is responsible for overseeing city services throughout the five boroughs, coordinating public agencies and departments, and managing public property. New York City Mayor Eric Adams is head of the executive branch of New York City's government. Previously, Mayor Adams has served the people of New York City as an NYPD officer, state senator, and Brooklyn borough president. The Adams’ administration is leading the fight to serve the people of the greatest city in the world, ensuring delivery of efficient and effective services, working to make New York City’s economy stronger, reducing inequality, improving public safety, and making the city more affordable that meets the needs of all New Yorkers. We value leadership, transparency, fairness, and efficiency as we actively seek diverse talents from various sectors to join our team.

The Team You’ll Work With:

The Mayor’s Community Affairs Unit (CAU) is the fundamental connection between City Hall and New York City residents throughout the five boroughs. The primary mission of CAU is to establish deep partnerships with communities in order to engage and mobilize New Yorkers. To this end, CAU is directly responsible for integrating government into communities by working with mayoral agencies to ensure the effective and efficient deployment of government services and the Mayor’s top policy priorities and initiatives.

The Problems You’ll Solve:

The Executive Assistant to the Commissioner is responsible for administrative tasks for CAU, including but not limited to:
-\tSupporting staff assignments with desks, computers, a car, and parking placards.
-\tManaging Purchase orders of supplies, reimbursements, and team gear.
-\tManaging the Commissioner's schedule and day-to-day movements.
-\tExecutive-level administrative support to the Commissioner, First Deputy Commissioner.
-\tPerform ad hoc assignments and special projects as necessary.

About You:

-\tYou are highly organized and detail-oriented with the ability to prioritize conflicting demands.
-\tYou have the ability to work independently and within a fast-paced environment.
-\tYou have excellent time management skills.
-\tYou have excellent interpersonal and communication skills.
-\tYou are proficient in Microsoft Office applications, especially Excel and PowerPoint.

Special Assistant (MA)-MGRL - 0668A

Qualifications

-\tHigh school graduation or equivalent and four years of experience in community work or community-centered activities in an area related to duties.
-\tExperience working with government entities or in community outreach roles, preferably within New York City.
-\tStrong organizational skills with the ability to manage multiple priorities and projects concurrently.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

","hiringOrganization":{"@type":"Organization","name":"City of New York","sameAs":"https://www.nyc.gov"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"New York City, NY, United States","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":35,"item":{"@type":"JobPosting","title":"Executive Assistant","datePosted":"2025-09-19","description":"

Looking to take your career to the next level? Then this role is for you!

Join Outsourcey and be part of our mission to revolutionize global talent expansion! We connect businesses with dedicated full-time teams in the Philippines, offering cost-efficient solutions without compromising quality. Join us and help elevate businesses with complete control and comprehensive support, let's shape the future of work together!

Minimum of 3 years of experience as an Executive Assistant or Project Manager.\nStrong organizational and time-management skills.\nExcellent communication and interpersonal skills.\nProficiency in project management tools (e.g., Asana, Trello, Microsoft Project).

Core Responsibilities:

Provide high-level administrative support to executive leadership.\nManage executive calendars, schedule meetings, and organize travel arrangements.\nPrepare reports, presentations, and correspondence.\nConduct research and compile data for meetings and projects.\nHandle confidential information with discretion.\nOversee project tasks from initiation to completion, ensuring timely delivery.\nCoordinate and communicate with volunteers, assigning and tracking workloads.\nMonitor project progress and adjust resource allocation as needed.\nDevelop and maintain project plans, schedules, and budgets

Benefits:\n Competitive salary\n Opportunity to shape the HR function of a rapidly growing BPO.\n Work closely with a team of industry leaders who have successfully scaled BPOs in the past.\n Career growth and development opportunities.

Please attach your CV and we will be in touch for a confidential chat. Let's do great things together!

","hiringOrganization":{"@type":"Organization","name":"Outsourcey","sameAs":"https://www.outsourcey.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Taguig, Metro Manila, Philippines","addressCountry":"Philippines","addressRegion":"Asia/Pacific"}}}},{"@type":"ListItem","position":36,"item":{"@type":"JobPosting","title":"Executive Assistant","datePosted":"2025-09-19","description":"

Looking to take your career to the next level? Then this role is for you!

Job Requirements:

Experience: Minimum of 2.5 years of experience in an Executive Assistant or similar role.
Technical Skills: Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint), Google Workspace, and Jira ticketing software. Familiarity with other project management tools like Asana, Trello, or Monday.com is a plus.
\nOrganizational Skills: Exceptional organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
Communication: Excellent verbal and written communication skills.\nProblem-Solving: Ability to anticipate needs, troubleshoot challenges, and provide proactive solutions.

Core Responsibilities:

Calendar and Schedule Management: Coordinate and manage the executive's calendar, including scheduling meetings, appointments, and travel arrangements.
Inbox Management: Organize and manage the executive's inbox, ensuring timely responses to emails, flagging priority items, and delegating correspondence when appropriate.
Task Allocation and Project Oversight via Jira: Use Jira ticketing software to oversee task allocation, track project timelines, and ensure contractors and internal teams complete projects within the designated timeframes.
\nSpreadsheet Support: Create, update, and maintain spreadsheets for reporting, task tracking, and budget management.
Meeting Preparation: Prepare meeting agendas, presentations, and reports for the executive, ensuring all necessary documents are available and organized.
Follow-up and Communication: Act as a point of contact between the executive, contractors, and internal teams, ensuring clear communication and follow-up on tasks and deadlines.
Administrative Support: Assist with general administrative duties, including filing, document organization, and drafting correspondence.

Please attach your CV and we will be in touch for a confidential chat. Let's do great things together!

","hiringOrganization":{"@type":"Organization","name":"Outsourcey","sameAs":"https://www.outsourcey.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Taguig, Metro Manila, Philippines","addressCountry":"Philippines","addressRegion":"Asia/Pacific"}}}},{"@type":"ListItem","position":37,"item":{"@type":"JobPosting","title":"Executive Assistant","datePosted":"2025-09-19","description":"

Looking to take your career to the next level? Then this role is for you!

Minimum 2.5 years experience of relevant experience\nStrong spoken and written skills.\nExperience using standard CRMs (Hubspot, Salesforce etc)\nFamiliarity in common Google and/or Office Suite

Core Responsibilities:

Manage project calendars, task progressions and research.\nRespond to customer, management and/or suppliers emails promptly, prioritize urgent ones.\nSort task, ensure timely follow-up for conversions.\nEnter/update client, supplier, project info, maintain data accuracy.\nGenerate reports from client’s CRM.\nProvide admin support, handle client,supplier and or internal stakeholder inquiries.\nAppointment scheduling for client stakeholders

Please attach your CV and we will be in touch for a confidential chat. Let's do great things together!

","hiringOrganization":{"@type":"Organization","name":"Outsourcey","sameAs":"https://www.outsourcey.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Taguig, Metro Manila, Philippines","addressCountry":"Philippines","addressRegion":"Asia/Pacific"}}}},{"@type":"ListItem","position":38,"item":{"@type":"JobPosting","title":"Executive Assistant","datePosted":"2025-09-19","description":"

Looking to take your career to the next level? Then this role is for you!

Minimum of 2.5 years of experience as an executive assistant or in a similar role. Strong organizational skills with the ability to multitask and prioritize effectively. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (Zoom, Slack, Trello, etc.). Basic understanding of social media platforms and their functionalities.

Core Responsibilities:

Manage and organize the office schedule, including coordinating meetings and appointments. Handle email correspondence, answer phone calls, and manage inbound and outbound communications. Prepare and edit documents, reports, and presentations. Maintain filing systems, both electronic and physical, ensuring documents are easily accessible and up-to-date. Perform data entry and ensure accuracy and completeness of information. Maintain and update databases and spreadsheets. Generate reports and provide analysis as needed. Assist with the creation and scheduling of social media posts across various platforms (Facebook, Instagram, Twitter, LinkedIn, etc.). Monitor social media channels for comments, messages, and mentions, and respond appropriately. Help maintain the social media content calendar and ensure timely posting.

Benefits: Competitive salary Opportunity to shape the HR function of a rapidly growing BPO. Work closely with a team of industry leaders who have successfully scaled BPOs in the past. Career growth and development opportunities.

Please attach your CV and we will be in touch for a confidential chat. Let's do great things together!

","hiringOrganization":{"@type":"Organization","name":"Outsourcey","sameAs":"https://www.outsourcey.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Taguig, Metro Manila, Philippines","addressCountry":"Philippines","addressRegion":"Asia/Pacific"}}}},{"@type":"ListItem","position":39,"item":{"@type":"JobPosting","title":"Executive Assistant","datePosted":"2025-09-19","description":"

Looking to take your career to the next level? Then this role is for you!

Min 3 year proven experience as an executive assistant or in a similar administrative role, preferably in a remote or virtual setting.\nStrong organizational and time management skills, with the ability to prioritize tasks effectively.\nExcellent verbal and written communication skills, with a high level of professionalism.\nProficiency in virtual communication tools (e.g., Zoom, Slack, Microsoft Teams) and office productivity software (Word, Excel, PowerPoint).\nDiscretion and confidentiality when handling sensitive information in a virtual environment.

Core Responsibilities:

Administrative Support: Provide comprehensive administrative support to senior executives, including managing calendars, scheduling meetings across different time zones, and coordinating travel arrangements.\nCommunication: Serve as the primary point of contact for internal and external stakeholders. Screen and prioritize incoming communications, including emails and phone calls.\nMeeting Coordination: Prepare agendas, take minutes, and follow up on action items from virtual meetings. Ensure meetings are well-organized and productive.\nDocument Management: Draft, proofread, and edit documents, reports, and presentations. Maintain organized digital files and ensure confidentiality of sensitive information.\nProject Coordination: Assist in the planning and execution of special projects and initiatives. Track project timelines, milestones, and deliverables.\nSupport Functions: Handle ad-hoc administrative tasks and provide support to other departments as needed in a virtual environment.

Please attach your CV and we will be in touch for a confidential chat. Let's do great things together!

","hiringOrganization":{"@type":"Organization","name":"Outsourcey","sameAs":"https://www.outsourcey.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Taguig, Metro Manila, Philippines","addressCountry":"Philippines","addressRegion":"Asia/Pacific"}}}},{"@type":"ListItem","position":40,"item":{"@type":"JobPosting","title":"Executive Assistant","datePosted":"2025-09-19","description":"

Looking to take your career to the next level? Then this role is for you!

Core Responsibilities:

Please attach your CV and we will be in touch for a confidential chat. Let's do great things together!

","hiringOrganization":{"@type":"Organization","name":"Outsourcey","sameAs":"https://www.outsourcey.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Taguig, Metro Manila, Philippines","addressCountry":"Philippines","addressRegion":"Asia/Pacific"}}}},{"@type":"ListItem","position":41,"item":{"@type":"JobPosting","title":"Executive Assistant – Compliance & Security Team","datePosted":"2025-09-19","description":"

About Radian Generation

Radian Generation is a global provider of critical technology-forward services designed specifically to support the comprehensive lifecycle of renewable facilities—including solar, wind, and energy storage.

Who We Serve
Radian Generation’s wide range of commercial, technical, and compliance services provide developers, owners, and operators with critical insights into each aspect of their assets to make better-informed decisions.

Radian Generation is committed to supporting greater diversity in the renewable energy industry. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Executive Assistant – Compliance Team (Remote)

We are looking for a detail-oriented, highly organized Executive Assistant to support our Compliance & Security Team. This role is based in India but operates on U.S. Eastern hours, offering global exposure and a change to make an impact in renewable energy compliance.

If you thrive in fast-paced changing environments, excel at documentation and reporting, and are familiar with U.S. business practices, we would love to hear from you.

The Role

We are seeking an Executive Assistant to support 2 Vice Presidents and the wider compliance and security team. This role is the backbone of day-to-day operations, ensuring compliance reporting, documentation, and client communications are handled with precision.

What You Will Do

Provide administrative support to the Vice President of Compliance & Risk and OT & Security, including file management, scheduling, and client meeting preparation.
Draft, edit, and maintain compliance documentation, reports, training decks, and meeting materials.
Coordinate monthly compliance cycles -prepare reports for stakeholders, track activities, and send timely reminders.
Manage compliance documentation and records—maintain evidence files, reports, and electronic records to ensure accuracy and accessibility
Proactively track and follow up on action items and requests, ensuring timely resolution and consistent stakeholder support.
Support policy and procedure development—assist in maintaining and updating compliance policies and process documentation.

Required Qualifications

Bachelor’s degree in business administration or related field
3+ years of demonstrated administrative or executive-level support experience within renewables, compliance, or professional services environment
Familiarity with U.S. business practices, reporting standards, and time zone collaboration
Proficiency in Microsoft Office Suite, Trello, Fellow, Adobe Acrobat (or similar tools)
Excellent communication, organization, and time management skills
Strong attention to detail and ability to manage multiple priorities
Experience in creating and editing documentation accurately and concisely
Familiarity with project agreements and key business terms
Strong interpersonal and customer service skills with multicultural sensitivity
Exposure to compliance, audit, or reporting processes

At Radian Generation, we are driving growth in renewable energy through innovative asset management and compliance services. Our team is global, collaborative, and committed to helping the industry scale responsibly. As we grow, we are looking for talented professionals who thrive in fast-moving dynamic environments.

Why Join Radian Generation?

Global Exposure – Work with U.S. leadership and international colleagues across time zones.

Mission-driven work – Play a key role in advancing renewable energy compliance and risk management

Professional Growth – Gian valuable experience in compliance reporting and cross-border business practices

If this sounds like you, we would love to hear from you!

","hiringOrganization":{"@type":"Organization","name":"Radian Generation","sameAs":"https://www.radiangen.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"India","addressCountry":"India","addressRegion":"Asia/Pacific"}}}},{"@type":"ListItem","position":42,"item":{"@type":"JobPosting","title":"Executive Assistant","datePosted":"2025-09-19","description":"

MSF is an international, independent medical humanitarian organization. We are a non-profit, self-governed worldwide movement of more than 63,000 people.

We provide emergency medical assistance during armed conflict, natural disasters, outbreaks of deadly diseases, and assist those who are excluded from healthcare. MSF delivers care based on need and when we see injustice, we speak out. We are an organization that remains impartial, knowledgeable, and effective, and this is what makes the difference between life and death.

People are our priority. At Médecins Sans Frontières (MSF)/Artsen zonder Grenzen, we are committed to an inclusive culture that encourages and supports the diverse voices of our employees. We encourage diverse applicants including individuals of all gender identities, ages, sexual orientations, nationalities, races, religions, beliefs, social and marital status, people with different abilities and all other diversity characteristics and how they work together.

Effective immediately, MSF-OCA is looking for an:

Executive Assistant

to the OSCAR department and the Director of Operations

(Based In Amsterdam)

OSCAR is OCA’s humanitarian affairs, operational communications and advocacy department. A humanitarian affairs team and an operational communications team (including audio visual and digital) work in tandem in distinct and complementary roles.

The Director of Operations is responsible for the advancement of MSF’s social mission by establishing the operations strategy for OCA, overseeing the implementation of medical operations and leading the Operations Department.

Main Responsibilities

The executive assistant provides day-to-day (administrative and organisationally) support to the MSF OCA Humanitarian Affairs and Operational Communications Department (OSCAR) and the Director of Operations and is an integral member of the team(s). Playing a critical role in supporting the departments by managing administrative tasks, streamlining operations and ensuring the workflow is efficient. Supporting on prioritisation and keeping an overview of tasks and timelines.

Responsibilities And Activities

Having a good understanding of the unique challenges faced by (senior) executives/teams, particularly in managing their time, energy, and complex (travel) arrangements is very helpful. You will need to demonstrate exceptional organisational skills, a proactive mindset, and the ability to handle difficult, often high-stakes, situations with professionalism and discretion. Managing competing priorities, navigating diverse stakeholders and ensuring that the time is optimized will be at the heart of your role. Additionally, your time will be split supporting the OSCAR department and assisting the Director of Operations. You will be responsible for a wide array of administrative activities and furthering office procedures across the organisation. You will ensure high levels of organisational effectiveness while creating and maintaining a functional and pleasant work environment that supports the team(s). Responsibilities and activities are:

Handle day-to-day administrative tasks including printing, mailing, copying, and managing emails. Maintain organizational systems to ensure smooth operations
Managing and synchronising calendars with the other departments (i.e. GAs, ACP, trainings etc.)
Organising meetings, ensure effective convening, participation and documentation (minute taking) of departmental meetings and events
Organise/clean/update regularly the OSCAR internal SharePoint site
Note Taking
Travel Support
Monitoring Budgets
Support with reporting, i.e. IAR for comms
Support teams with preparation of trainings and webinars
Manages the maintenance and proper use of the electronic operations database, incl. Dynamics, Office 365, SharePoint, Power-BI ExFlow, etc.

Candidate Profile

An Executive Assistant is a jack of all trades position and can work under pressure and handle large projects with ease. This role requires someone who can prioritise tasks and manage expectations along with their own.

We are looking for someone with experience in fast-moving (NGO) environment and working with sensitive information, who can balance the demands of the departments while maintaining a calm and organized approach. The nature of this role requires the candidate to have exemplary time management skills, the ability to anticipate needs, and the capacity to prioritize effectively amidst various demands. The individual will navigate this dynamic role with professionalism, interacting seamlessly across a diverse spectrum of individuals.

Requirements

3+ Working experience as (executive) office management, management assistant or comparable
Proven experience in managing client communications, prioritising urgent requests, and maintaining professional relationships with partners and stakeholders.
Strong organizational skills, with the ability to handle multiple responsibilities simultaneously.
Ability to handle ambiguity, think on your feet, and adjust to shifting priorities in a fast-paced environment
Excellent command of English (good writing skills and ability to synthesise). Dutch and/or another language is desirable
Knowledge of MSF Office applications, administrative systems (ERP/CRM/HR/SharePoint/Invoicing)
A proactive, positive attitude with a commitment to delivering tasks efficiently
Has a strong motivation for MSF values and principles

Competencies

Proactive

Self-Starter

(Problem) Analysis and solving

Stress Management

Integrity

We Offer

A one-year employment contract, based on 40 hours per week.

A Dutch contract, the gross monthly salary will be between €3.394 and €4.672 a month depending on relevant work experience, based on a full-time appointment.

Other Benefits Include:

30 days off (based on a full-time employment)
A premium free pension where MSF covers 100% of the monthly pension contribution
8% holiday allowance, paid out with the salary in May
Commuting allowance (terms and conditions apply) & work from home allowance
L&D will support you with a variety of learning and development opportunities with internal and external trainings and courses
An environment that fosters diversity, with colleagues from around the world representing various cultures and background

Application

Do you recognise yourself in this profile, we welcome you to apply directly via our website and upload a letter of motivation + Curriculum Vitae (in English) as one combined document.

The closing date for applications is 8 October 2025 at 23:59 CET. Selection will be by means of one or two interview rounds.

Please note the application deadline specified above may be subject to change at MSF-Netherland’s discretion.

Information

For more information about the recruitment procedure, please contact Irene Tellekamp (Recruitment Team) at irene.tellekamp@amsterdam.msf.org.

For more information about the position, please contact Sophie Desoulieres (Head of OSCAR) at sophie.desoulieres@amsterdam.msf.org.

No Agencies Please

","hiringOrganization":{"@type":"Organization","name":"Artsen zonder Grenzen Nederland","sameAs":"https://www.artsenzondergrenzen.nl/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Amsterdam","addressCountry":"The Netherlands","addressRegion":"Europe"}}}},{"@type":"ListItem","position":43,"item":{"@type":"JobPosting","title":"Senior Executive Assistant","datePosted":"2025-09-19","description":"

Overview

Nakupuna Solutions is looking for a Senior Executive Assistant to join our team of talented consultants providing professional services to Director of Oversight and Compliance (DO&C), the Assistant to the Secretary (Intelligence Oversight) (ATSD(IO)), and the Washington Headquarters Services (WHS) Front Office. WHS provides a wide range of enterprise shared services to DoD headquarters, Office of the Secretary of Defense, and DoD components. Their mission is to deliver an exceptional customer experience with greater performance and lower costs, enabling DoD agencies to fulfill their missions.

Responsibilities

This position requires experienced management and administrative personnel to provide operational and analytical administrative services. The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign additional duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.

Manage daily Front Office activities and maintain a professional work environment by knowing and following Senior Executive Service (SES) protocols
Plan and schedule meetings, receive visitors, and interact with the public through a customer-service, detail-focused, adaptive, and proactive approach in a fast-paced DoD organization
Independently and proactively transmit information, obtain and assemble data, prepare and review presentations, communicate inside and outside of the directorate, and deconflict calendar and event scheduling
Integrate support activities to ensure WHS leadership is prepared for meetings and engagements on a routine basis and in a timely manner. Process incoming requests and communications, including taskers and emails, to appropriately triage, address, and record internal and external correspondence and route communication to the appropriate individual in the office for response and action
Directly manage, maintain, and synchronize complex calendars and schedules of WHS executive personnel. Proactively manage executive calendars with attention to accuracy, detail, and allocation of time to promote productivity. Recognize the need to resolve conflicts, orchestrate change, and reprioritize as appropriate
Author, review, and edit drafts of notes, internal memoranda, and official correspondence. Track and maintain visibility on taskers and open actions based on inputs and guidance from senior staff in the office. Maintain performance metric tracking reports for senior leadership
Answer and maintain telephonic communications, to include taking messages and referring calls to the appropriate individual or office within the WHS organization Interface with guests visiting the WHS organization. Greet and escort high-level officials
Ensure Front Office is presentable for senior defense officials. Remedy facility concerns and maintain adequate stockage of office supplies
Support the office’s security administration through facilitating security clearances and visit requests for WHS personnel and visitors.
Maintain electronic copies, and paper copies as directed by the Government, of all office documents such as letters, memoranda, reports, and briefings.
Maintain conference room calendars and assist with meeting set-up prior to include VTC equipment or bridge line.
Assist government personnel with official travel and logistical arrangements to accomplish mission requirements using the Defense Travel System (DTS) in compliance with the Joint Travel Regulations (JTR).

Qualifications

Education/Qualifications:

Associate Degree is required. B.A./B.S. degree is preferred, or eight (8) years of executive assistance experience supporting senior level officials.
8+ years of experience supporting Government or Military executives is strongly desired.
Proficient mid-level skills in Microsoft Office products (Word, Excel, Outlook, and PowerPoint), Adobe, SharePoint, and use of office equipment is required.
Experience using CATMS is preferred.
Excellent oral and written communication skills geared towards executives.
Demonstrated ability to write clear, concise, and articulate correspondence with a focus on quality control and attention to detail.
Strong interpersonal and customer service skills that foster teamwork and create positive relationships with staff and principals.
Working knowledge of coordination requirements for the successful preparation and approval of reports, briefings, memoranda, and presentations.
Ability to prioritize, multi-task, plan, problem solve, and adapt in a fast-paced and strategic environment under minimal supervision.
Familiarity with DoD 5110.4-M, “Manual for Written Material” is desired.

Clearance: This position requires an active Top Secret with Sensitive Compartmented Information (TS/SCI) security clearance. Must be a U.S. citizen.

\n\n

Work Location: Work is performed on-site at the Pentagon in Arlington, Virginia.

\n\n

Physical Requirements: The ideal candidate must at a minimum be able to meet the following physical requirements of the job with or without a reasonable accommodation:

Ability to perform repetitive motions with the hands, wrists, and fingers.
Ability to engage in and follow audible communications in emergency situations.
Ability to sit for prolonged periods at a desk and working on a computer.

Overview

Nakupuna Consulting is looking for an Executive Assistant to join our team of talented consultants providing professional services to the Office of the Secretary of Defense (OSD) Cost Assessment and Program Evaluation (CAPE). The mission of CAPE is to provide the Department of Defense with timely, insightful, and unbiased analysis on resource allocation and cost estimation problems to deliver the optimum portfolio of military capabilities through efficient and effective use of each taxpayer dollar.

Responsibilities

The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign additional duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.

Manage daily Front Office activities and maintain a professional work environment by knowing and following Senior Executive Service (SES) protocols.
Plan and schedule meetings, receive visitors, and interact with the public through a customer-service, detail-focused, adaptive, and proactive approach in a fast-paced and publicly visible DoD organization.
Independently and proactively transmit information, obtain and assemble data, prepare and review presentations, communicate inside and outside of the directorate, and deconflict calendar and event scheduling.
Integrate support activities to ensure CAPE leadership is prepared for meetings and engagements on a routine basis and in a timely manner. Process incoming requests and communications requirements to appropriately triage, address, and record internal and external correspondence.
Directly manage, maintain, and synchronize complex calendars and schedules of CAPE executive personnel. Proactively manage executive calendars with attention to accuracy, detail, and allocation of time to promote productivity. Recognize the need to resolve conflicts, orchestrate change, and reprioritize as appropriate.
Author, review, and edit drafts of notes, internal memoranda, and official correspondence. Track and maintain visibility on taskers and open actions based on inputs and guidance from senior staff in the office.
Answer and maintain telephonic communications, to include taking messages and referring calls to the appropriate individual or office within the CAPE organization. Interface with the public and guests visiting the CAPE organization. Greet and escort high-level officials.
Ensure Front Office is presentable for senior defense officials. Remedy facility concerns and maintain adequate stockage of office supplies.
Support the office’s security administration through facilitating security clearances and visit requests for CAPE personnel and visitors.
Maintain electronic copies, and paper copies as directed by the Government, of all office documents such as letters, memoranda, reports, and briefings.
Assist government personnel with official travel and logistical arrangements to accomplish mission requirements using the Defense Travel System (DTS) in compliance with the Joint Travel Regulations (JTR).
Process incoming correspondence, including email and facsimile, to route communication to the appropriate individual in the office for response and action.

Qualifications

Education/Qualifications:

B.A./B.S. Degree is required, or seven (7) years of executive assistance experience supporting senior level defense officials.
7+ years of experience supporting Government or Military executives is strongly desired.
Proficient mid-level skills in Microsoft Office products (Word, Excel, Outlook, and PowerPoint), Adobe, and use of office equipment is required.
Excellent oral and written communication skills geared towards executives.
Demonstrated ability to write clear, concise, and articulate correspondence with a focus on quality control and attention to detail.
Strong interpersonal and customer service skills that foster teamwork and create positive relationships with staff and principals.
Working knowledge of coordination requirements for the successful preparation and approval of reports, briefings, memoranda, and presentations.
Ability to prioritize, multi-task, plan, problem solve, and adapt in a fast-paced and strategic environment under minimal supervision.
Familiarity with DoD 5110.4-M, “Manual for Written Material” is desired.

Clearance Requirement: This position requires an active Top Secret security clearance. Must be a U.S. citizen.

\n\n

Physical Requirements: The ideal candidate must at a minimum be able to meet the following physical requirements of the job with or without a reasonable accommodation:

Ability to perform repetitive motions with the hands, wrists, and fingers.
Ability to engage in and follow audible communications in emergency situations.
Ability to sit for prolonged periods at a desk and working on a computer.

Overview

Nakupuna Consulting is looking for a Senior Executive Assistant to join our team of talented consultants providing professional services to the Office of the Secretary of Defense (OSD).

Responsibilities

Manage daily Front Office activities and maintain a professional work environment by knowing and following Senior Executive Service (SES) protocols.
Work closely with Senior Executives and DoD leadership to provide exceptional assistance.
Plan and schedule meetings, receive visitors, and interact with the public through a customer-service, detail-focused, adaptive, and proactive approach in a fast-paced and publicly visible DoD organization.
Independently and proactively transmit information, obtain and assemble data, prepare and review presentations, communicate inside and outside of the directorate, and deconflict calendar and event scheduling.
Integrate support activities to ensure leadership is prepared for meetings and engagements on a routine basis and in a timely manner. Process incoming requests and communications requirements to appropriately triage, address, and record internal and external correspondence.
Directly manage, maintain, and synchronize complex calendars and schedules of executive personnel. Proactively manage executive calendars with attention to accuracy, detail, and allocation of time to promote productivity. Recognize the need to resolve conflicts, orchestrate change, and reprioritize as appropriate.
Author, review, and edit drafts of notes, internal memoranda, and official correspondence. Track and maintain visibility on taskers and open actions based on inputs and guidance from senior staff in the office.
Answer and maintain telephonic communications, to include taking messages and referring calls to the appropriate individual or office within the organization. Interface with the public and guests visiting the organization. Greet and escort high-level officials.
Ensure Front Office is presentable for senior defense officials. Remedy facility concerns and maintain adequate stockage of office supplies.
Support the office’s security administration through facilitating security clearances and visit requests for personnel and visitors.
Maintain electronic copies, and paper copies as directed by the Government, of all office documents such as letters, memoranda, reports, and briefings.
Assist government personnel with official travel and logistical arrangements to accomplish mission requirements using the Defense Travel System (DTS) in compliance with the Joint Travel Regulations (JTR).
Process incoming correspondence, including email and facsimile, to route communication to the appropriate individual in the office for response and action.

Qualifications

Education/Qualifications:

Five (5) years of similar size and scope senior executive-level management and administrative experience.
Ability to collaborate and deliver all services required by the contract in a high ops-tempo environment, coordinating between multidisciplined functions of internal and external organizations. DoD experience is preferred with OSD experience highly desirable.
A Bachelor’s degree in Business Administration, Accounting, Economics, Finance, Management, or related field from an accredited university is highly desirable. Other degrees and certifications may be considered depending of years of experience.

Clearance Requirement: This position requires an active Secret security clearance. Must be a U.S. citizen.

\n\n

Work Location: Work is performed on government site at the Pentagon, Arlington, Virginia.

\n\n

Physical Requirements: The ideal candidate must at a minimum be able to meet the following physical requirements of the job with or without a reasonable accommodation:

Ability to perform repetitive motions with the hands, wrists, and fingers.
Ability to engage in and follow audible communications in emergency situations.
Ability to sit for prolonged periods at a desk and working on a computer.

","hiringOrganization":{"@type":"Organization","name":"Nakupuna Companies","sameAs":"https://nakupuna.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Arlington, VA, United States","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":46,"item":{"@type":"JobPosting","title":"Executive Assistant","datePosted":"2025-09-19","description":"We're seeking a highly organized, proactive Executive Assistant to provide comprehensive support to our C-suite leadership. This role will serve as the operational backbone that enables our executive team to focus on scaling our groundbreaking AI technology. The ideal candidate thrives in a fast-paced environment, demonstrates exceptional judgment, and can anticipate needs before they arise.\n

What You'Ll Do

Manage complex calendars, scheduling, and travel arrangements for C-suite executives, prioritizing time effectively and resolving conflicts proactively
Coordinate high-stakes internal and external meetings, including preparation of materials, agenda setting, and follow-up action items
Act as a liaison between executives and internal teams, external partners, investors, and board members
Prepare and edit correspondence, presentations, and documents with meticulous attention to detail
Plan and execute team events, offsites, and company gatherings that strengthen our culture and advance strategic objectives
Manage expense reports, invoices, and administrative documentation with precision and discretion
Support strategic initiatives by collecting information, coordinating cross-functional participation, and tracking progress
Anticipate executive needs and proactively provide solutions before problems arise
Handle confidential and sensitive information with the utmost professionalism and discretion

What We'Re Looking For

5+ years of experience supporting C-level executives, preferably in a high-growth technology company
Exceptional organizational skills with ability to prioritize competing demands in a fast-paced environment
Strong communication skills, both written and verbal, with meticulous attention to detail
Technical proficiency with Google Workspace, Microsoft Office, project management tools, and scheduling systems
Problem-solving mindset with the ability to make sound decisions independently
Adaptability and flexibility to thrive in an evolving startup environment
Experience in AI/ML, creative technology, or startup environments is a plus

Standout Qualities

Proactive anticipation of needs and obstacles before they arise
Calm under pressure with ability to manage competing priorities gracefully
Exceptional interpersonal skills and emotional intelligence
Strong judgment about when to make decisions independently vs. when to escalate
Resourcefulness and creativity in problem-solving

","hiringOrganization":{"@type":"Organization","name":"Luma AI","sameAs":"https://lumalabs.ai/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Palo Alto, California","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":47,"item":{"@type":"JobPosting","title":"Administrative Executive Assistant","datePosted":"2025-09-19","description":"

Location : Address

224 S WOODS MILL RD\n

Job Posting

We are dedicated to providing exceptional care to every patient, every time.

\n\n

St. Luke’s Hospital is a value-driven award-winning health system that has been nationally recognized for its unmatched service and quality of patient care. Using talents and resources responsibly, we provide high quality, safe care with compassion, professional excellence, and respect for each other and those we serve. Committed to values of human dignity, compassion, justice, excellence, and stewardship St. Luke’s Hospital for over a decade has been recognized for “Outstanding Patient Experience” by HealthGrades.

\n\n

Position Summary:

The Administrative Executive Assistant provides administrative and secretarial support to the Chief Administrative Officer and Chief Strategy Officer. The Administrative Executive Assistant is able to work independently, using own judgment and Initiative, to determine appropriate action on both routine and non-routine situations. Ensures St. Luke's Values are reflected in all aspects of operations.

\n\n

Education, Experience, & Licensing Requirements:

Education: High school diploma or equivalent required.

Experience: Minimum of two years' executive secretarial level experience required.

\n\n

Benefits For A Better You:

Day one benefits package
Pension Plan & 401K
Competitive compensation
FSA & HSA options
PTO programs available
Education Assistance

\n\n\n\n\n\n\n\n

Why You Belong Here:

You matter. We could not achieve our mission daily without the hands of our team. Our culture and compassion for our patients and team is a distinct reflection of our dynamic workforce. Each team member is focused on being part of something much bigger than themselves. Join our St. Luke’s family to be a part of making life better for our patients, their families, and one another.

","hiringOrganization":{"@type":"Organization","name":"St. Luke's Hospital","sameAs":"https://www.stlukes-stl.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"CHESTERFIELD, MO, United States","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":48,"item":{"@type":"JobPosting","title":"Executive Assistant","datePosted":"2025-09-19","description":"

Job Description

KPMG is one of the most trusted and respected global professional services firms. Through depth of expertise, clarity of insight and strength of purpose we help our clients solve complex challenges, steer change, strengthen, transition and grow. We are looking for talented people who share our purpose of inspiring confidence and empowering change for our clients, our people and our communities.

Your Opportunity

Are you a highly organised, proactive, and professional individual ready to elevate your career? We have an incredible permanent opportunity to join KPMG’s Sydney office as an Executive Assistant supporting one influential senior stakeholder. This pivotal role offers a unique chance to showcase your professional skills, while playing a key part in driving the business forward.

Delivering seamless, confidential, and high-level secretarial support.
Building and maintaining strong, professional relationships with senior stakeholders and their Executive Assistants.
Mastering complex calendar management and scheduling, balancing multiple priorities with finesse.
Collaborating closely with leadership to understand business priorities and contribute meaningfully to strategic initiatives.
Crafting, editing, and distributing important communications — from internal updates and client invitations to speeches at major events.
Organising intricate domestic and international travel plans, ensuring every detail runs smoothly.
Supporting key management committees by managing agendas, schedules, and follow-up actions.
Partnering with our Senior Events Consultant to plan and execute impactful client and industry events.
Handling expenses, timesheets, and invoices efficiently on behalf of Partners.

Qualifications

How are you Extraordinary

We are seeking a commercially astute, personable, and composed Executive Assistant who excels as a natural organiser. You will bring enthusiasm and dedication to the role, underpinned by a proven track record of delivering exceptional support through a blend of the following skills and experience:

Demonstrated experience supporting senior executives in a Personal Assistant or Executive Assistant capacity.
Proficient to advanced skills in Microsoft Outlook, Word, and PowerPoint, with additional technical competencies highly regarded.
Exceptional interpersonal skills, enabling you to build strong relationships and communicate effectively at all organisational levels.
Superior organisational abilities with a talent for prioritising competing demands, meeting deadlines, and maintaining composure under pressure.
A strong sense of accountability, consistently committed to delivering high-quality outcomes.
Meticulous attention to detail and an unwavering commitment to accuracy.
A proactive mindset and natural problem-solving aptitude, enabling you to anticipate needs and take initiative.
The ability to work autonomously while thriving as a collaborative team member.

Additional Information

KPMG is a professional services firm with global outreach and deep sector experience. We work with clients across an array of industries to solve complex challenges, steer change and enable growth.

Our people are what make KPMG the thriving workplace that it is and what sets us apart is that we know great minds think differently. Collaborate with a team of passionate, highly skilled professionals who’ve got your back. You’ll build relationships with unique and diverse colleagues who will provide you with the support you need to be your best and produce meaningful and impactful work in an inclusive, equitable culture.

At KPMG, you’ll take control over how you work. We’re embracing a new way of working in many ways, from offering flexible hours and locations to generous paid parental leave and career breaks. Our people enjoy a variety of exciting perks, including retail discounts, health and wellbeing initiatives, learning and growth opportunities, salary packaging options and more.

Diverse candidates have diverse needs. During your recruitment journey, information will be provided about adjustment requests. If you require additional support before submitting your application, please contact the Talent Attraction Support Team.

At KPMG every career is different, and we look forward to seeing how you grow with us.

","hiringOrganization":{"@type":"Organization","name":"KPMG Australia","sameAs":"https://home.kpmg"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Sydney, NSW, Australia","addressCountry":"Australia","addressRegion":"Asia/Pacific"}}}},{"@type":"ListItem","position":49,"item":{"@type":"JobPosting","title":"Executive Assistant","datePosted":"2025-09-19","description":"

About This Opportunity

\n\n

Continuing, Full-Time
Office of the Vice-Chancellor and President – Campus Operations
CQUniversity Mackay
Higher Education Worker Level 5
Total Remuneration $95,618 to $107,560 pa (including salary of $80,799 to $90,890 plus 17% superannuation and leave loading)

Join an organisation with an unbreakable belief that quality education, training and research should be available to everyone – regardless of background, location or life circumstances.

Working At Cquniversity

\n\n

An exciting opportunity is available for an Executive Assistant to join the Campus Operations team. In this role, you will provide high-level executive support to the Associate Vice-President (AVP), including diary management, coordinating travel, preparing a range of documentation and correspondence, and undertaking a range of financial activities.

\n\n

As the first point of contact for the AVP, you will also manage a wide range of stakeholder relationships with professionalism, discretion, and initiative. You will also provide committee support and contribute to minor project administration to ensure the smooth running of the office.

\n\n

We are seeking an experienced professional with a proactive approach, strong problem-solving skills, and a genuine alignment with the University's values and mission. You will thrive in a fast-paced and dynamic environment, where priorities frequently change and adaptability is key.

\n\n

If you are a confident communicator who enjoys working collaboratively in a supportive team environment, we encourage you to apply!

Be Rewarded

\n\n

17% superannuation (with the choice to join an award-winning superfund)
6 weeks annual leave (incl. Christmas and New Year closure)
10 days personal/sick leave, plus 5 days carer’s leave
7.25 hours engaged service leave
Fantastic professional and career development opportunities
Up to 26 weeks (six months) paid parental leave
Access to an Employee Assistance Program and Fitness Passport

Position Requirements

\n\n

Demonstrated skills and experience in providing executive support services to senior management.
Ability to quickly understand and apply University policies and procedures.
Proficient in the operation of computers, including detailed knowledge of business support software.
Excellent oral and written communication, with strong interpersonal skills.
Proven ability to complete tasks independently, while also thriving in a collaborative team environment.

Position Description

For further information about this position, please refer to the Position Description.

Apply Today For A Career That Changes Lives

Applications Close: 11:59pm, Sunday, 12 October 2025

Job Requisition ID: 6526

\n\n

Contact Details:

Rob Brown

(07) 4940 7404

R.M.Brown@Cqu.Edu.Au

When submitting your application, please include: Your Current CV or Resume, and a 1-2 page Cover Letter highlighting your relevant skills, experience and suitability for the position.

Work Rights: Visa sponsorship is not available for this position. Candidates must hold the full rights to work in Australia to be considered for this appointment.

CQUniversity is an equal opportunity employer and welcomes diversity in the workplace. Aboriginal and Torres Strait Islander people, and CQUniversity’s domestic and international student graduates with post-study work rights are encouraged to apply.

\n\n

#HEW5 || #LI-LM1 || #LI-Onsite || Keywords: Executive Support Officer | Office Administrator | Team Assistant | Personal Assistant | Senior Administrator | Administrative Coordinator | Office Coordinator | Business Support Officer | Executive Secretary | Administration Officer | Department Assistant | Operations Assistant | Project Administrator | Senior PA | Business Administrator | Corporate Services Officer | Office Support | Administration Coordinator | Leadership Support Officer | Executive Office Assistant

","hiringOrganization":{"@type":"Organization","name":"Central Queensland University","sameAs":"https://www.cqu.edu.au"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Mackay, QLD, AU","addressCountry":"Australia","addressRegion":"Asia/Pacific"}}}},{"@type":"ListItem","position":50,"item":{"@type":"JobPosting","title":"Executive Assistant","datePosted":"2025-09-19","description":"

About Fwd Group

FWD Group (1828.HK) is a pan-Asian life and health insurance business that serves approximately 34 million customers across 10 markets, including BRI Life in Indonesia. FWD’s customer-led and tech-enabled approach aims to deliver innovative propositions, easy-to-understand products and a simpler insurance experience. Established in 2013, the company operates in some of the fastest-growing insurance markets in the world with a vision of changing the way people feel about insurance. FWD Group is listed on the main board of the Hong Kong Stock Exchange under the stock code 1828.

For more information, please visit www.fwd.com

Purpose

Responsible for providing secretarial and administrative support to Group Executives and teams as assigned

Key Accountabilities

Provide secretarial and administrative support, not limited to calendar management, scheduling of meetings, travel arrangements, process expenses claims, organize team events, handle end-to-end procurement process, manage new joiners onboarding set-up, edit/format documents, minutes taking
Liaise with executive assistants of FWD Group of Companies
Monitor, screen and manage incoming communications
Provide team coverage as assigned

Qualifications / Experience

Degree Holder
Formal secretarial/management training is an advantage
At least 10 years of secretarial experience with 5 years in serving Senior Executive
Good command of written and spoken English

Knowledge & Technical Skills

Strong communications and inter-personal skills in an international working environment
Excellent knowledge of MS office
Excellent Service Mind-Set
Proficient in MS Word, Excel, PowerPoint.
Proficient in Oracle Procurement/Expenses application is an advantage

","hiringOrganization":{"@type":"Organization","name":"FWD Group","sameAs":"https://www.fwd.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Hong Kong - Cityplaza - L13","addressCountry":"Hong Kong","addressRegion":"Asia/Pacific"}}}}]}

Description

Benefits:

Paid Time Off Benefits:

Requirements

Your Essential Duties:

Your Success Factors:

Physical/Mental Requirements:

The Role

Qualifications And Qualities

What We Offer

How To Apply

What You'Ll Do

Who You Are

About This Role:

In This Role, You Will:

Required Qualifications:

Desired Qualifications:

Job Expectations:

Posting End Date:

Applicants With Disabilities

About This Role:

In This Role, You Will:

Required Qualifications:

Desired Qualifications:

Job Expectations:

Posting End Date:

Applicants With Disabilities

Duties And Responsibilities

Qualifications

Strengths You Will Need:

#Li-Sc

#Li-Hybrid

Responsibilities

Calendar Management:

Cross-Functional Collaboration And Communication:

Discipline Growth And Development:

Team Support (Onboarding/ Offboarding):

Event Coordination And Logistics:

Leadership:

Project Ownership:

Space Management And Planning:

Travel Management:

Qualifications

Required/Minimum Qualifications

What You'Ll Do Here:

Office Management (60%)

Operations And Facilities Management (25%)

Executive Administration (15%)

We Need A Person With:

Compensation:

What You’Ll Do

What You’Ll Bring

Preferred Qualifications

What Orca Offers

Flexible Work Schedule.

Home Office Stipend.

Wellness Stipend.

Our Hiring Process

Our Stack

Rust, Timescale, Postgres

Who You Are

What We Need

Responsibilities:

Support Cross-Functional Projects.

Requirements:

Bachelor’S Degree.

What We Offer:

What We’Re Seeking:

High-Performance Leadership Support:

Departmental Needs & Team Management:

Travel Arrangements:

Required Experience:

Responsibilities Include, But Are Not Limited To:

Basic Qualifications:

Preferred Qualifications:

*Li-Ah1

Administrative Support:

Communication:

Financial Administration:

Strategic Advising:

Set your job search on autopilot

Executive Assistant Jobs

Executive Assistant

Senior Executive Assistant/Executive Assistant (at the rank of Clerk I/II)

Executive Assistant

Associate Administrative Assistant - (Executive Assistant)

Associate Administrative Assistant - (Executive Assistant)

Executive Assistant

Executive Assistant -Financial Operations

Office Manager & Executive Assistant

Executive Assistant to the CEO

Executive Assistant

Executive Assistant to the CEO

Executive Assistant 2

Executive Assistant & Board Administrator

Executive Assistant

Executive Assistant

Executive Assistant - Supply Chain

Executive Assistant - G Squared

Executive Assistant to the Executive Team

Executive Assistant

Executive Assistant - Search Firm

Executive Assistant/HR Coordinator

Sr. Executive Assistant - Security & Engineering (Remote Hybrid)

Executive Assistant

Contract Administrator & Executive Assistant

Senior Executive Assistant, Office of the CEO

Executive Assistant

Executive Assistant to the Chief Financial Officer and Finance Department - Maternity Cover

Clerk II (holding the functional title of Executive Assistant)

Executive Assistant (Junior/Middle) ID34818

Executive Assistant | Hybrid, day 1 HMO

Executive Assistant

Executive Assistant

Executive Assistant to Managing Director

Executive Assistant to the Commissioner

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant – Compliance & Security Team

Executive Assistant

Senior Executive Assistant

Executive Assistant

Senior Executive Assistant

Executive Assistant

Administrative Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant