Job Summary

Join Our Team as an Administrative Support Coordinator at the Nursing Career Center!
Are you passionate about new programs, data, and pursuing a future in project management? Do you possess strong business acumen and a creative mindset? Are you experienced in using technology and incorporating it into your work? If so, we have an exciting opportunity for you!
We are seeking a dynamic individual who loves to contribute new ideas, is highly organized, and has strong verbal and written communication skills. As an Administrative Support Coordinator, you will be at the forefront of growing the Nursing Career Center, supporting innovative projects, and making a significant impact.
If you are excited about being part of a forward-thinking team and making a difference in the nursing profession, we would love to hear from you!

Essential Functions

Independent management of tasks as well as administrative support.
Assist in coordination and follow up related to internal and external job shadows, in partnership with Talent Acquisition, including maintaining data/information related to follow up surveys.
Own Certification fail safe processes (vouchers and contracts) and information related to fail safe, maintain certification resources on NCC SharePoint site.
Assist with data collection for NCC projects.
Assist in successful launch and maintenance of selected projects.
Help to answer emails, maintain SharePoint and external website.
Assist with resource coordination for NCC projects, such as room bookings, materials needed, and communication related to events.
Assist in coordination of the NCC Advisory Council meetings.
Help to create and maintain program marketing materials.
DAISY program oversight and administrative support for DAISY/BEE for CHW
Utilizes the appropriate software applications to maximize efficiency and effectiveness of office workload.
Greets and communicates in a manner consistent with caring and respect and follows established policies for confidentiality. Answers telephone, takes messages, welcomes visitors and provides/relays information in a manner consistent with hospitality standards.
Composes documents and independently formats, types and proofreads correspondence, memos, reports, charts, statistics, meeting minutes, newsletters, etc.
Performs/coordinates basic office duties such as sorting/distributing mail, copying, filing, faxing, completing forms, and ordering/maintaining equipment/supplies.
Maintains schedule/daily calendar for staff members/rooms/equipment, making independent judgments regarding priorities/rescheduling. Arranges for conference/travel, meetings as needed.
Collects, compiles, and prepares data for analysis and develops systems that facilitate tracking of data. Manipulates data to develop unique reports to meet special requests and reviews reports/data to determine accuracy.
Directs and maintains accountability for completion of complex, multi-faceted programs/projects.

How Corewell Health cares for you

Comprehensive benefits package to meet your financial, health, and work/life balance goals. Learn more here.
On-demand pay program powered by Payactiv
Discounts directory with deals on the things that matter to you, like restaurants, phone plans, spas, and more!
Optional identity theft protection, home and auto insurance, pet insurance
Traditional and Roth retirement options with service contribution and match savings

Qualifications

Required

Associate’s degree or equivalent education and experience specific course work in office administration/secretarial science.
2 years of relevant experience in secretarial/clerical and computer skills.
2 years of relevant experience in administrative projects, program management, hospital/physician office, statistical data collection and analysis.
2 years of relevant experience in dealing with the public, preferably in the medical or customer service field.

Preferred

Bachelor’s degree
4 years’ experience in data analysis and data collection
Strong proficiency with Microsoft Office
Career development and or workforce development experience
Strong business acumen
Project management background
Program development experience

About Corewell Health

As a team member at Corewell Health, you will play an essential role in delivering personalized health care to our patients, members and our communities. We are committed to cultivating and investing in YOU. Our top-notch teams are comprised of collaborators, leaders and innovators that continue to build on one shared mission statement - to improve health, instill humanity and inspire hope. Join a nationally recognized health system with an ambitious vision of continued advancement and excellence.

How Corewell Health cares for you

Comprehensive benefits package to meet your financial, health, and work/life balance goals. Learn more here.
On-demand pay program powered by Payactiv
Discounts directory with deals on the things that matter to you, like restaurants, phone plans, spas, and more!
Optional identity theft protection, home and auto insurance, pet insurance
Traditional and Roth retirement options with service contribution and match savings
Eligibility for benefits is determined by employment type and status

Primary Location

SITE - Butterworth Hospital - 100 Michigan St - Grand Rapids

Department Name

CHW Center for Nursing Career Development

Employment Type

Full time

Shift

Day (United States of America)

Weekly Scheduled Hours

40

Hours of Work

8 a.m. to 5 p.m.

Days Worked

Monday to Friday

Weekend Frequency

N/A

CURRENT COREWELL HEALTH TEAM MEMBERS – Please apply through Find Jobs from your Workday team member account. This career site is for Non-Corewell Health team members only.

Corewell Health is committed to providing a safe environment for our team members, patients, visitors, and community. We require a drug-free workplace and require team members to comply with the MMR, Varicella, Tdap, and Influenza vaccine requirement if in an on-site or hybrid workplace category. We are committed to supporting prospective team members who require reasonable accommodations to participate in the job application process, to perform the essential functions of a job, or to enjoy equal benefits and privileges of employment due to a disability, pregnancy, or sincerely held religious belief.

Corewell Health grants equal employment opportunity to all qualified persons without regard to race, color, national origin, sex, disability, age, religion, genetic information, marital status, height, weight, gender, pregnancy, sexual orientation, gender identity or expression, veteran status, or any other legally protected category.

An interconnected, collaborative culture where all are encouraged to bring their whole selves to work, is vital to the health of our organization. As a health system, we advocate for equity as we care for our patients, our communities, and each other. From workshops that develop cultural intelligence, to our inclusion resource groups for people to find community and empowerment at work, we are dedicated to ongoing resources that advance our values of diversity, equity, and inclusion in all that we do. We invite those that share in our commitment to join our team.

You may request assistance in completing the application process by calling 616.486.7447.

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