Engineering Operations & Recruiting Coordinator
(Work from Home Remote or In Office)
REPORTS TO: Director, Engineering Operations & Compliance

JOB SUMMARY:
Real Time Consulting is seeking an Engineering Operations & Recruiting Coordinator for our North Phoenix Corporate Office. This role will support the Engineering Operations Services (EOS) and Recruiting teams. Responsibilities will include reporting activities, deadline coordination, tracking and planning of goals and initiatives along with general administration support.

This role is an essential member of the operations team! This role is the center coordinator between multiple departments, consolidator of data, and executor of various essential actions/tasks/projects. Candidate has a great opportunity to expand their professional experience in multiple specialties.

JOB DUTIES AND RESPONSIBILITIES:
This position has responsibilities supporting both the Engineering Operations Services and Recruiting teams.

ENGINEERING OPERATIONS SERVICES COORDINATOR DUTIES:

Create and maintain engineering and business operations reports
Track the Operations Purchase Order life cycle to assure all steps are completed within guidelines
Collect and track weekly Engineering timesheets & Work product progress reports
Maintain time off tracking system
Prepare Engineering on/off boarding documentation for project work
Summarize deliverables to meeting attendees, follow-up to ensure completion
Maintain business contract document logs
Maintain client ID registrations
Client satisfaction survey initiation and tracking
Review work processes to ensure compliance with business standards and to identify work improvements
Work with others to develop improvements to create timely and efficient workflow and reporting for the department
Support Engineering Operations Team with special projects as needed
Other coordination tasks as assigned

RECRUITING COORDINATOR DUTIES:

Maintain recruiting goal and actual activity reporting
Provide Engineering candidate information to hiring mangers
Support staffing model planning and execution stages
Manage job portal listings within Talent Management Database and job posting portals (Indeed, LinkedIn)
Coordinate and create Engineering job descriptions
Maintain current Engineering candidate communications
Prepare job postings and coordinate the job posting process
Maintain data and reporting on the Applicant Tracking System (ATS)
Maintain records on recruiting activities as required
Correspond with Engineering job applicants:
Schedule candidate pre-screens and interviews
Handle pre-employment inquiries and requirements
Complete screening for Recruiters to obtain work history, education, training, job skills, availability, and salary requirements
Research, analyze, prepare, and present hiring statistics
Support Talent Management Team with special projects as needed
Other coordination tasks as assigned
Schedule candidate pre-screens and interviews
Handle pre-employment inquiries and requirements
Complete screening for Recruiters to obtain work history, education, training, job skills, availability, and salary requirements

QUALIFICATIONS AND PREFERENCES:

5 years of Operations, Recruiting and/or Office coordination / administration experience
2 years of recruiting coordination / administration experience
Associates degree or equivalent training/education in Business, Engineering, HR, or related fields
Highly competent user of technical & software application solutions
Experience with ATS (Applicant Tracking Systems)
Proficient in Internet Searching and navigation, Boolean search techniques
Advanced user of Microsoft Office products (Word, MS Outlook, MS PowerPoint, Excel)
Extremely well organized
High attention to detail, resourceful, accurate and self-motivated
Ability to manage multiple tasks and project deadlines in a fast-paced environment with frequent interruptions and changes in priority
Ability to maintain, record, and document the flow of candidates through the recruitment process
Ability to comprehend and interpret instructions, short correspondence, and ask clarifying questions to confirm adequate understanding of expectations
Ability to communicate with multiple departments and gather information for consolidation and reporting
Professional polish when representing the company to candidates and client in writing and on the phone
Positive, helpful attitude
Excellent oral and written communication skills
Strong interpersonal skills to succeed in a highly collaborative environment
Excellent follow-through skills and ability to take initiative
The ideal individual will be a highly motivated, self-starter, able to use their high capability of organization and coordination to support the teams.

ABOUT THE COMPANY:
Real Time Consulting (RTC) exists to partner outstanding engineering talent to support our clients’ success. Unsurpassed service is delivered to our clients by upholding responsibility, teamwork, and quality. Our primary commitment is to help our clients. Since 1997, RTC has been protecting and enhancing lives with safe, reliable, innovative solutions, providing full life-cycle design, development and testing of EMBEDDED ENGINEERING SYSTEMS and SOFTWARE SOLUTIONS with Program Management and Consulting Services. Our employees average 20+ years of versatile and accomplished expertise to our clients, driving continuous innovation forward. Employee’s innovative and analytical ideas are cultivated while maintaining the big picture vision in a fast-paced, changing environment. Our values are to Uphold Responsibility, Support People, Promote Teamwork and Deliver Quality!

ABOUT THE POSITION, PEOPLE AND ORGANIZATION:
Real Time Companies is searching for an individual who will succeed in a small entrepreneurial environment. You must like wearing multiple hats in a diverse position. You must be extremely good at working on multiple tasks/projects at the same time and be self-directed. You will have the opportunity to learn and work in a collaborative fast paced business. You will take ownership of your areas of responsibility. You will serve as a key team member and will be heavily relied upon, it’s a very critical position. You are extremely important to the team and the business.

If you like managing many different projects and responsibilities, are energetic, have high degree of integrity, are reliable, produce highly accurate work with defined deadlines, are a go getter and like to take initiative and figure things out on your own, this role is the right fit for you! When it comes to these areas of the job responsibility, you will operate as the right hand of the Director of EOS and take lead to make sure these areas run smoothly, timely, efficiently, and it meets your and our high standards. You will contribute to our ability to move the company forward and expand our footprint in the market.

We offer a small, highly productive, committed, and collaborative team. Everyone is a highly focused worker thus there is little time for socializing during business hours, outside of group events. We give you the trust and resources to perform your job accurately and on time without micro-management. We were awarded 2018 Top Companies to Work for, we like to volunteer as a team, and we hold high standards for ourselves and each other. A-players will love our environment.

BENEFITS:
We offer 2 weeks PTO, 8 paid Holidays, Health/ Dental/ Vision Benefits, 401K plan and professional office environment, with casual attire. We currently operate under Covid restrictions, under such restrictions we offer our employees the safety of virtual work structure.

Full or partial remote work from home is applicable to this position.

DURING COVID:
RTC determines Covid restrictions based on various factors. For this position, job training will occur virtually via MS Teams. This will take place through screen share video meetings, problem solving video meetings, staff video meetings; all our documents utilize secured shared server folders; IT will provide equipment necessary to do your work from your home and will coordinate with you to set up the hardware and software properly. Ongoing business work is currently performed remotely/virtually. RTC reviews our return-to-work strategy every few months.

To qualify for all positions with Real Time Companies, applicants must be legally authorized to work in the United States and should not require now, or in the future, sponsorship for employment visa status. Please be aware that Real Time Companies does not sponsor employment-based visas. Additionally, certain positions with Real Time Companies that involve work with government entities may have more restrictive employment status requirements, such as U.S. citizenship, based on security clearance requirements or other governmental requirements. Real Time Companies is an Equal Opportunity Employer M/F/D/V.

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