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Company Description

Manitoulin Transport has the most extensive transportation network in North America, making it easy to provide dependable on-time delivery and faster transit times. Sustained by its 60 years experience, Manitoulin developed the transportation knowledge that is relied on and trusted by clients in various industries.

Job Description

Providing customer service
Answering phones and emails
Booking appointments
Assisting in dispatching drivers and loads for the terminal
Working with daily inbound/outbound shipments and planning service for each accordingly
Vacation relief for OSD and Dispatch
Other duties as assigned

Qualifications

Knowledge of transportation services
Can work in fast pace environment
Geographical knowledge of the area
Quick learner
Leadership skills

Additional Information

What do we offer you?

Competitive wages
Comprehensive Benefits Program
Profit-Sharing Opportunities
Rewarding Careers
Opportunities for Growth and Advancement

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Overview

About Us

Team Rehab is a therapist-owned network of outpatient clinics across Michigan, Illinois, Indiana, Wisconsin, and Georgia. Since 2001, we’ve been delivering exceptional outcomes, outstanding patient satisfaction, and a work culture that supports and values every team member.

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Our Mission Is Simple:

Provide the best outpatient physical, and occupational therapy.
Make therapy enjoyable for patients.
Deliver measurable improvements in health and quality of life.

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We believe great therapy starts with great people — and we provide the training, resources, and support to help you succeed.

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Why You’ll Love Working Here

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Competitive Pay & Benefits

FREE medical plan option, plus dental & vision coverage.
401(k) match to help you plan for your future.
Profit sharing so you share in the company’s success.
Equity opportunities for long-term growth.
Monthly bonus opportunities.
Generous PTO and flexible scheduling.
For professional development: $1500 per year for continuing education or student loan repayment - your choice
40 hours of paid CEU time each year, in addition to PTO.

Culture Of Support

A strong Equity & Engagement commitment — every team member’s voice matters.
A collaborative environment where you’re part of improving patients’ lives every day.

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$18-$22 / Hour

Responsibilities

Team Rehabilitation is seeking that outgoing, dynamic individual to be that all-important first point of contact within our clinic. The ideal candidate would be empathetic to patient conditions and willing to do whatever is needed to help, accommodate, and support the patient’s success in therapy.

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What You’Ll Do:

Greet patients in a friendly, outgoing manner. Verify appointments and assist in completing any necessary paperwork.
Ensure 360 communication with patients, physicians, other staff members and anyone else involved in the patient’s care - including any necessary follow-ups.
Maintain complex schedules while ensuring that all patients are scheduled the appropriate number of visits. May include coordinating with the Physical Therapist and other staff members to accommodate the patient’s needs.
Assist patients with any insurance-related questions. Verify and explain insurance benefits to every patient, as well as obtaining and tracking any authorizations needed
Accurately update and maintain records in the electronic medical and billing record system, including billing changes. Follow up for any additional information when appropriate.
Collect copayments and process in an accurate, timely and professional manner. Issue any receipts and handle any billing-related tasks.
Accurately input data collected from in-house research. This information provided is pivotal in determining clinic performance.
Support the clinic performance by preparing management information, imputing data from in-house research and assuming basic maintenance of clinic supplies and equipment.
Respect patient privacy and adhere to any confidentiality policies.

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Other Tasks:

The Patient Administrative Coordinator must be able to multitask in a fast paced, demanding environment while staying on top of daily reports and tasks
Perform additional duties as assigned by the clinic director.

Qualifications

What We’re Looking For

No prior experience or education required.
High school graduate or equivalent
Experience in a patient centered health care position is an advantage but is not necessary
Excellent verbal and written communication skills.
Must possess solid basic computer skills
Commitment to diversity, equity, and inclusion.

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The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff “for fit” makes significant contributions to Howard University’s overall mission.

At Howard University, we prioritize well-being and professional growth.

Here Is What We Offer:

Health & Wellness: Comprehensive medical, dental, and vision insurance, plus mental health support
Work-Life Balance: PTO, paid holidays, flexible work arrangements
Financial Wellness: Competitive salary, 403(b) with company match
Professional Development: Ongoing training, tuition reimbursement, and career advancement paths
Additional Perks: Wellness programs, commuter benefits, and a vibrant company culture

Join Howard University and thrive with us!

https://hr.howard.edu/benefits-wellness

Job Description
The Center for Applied Data Science and Analytics (CADSA) facilitates interdisciplinary programs in data science, analytics, and AI; collaborates with campus institutes and centers; expands research funding; and develops links with corporations and government agencies for internships and placements. CADSA works with faculty, students, staff, and external partners to address complex societal challenges through ethical and applied data practices.JOB PURPOSE:The purpose of this position is to serve as the Program/Administrative Coordinator, providing key administrative and programmatic support to CADSA, ensuring the smooth operation of daily activities, and contributing to the center’s strategic initiatives. The coordinator serves as a central point of contact for internal and external stakeholders, supports operational planning, and assists in managing communication, scheduling, and documentation. The Program/Administrative Coordinator will report to the Executive Director of CADSA and will work collaboratively with other CADSA team members and affiliated programs.NATURE AND SCOPE:Serve as the Program/Administrative Coordinator and interface with internal contacts, including CADSA leadership, faculty, students, and staff across the university, and external contacts, including vendors, alumni, partners from industry, government agencies, funding organizations, and the public.
Principal Accountabilities:
Core Competences:
Minimum Requirements
Available For HireAvailable For HireYes
Hiring FreezeHiring FreezeNo
SUPERVISORY ACCOUNTABILITY:
Has responsibility or authority that is limited to the direction of students or temporary workers. Verify timecard entry for student worker(s).
Provide high-level administrative support to the Executive Director and CADSA team.
Maintain clear and consistent communication with Howard University faculty, staff, and external stakeholders.
Manage day-to-day administrative tasks, including scheduling, filing, mail distribution, and general office operations.
Track expenditures, maintain financial records, and assist with budget reconciliation and reporting.
Perform data analysis and prepare reports for leadership and key stakeholders.
Provide administrative support to ensure smooth coordination and implementation of program activities.
Assist with program communications, including updating the website, drafting newsletters, and managing announcements.
Manage contact lists for faculty, staff, students, and strategic partners.
Coordinate engagement programs and activities involving faculty, staff, and students.
Help plan and execute public events, workshops, seminars, and symposia.
Coordinate with external partners on collaborative projects and initiatives.
Support the onboarding and scheduling of student workers or temporary staff.
Ensure adherence to university policies and procedures.
Perform other related duties as assigned.
Advanced knowledge of office and administrative practices and principles.
Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Teams, and SharePoint) and standard office equipment.
Ability to communicate effectively orally and in writing with a diverse population.
Ability to maintain harmonious working relationships with staff, students, faculty, university officials, and the public.
Proven track record of effectively managing complex calendars and scheduling appointments.
Demonstrated ability to handle sensitive and confidential information with discretion and professionalism.
Strong organizational skills to establish priorities, meet deadlines, and perform in a responsible, professional manner.
Ability to plan, organize, and work with others.
Bachelor’s degree and 4–6 years of relevant professional experience in academic or
nonprofit settings. Up to 10 years of directly related work experience may be substituted
for educational qualifications. Prior experience supporting a university center or
research unit is a plus.

Compliance Salary Range Disclosure

$58,00-$68,000

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Chancellor'S Office Statement

Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Title IX Hearing and Administrative Coordinator. The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year.

Salary

The anticipated salary hiring range is up to $85,008 per year, commensurate with qualifications and experience.

Classification

Confidential Administrative Support II

Position Information

The California State University, Office of the Chancellor, is seeking a Title IX Hearing and Administrative Coordinator to be responsible for coordinating and assisting with the hearing processes related to Title IX complaints of sexual misconduct and sexual harassment conducted systemwide on the 23 CSU campuses. The Title IX Hearing and Administrative Coordinator assists in ensuring and promoting a fair, impartial, and respectful environment for all parties involved in the hearing process. The incumbent will work closely with the Systemwide Senior Director, campus Title IX Coordinators, parties, Hearing Officers, and hearing advisors on hearing-related activities including scheduling, logistics, and coordination of participants. Ensures the provision of accommodation (e.g., disability, language) and liaises with key stakeholders to ensure availability and participation. This position is also responsible to provide general administrative support to the Civil Rights office. This includes providing general office support, coordination of events, collection and organization of data, assistance with the preparation of reports and presentations, and payment of invoices from outside counsel and other external vendors.

This position is approved for telecommuting (two days telecommuting, three days in office (in-person)) with onsite work at the main headquarters located in Long Beach, California.

Responsibilities

Under the general direction of the Systemwide Senior Director, Investigations and Resolutions & Whistleblower, the Title IX Hearing and Administrative Coordinator will:

Responsible for coordinating all hearing-related activities including scheduling, logistics, and coordination of Title IX hearings and hearing participants.
Researches and responds to requests for hearing information for campus administrators and Hearing Officers and hearing advisors. Assists the Systemwide Senior Director and Civil Rights attorney partners with training workshops materials and provides guidance to Hearing Officers, Hearing Advisors, and other stakeholders.
Collaborates with Title IX Coordinators to ensure a seamless transition from investigation to hearing.
Assists in recruiting efforts for additional Hearing Officers and Hearing Advisors, maintains updated list of Hearing Officers and Hearing Advisors, and ensures the attendance of Hearing Advisors at hearings as appropriate.
Coordinates, schedules, and participates in Hearing Officer and Hearing Advisors trainings as needed.
Maintains payment of Hearing Officer invoices and Hearing Advisor stipends, prepares hearing-related budgets and costs projections.
Assists with negotiating Hearing Officer billing rates and oversees payment of Hearing Officer invoices and Hearing Advisor stipends.
Ensures timely and efficient processing of outside counsel and external vendor invoices.
Maintains accurate and organized records of all hearing-related documents and communications and prepares hearing-related budgets and projections.
Assist in preparing reports on hearing outcomes, cost of hearings, and statistical data for compliance purposes and institutional assessment.
Evaluates and refines hearing processes and practices to enhance effectiveness and participant experience including creating post-hearing surveys and evaluative tools for Hearing Officers and Hearing Advisors, analyzing their results, and prepares and presents related reports.
Prepares and process a variety of correspondence and documents.
Researches, compiles, designs, and drafts information for preparation of reports, forms, PowerPoint presentations, Excel spreadsheets, Executive Orders, and projects; assure proper format, accuracy, and completeness.
Assist the Systemwide Senior Director and other unit members with coordination of projects, with and without the support of other team members.
Assists with preparing memos and letters, generate forms needed to begin human resource actions.
Creates and administers systemwide surveys and analyzes results.
Responds to a variety of campus and department staff inquiries.
Develops and maintains hearing-related SharePoint Site content/user access.
Executes unit's record retention schedule.
Opens and maintains confidential and other office files, both hard and electronic.
Maintains calendars and case management forms.
Interprets and applies hearing-related provisions of CSU Nondiscrimination policy as needed.
Schedules and communicates with participants to schedule hearings.
Evaluates and refines hearing processes and practices to enhance effectiveness and participant experience including creating post-hearing surveys and evaluative tools for Hearing Officers and Hearing Advisors, analyzing their results, and prepares and presents related reports.
Supports the administrative needs of the Civil Rights department to include coordination of projects, and preparing and maintaining detailed notes from meetings, agendas, reports and presentations; payment of invoices from outside counsel and external vendors; answering phone calls to include general questions and/or directing calls to the appropriate Civil Rights team member; and assists as a backup with opening and distributing mail, and ordering office supplies.
This position will have access to confidential information on management/union negotiations or relations based on internal discussions pertaining to bargaining proposals and strategies and assists management positions with respect to meeting and conferring. This includes taking meeting notes where sensitive case information is discussed, reviewing each case and detailed information such as investigator reports and decision and tracking deadlines as needed. This position may also be asked to assist to prepare summaries, and follow-up on action items from such discussions as needed.
Drafts and assists formal communication with the campuses through conference calls, listserv announcements, and other means to include creating and maintaining internal office lists, systemwide listservs, unit related websites.
Assists as a back-up with making travel and other arrangements, and processing reimbursements. Performs special projects as assigned.

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Qualifications

This Position Requires:

A minimum of 3 years progressively responsible administrative support experience is required, within Title IX, compliance, or a related area. Experience coordinating or facilitating conduct, Title IX, or disciplinary proceedings/hearings or similar resolution processes or proceedings is required.
Experience working within the California State University (CSU) system or the CSU Chancellor’s Office is required.
Bachelor’s degree or equivalent combination of education and experience is required.
Ability to handle sensitive and confidential information with discretion.
Thorough knowledge of the functions and structure of a higher education office environment; excellent written, verbal, and non-verbal skills.
Confident, articulate, and professional speaking abilities.

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-Excellent Proofreading Skills.

Ability to coordinate, multitask and independently set priorities when there are conflicts.
Ability to work in a complex environment with multiple priorities.
Excellent organizational and project management skills.
Ability to establish and maintain efficiently organized department files and reference materials.
Excellent people skills and customer service orientation.
Ability to learn, independently interpret, and apply a wide variety of complex policies and procedures.
Ability to independently identify appropriate applications of a wide variety of complex written policies and procedures in circumstances for which guidelines do not exist or for which guidelines conflict.
Experience and knowledge of Outlook, Word, Excel, and PowerPoint and survey software.
Ability to work effectively as part of a team.

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Application Period

Priority consideration will be given to candidates who apply by October 2, 2025. Applications will be accepted until the job posting is removed.

How To Apply

Please click \"Apply Now\" to complete the California State University, Chancellor's Office online employment application.

Equal Employment Opportunity

Consistent with California law and federal civil rights laws, the CSU provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070.

Title Ix

Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix

E-Verify

This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA).

If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS).

Covid19 Vaccination Policy

Per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.

CSU Out of State Employment Policy

California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Background

The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position.

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Discover Your Career At Emory University

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community.

Description

Key Responsibilities:

Assists in coordinating routine activities associated with a research project to include data maintenance, grant expenditure adherence, project evaluation, meeting scheduling, research subject interfacing, light clerical duties and control of equipment and supplies.
May review literature for related research developments and techniques, compile findings and generate reports.
May serve as project liaison to other departments, outside organizations, government agencies and product representatives.
May supervise other staff.
Performs related responsibilities as required.

Minimum Qualifications:

Bachelor's degree in a science discipline, business management, or related field OR equivalent combination of experience, education, and training.

Note: An approved CAS Exception is required for anyone who is charged to a federal grant or contract under this job code.

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NOTE: Position tasks are required to be performed in-person at an Emory University location; working remote is not an option. Emory reserves the right to change this status with notice to employee.

Additional Details

Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD).

Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week's advance notice is preferred.

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Description

The Administrative Coordinator I will coordinate and perform a diverse set of support tasks, focusing on a high level of customer service with both internal and external customers.

Duties/Responsibilities:

Answers incoming phone calls, providing exceptional customer service targeting one call resolution.
Welcomes and assists customers, visitors and vendors.
Retrieves information as requested from operating system, email, and company ticketing system.
Responds to and resolves administrative inquiries and questions from employees, internal departments and customers.
Reviews and communicates with customers on outstanding balances in effort to collect monies.
Communicates with Administrative Supervisor and other Management any concerns or issues.
Request and apply payments to customer accounts in real time.
Performs other duties as assigned.

Requirements

Required Skills/Abilities:

Excellent verbal and written communication skills.
Excellent interpersonal and customer service skills.
Proficient in Microsoft Office Suite or related software.
Excellent organizational skills and attention to detail.
Basic understanding of clerical procedures and systems such as recordkeeping and filing.
Ability to work independently.

Education And Experience:

Associate’s degree preferred.
Bachelor’s degree a plus.
Three to five years of experience in an administrative role.

Physical Requirements:

Prolonged periods sitting at a desk and working on a computer.
Must be able to lift up to 15 pounds at times.

","hiringOrganization":{"@type":"Organization","name":"SPS PoolCare","sameAs":"https://www.spspoolcare.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Naples, FL, US","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":7,"item":{"@type":"JobPosting","title":"Administrative Coordinator, Science Operations Office –Stanford University","datePosted":"2025-09-18","description":"Primary Work Address: Beckman Center, Stanford, CA, 94305-5323

Current Hhmi Employees, Click Here To Apply Via Your Workday Account.

We have an exciting opportunity for an Administrative Coordinator at HHMI working in the Science Operations Office located at Stanford University in Stanford, California. The role involves assisting the Science Operations Services (SOS) in the delivery of financial, procurement and lab management services to assigned HHMI research laboratories at Stanford.

This is an opportunity to work at a world class research organization, supporting science that is fundamentally changing how we look at and interact with the world around us. We are ideally targeting a self-motivated, curious, and responsible candidate. This role serves as an integral part of the operational support that is provided to our scientific labs, and as such we are targeting someone with a strong understanding of customer service, relationship building, time management, and prioritizing competing tasks.

This role will be part of a hybrid work environment, with the weekly expectation of 2-3 days on-site in the Stanford office and the remainder remote.

What We Provide:

A team that values and champions a culture of continuous learning, creativity, collaboration, and interdisciplinary thinking!
A role that is well positioned to support an organization that is fundamentally changing the scientific landscape by implementing initiatives with emphasis on core values, development, diversity, equity, and inclusion.
A mission driven team that is passionate about the work they do and an environment where colleagues help each other.
A comprehensive total rewards package that includes competitive pay with a 10% employer contribution to your retirement, a hybrid work schedule, broad benefits options and much more!

What You’Ll Do:

Reconcile travel and expense reimbursements, as well as invoices and other financial records for both the SOO and supported labs.
Perform office administration duties including meeting logistics, event planning, supplies/equipment ordering, special projects, and other relevant administrative duties as assigned.
Serve as a liaison with lab staff, coordinating with host institute support services when necessary and directing questions from the labs to the appropriate personnel.
Process transactions related to employee onboarding, off-boarding, renewals and status changes.
Coordinate with appropriate individuals on visa processing and renewals.
Provide training to lab members to ensure consistent application of HHMI policies, procedures, and processes.
Collaborate with cross-functional teams on process improvement efforts as necessary.
Provide training and support for HHMI systems such as Workday, Concur, and Emburse as necessary.
Serve as back-up for other Science Operations Associates and support ad-hoc projects when needed.
Assist with laboratory asset inventory and tagging.

What You Bring:

Bachelor’s degree or equivalent combination of education and experience.
Three years of increasingly responsible administrative experience.
Experience with Stanford University’s systems and applications, or in a higher education or research environment desirable.
Excellent computer skills across a variety of mediums are required, with at least intermediate proficiency in Microsoft Office 365.
Prior experience with Workday, Concur, Emburse and/or Ariba would be a plus.
Ability to work independently, communicate information accurately and remain calm under pressure.
Strong analytical skills, good judgment, high attention to detail, and the ability to work inclusively and collaboratively with a diverse population.
Ability to operate with discretion and maintain confidentiality of records.

Physical Requirements

Remaining in a normal seated or standing position for extended periods of time; reaching and grasping by extending hand(s) or arm(s); dexterity to manipulate objects with fingers, for example using a keyboard; communication skills using the spoken word; ability to see and hear within normal parameters; ability to move about workspace. The position requires mobility, including the ability to move materials weighing up to several pounds (such as a laptop computer or tablet).

Persons with disabilities may be able to perform the essential duties of this position with reasonable accommodation. Requests for reasonable accommodation will be evaluated on an individual basis.

Please Note:

This job description sets forth the job’s principal duties, responsibilities, and requirements; it should not be construed as an exhaustive statement, however. Unless they begin with the word “may,” the Essential Duties and Responsibilities described above are “essential functions” of the job, as defined by the Americans with Disabilities Act.

#Li-Ll1

Compensation And Benefits

Our employees are compensated from a total rewards perspective in many ways for their contributions to our mission, including competitive pay, exceptional health benefits, retirement plans, time off, and a range of recognition and wellness programs. Visit our Benefits at HHMI site to learn more.

Compensation Range

$26.51 (minimum) - $33.14 (midpoint) - $43.08 (maximum)

Pay Type:

Hourly

HHMI’s salary structure is developed based on relevant job market data. HHMI considers a candidate's education, previous experiences, knowledge, skills and abilities, as well as internal consistency when making job offers. Typically, a new hire for this position in this location is compensated between the minimum and the midpoint of the salary range.

HHMI is an Equal Opportunity Employer

We use E-Verify to confirm the identity and employment eligibility of all new hires.

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This position involves heavy lifting and operating a forklift to move pallets of heavy materials around the warehouse. Temperatures in the warehouse will range from hot in the summer and cold in the winter.

Current salary: $12.03/hour

AN IDEAL CANDIDATE SHOULD POSESS THE FOLLOWING COMPETENCIES

Accepting Direction: The ability to accept and follow directions from those higher in the chain of command
Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions
Using Data: The ability to use relevant and valid data to inform a recommendation for actions

Exams And License Requirements

No Civil Service test score is required in order to be considered for this vacancy

Applicants must possess a valid driver’s license and be able to be certified through the Southeastern Defensive Driving Course

Minimum Qualifications

One year of experience or training in clerical work.

Substitutions

Every 15 semester hours earned from an accredited college or university will substitute for six months of the required experience.

Failure to provide your qualifying work experience will result in your application not being considered
Any qualifying experience that is based on college credit/hours will require a transcript for verification
Any college hours or degree must be from a school accredited by one of the following regional accrediting bodies: the Middle States Commission on Higher Education; the New England Association of Schools and Colleges; the Higher Learning Commission; the Northwest Commission on Colleges and Universities; the Southern Association of Colleges and Schools; and the Western Association of Schools and Colleges.

When applying, you should list all Education and Work Experience on this application. When listing your Work Experience, indicate if the job was full-time or part-time and what percentage of time you spent on each of the duties listed. This information will be used to determine if you meet the Minimum Qualifications of the position. If complete information is not listed, it may result in your application not being considered.

*Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application.

There is no guarantee that everyone who applies to this posting will be interviewed. The hiring supervisor/manager has 90 days from the closing date of the posting to make a hiring decision.

Click Here to View the Civil Service Job Spec

Posting Close Date

October 1, 2025

Please Note: Applications must be completed and submitted by 11:59 p.m. on the posting close date to ensure consideration.

Southeastern Louisiana University is committed to fostering an environment of inclusion, respect and appreciation of differences in individuals. Southeastern is also designated as a State as a Model Employer (SAME) agency and provides assistance to persons needing accommodations or with the accessibility of materials.

How To Apply

Click on the Apply button and complete an electronic application, which can be used for this vacancy as well as future vacancies.

Hr Contact

If You Have Questions About This Position, The Application Process Or Need Special Accommodations, Please Call The Human Resources Office At (985) 549-2001 Or Send An Email To Jobs@Southeastern.Edu.

","hiringOrganization":{"@type":"Organization","name":"Southeastern Louisiana University","sameAs":"https://www.southeastern.edu/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Southeastern Louisiana University, United States","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":9,"item":{"@type":"JobPosting","title":"Housekeeping Administrative Coordinator","datePosted":"2025-09-18","description":"

About Four Seasons:

Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.

At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.

About The Location:

Oceanfront elegance within an iconic social club setting. From the moment it first opened its doors on New Year’s Eve 1930, The Surf Club has hosted history. It is here that you will find Four Seasons Hotel at The Surf Club. An icon in the Miami Beaches, located near Sunny Isles, this beachside hotel brings a new era of luxury, with celebrated dining and a world-class spa, to its Surfside shores.

About the role
The Housekeeping Administrative Coordinator manages calls into the housekeeping department and ensures all guest requests are forwarded to the appropriate individual to follow through on request, facilitating the operational efficiency of the department.

What you will do

Open the department in the morning shift, print all needed reports. Create daily work assignments for Room Attendant and Turndown Attendant in designated computer systems. Issues the daily work assignments to Lobby Attendants, Housemen and Supervisors.
Ensure special set ups in guestrooms, guest requests, group and event movement are highlighted on assignments.
Monitor Housekeeping, Laundry & Valet and Engineering service requests from guests for action in a timely manner and follow up if needed.
Update daily the PowerPoint briefing slideshows for the Morning and Evening Housekeeping briefings.
Monitor status of stayover rooms and arrival rooms and move rooms around in Room Attendant assignments to ensure all rooms are cleaned and inspected by 3pm.
Monitor Housekeeping staffing for all positions for the next day and informs the Housekeeping management of any over or understaffing according to labor standards.
Conduct weekly inventories of all Housekeeping supplies with the input of the Floor Supervisors and submit Purchase Orders to hold par levels.
Maintain tracking sheets for Housekeeping staff productivity.
Maintain cleanliness in the Housekeeping Office and storage rooms

What You Bring

Excellent personal presentation and interpersonal skills.
Strong time management skills: ability to multi-task, set priorities, and adjust to changing conditions. Willing to work in a fast-paced environment.
Ability to operate all computer equipment necessary to perform the job; knowledge of Microsoft Office Suite, Opera, and HotSOS preferred/is a plus.
Excellent communication and interpersonal skills; ability to work closely with other departments and communicate clearly and effectively with colleagues and guests.
What we offer:
• Competitive Salary, wages, and a comprehensive benefits package
• Excellent Training and Development opportunities
• Complimentary Accommodation at other Four Seasons Hotels and Resort
• Complimentary Dry Cleaning for Employee Uniforms
• Complimentary Employee Meals
• Complimentary Parking

Schedule & Hours:

• Full Time (Days, evenings, holidays and weekends)

US work authorization is required.

Four Seasons is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. To access the 'EEOC is The Law' Information poster please visit this website - https://eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf","hiringOrganization":{"@type":"Organization","name":"Four Seasons Hotels and Resorts","sameAs":"https://www.fourseasons.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Miami Beach, United States","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":10,"item":{"@type":"JobPosting","title":"ADMINISTRATIVE COORDINATOR","datePosted":"2025-09-17","description":"

Description

The Fulton Companies is a private multi-national group of companies headquartered in beautiful Pulaski, NY, USA. Our founder, Lewis Palm, was a pioneer in the engineering of steam boilers and associated equipment for the laundry and dry-cleaning markets, he invented the first Vertical Tubeless Boiler in 1949. With our expansion of products and knowledge throughout the years, we are well known in many applications of your daily life including but not limited to, food processing, pharmaceutical, education, gas processing, laundry, dry cleaning, healthcare, and government / military.

Fulton researches, engineers, manufactures, sells, and services complex thermal fluid, steam, and hydronic equipment along with engineered systems for a wide range of commercial and industrial applications. We strive for energy efficiencies, global impact, and environmental responsibility. Fulton has served as an industry leader of emerging heat transfer technologies for more than 75 years!

Our culture thrives on the HEART values of the company and puts pride in our people. We encourage continued training and learning to grow you and your career with Fulton.

Heart:

Honesty And Integrity

Effective and Results Oriented

Always Customer Focused

Respectful And Considerate

Team Player

Benefits: At Fulton we value our employees and therefore offer competitive compensation, onsite fitness club, retirement plan, health insurance, dental insurance, vision insurance, voluntary disability insurance, voluntary life insurance, employee assistance program, vacation time, paid holidays, profit share bonus.

Fulton is committed to a diverse and inclusive workplace. Fulton is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.

Requirements

(Note: This is not a remote position)

Overall Responsibility:

The Administrative Coordinator is responsible for carrying out a variety of supportive tasks that ensure the efficient operation of numerous business functions. This role focuses on maintaining and managing customer databases, providing superior assistance with customer relations, and supporting general office needs. The Administrative Coordinator will demonstrate strong communication, organizational skills while demonstrating the company’s values and operating philosophy.

Accountabilities:

1) Maintain internal sales and marketing databases including fulton.com, Airtable and associated CRM/Market/Territory related software.

2) Assist with marketing requests associated with merchandise including maintaining inventory levels pertaining to Fulton’s web based Steam Outlet along with other company branded items.

3) Coordinate and plan actions associated with hospitality events including customer visits, training, and internal meetings.

4) Provide Sales and Marketing support, by managing web-based access, etc. Share leads received from fulton.com with local Representatives and Regional Sales Managers. Manage and maintain inventory for Fulton’s Steam Outlet promotional site and internal promotional items.

5) Assist with internal team requests as needed.

QUALIFICATIONS (Education, Certifications and Required Experience):

1) Minimum high school diploma or GED.

2) Minimum of 2 years’ experience in a professional business environment.

3) Highly proficient in Microsoft Word, Excel, Outlook, PowerPoint, and Adobe Professional, and have ability to learn new software programs.

4) Reliable, self-starter with strong organizational skills, and extreme attention to detail. Demonstrated ability to consistently produce high-volume, high-quality work in an expedient and efficient manner.

Demonstrated Critical Competencies:

1) Communication: Ability to ensure information is passed on to others who should be kept informed. Ability to express oneself clearly in conversation and interaction with others. Ability to express oneself clearly in business writing.

2) Initiative: Identifying what needs to be done and doing it before being asked or before the situation requires it.

3) Customer Orientation: The ability to demonstrate concern for satisfying ones’ internal and/or external customers.

4) Thoroughness: Ensuring work and information is complete and accurate; carefully preparing for meetings and presentations; following up with others to ensure that agreements and commitments have been fulfilled.

5) Flexibility: Openness to difficult and new ways of doing things; willingness to modify one’s preferred way of doing things.

Physical Requirements:

1) Repetitive Motion: Substantial movement/motion of the wrists, hands and fingers.

2) Sitting: The body is supported by buttocks and back and employee needs to remain seated for extended periods of time.

3) Light Work – occasional exertion of 20 pounds or less. Moderate walking, standing and sitting.

💼 Administrative Coordinator – The Backbone of the Team

📍 Location: Remote | Hours aligned with New York Time (EST)

🔎 Why Pharmbills?

Titles don’t tell the whole story. At Pharmbills, we believe every role is about ownership, growth, and impact. We partner with leading U.S. companies and create long-term cooperation opportunities while building a supportive international team that truly values people.

With over 1,000 team members across 7 countries, we’ve built a culture where your contribution matters and where you’ll be part of something bigger than just daily tasks—you’ll be driving efficiency, connection, and results.

🎯 What’s This Opportunity About?

You’ll be the go-to support for the Team Leader, keeping everything organized, running smoothly, and connected. From scheduling and coordinating projects to ensuring clear communication and accurate records, you’ll be the trusted right hand that makes things possible.

🔥 What’s in It for You?

✅ Real responsibility – you’ll manage processes, not just assist with them.
✅ A stable and people-first environment built on long-term cooperation.
✅ Professional onboarding & training to set you up for success.
✅ A collaborative, international team with no micromanagement.
✅ The chance to contribute to U.S.-based operations while growing from your own location.

👤 What You’Ll Be Doing:

✔️ Managing calendars, projects, and task schedules for the team.
✔️ Tracking activities, notes, and progress—and keeping the team updated daily.
✔️ Handling communication, clarifications, and distributing project reports.
✔️ Maintaining accurate records, databases, and SharePoint files.
✔️ Coordinating orders, supplies, and vendor communication.
✔️ Supporting departmental needs—timecards, payroll updates, and new hire setups.
✔️ Collaborating with other divisions to ensure smooth workflows.
✔️ Taking on additional tasks that keep the department running efficiently.

📚 What You Bring to the Table:

✅ Strong organizational skills with the ability to multitask and manage deadlines.
✅ Excellent written and verbal English communication.
✅ Proficiency in Microsoft Office Suite (Outlook, Word, Excel).
✅ Meticulous attention to detail and accuracy.
✅ Discretion and professionalism in handling information.
✅ Dependability, consistency, and a positive, team-focused attitude.

🤍 Why You’ll Love It Here:

✨ You’ll be part of a supportive environment where what you do makes a difference.
✨ You’ll gain opportunities for growth in a rapidly expanding international company.
✨ You’ll build meaningful relationships across teams and countries.
✨ You’ll be trusted with responsibility, not micromanaged.

At Pharmbills, this isn’t just about keeping things organized—it’s about creating impact, supporting leadership, and building your future in a team that truly values you.

📩 Sounds like a fit? Let’s talk! 🚀

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Major Function:

The Transportation Administrative Coordinator provides comprehensive administrative and operational support to the LIFE Transportation Manager. This role oversees vehicle maintenance scheduling and compliance, manages technology and equipment used by staff, coordinates payroll and reporting functions, assists in onboarding and staff education, and ensures accurate documentation for transportation-related activities. The coordinator also supports incident and grievance investigations, meeting preparation, and communication with staff, vendors, and interdisciplinary teams to maintain safe, efficient, and participant-focused transportation services.

As a multisite provider of PACE community-based services for seniors in Cumberland, Gloucester, and Salem Counties, an Inspira LIFE employee may work at either or both the Vineland or Williamstown LIFE Program as census changes or operational needs occur to meet the needs of our participants

Qualifications:

Education & Experience:

High School graduate or equivalent
Associates degree preferred.
Minimum of 1 year working with the frail or elderly
Previous PACE experience preferred.
NEMT transportation experience preferred
Ability to problem-solve and prioritize duties
Ability to remain calm and responsive in an emergency.
Knowledge of safety requirements pertaining to the transportation industry.
Able to work independently and take initiative without immediate local supervision
Multi-tasked oriented and possess good organizational skills
Knowledge of Microsoft Office (Word, Excel, Outlook,) and Internet
Strong communication skills (documentation, communication with peers, supervisors, etc.)

Certification/ Licensure:

Physical Requirements

Place an N, O, F or C in the boxes below

N: Never O: Occasionally (<20%) F: Frequently (20%-80%) C: Constantly >80%)

Lifting <20lbsFStandingFSittingCLifting 20-50lbsOClimbingOKneelingOLifting>50lbsOCrouchingOReachingOCarryingFHearingCWalkingFPushingOTalkingCVisionCEnvironmental ConditionsNoiseOVaried TemperaturesOCleaning AgentsONoxious odorsOPatient ExposureOOperative EquipmentO","hiringOrganization":{"@type":"Organization","name":"Inspira Health","sameAs":"https://www.inspirahealthnetwork.org/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Vineland, NJ, United States","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":13,"item":{"@type":"JobPosting","title":"Administrative Coordinator","datePosted":"2025-09-17","description":"

Title: Administrative Coordinator

Employee Classification: Administrative Coordinator

Campus: University of North Texas

Division: UNT-Student Affairs

SubDivision-Department: UNT-Student Health and Wellness

Department: UNT-Health & Wellness-Gen-160700

Job Location: Denton

Salary: 49,500

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

\n\n\n\n\n\n\n\n\n\n\n\n\n\n\nWelcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.\n \nWe are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.\n \nLearn more about the UNT System and how we live our values at www.UNTSystem.edu.\n \n\n\n\n\n

Department Summary

The University of North Texas (UNT) Student Health and Wellness Center is a full-service medical center offering all UNT students general wellness and specialty medical care. We are staffed with licensed physicians, nurse practitioners, physician assistants, certified lab technologists, psychiatric nurse practitioners, licensed nurses, and medical assistants.

\n\n\n\n\n

Position Overview

The Administrative Coordinator for the Student Health and Wellness Center is responsible for handling all internal HR processes, overseeing training requirements, managing record retention and compliance, room scheduling/event coordination, purchasing, travel, and other duties assigned by the Assistant Director of Healthcare Administration.

\n\n\n\n\n

Minimum Qualifications

Bachelor's degree and two years of highly responsible and varied office administration or business management experience; or any equivalent combination of education, training, and experience.

\n\n\n\n\n

Knowledge, Skills and Abilities

* Exceptional customer service skills.
* Advanced written communication skills.
* Advanced Microsoft Office skills.
* Knowledge of accounting/budgeting procedures.
* Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
* Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
* Ability to conceptualize, plan and organize multiple programs and assignments effectively.
* Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
* Skill in developing and maintaining good working relationships.
* Knowledge of policies, practices, procedures and terminology of assigned function.

\n\n\n\n\n

Preferred Qualifications

\n\n\n\n\n\n

Required License/Registration/Certifications

\n\n\n\n\n\n

Job Duties

Room scheduling and event coordination
Purchasing (for events and all-staff in-service)
Internal on- and off-boarding for full-time, part-time, and student employees in the Student Health and Wellness Ctr
Ensure all internal training is up-to-date and compliant with HIPAA, FERPA, and UNT policies
Manage record retention process throughout the Student Health and Wellness Ctr
Other duties as assigned by the Assistant Director, Healthcare Administration

\n\n\n\n\n

Physical Requirements

Communicating with others to exchange information.

\n\n\n\n\n

Environmental Hazards

No adverse environmental conditions expected.

\n\n\n\n\n

Work Schedule

Mon-Fri 8:00 am- 5:00 pm

\n\n\n\n\n

Driving University Vehicle

No

\n\n\n\n\n

Security Sensitive

This is a Security Sensitive Position.

\n\n\n\n\n

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted.

\n\n\n\n\n

Benefits

For information regarding our Benefits, click here.

\n\n\n\n\n

Eeo Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, or veteran status in its application, employment practices and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities, facilities and employment practices. The University of North Texas System promptly investigates complaints of discrimination, harassment and related retaliation and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.

\n\n\n\n\n","hiringOrganization":{"@type":"Organization","name":"University of North Texas System","sameAs":"https://www.untsystem.edu/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Denton","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":14,"item":{"@type":"JobPosting","title":"Administrative Coordinator - City","datePosted":"2025-09-17","description":"

Pay

$25.20 - $38.51 Hourly

The normal starting pay for this position is the minimum of the pay range listed above. A higher rate of pay may be considered, dependent on the qualifications and experience of the selected applicant and/or the City’s step placement policy.

Application Questions/Work History

When completing the application, applicants will be asked to respond to application questions. These application questions are based on the Job Requirements for the position.
Completion of the application questions is required.
Applicant responses to the application questions must specifically answer the questions asked.
Responses to application questions must be supported by work history/information listed on the application/resume, sufficient to demonstrate qualifications for the position.
Applicants may upload only two attachments. Attachments may include, but are not limited to a resume, cover letter, DD214 or NGB Form 22, transcripts, etc. Applicants may also choose to combine documents into one field for upload.
Applications may not be reviewed if specific responses to application questions have not been provided.
Each application submission is reviewed independently.

Total Rewards

At the City of Oklahoma City, our Total Rewards package is designed to honor your service, fuel your growth, and support every part of your life. We offer:

Competitive pay
An average of $22,000 annually contributed toward your benefits and retirement
A comprehensive package designed to support your health and wellness, financial security, work-life balance, and personal and professional growth and development

Explore all the ways we invest in you: City of Oklahoma City Total Rewards

Job Summary

This position is located in Code Enforcement Division of the Development Services Department within the City of Oklahoma City and usually reports to a section or division head. An employee of this classification is responsible for providing standard research and analytical support by evaluating previously identified problems, developing alternatives, and making written and verbal recommendations for program, policy, and procedural changes based on independently conducted operational assessments. A variety of administrative duties in support of work activities are performed, such as budget preparation, goals and objectives development, staff report writing, and some special studies including feasibility, time, cost, and costing-benefit analyses. Knowledge of specialized functional responsibilities of the assigned work unit may be required prior to assuming the position. Essential job functions include: coordinating and supervising activities of administrative and clerical staff; reviewing documents for accuracy, completion, and timeliness; implementing special projects, programs or policy-related functions; performing tasks specific to the assigned department, program area or office function, such as processing specialized business forms and documents, completing payroll or purchasing functions, initiating personnel actions, and interpreting or categorizing codes. An Administrative Coordinator may design and coordinate large projects and functions by determining work procedures and personnel requirements, assigning work tasks, leading and instructing others, assists in establishing and/or interpreting policy, and making administrative decisions. The job requires frequent contact with other City personnel, outside organizations, and citizens in order to exchange information related to work activities, policies, and procedures. The employee must use independent judgment and discretion regarding information exchange and/or activities of the work unit that may be confidential in nature. Assignments are both general and specific in nature and may be received in verbal and written form. Information exchanges are made in support of well-defined administrative or operational policies or procedures.

Veterans Preference

Honorably discharged veterans of the United States Active Duty Armed Forces, National Guard, and Reserve Forces who are not currently employed full-time by the City of Oklahoma City and who meet the qualifications for the position shall be given preference. To receive preference, veterans must submit verification of honorable discharge from the United States military service (Department of Defense Form DD214 or NGB Form 22) prior to the closing date of the vacancy announcement.

Job Requirements

Knowledge of and skill in utilizing basic research principles and practices.
Knowledge of and skill in utilizing various word processing and spreadsheet software packages.
Skill in verbal and written communication, using tact and diplomacy.
Skill in supervising and coordinating activities of assigned staff.
Ability to apply a general knowledge of business and/or public administration principles and practices to work performed.
Ability to organize and assess large quantities of information and/or data.
Ability to utilize standard municipal budgetary principles and procedures.
Ability to prepare and present narrative and statistical reports with clarity and accuracy.
Ability to use logical thinking to solve practical problems.
Ability to work independently.
Ability to travel.
Ability and willingness to recommend program changes based on operational assessments.
Willingness to assume responsibility for confidential material and information.

Competencies

One City, One Team (Teamwork/Team Oriented) (1) Recognizes, values, and leverages the ideas, opinions, and perspectives of others; (2) participates willingly and effectively as a team lead or team member; (3) builds consensus; fosters team commitment, spirit, pride, and trust; (4) collaborates with others to accomplish goals and objectives and achieve results; (5) expresses facts, ideas, messages, and information (technical and non-technical) to individuals or groups clearly, concisely, accurately, understandably, with honesty, tact, and diplomacy and in a manner that is appropriate for the intended audience; (6) actively listens, clarifies information as needed; (7) [Core Value One City, One Team] shares information, resources and solutions across departments; (8) [Core Value One City, One Team] asks for help early and offers it often; (9) [Core Value One City, One Team] collaborates across teams before decisions are made.
Service First (Customer Centric) (1) Demonstrates commitment to public service; (2) serves and satisfies internal and external customers in a timely and effective manner; (3) establishes, commits to, and maintains high standards for producing quality work products and being responsive to customers; (4) supports the Department/City's mission; develops and executes strategies with the customer in mind; (5) [Core Value Service First] acts quickly and follows through until the job is complete; (6) [Core Value Service First] serves everyone with genuine respect, diligence and professionalism; (7) [Core Value Service First] makes decisions with the people we serve in mind.
Respect Always (Leads Through Influence) (1) Persuades others; builds consensus through give and take; (2) gains cooperation from others to obtain information and accomplish goals; (3) works with others towards achieving agreements that may involve exchanging resources or resolving differences; (4) understands the concepts, practices, and techniques used to identify, engage, influence, and monitor relationships with individuals and groups connected to a work effort including those actively involved; (5) leads through influence over the process and its results, and those who have a vested interest in the outcome (positive or negative). (6) [Core Value Respect Always] listens with curiosity and speaks with care; (7) [Core Value Respect Always] embraces different perspectives and lived experiences; (8) [Core Value Respect Always] gives feedback constructively and receives it openly.
Own the Outcome (Execution and Results) (1) Sets well-defined and realistic goals and high standards of performance for self or self and others; (2) displays a high level of initiative, effort, and commitment toward performing work; (3) completes assignments in a thorough, accurate, and timely manner, and delivers results; (4) works with minimal supervision, is motivated to achieve, and demonstrates responsible behavior; (5) demonstrates understanding of all aspects of the job and application of accrued knowledge in carrying out duties and responsibilities; technical knowledge; skill in the techniques, equipment, procedures, and work required; (6) recognizes opportunities and takes action for improvement to programs, policies, procedures, practices, and processes; (7) understands and is able to apply the principles, methods, and tools of quality improvement; (8) collects, examines, analyzes, and interprets data from a variety of sources; (9) makes data-driven recommendations/decisions and achieves results; (10) effectively achieves results through others to achieve the Department or City's mission; [Core Value Own the Outcome] takes initiative to fix it or escalates issues; (12) [Core Value Own the Outcome] follows through on commitments; (13) [Core Value Own the Outcome] speaks up when accountability is missing.
Keep Getting Better (Commitment to Continuous Improvement) (1) Recognizes opportunities for improvement with regard to programs, policies, procedures, practices, and processes; (2) understands and is able to apply the principles, methods, and tools of quality improvement; (3) collects, examines, analyzes, and interprets data from a variety of sources; (4) makes data-driven recommendations/decisions and achieves results; (5) [Core Value Keep Getting Better] takes time to reflect and act on what is working and what is not; (6) [Core Value Keep Getting Better] learns from mistakes without blaming; (7) [Core Value Keep Getting Better] supports self and other’s development and growth.
Empathetic Leadership (1) Fosters a workplace where employees are engaged; (2) seeks to know and learn about, and respects the values, attitudes, and beliefs of others; (3) welcomes varied ideas, perspectives, and thoughts when carrying out the work of the organization and making decisions; (4) builds trust through transparency, open communication, feedback, consistency, and humility; (5) seeks to build high performing teams through practices that demonstrate a commitment to hiring the most qualified candidates; promotes advancement opportunities for all (e.g., coaching, mentoring, providing personal and professional development opportunities); (6) resolves conflict and maintains effective working relationships with others through open dialogue, collaboration, empathy, active listening, understanding, tact, diplomacy, and professionalism; (7) treats others with fairness and dignity; (8) demonstrates emotional maturity; and (9) recognizes contributions and celebrates accomplishments. Note: This competency is not applicable for employees who are not supervisors.
Judgment (1) Plans, coordinates, and executes business functions efficiently, effectively, and in a fiscally responsible manner; (2) identifies risks and develops and implements measures to avoid, mitigate, or minimize those risks; (3) makes effective, timely, well-informed, objective, and transparent work-related decisions; (4) exhibits emotional maturity and stability, effectively manages conflict, and remains optimistic and calm during stressful situations; (5) uses resources effectively to achieve results aligned with organizational priorities; (6) applies understanding of financial management/budgeting principles to ensure decisions are fiscally sound and responsible and in accordance with policies, procedures, processes, rules, regulations, and laws; (7) makes business decisions that drive positive, fiscally responsible performance; (8) manages ambiguity, business insight, financial acumen, makes decisions using data and insight that achieves the best outcome for the department and City.
Talent Development (1) Provides tools, materials, equipment, and resources; (2) provides performance feedback, coaching, mentoring, encouragement, and support; (3) discusses personal and professional goals; (4) provides formal and informal learning and development opportunities that support achievement of personal and professional goals; (5) attracts and develops talent; (6) manages performance throughout the department or City; (7) sets the leadership tone for area of responsibility. Note: This competency is not applicable for employees who are not supervisors.
Strategic Thinking (1) Thinks conceptually, imaginatively, and systematically; (2) envisions the future; (3) defines the vision, direction, and goals; (4) develops a road map for achievement; (5) anticipates change and plans for it; (6) considers long-term value and consequences; (7) influences others to achieve results; (8) understands where the organization is headed; knows the organization's mission and functions, and how its social, political, and technological systems work; (9) aligns business strategies to long-term success of the City; (10) sets the vision, direction and compelling course of action; (11) operates effectively within the systems, programs, policies, procedures, codes, ordinances, rules, and regulations of the organization; (12) knows industry and stays ahead of best practices; (13) understands the political environment, management priorities, staff roles and responsibilities, and grasps external factors impacting the organization; (14) identifies when issues need to be escalated to higher authorities and effectively alerts appropriate officials.
Agility (1) Values collaboration, communication, and feedback and is flexible and open to new ideas; (2) learns rapidly and transforms learning into action; (3) examines processes and practices to perform work most effectively; (4) demonstrates courage and willingness to take calculated risks; (5) assesses readiness; proposes new approaches, methods, and technologies plans, implements, and evaluates change in a transparent, positive, and thoughtful manner; (6) exhibits emotional maturity and stability, effectively manages conflict, and remains optimistic and calm during stressful situations; (7) rapidly adapts to change and leads others through change, while producing tangible results and identifying new opportunities.

Working Conditions

Primarily inside in a climate-controlled environment.
Subject to sitting, standing, walking, or using a telephone for extended periods of time.
Subject to continuous exposure to light and glare from a computer monitor.
Subject to local travel on an occasional basis.

Note: Typical City employee working hours are 8:00 a.m. to 5:00 p.m., Monday through Friday. However, working hours vary (may require work to begin before 8:00 a.m. and/or end beyond 5:00 p.m., and/or may require work on weekends and holidays), and are subject to change, based on the duties and location of the position and the business needs of the assigned work unit/department.

Physical Requirements

Arm and hand steadiness and manual finger dexterity enough to use standard office equipment such as a computer keyboard, ten-key, telephone or fax machine.
Near vision enough to read and draft written and machine generated communications, such as standard records, reports, computer printouts, etc.
Hearing and speech enough to communicate in person and by telephone.

Note: The working conditions and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.

Other Details

Pay Method: City employees are required to receive pay electronically, either via direct deposit or pay card.

Former Employees: If this position is open to external applicants and you are a former employee, you must be eligible for rehire to participate in any selection process. If you are unsure of your rehire status, please contact the Human Resources Department at (405) 297-2530. If your rehire status has been coded “Not Eligible,” “Eligible 3,” or “Conditional,” you will need to request a review of your rehire status through the Human Resources Department’s Employee and Labor Relations Division.

Background Investigation, Drug Testing, Physical Examination: Upon a conditional offer of employment/acceptance of position, the City of Oklahoma City will conduct a criminal history background check for external applicants. Applicants will be provided contact information for any third-party reporting agencies used to collect background information in connection with conditional offers of employment.

If the position accepted includes a driver license (commercial or non-commercial) Job Requirement, the City of Oklahoma City will obtain a Motor Vehicle Report for internal and external applicants.

If the position accepted is safety sensitive and/or a driving position, internal and external applicants will be provided a copy of the City of Oklahoma City's Drug and Alcohol Testing Policy prior to being directed for a drug test. A copy is also available at the link below:

HRB 25-01 Drug and Alcohol Testing Procedure.FINAL 030325_AM.pdf

If the position accepted is cyber security sensitive, internal and external applicants will be subject to a Criminal Justice Information Services (CJIS) Interstate Identification Index (III) Fingerprint Background check. Additionally, employees in this job classification must complete Level 4 Security Awareness Training and pass an online certification test.

If the position accepted includes a lift/push/pull/carry Physical Requirement of 25 pounds and greater, internal and external applicants will be directed for a physical examination.

An Equal Opportunity Employer

If you require reasonable accommodation at any time during the hiring process, please notify one of the Human Resources Department Representatives by calling 405-297-2530. The City of Oklahoma City will not discriminate against any applicant or employee because of race, color, religion, sex (including pregnancy, actual or perceived sexual orientation, and gender identity and/or expression), national origin, age, disability (mental or physical) and genetic information (including family medical history).

\n\nOklahoma City is one of the fastest-growing metros in the United States and is the 20th largest city in the nation. For nearly two decades our residents have continually invested in our community to make it a place people can find belonging, visit and call home. Our employees are at the heart of those investments–delivering essential services our residents expect and creating a strong and thriving city for all people.","hiringOrganization":{"@type":"Organization","name":"City of Oklahoma City","sameAs":"https://www.okc.gov/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Oklahoma City, OK, United States","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":15,"item":{"@type":"JobPosting","title":"Administrative Coordinator","datePosted":"2025-09-17","description":"

Flexible location + hybrid work arrangements

Full-time and fixed term until December 2028

HEW 6 $96,276 - $103,971 + 17% Superannuation

Why work with us?

At Deakin you will have access to benefits such as a variety of leave options including generous parental leave and the ability to purchase additional leave; flexible working arrangements to help manage your work-life balance; ongoing learning and development opportunities to grow your career; an inclusive and supportive culture and environment to work in, both online and on campus.

As an Administrative Coordinator, you will:

Coordinate administrative support for IHT meetings including the distribution of agendas and attachments, attendance at meetings, minutes and implementation of agreed resolutions.
Manage the planning and coordination of IHT internal and external events in consultation with other members of the IHT Team.
Coordinate all administrative processes for the Institute including the maintenance of existing systems and contribute to the development of new systems to enhance efficiency and effectiveness of processes.
Prioritise work and critical activities, evaluate progress, recognise barriers to achieving outcomes and find effective ways to deal with them.
Act as a coach, work with team members to facilitate growth and development and proactively offer support, help and advice to others within and across teams.

To Be Successful, You’Ll Have:

A Degree and/or relevant experience.
Experience in administration in a large organisation with complex administrative structures, policies and procedures.
Demonstrated high level of digital literacy and capability.
Experience in operating in a high-pressure diverse environment, involving face to face, phone and written communication.
Demonstrate up-to-date knowledge of current technologies and leverage knowledge to enhance efficiency and streamline processes.

Here'S How To Apply:

Please submit your updated resume and a short cover letter outlining your skills and experience.
For a confidential discussion regarding this role, please contact Kate Morrisy, Executive Officer on kate.morrisy@deakin.edu.au
For a copy of the position description, please see below:
PD - IHT Administrative Coordinator - 576979.pdf
Applications for this position close on Sunday 5th October at 11:55pm.

\n\n\n\n\n

Are You Ready?

Deakin is a Victorian university with a global impact. We are an agile, dynamic, and innovative university committed to making a positive impact through our excellence in education, research and innovation and the contributions we make to the wider community.

We understand that our reputation has been built on the dedication and expertise of our staff and we offer a dynamic and diverse working environment with opportunities to grow and develop careers. We believe that a progressive, thriving culture will ensure that people choose to come, and stay at Deakin and contribute to our ongoing success.

We value diversity and aim to build an inclusive environment that champions, embraces and respects differences. We support and encourage applications from Aboriginal and Torres Strait Islander people, and people of all abilities, cultures, sexual orientation, and genders.

","hiringOrganization":{"@type":"Organization","name":"Deakin University","sameAs":"https://www.deakin.edu.au/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Australia, Geelong - City, Australia, Melbourne - Burwood","addressCountry":"Australia","addressRegion":"Asia/Pacific"}}}},{"@type":"ListItem","position":16,"item":{"@type":"JobPosting","title":"Lead Administrative Coordinator, Emerson Wellness Center","datePosted":"2025-09-17","description":"

Join our community and experience Emerson College!

Reporting to the Associate Director, Health Services, the Lead Administrative Coordinator is responsible for overseeing and participating in the daily operational and functional activities necessary to sustain the Wellness Center. In addition, the Lead Administrative Coordinator is responsible for the oversight of duties and projects assigned to the Administrative Coordinators, delegating tasks, and managing execution of duties and projects. This position involves working closely with both the clinical and administrative staff including the Associate Directors of Counseling Services, and Wellness and Health Promotion to coordinate Wellness Center operations.

Essential Job Duties

Lead Responsibilities:

Serve as the initial point of contact for the Administrative Coordinators for support, training, and escalations.
Serve as the point of contact for Nurse Practitioners, Registered Nurse, Dietitian, Staff Therapists, and Associate Directors regarding operations, policies, and projects.
Supervise the Administrative Coordinators and train and delegate work to student workers
Oversee and manage the reception area, check-in procedures, and multiple paperwork processes.
Process consultant payroll, expense forms, and purchase requisitions.
Facilitate training sessions for new hires on the EMR system, along with other relevant software systems and protocols as part of their onboarding.
Prepare monthly reports and budget documents.
Lead special projects as directed.
Take lead in processes and procedures to increase efficiency within the Center.
Contribute to operational strategic planning with the Associate Directors of the Center
Establish workflow plan to ensure efficient operations and completion of projects
Provide input on quarterly performance evaluations for Clinical Coordinators.
Communicate team concerns, performance issues, and trends to the Associate Directors.
Compile semester and year-end reports of all client data reported by clinicians.

Administrative Coordinator Responsibilities

Manage clinical schedule, confirm appointments and notify students and clinicians about conflicts, delays or reschedules. Verify student eligibility and insurance status.
Manage incoming phone calls, emails, and walk-in requests for appropriate appointment or clinical referral. Relay messages to clinicians in a timely way.
Coordinate response in emergency situations, including contacting Campus police, ambulance services and/or receiving hospital. In some cases, determine the appropriate level of service needed for students.
Explain protocols to students, parents, guardians and staff, while maintaining confidentiality as required by federal law.
Review student health records for compliance with College and Commonwealth pre-matriculation immunization/health form requirements, document information received, notify student of requirements
Monitor Health Holds and update student status for Holds or Waivers when documentation is reviewed
Data entry: immunizations, hold status, demographic data, and allergies from Health Forms
Order and maintain office materials, forms and supplies.
Other Duties as assigned.

QUALIFICATIONS – Qualifications are deemed required or preferred and represent what is needed to effectively perform the job.

Bachelor’s Degree preferred
3-5 years’ experience as administrative support for a fast-paced office environment required
3-5 years’ experience in an outpatient mental health or medical office setting, or an Emergency or Urgent Care Department preferred
Relevant work experience as a Medical Assistant in a medical/physician’s office preferred
Experience with Medicat software or other EMR software required

KNOWLEDGE, SKILLS, AND ABILITIES – May be representative, but not all-inclusive, of those knowledge, skills, and abilities commonly associated with the job.

Excellent customer service and computer skills.
Proficient in written/verbal communication.
Consistent attendance.
Strong organizational skills, detail-oriented, capable of multitasking and prioritizing.
Familiar with mental health setting standards, procedures and confidentiality.
Exceptional interpersonal skills, effective in teamwork.
Proficient in Microsoft Office, Google Suite; quick learner of new software.
Skilled in interacting with diverse backgrounds and experiences.
Experienced with diverse populations; adaptable to cultural differences.
Proficient in problem solving, offering procedural improvements

PHYSICAL ABILITIES – Activities commonly associated with the performance of the functions of this job. The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Ability to tolerate close contact with ill, injured or distraught students
Requires the constant coordination of mental and visual attention
Requires the ability to stand and/or sit for long periods of time
Required to move/lift objects that are light

WORK ENVIRONMENT – Environmental or atmospheric conditions commonly associated with the performance of the functions of this job.

Emerson Wellness Center

Disclaimer: This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees may be required to follow other job-related instructions and to perform other job-related duties as requested, subject to all applicable state and federal laws. Certain job duties described herein may be subject to possible modification in accordance with applicable state and federal laws.

Compensation: $25.00 - $30.00 hourly, commensurate with experience.Grade of Position: 23-06NEScheduled Weekly Hours: 36.25Division:

In addition to a competitive salary, Emerson College is committed to the health and well-being of our employees and family members. We offer a generous benefits package to regular staff scheduled to work 20+ hours per week.

Benefits include outstanding health plans with limited out-of-pocket expenses, dental plans, generous time-off programs, and a 403(b) retirement benefit with a 9% employer contribution once eligible. Additional benefits such as life and disability coverage as well as commuter offerings are available.

Please refer to our benefits website for a full list of benefits and eligibility requirements.

","hiringOrganization":{"@type":"Organization","name":"Emerson College","sameAs":"https://emerson.edu/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Boston Campus, United States","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":17,"item":{"@type":"JobPosting","title":"Administrative Coordinator","datePosted":"2025-09-17","description":"

Provides administrative and clerical support to the assigned unit supervisor , performing such duties as scheduling meetings and appointments, maintaining calendars, composing routine memos and letters for supervisor’s signature, transcribing minutes, typing memos and correspondence, compiling information as requested.

Answers the telephone; provides information and assistance as requested; forwards calls to appropriate staff person; greets and assists office visitors; provides professional, courteous customer service at all times.

Assists in coordinating division / department activities with those of other divisions, departments, agencies, and other professionals as appropriate; researches and provides agencies and individuals with department information as requested and as appropriate.

Performs basic bookkeeping work as required, including receiving and recording various payments, managing petty cash, preparing requisitions, balancing and reconciling cash drawer, and reviewing basic financial records and receipts for accuracy and completeness

Maintains effective record-keeping systems; enters data into computer and assists in maintaining accurate databases; prepares spreadsheets

Collects and compiles data as requested; prepares, gathers, and assembles information as necessary for special projects.

Maintains petty cash and other office accounts as assigned, receives and receipts fees from customers.

Assists co-workers with various administrative and clerical duties as necessary; Collects and compiles data as requested; prepares, gathers, and assembles information as necessary for special projects.

May assist in maintaining accurate, up-to-date and confidential department personnel records, including but not limited to general employee files, personnel action forms, performance evaluations, insurance benefits and worker’s compensation records and claims.

Performs other general clerical work as required, including but not limited to compiling data for reports, copying and filing documents, entering and retrieving computer data, processing daily mail, disseminating memos / information to department staff, ordering office supplies and maintaining inventory records, maintaining lists and logs, etc.

Receives and responds to employee / public inquiries, concerns and complaints and requests for assistance in areas of responsibility.

Requires gathering, organizing, analyzing, examining or evaluating data or information and may prescribe action based on such data or information.

Requires completion of high school degree/GED and one to three years of experience, or requires Associate’s degree, vocational technical degree or specialized training that is equivalent to satisfactory completion of two years of college education with emphasis in office management, secretarial science, business administration or a closely related field.

Compensation Minimum: $21.70","hiringOrganization":{"@type":"Organization","name":"Richland County Government","sameAs":"https://www.richlandcountysc.gov/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Judicial Center, United States","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":18,"item":{"@type":"JobPosting","title":"Administrative Coordinator","datePosted":"2025-09-17","description":"

Job Title: Administrative Coordinator
Department: Social Work
Location:   Riedman Campus
Hours Per Week: 40
Schedule:   Daytime/Evening/Weekends- Flexible


SUMMARY:
As an Administrative Coordinator, you are key in the oversight, organization and management of your assigned department. Your strong attention to detail assures that requirements are met and daily processes are maintained efficiently and accurately.

Responsibilities:

Daily Management. Schedule and coordinate training; sort mail, make copies, send faxes and stock office with forms and supplies; assist with scheduling department staff; manage Kronos account through scheduling, corrections and notes
Safety & Security. Review daily safety logs and intra-office communications; follow up on actions required and communicate findings; draft new Emergency Readiness policies and prepare existing policies for review; maintain resident Roam Alert System
Departmental Support. May work within the clinical, grand-funded, performance improvement, patient safety, biomedical or bed coordination departments with a variety of department-specific tasks

Education:

Licenses / Certifications:

Physical Requirements:

S - Sedentary Work - Exerting up to 10 pounds of force occasionally Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

For disease specific care programs refer to the program specific requirements of the department for further specifications on experience and educational expectations, including continuing education requirements.

Any physical requirements reported by a prospective employee and/or employee’s physician or delegate will be considered for accommodations.

Pay Range:

$19.00 - $25.00

City:

Rochester

Postal Code:

14617

The listed base pay range is a good faith representation of current potential base pay for a successful full time applicant. It may be modified in the future and eligible for additional pay components. Pay is determined by factors including experience, relevant qualifications, specialty, internal equity, location, and contracts.

Rochester Regional Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, predisposing genetic characteristics, marital or familial status, military or veteran status, citizenship or immigration status, or any other characteristic protected by federal, state, or local law.

","hiringOrganization":{"@type":"Organization","name":"Rochester Regional Health","sameAs":"https://www.rochesterregional.org/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Riedman Campus, United States","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":19,"item":{"@type":"JobPosting","title":"Senior Administrative Coordinator - Clinical Trails Research","datePosted":"2025-09-16","description":"

This position is responsible for independently coordinating and performing high volume, complex and specialized administrative, office, and project management duties in support of the Division of Research, the Chief Science Officer, and the research finance, grant and contract and leadership teams. These duties may include, but not be limited to, responsibility for all department administrative accountabilities including program planning schedules and status, leading administrative staff in carrying out department objectives, acting as a liaison for internal and external customers, documentation maintenance, data maintenance and reporting, coordination of meetings, reviews/conferences, budget planning and management, and purchasing of equipment and office supplies. Assists finance team with processing of financial processes and documents including A/P and invoicing.

Providence Swedish caregivers are not simply valued – they’re invaluable. Join our team at Swedish Research and thrive in our culture of patient-focused, whole-person care built on understanding, commitment, and mutual respect. Your voice matters here, because we know that to inspire and retain the best people, we must empower them.

Required Qualifications:

Bachelor's Degree or equivalent work experience
5 years of job related experience, managing the daily operations of a fast paced office environment coordinating complex administrative projects and supporting multiple professional staff members
1 year of experience leading the work of others
Demonstrated experience in analyzing data to identify and report issues, patterns, and trends.

Preferred Qualifications:

Experience in a healthcare setting

Why Join Providence Swedish?

Our best-in-class benefits are uniquely designed to support you and your family in staying well, growing professionally and achieving financial security. We take care of you, so you can focus on delivering our mission of improving the health and wellbeing of each patient we serve.

\n\nAt Providence, our strength lies in Our Promise of “Know me, care for me, ease my way.” Working at our family of organizations means that regardless of your role, we’ll walk alongside you in your career, supporting you so you can support others. We provide best-in-class benefits and we foster an inclusive workplace where diversity is valued, and everyone is essential, heard and respected. Together, our 120,000 caregivers (all employees) serve in over 50 hospitals, over 1,000 clinics and a full range of health and social services across Alaska, California, Montana, New Mexico, Oregon, Texas and Washington. As a comprehensive health care organization, we are serving more people, advancing best practices and continuing our more than 100-year tradition of serving the poor and vulnerable. \n\n

The amounts listed are the base pay range; additional compensation may be available for this role, such as shift differentials, standby/on-call, overtime, premiums, extra shift incentives, or bonus opportunities.

Providence offers a comprehensive benefits package including a retirement 401(k) Savings Plan with employer matching, health care benefits (medical, dental, vision), life insurance, disability insurance, time off benefits (paid parental leave, vacations, holidays, health issues), voluntary benefits, well-being resources and much more. Learn more at providence.jobs/benefits.

Applicants in the Unincorporated County of Los Angeles: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Unincorporated Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

","hiringOrganization":{"@type":"Organization","name":"Providence","sameAs":"https://www.providence.org/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Seattle, WA, United States","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":20,"item":{"@type":"JobPosting","title":"Academic Administrative Coordinator-Occupational Therapy Doctorate Program","datePosted":"2025-09-16","description":"\n

Summary

Coordinates the administrative functions in the academic office

Diversity & Inclusion

Embracing diversity for a richly inclusive community is a Guiding Principle at JWU. Our students, faculty and staff have varied backgrounds, experiences and perspectives that unite us as one community and contribute to our success. We are committed to enhancing the diversity of our workforce teams and we encourage individuals from underrepresented groups to apply.

Johnson & Wales University is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, genetic information, national origin, disability status, protected veteran status or any other basis prohibited by law.

Essential Job Functions

Manages complex projects and events to meet targets and milestones related to college and university initiatives and accreditation requirements
Develops, documents and implements operational processes for efficiency and consistency
Communicates with internal and external constituencies regarding various matters; composes correspondence such as mail, email, presentations, reports, etc. often requiring discretion
Tracks, gathers, and analyzes complex data from various internal or external sources as well as develops and runs reports; as needed
Manages documentation for accreditation and university requirements
Acts as primary liaison with other university departments to resolve various matters
Acts as liaison with external constituencies to maintain compliance with university and accrediting bodies
Supports scheduling, documentation, and tracking of student off-campus activities, examinations, and orientation
Manages college-related social media accounts and web edits
Assists in the preparation and monitoring of department budget
Supports faculty with the faculty information system and maintains accuracy of data
Performs general office tasks such as filing, mail distribution, maintaining records, copying, data entry (e.g., databases, Web updates, etc.), ordering and maintaining office supplies, preparing reports, maintaining and managing department/administrator calendars, arranging for equipment and associated maintenance, and processing invoices and requisitions and facilities work requests; as needed
Supervises and develops the department's administrative staff, as necessary, facilitating professional opportunities to improve individual capability and managing performance against job accountabilities, department goals and established university, campus and department policies and procedures
Supervises and manages student employees, as necessary, to enhance their academic and professional development
Performs other duties as assigned

Required Qualifications

Minimum of an associate's degree or a combination of education/certification(s) and/or experience suitable for the position
Moderate amount of experience working in administrative support or other related experience

Preferred Qualifications

Previous experience working in an office or academic setting

\n\n

Please note: Qualified candidates must live or relocate within a daily commuting distance of the Providence Campus location upon hire.

Applications are accepted on an ongoing basis until job posting is closed.

","hiringOrganization":{"@type":"Organization","name":"Johnson & Wales University","sameAs":"https://www.jwu.edu/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Providence, Rhode Island","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":21,"item":{"@type":"JobPosting","title":"Temporary Administrative Coordinator, College of Business Administration","datePosted":"2025-09-16","description":"

Job Overview

The Administrative Coordinator provides a full range of administrative support functions for the College of Business Administration (CoBA). Working under the direction of the six Department Chairs and the Associate Dean, this position supports tenure-track and lecturer faculty, department chairs, the campus community, and the general public. Responsibilities include coordinating administrative processes, managing scheduling needs such as the faculty recruitment process, and serving as a liaison between search committees and faculty candidates. The coordinator also manages department budgets across multiple trust fund, UARSC, and invoice accounts, including processing requisitions, Procard purchases, travel claims, tracking expenditures, producing reports, and maintaining databases for faculty discretionary and grant accounts. Additional duties include coordinating course schedules and related information and submitting course schedules each semester through the campus-wide PeopleSoft system.

Position Summary

Administrative Coordinator (Administrative Support Coordinator I)

This is a full-time, temporary, non-exempt position ending on or before one year from date of hire. Reappointment to this position is dependent upon the individual's performance as well as administrative and budgetary considerations. The university reserves the right to terminate this appointment earlier than the scheduled expiration date.

For a complete list of responsibilities and required qualifications, please review the position description linked at the top of the page.

Pay, Benefits, and Work Schedule
Anticipated Hiring Salary Range: $3,864 - 4,500 per month
CSU Classification Salary Range: $3,864 - 6,072 per month
Salary is commensurate with the background and experience of the individual selected.

\n\n\n\n

This position is offered under the CSU classification and salary structure in effect at the time of posting. Please note that the CSU compensation system for this classification will transition to a step-based structure following implementation effective October 1, 2025. Employees in this classification will move to the step system and (new classification) after hire, in accordance with CSU guidelines.

This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 15 paid holidays are offered each year; 14 scheduled on specific days and a Personal Holiday that may be taken any time during the year.

A comprehensive benefits summary for this position is available online by visiting our Benefits Portal. The CSU Total Compensation Calculator demonstrates the significance of the benefits package.

This position is required to work in person on campus.

California State University San Marcos

A mid-size university located in San Diego's vibrant North County, we are dedicated to service, innovation, leadership and student success. We have an attentive faculty and state-of-the-art facilities which offer our students hundreds of opportunities to learn, lead, play and serve.

California State University San Marcos is a new kind of university, pushing the boundaries of innovation to prepare tomorrow's leaders, build stronger communities and solve pressing issues.

Cutting-edge research meets hands-on application at our campus and in the real world.

Application Process

This position is open until filled. For assurance of full consideration, please submit application, cover letter and resume by 11:59pm on September 29, 2025.

Applicants who require an accommodation during the application or testing process due to a disability recognized under the Americans with Disabilities Act (ADA)/CA Fair Employment and Housing Act (FEHA) should notify the Office of Human Resources at (760) 750-4418 or e-mail: hr@csusm.edu.

Supplemental Information

Following a conditional offer of employment, satisfactory completion of a background check (including criminal records check) is required prior to beginning employment. Any offer of employment rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

This position is a \"designated position\" in the California State University's Conflict of Interest Code. The incumbent in this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

California State University San Marcos is an Equal Opportunity Employer. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status.

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act or Clery Act Notification can be found at https://www.csusm.edu/clery/annualreports.html.

Pursuant to the CSU Out-of-State Employment Policy, as of January 1, 2022, the California State University is prohibited from hiring employees to perform CSU-related work outside the state of California.

California State University San Marcos is not a sponsoring agent for staff or management positions (i.e. H1-B visas).

","hiringOrganization":{"@type":"Organization","name":"California State University","sameAs":"https://www.calstate.edu/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Southern California, San Marcos","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":22,"item":{"@type":"JobPosting","title":"Administrative Coordinator, College of Business Administration","datePosted":"2025-09-16","description":"

Job Overview

The Administrative Coordinator provides comprehensive administrative support for the College of Business Administration (CoBA). Reporting to the six Department Chairs and the Associate Dean, this position supports tenure-track and lecturer faculty, department leadership, the campus community, and the general public. Key responsibilities include coordinating administrative processes, managing scheduling tasks such as faculty recruitment, and serving as a liaison between search committees and candidates. The coordinator also oversees department budgets across multiple accounts—including trust funds, UARSC, and invoices—by processing requisitions, ProCard purchases, and travel claims; tracking expenditures; generating reports; and maintaining faculty discretionary and grant account databases. Additional duties include coordinating course schedules and submitting them each semester through the campus-wide PeopleSoft system.

Position Summary

Administrative Coordinator (Administrative Support Coordinator I)

This is a full-time, non-exempt position, which will lead toward permanent status following the successful completion of a probationary period.

For a complete list of responsibilities and required qualifications, please review the position description linked at the top of the page.

Pay, Benefits, and Work Schedule
Anticipated Hiring Salary Range: $3,864 - 4,500 per month
CSU Classification Salary Range: $3,864 - 6,072 per month
Salary is commensurate with the background and experience of the individual selected.

\n\n\n\n

A comprehensive benefits summary for this position is available online by visiting our Benefits Portal. The CSU Total Compensation Calculator demonstrates the significance of the benefits package.

On-Campus: This position is required to work in person on campus.

California State University San Marcos

California State University San Marcos is a new kind of university, pushing the boundaries of innovation to prepare tomorrow's leaders, build stronger communities and solve pressing issues.

Cutting-edge research meets hands-on application at our campus and in the real world.

Application Process

This position is open until filled. For assurance of full consideration, please submit application, cover letter and resume by 11:59pm on September 29, 2025.

Supplemental Information

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act or Clery Act Notification can be found at https://www.csusm.edu/clery/annualreports.html.

California State University San Marcos is not a sponsoring agent for staff or management positions (i.e. H1-B visas).

","hiringOrganization":{"@type":"Organization","name":"California State University","sameAs":"https://www.calstate.edu/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Southern California, San Marcos","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":23,"item":{"@type":"JobPosting","title":"Senior Administrative Coordinator","datePosted":"2025-09-16","description":"

About Child Mind Institute

We're dedicated to transforming the lives of children and families struggling with mental health and learning disorders by giving them the help they need. We've become the leading independent nonprofit in children's mental health by providing gold-standard evidence-based care, delivering educational resources to millions of families each year, training educators in underserved communities, and developing tomorrow's breakthrough treatments.

Position Details:

As the Senior Administrative Coordinator, you will provide critical administrative support to the Director Program Operations and the SNF Global Center for Child and Adolescent Mental Health at CMI (SNF-GC-CMI) Leadership Team, ensuring the efficient operation of the program. You will be part of the SNF-Global Center-CMI, funded by a $55 million grant, which is an innovative initiative aimed at transforming child and adolescent mental health, offering the opportunity to engage with global experts.

Reporting to the Director, Program Operations, this is a full-time, non-exempt and hybrid (4 days in office, 1 day remote) position.

You Will:

Be the Administrative Coordinator for the Director Program Operations and the SNF Global Center for Child and Adolescent Mental Health at CMI (SNF-GC-CMI) Leadership team as a whole.
Coordinate virtual and in-person meetings, including logistics, site visits, program events, and expense reporting.
Collaborate with CMI's legal, HR, and finance departments to process contracts and ensure compliance. Draft and distribute standard operating procedures (SOP), letters, and forms, and handle administrative tasks like ordering supplies and filing
Help maintain the calendars and contact lists for the Director Program Operations and SNF-GC-CMI Leadership team, working closely with other administrative staff to ensure seamless coordination.
Coordinate and arrange travel logistics for the SNF-GC-CMI Fellows and Partners ensuring efficiency and cost-effectiveness.
Collaborate with the Director Program Operations and SNF-GC-CMI Leadership to coordinate with external collaborators globally and partner with other departments, programs, and initiatives within CMI.
Maintain confidentiality and handle sensitive information with discretion.

You Have:

Bachelor's degree and a minimum of 5 years of experience; or equivalent combination of education and experience.
Experience multi-tasking and working with internal and external partners in different time zones
Knowledge of office management systems and procedures

#Li-Hybrid

Our Benefits

Our great compensation package and benefits include medical insurance, 401(k), paid parental leave, dependent care, discounted tickets and entertainment perks programs. For more information about our benefits, please visit our employee benefits website.

Pay Range

The salary range for the position is posted. Factors such as candidate's work experience, education/training, job-related skills, internal peer equity, as well as market and business considerations affect the salary offered within this range. In addition, this salary may be subject to a geographic adjustment (according to a specific city and state and depending on the role), if an authorization is granted to work outside of the location listed in this posting.

Eeo Disclaimer

Child Mind Institute is committed to fostering an inclusive and equitable workplace where all individuals are treated with respect and dignity. We are proud to be an equal opportunity employer and prohibit discrimination and harassment of any kind.

We provide equal employment opportunities to all employees and applicants for employment, regardless of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, gender identity, gender expression, age, national origin, ancestry, citizenship status, marital status, military or veteran status, physical or mental disability, genetic information, medical condition, or any other characteristic protected by applicable federal, state, or local laws.

In compliance with California law, we also prohibit discrimination based on reproductive health decision-making, status as a victim of domestic violence, sexual assault, or stalking, or any other category protected by the California Fair Employment and Housing Act (FEHA).

In New York, we extend this prohibition to include status as a victim of domestic violence, familial status, or any other characteristic protected by the New York State Human Rights Law (NYSHRL).

Child Mind Institute is dedicated to ensuring accessibility and reasonable accommodations for individuals with disabilities or medical conditions. If you require an accommodation to participate in the application process or perform your job, please contact our HR Department at hr@childmind.org

This policy applies to all aspects of employment, including recruitment, hiring, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, benefits, and training.

","hiringOrganization":{"@type":"Organization","name":"Child Mind Institute","sameAs":"https://childmind.org/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"New York, NY, US","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":24,"item":{"@type":"JobPosting","title":"Administrative Coordinator","datePosted":"2025-09-16","description":"

Ranked among the largest accounting and consulting firms in the country and consistently recognized as a Great Place to Work, Cherry Bekaert delivers innovative advisory, assurance and tax services to our clients. We are proud to foster a collaborative environment focused on enabling your career growth and continuous professional development. Our Administrative team is looking for a Administrative Coordinator. The Administrative Coordinator will have the opportunity to work onsite in our Nashville office.

The Administrative Coordinator provides essential administrative support to firm service lines, ensuring high-quality client deliverables, efficient workflows, and reliable communication. This role manages tasks with minimal supervision and proactively identifies potential issues to support continuous improvement. Coordinators contribute to a collaborative team culture while supporting onsite operations, document processing, and client communication.

\n\n

As an Administrative Coordinator, you will:

Supports firm service line offerings, which may include Tax General Support, workpaper scanning, tax return assembly, and other service-specific deliverables. May also assist with software platforms such as GoFileRoom, Smartsheet, and Microsoft Suite, based on team need. Responsible for document processing such as printing, scanning, sorting, organizing materials or reports.
Responsible for general administrative duties to include inbox management, maintaining file repositories, Teams Channel and general communication, and general assistance
Carries out general on-site tasks such as operational support, breakroom and kitchen duties, visitor and staff assistance, front desk support, and mail and supply management.

What you bring to the role:

Proficient in various software platforms, including MS Office 365, with expertise in Excel. Familiarity with Adobe preferred but not required.
Ability to manage workload effectively, meet deadlines, and uphold quality standards.
Strong aptitude for quickly learning and utilizing new technology and systems.
Collaborative and solution-oriented mindset with the ability to anticipate challenges and propose effective solutions.
Skilled in building trust and rapport with team members and internal clients while managing expectations through clear, timely and professional communication.
Ability to proactively communicate progress, challenges, and solutions to leadership.
Commitment to ongoing skill development and technical proficiency through training and professional growth.
Strong organizational skills with a high level of attention to detail.
Ability to work extended hours during peak seasons and deadlines.

What you can expect from us:

Our shared values that foster inclusion and belonging including uncompromising integrity, collaboration, trust, and mutual respect
The opportunity to innovate and do work that motivates and engages you
A collaborative environment focused on enabling you to further your career growth and continuous professional development
Competitive compensation and a total rewards package that focuses on all aspects of your wellbeing
Flexibility to do impactful work and the time to enjoy your life outside of work
Opportunities to connect and learn from professionals from different backgrounds and with different cultures

Cherry Bekaert cares about our people. We offer competitive compensation packages based on performance that recognize the value our people bring to our clients and our Firm. The salary range for this position is included below. Individual salaries within this range are determined by a variety of factors including but not limited to the role, function and associated responsibilities, a candidate’s work experience, education, knowledge, skills, and geographic location. In addition, we offer a comprehensive, high-quality benefits program which includes annual bonus, medical, dental, and vision care; disability and life insurance; generous Paid Time Off; retirement plans; Paid Care Leave; and other programs that are dedicated to enhancing your personal and work life and providing you and your family with a measure of financial protection.

Pay Range:

$18.00 to $24.00 hourly

\n\n

About Cherry Bekaert

Cherry Bekaert, ranked among the largest assurance, tax and advisory firms in the U.S., serves clients across industries in all 50 U.S. states and internationally. For more details, visit https://www.cbh.com/disclosure/

Cherry Bekaert provides equal employment opportunities to applicants and employees without regard to race, color, religion, age, sex, sexual orientation, gender identity/expression, national origin, citizenship status, protected veteran status, disability status, or any other category protected by applicable federal, state or local laws. https://careers.cbh.com/legal-disclosures/ contains further information regarding the firm's compliance with federal, state and local recruitment and hiring laws.

\n\n

This role is expected to accept applications for at least five calendar days and may continue to be posted until a qualified applicant is selected or the position has been cancelled.

Candidates must demonstrate eligibility to work in the United States. Cherry Bekaert will not provide work sponsorship for this position.

Cherry Bekaert LLP and Cherry Bekaert Advisory LLC are members of Allinial Global, an accountancy and business advisory global association. Visit us at  https://careers.cbh.com/ and follow us on LinkedIn, Glassdoor, Instagram, Twitter and Facebook.

\n\n

#Zr

","hiringOrganization":{"@type":"Organization","name":"Cherry Bekaert","sameAs":"https://www.cbh.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Nashville, Tennessee, United States","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":25,"item":{"@type":"JobPosting","title":"Spanish Bilingual Customer Experience & Administrative Coordinator","datePosted":"2025-09-16","description":"

This is a remote position.

\n\n
Schedule: 40 hours per week, 8:00 AM - 6:00 PM Eastern Time, with a 1-hour unpaid break.
\n\n\n
\n\n\nWe are seeking a Customer Experience and Admin Support Specialist to be the backbone of our daily operations, supporting technicians in the field, managing scheduling, handling warm leads, and ensuring customer satisfaction. This role is fast-paced and results-oriented, focusing on building strong relationships, balancing multiple priorities, and motivating others in a team-centered environment.
\n\n\n
\n\n\n
\n\n\nResponsibilities:
\n\n

Serve as the primary point of contact for incoming customer inquiries, providing professional and friendly assistance
Gather and document detailed information from potential customers about their service needs
Scheduling & Coordination: Book cleaning jobs, confirm appoinments, update CRM records and ensure technicians have clear instructions
Follow up with warm leads, track lead statuses and communication outcomes
Maintain accurate records and update customer information across multiple platforms
Reporting: Track leads, sales performance, and retention; provide daily & weekly updates.
Provide additional administrative and operational support as needed (ex. occasional social media posting during downtime or low inbound activity)
Collaborate with team members to ensure smooth information flow and customer satisfaction
Contribute to the continuous improvement of customer service processes

\n\n
\n\n\nExpected Results:
\n\n

Respond to 100% of quote requests the same day.
Enter all quotes and bookings into CRM without delay.
Maintain accuracy in all data entry and scheduling
Meet or exceed monthly client acquisition and retention goals
Maintain full and optimized schedules for technicians, minimizing disruptions.
Build excellent customer relationships, driving positive reviews and loyalty.

\n\n
\n\n\nRequirements:
\n\n

3+ years of experience in customer service or administrative roles
Excellent English and Spanish communication skills (both spoken and written) with a focus on professional phone etiquette
Outgoing personality with strong leadership and team motivation skills - team management experience is a plus
Highly organized and detail oriented
Proficiency in using technology (CRM Systems, Microsoft Office Word & Excel) and ability to quickly adapt to new software systems
Self-motivated with strong organizational and time management skills
Professional demeanor and customer-service mindset
Ability to work independently while following established procedures
Commitment to maintaining confidentiality and professional standards
Quiet, professional home office environment with reliable internet connection

\n\n
\n

Independent Contractor Perks

HMO Coverage for eligible locations
Permanent work from home
Immediate hiring

\n\n
\n\n\nZR_27538_JOB
\n
","hiringOrganization":{"@type":"Organization","name":"BruntWork","sameAs":"https://www.bruntworkcareers.co/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Remote"}}}},{"@type":"ListItem","position":26,"item":{"@type":"JobPosting","title":"Administrative Coordinator (School of Medicine Associate Dean-Student Affairs - Galveston)","datePosted":"2025-09-16","description":"Administrative Coordinator (School of Medicine Associate Dean-Student Affairs - Galveston) - (2505083)

Description

Minimum Qualifications:

Bachelor's degree or equivalent in related field; 2 years related experience.
Preferred Qualifications:
Bachelor's Degree and 3 years' experience
Job Description:
To provide professional guidance, supervision, and coordination in the administrative duties of a department.

Job Duties:

Plans, organizes, and coordinates administrative duties for all stakeholders of the COE.
Manages daily business operation for the COE.
Ensures the goals and objectives specified are accomplished in accordance with prescribed priorities, deadlines and funding conditions.
Assesses program status and implements appropriate actions.
Coordinates procurement of equipment and supplies and manages all phases of acquisition cycle.
Collects and maintains the COE data for special projects and reports.
Provides technical advice to assist in solving problems.
Serves as a resource and subject matter expert.
Adheres to internal controls and reporting structure.
Performs related duties as required.
Equipment:
Standard office equipment. Program management software

Salary Range:
Commensurate with experience

Qualifications

Equal Employment Opportunity

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.

Primary Location

: United States-Texas-Galveston

Work Locations

: 1317 - Ashbel Smith Bldg 301 University Blvd. Ashbel Smith Building, rm 1.212 Galveston 77555-1317

Job

: Clerical & Administrative Support

Organization

: UTMB Health: Regular

Shift

: Standard

Employee Status

: Non-Manager

Job Level

: Day Shift

Job Posting

: Sep 15, 2025, 5:14:10 PM","hiringOrganization":{"@type":"Organization","name":"UTMB Health","sameAs":"https://www.utmb.edu/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"United States-Texas-Galveston","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":27,"item":{"@type":"JobPosting","title":"Administrative Coordinator","datePosted":"2025-09-16","description":"

Description

Overview:

The Masiello Group is committed to providing exceptional support to our real estate agents. The Business Support Specialist (BSS) is a cornerstone of that commitment. With 25+ offices across four states, this fast-paced and multifaceted role blends administrative support, technology troubleshooting, marketing coordination, and more.

You are the first face our clients and agents see—your professionalism and warmth will set the tone for the entire office. This role requires someone with a strong work ethic, exceptional organizational skills, and the ability to remain composed and productive amidst constant shifting priorities.

What We’Re Looking For:

We value individuals who are proactive, solutions-focused, and dedicated to doing things the right way the first time. If you take pride in your work, enjoy organizing complex systems, and are driven by achieving excellence, you’ll thrive here.

This is a detail-heavy and knowledge-rich role that requires consistent learning, clear written and verbal communication, and an understanding that strong performance includes both day-to-day tasks and long-term growth. We’re looking for someone who takes initiative, thrives under responsibility, and consistently looks for ways to support the team. Flexibility to occasionally stay late to finish time-sensitive work is part of the expectation.

This is an in-person full-time opening in our South Portland, ME office. Candidates will be asked to provide 3 professional references in the final stages of the interview process.

We’Re Seeking Someone Who:

Thrives in a support-focused role where helping others succeed is the primary mission
Takes pride in doing things right the first time and never settles for \"good enough\"
Has excellent written and verbal communication skills, including the ability to write and articulate professional, polished emails
Is always willing to go the extra mile, including staying late to complete an important task when necessary
Can juggle multiple responsibilities and requests with grace, accuracy, and follow-through
Has a keen eye for detail and refuses to cut corners
Is technically savvy with basic laptop/computer troubleshooting skills
Presents themselves with professionalism, confidence, and a positive attitude
Understands the importance of confidentiality, reliability, and showing up as a team player every day

Benefits of working at The Masiello Group:

Paid Time Off
Medical with company-paid HSA
Dental, vision, and voluntary plans
401K with match
Flexible spending Account/Dependant Care Account

Key Responsibilities:

Deliver high-level, reliable administrative support for the Sales Director and agents
Serve as the primary liaison between the home office and agents, maintaining clear, timely, and professional communication
Greet clients and advisors, manage inbound calls, schedule appointments, and oversee daily office operations
Maintain office supplies and inventory, ensuring a clean, organized, and efficient work environment
Handle sensitive and confidential information with the utmost discretion and integrity
Manage listing data across platforms, coordinate signage logistics, and ensure timely listing updates and closures
Support agents in using client transaction and lead management platforms and tech troubleshooting
Track agent licensing status and manage renewal notifications
Onboard and offboard agents from Masiello systems, ensuring seamless transitions and proper training on processes and tools
Review listing and transaction documents for accuracy and completeness using digital back-office systems
Enter and manage data in real estate accounting software with precision
Collect and process escrow and closing commission checks
Input/update listing information into the MLS system
Update and distribute digital and print templated marketing materials using Canva
Troubleshoot common tech questions on devices, printers, and laptops
Provide both 1:1 and group training sessions—supporting agents at every knowledge level
Take initiative, stay organized, and help create a smooth, e??icient o??ice environment

Requirements

Previous experience with Canva platform and social media/marketing
Experience with Microsoft suite
Excellent written and verbal communication skills
Strong organizational skills and the ability to multi-task in a fast-paced, deadline driven environment
Attention to detail, a must
Ability to thrive in a team environment and work well with others
Experience in the real estate industry, a plus

","hiringOrganization":{"@type":"Organization","name":"The Masiello Group","sameAs":"https://www.masiello.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"South Portland, ME, US","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":28,"item":{"@type":"JobPosting","title":"Hospitality Administrative Coordinator","datePosted":"2025-09-15","description":"With over 20 Hospitality experiences worldwide and growing, RH is redefining luxury dining by blurring the lines between home and hospitality. Our Restaurants are integrated into our Design Galleries, offering a seamless expression of taste, style, and service.\n\n\n
\n \n\n\n RH is seeking a highly organized, execution-focused Hospitality Administrative Coordinator to support the financial, operational and compliance functions that are essential to the success of our Hospitality experience. The ideal candidate thrives behind the scenes, is passionate about the details, and finds fulfillment in enabling seamless operations. You will serve as a strategic partner to Property Leadership, playing a vital role in driving daily operations, from cash handling and compliance to private dining coordination and payroll preparation.\n\n\n
\n \n\n\n YOUR RESPONSIBILITIES\n\n\n

Lead all aspects of cash handling, including deposits, audits, and change orders
Process and reconcile invoices and vendor statements to ensure timely payment and financial accuracy
Maintain the property’s compliance calendar and assist in preparing for internal audits or inspections
Support the hiring process in partnership with Property Leadership, including posting jobs, screening candidates, coordinating interviews, and managing onboarding documentation
Prepare payroll reports by auditing timekeeping records and submitting for processing
Partner with Culinary and Dining Room Leaders to maintain accurate inventory records and support physical inventory counts
Coordinate private dining experiences and large party inquiries, including menu creation, event contracts, and day-of details
Respond to guest billing inquiries and resolve banking requests, including chargebacks or transaction disputes
3+ years of administrative, hospitality, or financial experience; a background in accounting, finance, or business operations is strongly preferred
Highly proficient in Google Suite, Excel, point-of-sale systems, and timekeeping platforms
Exceptional attention to detail and a passion for process, organization, and efficiency
Strong written and verbal communication skills; ability to interact effectively across teams and functions
Ability to manage multiple projects and priorities with minimal supervision in a fast-paced environment
Demonstrated discretion when handling sensitive and confidential information
Lift and mobilize items up to 25 kg using appropriate equipment and techniques
May involve prolonged periods of standing, bending, twisting, or navigating varied workspaces

\n\n\n OUR REQUIREMENTS\n\n\n\n\n\n PHYSICAL REQUIREMENTS\n\n\n\n\n\n \n\n\n#LI-EP1\n
\n \n\n\nRH is an equal opportunity employer and does not discriminate against any applicant on the basis of race, color, religion, national origin, gender, marital status, age, disability, sexual orientation, military/veteran status, or any other status protected by federal or state law or local ordinance. \n\n
\n
\n\n At RH, we are committed to promoting pay equity. Rate of pay is determined based on each individual's experience, qualifications, and the geographic location of the role.","hiringOrganization":{"@type":"Organization","name":"RH","sameAs":"https://rh.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Paris, Ile-de-France, France","addressCountry":"France","addressRegion":"Europe"}}}},{"@type":"ListItem","position":29,"item":{"@type":"JobPosting","title":"Administrative Coordinator","datePosted":"2025-09-15","description":"

Title: Administrative Coordinator

Employee Classification: Administrative Coordinator

Campus: University of North Texas

Division: UNT-Provost

SubDivision-Department: UNT-College of Science

Department: UNT-Institute for Applied Sciences-125000

Job Location: Denton

Salary: 39600.00

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Department Summary

Since 2006, the Dallas Environmental Education Initiative (EEI) has been a cornerstone of water conservation education in the Dallas area. Our dedicated five-member team—comprising a program director, two certified educators, a graduate student researcher, and an administrative coordinator—works collaboratively to deliver impactful learning experiences across the community.

\n\n\n\n\n

Position Overview

The administrative coordinator supports the EEI Director by managing daily administrative operations to ensure smooth program logistics and office functionality, contributing to EEI’s educational outreach success. Key Responsibilities: · Budget: Track and manage budget. · Reporting: Prepare monthly reports and invoices for the City of Dallas. · Procurement: Purchase classroom materials; process IDOs, ePROs, Pcard, and travel vouchers. · Data & Website: Maintain internal database and EEI website. · Office & Meeting: Handle correspondence and schedule rooms. · Workorders: Coordinate the repair of broken furniture, office equipment, and vehicles. · Front Desk Operations: Greet visitors, manage mail/phones, issue parking permits. · Daily Office Management: Open office by 8:00 AM, close at 5:00 PM. · General Support: Perform additional duties as needed to assist the EEI team.

\n\n\n\n\n

Minimum Qualifications

Bachelor's degree and two years of highly responsible and varied office administration or business management experience; or any equivalent combination of education, training, and experience.

\n\n\n\n\n

Knowledge, Skills and Abilities

Knowledge:
· Budgets and chart strings. · Understanding of administrative policies, practices, procedures, and terminology relevant to the assigned function. · Working knowledge of Microsoft Office applications (Word, Excel, Outlook, Access). · Familiarity with database entry and reporting. · Awareness of customer service principles and front desk operations.

Skills:
· Exceptional customer service skills with a professional and welcoming demeanor. · Effective written communication skills for correspondence, documentation, and reporting. · Proficiency in Microsoft Office Suite and other office productivity tools.

Abilities:
· Ability to work under pressure and adapt to frequent changes in priorities and procedures. · Ability to manage multiple assignments with accuracy and attention to detail. · Ability to maintain records and organize data. · Ability to prepare and submit reports in acceptable formats and within required timelines. · Ability to handle confidential tasks with discretion, tact, and resourcefulness. · Ability to work independently and collaboratively in a team-oriented environment

\n\n\n\n\n

Preferred Qualifications

The preferred candidate will possess the following additional qualifications: Ability to manage multiple tasks on projects with fast paced environment. Strong verbal and written communication skills.

\n\n\n\n\n

Required License/Registration/Certifications

Valid US driver’s license

\n\n\n\n\n

Job Duties

Assistance to the Director in budget management. · Preparation of IDOs, ePro requisitions, material purchasing, and travel vouchers · Scheduling conference rooms and updating webpage · Collect, review, and submit vehicle usage logs monthly · Enter data into EEI Database and Executive Summary for all events
Monthly create reports and invoices and submit them to City of Dallas · Assist the Director in overseeing the EEI budget Coordinate repair and upkeep of office items and vehicle
Scheduling conference rooms and updating webpage · Greeting visitors, sorting mail, answering phones, obtaining visitor permits

\n\n\n\n\n

Physical Requirements

Communicating with others to exchange information.
Lifting and Moving objects up to 50 pounds.
Moving about to accomplish tasks or moving from one worksite to another.
Repeating motions that may include the wrists, hands and/or fingers.
Operating motor vehicles or heavy equipment.
Sedentary work that primarily involves sitting/standing.

\n\n\n\n\n

Environmental Hazards

No adverse environmental conditions expected.

\n\n\n\n\n

Work Schedule

M-F 8-5 Pm

\n\n\n\n\n

Driving University Vehicle

Yes

\n\n\n\n\n

Security Sensitive

This is a Security Sensitive Position.

\n\n\n\n\n

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted.

\n\n\n\n\n

Benefits

For information regarding our Benefits, click here.

\n\n\n\n\n

Eeo Statement

\n\n\n\n\n","hiringOrganization":{"@type":"Organization","name":"University of North Texas System","sameAs":"https://www.untsystem.edu/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Denton","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":30,"item":{"@type":"JobPosting","title":"Administrative Coordinator","datePosted":"2025-09-15","description":"\n

💼 Administrative Coordinator – The Backbone of the Team

📍 Location: Remote | Hours aligned with New York Time (EST)

🔎 Why Pharmbills?

🎯 What’s This Opportunity About?

🔥 What’s in It for You?

👤 What You’Ll Be Doing:

📚 What You Bring to the Table:

🤍 Why You’ll Love It Here:

At Pharmbills, this isn’t just about keeping things organized—it’s about creating impact, supporting leadership, and building your future in a team that truly values you.

📩 Sounds like a fit? Let’s talk! 🚀

\n","hiringOrganization":{"@type":"Organization","name":"Pharmbills","sameAs":"https://pharmbills.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Ukraine","addressCountry":"Ukraine","addressRegion":"Europe"}}}},{"@type":"ListItem","position":31,"item":{"@type":"JobPosting","title":"Administrative Coordinator","datePosted":"2025-09-15","description":"

Overview

McGuireWoods has an opening for an Administrative Coordinator in our Richmond, VA office. The Administrative Coordinator is responsible for providing administrative and logistical support to the Diversity and Inclusion and Learning and Development teams and will focus on administrative details of signature professional development programs including leadership development initiatives, mentoring program, the Diversity and Inclusion Retreat, and other special projects including administrative details for client and third-party surveys, firm presentations, and data management. The coordinator will assist in a wide range of the Firm’s learning & development and diversity & inclusion efforts and will interface with internal and external stakeholders. The ideal candidate is a self-starter and a data-driven and collaborative individual.

\n\n

McGuireWoods, one of the world’s leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance. Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data.

Responsibilities

Provide support for both the learning & Development and Diversity & Inclusion teams by managing appointments, meetings, combined schedules, and generating correspondence, preparing reports, and drafting presentations.
Conduct all data collection and completion of client and industry diversity surveys; work with the firm’s internal departments to ensure accurate reporting and maintain an archive of responses.
Coordinate conference room reservations, and schedule meetings for various committee meetings within the D&I and L&D departments.
Provide calendar management and administrative support to the D&I and L&D teams, to include scheduling and coordinating internal and external training sessions, workshops, and e-learning programs.
Manage logistics for training events, including booking rooms, preparing materials, and arranging technology needs.
Process invoices for payment related to costs associated with diversity sponsorships, learning and development, and vendors.
Assist with lawyer and business professional affinity networks to provide support and coordination of meetings and firmwide events.
Work closely with HRIS team to prepare statistical and qualitative information/reports for dept. chairs and firm leadership.
Conduct research as needed on current diversity and inclusion trends and benchmarks used in the legal industry or that may be applicable to a law firm environment.
Assist with special projects that support the teams’ communication for events.
Assist with content on the portal site and collaborate with the Marketing Department to ensure content on the external website is current.
Assist with communications for department related events.

Qualifications

Bachelor’s Degree required.
Minimum of three (3) years of experience in a high-performing organization or professional services organization is preferred
Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
Ability to work independently and with a high degree of attention to detail.
Strong communication, organizational and interpersonal skills.
Ability to maintain confidentiality and professionalism regarding all personnel information.
Ability to handle multiple tasks and meet deadlines.

\n\n

Have more questions? Connect with a recruiter directly. #LI-ER1

","hiringOrganization":{"@type":"Organization","name":"McGuireWoods LLP","sameAs":"https://www.mcguirewoods.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Richmond, VA, United States","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":32,"item":{"@type":"JobPosting","title":"Childcare Center Seeking Dynamic Administrative Coordinator","datePosted":"2025-09-15","description":"Benefits:\n

401(k) matching
Employee discounts
Free food & snacks
Free uniforms
Opportunity for advancement
Paid time off
Training & development

\n\n\n\nJoin the Fastest Growing Childcare Company Today!

\nWe are leaders in the early education industry, offering state-of-the-art centers where our dedicated team members can thrive. Join our dynamic team at The Learning Experience Henderson as a passionate and dedicated Administrative Assistant!

\n\nAbout Us:

\nAt The Learning Experience Henderson, we are committed to making a positive change in the Early Childhood Education industry. Our teachers and staff are the cornerstone of our center, and we prioritize their growth and well-being.

\n\nPosition: Administrative Coordinator

\n\nLocation: Henderson, NV

\n\nAdministrative Tasks:

\n

Answer phone calls and emails promptly and professionally.
Maintain accurate and organized files for children and staff.
Schedule tours and appointments, manage calendars.
Order office supplies and maintain inventory levels.
Assist with document preparation and proofreading.
Coordinate and plan events.
Enter data for accident/incident reports into TLE’s system.
Ensure accurate daily clock-in and clock-out for children and staff.
Manage vendor relationships, organize facilities maintenance, and provide technology support.

\nPeople Leadership:

\n

Listen objectively to employee concerns and plan a recommended course of action.
Manage classroom ratios daily.
Assist with giving teacher breaks.
Handle new hire paperwork and ensure compliance with state licensing regulations and federal labor laws.

\nCustomer Focus:

\n

Greet families and children in a professional and positive manner.
Communicate with families regarding their child's day, demonstrating excellent customer service skills.
Manage parent communication and review/approve pictures in Show and Tell.

\nQualifications:

\n

Positive demeanor with excellent customer service skills.
Proven experience as an administrative or office assistant.
Excellent verbal and written communication skills.
Strong organizational and interpersonal skills.
Ability to multitask and prioritize tasks effectively.
Attention to detail and problem-solving skills.
Ability to maintain confidentiality and handle sensitive information.
Proficient in Microsoft Office Suite.
Associate degree or higher preferred.
Ability to obtain and meet all state specific requirements.

\nBenefits:

\n

Paid Time Off.
Opportunities for professional growth and development.
Access to state-of-the-art classroom facilities and resources.
401(k) matching.
Referral program.
Discount on employee childcare.
Professional development assistance.

\nHow to Apply: If you're ready to make a meaningful impact in the lives of young learners and become part of a supportive community of educators and staff, apply now! Please be aware that state licensing requirements apply to this position.\n\n\n Compensation: $14.00 - $16.00 per hour\n \n

\nThe Learning ExperienceAt The Learning Experience, we make early education joyful, engaging and fun so children are happy to learn, play and grow. Our curriculum focuses on the six ages and stages of early childhood development and engages children in hands-on learning activities that encourage them to explore and solve problems at their own rate of development. This forms a foundation for kids to Learn, Play and Grow under the care of our nurturing teachers and staff. At TLE®, we’ve created a full cast of characters that become our little learners’ educators, partners and friends through their preschool education journey. Each character has a unique personality and area of interest and brings learning to life by allowing children to explore the world through fun and imagination. \n\n
\n\n

This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to The Learning Experience Corporate.

","hiringOrganization":{"@type":"Organization","name":"The Learning Experience","sameAs":"https://thelearningexperience.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Henderson, NV, US","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":33,"item":{"@type":"JobPosting","title":"Administrative Coordinator - Trevose","datePosted":"2025-09-15","description":"

Job Details

Level EntryJob Location Trevose - Feasterville Trevose, PAPosition Type Full TimeEducation Level High SchoolSalary Range $15.00 - $19.00 HourlyTravel Percentage NoneJob Category Admin - Clerical

Description

Malvern Community Health Services (MCHS) is currently seeking a full time Administrative Coordinator to support the administrative functions of our Outpatient Therapy Office in Trevose, PA. This position is a full time, benefit eligible position working in the office 40 hours per week. The schedule for the Administrative Coordinator position is Monday through Friday with occasional evening hours required.

Position Summary: Supports Site Director as the point person for Outpatient operations.

Summary Of Essential Position Functions:

Manages calls to the site and directs them appropriately. Schedules evaluations.

Greets patients and visitors as they arrive.

Collects and maintains patient deductibles and co-pays in an organized manner and tracks. Communicates any patient financial issues with Site Supervisor. Prepares and completes deposits on a weekly basis.

Manages supplies, inventory and ordering.

Acts as a liaison between Outpatient Services and billing department

Participates in continuing education to reach professional growth objectives.

Collects and distributes mail, faxes and interoffice communications.

Obtains current and up to date insurance information for current or potential patients.

Completes quantitative chart reviews daily and maintains up to date spreadsheet information.

Completes site scanning of clinical documentation.

Arranges transportation for patients in conjunction with the transportation department.

Maintains a spreadsheet with patient authorizations and notifies counselor/site supervisor if an authorization isn’t up to date.

Completes documentation of monthly drills for the site and submits them to the appropriate parties.

Completes appeal letters for insurance denials and communicates with the billing department.

Completes new patient paperwork including intake documentation.

Submits weekly credit card receipts and cash to the Corporate Office.

Maintains confidentiality of the site, specifically related to patient identification and documentation.

Interacts with co-workers in a helpful manner which contributes to high morale.

Benefits

This position is a full time, benefit eligible position. Benefits offered include, but not limited to:

\n
Medical Insurance
\n
\n
Dental Insurance
\n
\n
Vision Insurance
\n
\n
Life Insurance
\n
\n
Paid Time Off
\n
\n401K plan with company match\n

Qualifications

Qualifications: To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. This position requires individuals that are client focused; team oriented; great interpersonal and communication skills; flexible to sudden changes in workload, emergency or staffing; dependable; problem solving skills; focused on compliance and performance quality. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience: High School Diploma or equivalent.

Technical/Computer Skills: Microsoft office proficient and past billing experience preferred. Ability to use various office equipment.

Work Environment and Hazards: No hazardous conditions. Protected from weather conditions.
Physical Requirements: Sedentary work-lifting 10 lbs. maximum
Emergency Classification: Non-Essential Personnel
Travel Required: No

\n\n\n\n

*Malvern Health provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.*

","hiringOrganization":{"@type":"Organization","name":"Malvern Treatment Centers","sameAs":"https://www.malverntreatment.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Trevose - Feasterville Trevose, PA, 19053","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":34,"item":{"@type":"JobPosting","title":"Administrative Coordinator II","datePosted":"2025-09-15","description":"Do you excel at creating a welcoming environment, have an eye for detail, manage multiple tasks while staying calm under pressure? Come join our team of administrative professionals! As an Administrative Coordinator II, you will support the front desk operations of our facilities while providing top-notch customer service to internal and external parties. Internally, you will coordinate proactive, administrative support for the Senior Manager of Corporate Administration and the Sparks Events Team. Externally, you'll welcome, direct and announce all visitors in a professional demeanor, screen and badge each visitor in accordance with security procedures, and answer and direct all incoming calls in a courteous manner. In addition to providing stellar customer service, you'll receive, sort and distribute daily mail deliveries, facilitate shipping and receiving of office items, and process envelope postage, to include UPS and FedEx shipping labels. You'll be responsible for maintaining office and breakroom supplies, scheduling office equipment maintenance, and coordinating conference room set-up, catering and IT equipment requests. You'll prepare and submit expense reports and purchase requisitions, and maintain contact information and filing system processes. You will also be responsible for timely execution of all clerical duties including copying, scanning, faxing, filing and data entry. You'll liaise with Human Resources and Security in new employee orientation tasks for your facility, and you will also be required to contribute to the completion of various projects and goals for Administration, Human Resources and Security.As SNC's corporate team, we provide the company and its business areas with strategic direction and business support spanning executive management, finance and accounting, operations, human resources, legal, IT, information security, facilities, marketing, and communications.

Responsibilities

Confirm Visitor Approval & Assign Appropriate Level of Badge Access
Notify of Emergency Situations; Safety Warden Duties
Employee Photo Plaque Maintenance & Distribution
Conference Room Maintenance
Breakroom Cleanup, Inventory & Orders
Office Supply & Snacks Inventory & Order Distribution
Business Card Orders & Distribution
Sparks Summer & Year-end Event
Special Admin Projects and AI Initiatives
Calendar Management

Qualifications You Must Have:

High School Diploma or GED Equivalent and 2 years of administrative experience.
Proficient knowledge of Microsoft Office tools, including Word, Excel and PowerPoint is required.
Must have general knowledge of administrative practices, to include clerical duties such as data entry, filing and utilizing office equipment.
Professional demeanor and excellent communications skills required, including the ability to manage a multi-line phone system.
Must be extremely dynamic, demonstrate initiative, and have the ability to multi-task in a very fast paced-environment.
Must be able to solve a variety of problems of moderate scope and complexity, and contribute to projects and goals.

Qualifications We Prefer:

Experience with Microsoft collaboration tools such as Teams and SharePoint
A self-starter with a sunny-disposition and a can-do attitude
Must have experience with maintaining a secured facility, or working in a military or Department of Defense environment.
Experience with Security and Safety protocols
Experience with Concur Travel and Expense platform or other travel management system

At Sierra Nevada Corporation (SNC) we deliver customer-focused technology and best-of-breed integrations in the aerospace and defense sectors. SNC has been honored as one of the most innovative U.S. companies in space, a Tier One Superior Supplier for the U.S. Air Force, and as one of America’s fastest-growing companies. Learn more about SNC

This posting will be open for application for a minimum of 5 days and may be extended based on business needs.

SNC offers a generous benefit package, including medical, dental, and vision plans, 401(k) with 150% match up to 6%, life insurance, 3 weeks paid time off, tuition reimbursement, and more.

Important Notice:

To conform to U.S. Government international trade regulations, applicant must be a U.S. Citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State or U.S. Department of Commerce.

Learn more about the background check process for Security Clearances.

SNC is a global leader in aerospace and national security committed to moving the American Dream forward. We’re known and respected for our mission and execution focus, agility, and disruptive and rapid innovation. We provide leading edge technologies and transformative solutions that support our nation’s most critical security needs. If you are mission-focused, thrive in collaborative environments, and want to make our country stronger with state-of-the-art technologies that safeguard freedom, join our team!

SNC is an Equal Opportunity Employer committed to an environment free of discrimination. Employment decisions are made based on merit without regard to race, color, age, religion, sex, national origin, disability, status as a protected veteran or other characteristics protected by law.

","hiringOrganization":{"@type":"Organization","name":"Sierra Nevada Corporation","sameAs":"https://www.sncorp.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"NV - Sparks (Prater), United States","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":35,"item":{"@type":"JobPosting","title":"Administrative Coordinator/Program Coordinator","datePosted":"2025-09-13","description":"Benefits:\n

401(k) matching
Competitive salary
Opportunity for advancement
Paid time off
Training & development

\n\n\n\nPosition: Administrative Coordinator/Program Coordinator\n
What does an Administrative Coordinator with Paul Davis do?
The Coordinator is the hub of the office and connector across all parties, including potential and current customers, insurance representatives, TPA partners, internal office, corporate team members and more. You'll create and manage job files, track progress, and make sure every detail is documented accurately to keep projects running smoothly from start to finish. From scheduling and digital documentation to customer updates and reporting, you’ll play a critical role in making sure projects are handled with professionalism and care.

Job Responsibilities:\n

Create and maintain complete and accurate digital job files for all restoration projects
Ensure insurance and TPA compliance with all tasks and timelines
Support project managers and field teams with scheduling and documentation
Create and disseminate required contracts and agreements
Communicate updates with customers, insurance partners, and team members
Handle office administrative tasks like calls and lead intake, emails, and ordering supplies

Qualifications (Requirements):

Exceptionally strong customer service skills
Digitally savvy, able to navigate and master multiple desktop and mobile programs and platforms (experience with restoration or insurance software is a plus)
Organized multi-tasker who likes a fast-paced environment
Highly organized and able to prioritize
Team player with a positive attitude
One or more years’ experience within the restoration industry or related industry
Ability to be on-call during some off hours/weekends
Spanish speaking a plus

\nWhy Join The Team? Paul Davis is an industry leader in restoration and reconstruction for insurance providers and commercial properties throughout the United States and Canada. We are growing locally and have career opportunities for individuals who want purpose out of their work. Our team puts emphasis into living our Vision, Mission and Values to be more than just a service provider.

\nVision: To provide extraordinary care while serving people in their time of need.
\nMission: To provide opportunities for great people to deliver Best in Class results.
\nValues: Deliver what you promise. Respect the individual. Have pride in what you do. Practice continuous improvement.

Compensation and Benefits:

$25-28 hourly, depending on experience
Leadership Development - our company grows from the inside. If you are motivated to grow your career, ask about participation in our leadership development opportunities
PTO, paid sick days, and paid holidays
401k match
Referral program
Great culture and team dynamic

\n\n\n Compensation: $25.00 - $28.00 per hour\n \n

\n

Since 1966, Paul Davis has been an industry leader in the areas of property damage mitigation, reconstruction and remodeling. With more than 370 offices in our franchise network, the company serves residential, institutional, and commercial customers and clients across the United States and Canada.

We have built our heritage one project at a time, establishing a reputation for performance, integrity and responsibility among customers and carriers alike. Whether property damage is caused by water, fire, smoke, storms or other disasters, we deliver on our promise to deliver excellence, expertise and a customer experience that is second to none. At Paul Davis, our passion for quality drives everything we do.

Our Vision:

To Provide Extraordinary Care While Serving People In Their Time Of Need.

Our Values:

Deliver What You Promise

Respect The Individual

Have Pride In What You Do

Practice Continuous Improvement

Our Mission:

To provide opportunities for great people to deliver Best in Class results

\n\n
","hiringOrganization":{"@type":"Organization","name":"Paul Davis Restoration","sameAs":"https://pauldavis.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Northridge, CA, US","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":36,"item":{"@type":"JobPosting","title":"Administrative Coordinator/Program Coordinator","datePosted":"2025-09-13","description":"Benefits:\n

401(k) matching
Competitive salary
Opportunity for advancement
Paid time off
Training & development

Create and maintain complete and accurate digital job files for all restoration projects
Ensure insurance and TPA compliance with all tasks and timelines
Support project managers and field teams with scheduling and documentation
Create and disseminate required contracts and agreements
Communicate updates with customers, insurance partners, and team members
Handle office administrative tasks like calls and lead intake, emails, and ordering supplies

Qualifications (Requirements):

Exceptionally strong customer service skills
Digitally savvy, able to navigate and master multiple desktop and mobile programs and platforms (experience with restoration or insurance software is a plus)
Organized multi-tasker who likes a fast-paced environment
Highly organized and able to prioritize
Team player with a positive attitude
One or more years’ experience within the restoration industry or related industry
Ability to be on-call during some off hours/weekends
Spanish speaking a plus

\nVision: To provide extraordinary care while serving people in their time of need.
\nMission: To provide opportunities for great people to deliver Best in Class results.
\nValues: Deliver what you promise. Respect the individual. Have pride in what you do. Practice continuous improvement.

Compensation and Benefits:

$25-28 hourly, depending on experience
Leadership Development - our company grows from the inside. If you are motivated to grow your career, ask about participation in our leadership development opportunities
PTO, paid sick days, and paid holidays
401k match
Referral program
Great culture and team dynamic

\n\n\n Compensation: $25.00 - $28.00 per hour\n \n

\n

Our Vision:

To Provide Extraordinary Care While Serving People In Their Time Of Need.

Our Values:

Deliver What You Promise

Respect The Individual

Have Pride In What You Do

Practice Continuous Improvement

Our Mission:

To provide opportunities for great people to deliver Best in Class results

\n\n
","hiringOrganization":{"@type":"Organization","name":"IICRC","sameAs":"https://iicrc.org/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Northridge, CA, US","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":37,"item":{"@type":"JobPosting","title":"Administrative Coordinator - OR, Full-time, Days","datePosted":"2025-09-12","description":"

Company Description

At Northwestern Medicine, every patient interaction makes a difference in cultivating a positive workplace. This patient-first approach is what sets us apart as a leader in the healthcare industry. As an integral part of our team, you'll have the opportunity to join our quest for better healthcare, no matter where you work within the Northwestern Medicine system. At Northwestern Medicine, we pride ourselves on providing competitive benefits: from tuition reimbursement and loan forgiveness to 401(k) matching and lifecycle benefits, we take care of our employees. Ready to join our quest for better?

Job Description

The Administrative Coordinator reflects the mission, vision, and values of NM, adheres to the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards.

Responsibilities:

Manages calendar; sets meeting priorities; identifies objectives of meetings and identifies materials needed for meeting.
Exercises judgment to ensure appropriate parties attend meeting. Screens incoming email, mail and telephone calls to assign priority to call and/or identify additional resources to manage caller’s need.
Independently plans and executes activities such as room scheduling, signage, catering, support staff and equipment, and preparation and distribution of notifications, in support of projects and meetings as appropriate.
Assists with creation and preparation of materials that are presented to senior management and Board-level committees and subcommittees, particularly power point presentations and printed materials.
Prepares, copies, mails, files documentation accurately and maintains security and confidentiality of highly sensitive information.
Authors responses on behalf of Director or department.
Utilizes appropriate resources within the institution, division and department to manage and complete each assigned task and/or project.
Develops and maintains relationships with all customer and suppliers, especially vendors who support equipment within the department.
Provides support to Division Vice President as needed.
Acts in Secretary role for designated meetings and transcribes meeting content.
Conducts internet research and identifies relevant topics based upon assignment.
Performs other duties as assigned

Qualifications

Required:

Associates Degree or equivalent
3 to 5 years of experience in business office with a strong emphasis on database management and customer service.
Knowledge of Microsoft Office, PowerPoint, Excel.
Ability to organize and think independently.
Excellent interpersonal skills

Preferred:

Bachelor’s degree or business equivalent
5 years of business experience

Additional Information

Northwestern Medicine is an affirmative action/equal opportunity employer and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.

Benefits

We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well-being while providing protection for unexpected life events. Please visit our Benefits section to learn more.

","hiringOrganization":{"@type":"Organization","name":"Northwestern Memorial Healthcare","sameAs":"https://www.nm.org"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Huntley, IL, United States","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":38,"item":{"@type":"JobPosting","title":"ADMINISTRATIVE COORDINATOR","datePosted":"2025-09-12","description":"

Description

Our culture thrives on the HEART values of the company and puts pride in our people. We encourage continued training and learning to grow you and your career with Fulton.

Heart:

Honesty And Integrity

Effective and Results Oriented

Always Customer Focused

Respectful And Considerate

Team Player

Requirements

Overall Responsibility:

Accountabilities:

1) Maintain internal sales and marketing databases including fulton.com, Airtable and associated CRM/Market/Territory related software.

2) Assist with marketing requests associated with merchandise including maintaining inventory levels pertaining to Fulton’s web based Steam Outlet along with other company branded items.

3) Coordinate and plan actions associated with hospitality events including customer visits, training, and internal meetings.

5) Assist with internal team requests as needed.

QUALIFICATIONS (Education, Certifications and Required Experience):

1) Minimum high school diploma or GED.

2) Minimum of 2 years’ experience in a professional business environment.

3) Highly proficient in Microsoft Word, Excel, Outlook, PowerPoint, and Adobe Professional, and have ability to learn new software programs.

Demonstrated Critical Competencies:

2) Initiative: Identifying what needs to be done and doing it before being asked or before the situation requires it.

3) Customer Orientation: The ability to demonstrate concern for satisfying ones’ internal and/or external customers.

5) Flexibility: Openness to difficult and new ways of doing things; willingness to modify one’s preferred way of doing things.

Physical Requirements:

1) Repetitive Motion: Substantial movement/motion of the wrists, hands and fingers.

2) Sitting: The body is supported by buttocks and back and employee needs to remain seated for extended periods of time.

3) Light Work – occasional exertion of 20 pounds or less. Moderate walking, standing and sitting.

","hiringOrganization":{"@type":"Organization","name":"The Fulton Group, LLC","sameAs":"https://www.fulton-group.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Pulaski, NY, US","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":39,"item":{"@type":"JobPosting","title":"Administrative Coordinator","datePosted":"2025-09-12","description":"Therapeutic Associates Physical Therapy at Crescent Village
What We Offer:

Benefits Package
• Interactive Wellness Program with rewards for balanced, healthy living and mental health
• Eligible for employee & family Physical Therapy benefits
• Sick Time (accrued at 1 hour per every 30 hours worked)
• 401(k) and profit-sharing program (Up to 5% of total compensation)
Continuing Education Package
• MedBridge Learning Subscription
• Tuition Advancement program pre and post professional (application process)
• Employee Service Scholarship
• Community and philanthropic support through individual grants and paid time off

After 70+ years and the largest privately owned PT company in the United States, we continue to grow! With around 100 privately-owned clinics in the PNW, we offer you the ability to do what you love and discover new challenges, all in a place where you can take ownership, chase ideas, and build the future of physical therapy.

Therapeutic Associate’s commitment to the physical therapy profession, to our patients and our employees ensures an exceptional standard of care. Our team members are the heartbeat of our organization, key to our success. We want to help employees live a happy, healthy, and productive life that balances what is important to them.

We are seeking a part time Administrative Coordinator to join our team! This role provides general office support with a variety of clerical activities and related tasks that support the effective and efficient operation of the clinic.

Duties & Responsibilities:
• Answers the phone and appropriately routes calls
• Schedules and confirms new and returning patient appointment(s)
• Minimizes cancellations and empty appointment slots
• Collects co-payments at time of service and collects patient insurance and privacy forms
• Compiles and records medical charts, reports and correspondence
• Educates patients about their insurance and how physical therapy treatment plans work
• Assists with physical therapy aide duties, when applicable
Minimum Qualifications:

• High school diploma or equivalent
• Must be at least 18 years of age
• Basic proficiency with MS Office products including Word, Excel, and Outlook
• Prior medical office or customer service experience preferred
Why Join Our Team:

• Professional and Clinical Development — Ongoing mentorship and continuing education opportunities.
• Collaboration and Care Team Model — Opportunity to work within a care team that provides support and collaboration both within individual clinics and across the organization. We strive for focused attention on each patient’s journey toward positive health and wellness.
• Innovation — We are committed to exploring new technology, treatment methodologies and process improvements that support our care teams and enhance the patient experience.
• Committed to Diversity and Inclusion — We believe that diversity makes our clinic stronger. We are committed to creating an inclusive environment where everyone feels welcome and respected.
• Community Oriented — Giving back to the community is a part of who we are. We give back to our community through free community education events, local sporting events, local school organizations, youth organizations, Veterans organizations, and community improvement projects.
Check out our video-

It’s more than just a job

Who We Are:

• Legacy — Therapeutic Associates is the pioneer of outpatient physical therapy. Since its founding in 1952, the Company has thrived by adhering to the highest standards of excellence, adapting and innovating while serving patients with quality care and compassion. We continue to be an important part of leading and advocating for the advancement of our profession.
• Independence within Partnership — Therapeutic Associates is made up of a partnership of unique clinics, each locally directed by physical therapists who are dedicated to their patients, their communities and to our profession. Our clinics are managed by owners and directors who have the support and resources of our large organization combined with the freedom to make decisions with their teams to best serve their patients and community.

Therapeutic Associates Inc. (TAI) is a company that strives to ensure that all people belong in our spaces and have opportunities for growth because we believe that diversity in our team makes us outstanding. Therefore, TAI hires, promotes, and terminates with equitable practices where discrimination and harassment are unacceptable based on any characteristic protected by federal, state or local laws*.

*This includes but is not limited to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, ethnicity, socioeconomic status, citizenship, weight, marital status.

.

Category: ClinicAdministrationWashington
#LI-DNI","hiringOrganization":{"@type":"Organization","name":"Therapeutic Associates Physical Therapy","sameAs":"https://www.therapeuticassociates.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Eugene, OR, 97408, US","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":40,"item":{"@type":"JobPosting","title":"Senior Policy Change & Reinsurance Administrative Coordinator","datePosted":"2025-09-12","description":"

Company: CLIC

Department: Individual Insurance

Employment Type: Regular Full-Time

Work Model: Hybrid

Language: This role operates in English.

Additional Information: This/these role(s) is/are currently vacant.

\n\n

The Opportunity:

We are a leading Canadian financial services co-operative committed to being a catalyst for a sustainable and resilient society and our team is essential to deliver on this strategy. That’s why we prioritize our people, to ensure we provide a strong culture and development opportunities which enables our team to thrive and to live our purpose. The best part is that you will work with people that care passionately about you, our clients, and our communities.

Our Individual Insurance, Individual Wealth Management, and Group Retirement & Savings teams deliver products and services that provide financial security to Canadians. Along with our distribution partners, we help our clients with some of their most important needs: protecting their families’ lifestyle in the event of a death, disability or illness; reaching their saving goals; and building a secure and comfortable retirement. We operate with a high level of trust, integrity, and inclusivity to produce positive impacts for all our stakeholders.

The Senior Policy Change & Reinsurance Coordinator manages and processes the complex inforce policy changes as per contract guidelines for Co-operators business and administers complex reinsurance for The Co-operators and Edge to ensure the reinsurance data is accurate and adheres to treaty parameters. This role also acts as a point of contact for questions and escalation for the Sr Policy Change & Reinsurance Administrator.

\n\n

How You Will Create Impact:

\nResponsible for every aspect of complex policy change processing including reinsurance review/processing for The Co-operators from receipt of the change request to policy issue and sending the contract to the Advisor for delivery to the client.\n
\nProcess complex contractual and non-contractual changes such as: Age misstatements, COI Changes, splits/exchanges, plan changes, UL death benefit option changes, reinstatements and rescissions.\n
\nUnderstand the details required to process changes based on the specifications for each product (new and existing policies), understand the business rules and understand/audit adherence to treaty rules.\n
\nResponsible to run the weekly TAI interface report, investigating TAI policy exception messages and taking appropriate action to correct errors and to generate claims notifications to the Reinsurers.\n
\nComplete the monthly TAI interface process to determine the monthly premium payable to each reinsurer.\n
\nResponsible to investigate and complete all Reinsurance related project cleanup work as identified through internal/external audits and/or reinsurers.\n
\nUnderstand and be able to calculate and process all commission and persistency adjustments for each type of change; dependent on different commission guidelines for each product.\n
\nInvestigate, resolve and respond to escalated inquiries and/or problems related to policy change and reinsurance.\n

\n\n

How You Will Succeed:

\nYou influence change and are committed to continuous improvement, in order to exceed client expectations. \n
\nYou leverage critical thinking skills to identify problems and proactively propose solutions.\n
\nYour strong communication skills allow you to clearly convey messages. \n
\nYou’re an effective team player who shares knowledge to support your peers.\n

\n\n

To Join Our Team:

\n3 years of previous experience specific to the industry.\n
\nCompletion of a post-secondary technical diploma as well as ARA and ACS designations are recommended.\n
\nWorking towards their LOMA (FLMI) designation.\n
\nSolid understanding of Individual Life Insurance Products and Services.\n

\n\n

What'S In It For You?

\nTraining and development opportunities to grow your career.  \n
\nFlexible work options and paid time off to support your personal and family needs.  \n
\nA holistic approach to your well-being, with physical and mental health programs and a supportive workplace culture.  \n
\nPaid volunteer days to give back to your community.  \n
\nIn addition to our competitive salary and incentive programs, eligible employees also benefit from a comprehensive total rewards package including group retirement savings plans, pension and benefits (e.g., health and wellness, dental, disability and life coverage), mental health support and an employee assistance program.\n

#Li-Jl2

","hiringOrganization":{"@type":"Organization","name":"Co-operators","sameAs":"https://www.cooperators.ca/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Regina, Saskatchewan, Canada; Calgary, Alberta, Canada; Mississauga, Ontario, Canada; Toronto, Ontario, Canada; Guelph, Ontario, Canada; Burlington, Ontario, Canada; Hamilton, Ontario, Canada; Moncton, New Brunswick, Canada","addressCountry":"Canada","addressRegion":"North America"}}}},{"@type":"ListItem","position":41,"item":{"@type":"JobPosting","title":"Administrative Coordinator - CP HC GATEWAY","datePosted":"2025-09-12","description":"

The Administrative Scheduling Coordinator works closely with the physicians and management. Creates and manages physician call schedules and calendars. Performs general administrative duties for management and providers.

Providence caregivers are not simply valued – they’re invaluable. Join our team at Oregon Clinical Programs and thrive in our culture of patient-focused, whole-person care built on understanding, commitment, and mutual respect. Your voice matters here, because we Providence know that to inspire and retain the best people, we must empower them.

Required Qualifications:

4 years Experience in healthcare, preferably in the ambulatory environment OR 5 years equivalent experience for complex coordination of multiple schedules, multiple resources, between multiple teams, etc.
Extensive experience with Microsoft Office Suite.

Preferred Qualifications:

Coursework/Training: University or business school studies.
Project support experience.

Why Join Providence?

Our best-in-class benefits are uniquely designed to support you and your family in staying well, growing professionally, and achieving financial security. We take care of you, so you can focus on delivering our Mission of caring for everyone, especially the most vulnerable in our communities.

\n\n\n\nAt Providence, our strength lies in Our Promise of “Know me, care for me, ease my way.” Working at our family of organizations means that regardless of your role, we’ll walk alongside you in your career, supporting you so you can support others. We provide best-in-class benefits and we foster an inclusive workplace where diversity is valued, and everyone is essential, heard and respected. Together, our 120,000 caregivers (all employees) serve in over 50 hospitals, over 1,000 clinics and a full range of health and social services across Alaska, California, Montana, New Mexico, Oregon, Texas and Washington. As a comprehensive health care organization, we are serving more people, advancing best practices and continuing our more than 100-year tradition of serving the poor and vulnerable. \n\n

","hiringOrganization":{"@type":"Organization","name":"Providence","sameAs":"https://www.providence.org/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Portland, OR, United States","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":42,"item":{"@type":"JobPosting","title":"Administrative Coordinator","datePosted":"2025-09-12","description":"

Ranked among the largest accounting and consulting firms in the country and consistently recognized as a Great Place to Work, Cherry Bekaert delivers innovative advisory, assurance and tax services to our clients. We are proud to foster a collaborative environment focused on enabling your career growth and continuous professional development. Our Administrative team is looking for an Administrative Coordinator. The Administrative Coordinator will have the opportunity to work onsite from our Tysons Boone office.

\n\n

As an Administrative Coordinator, you will:

Provide essential support in planning and executing Firm events.
Manage workload effectively, meet deadlines, and uphold quality standards.
Carries out general on-site tasks such as operational support, breakroom and kitchen duties, visitor and staff assistance, and front desk support as part of shared team responsibilities.
Ensure high-quality experience, event logistics and clear communication regarding Firm events.

\n\n

What you bring to the role:

Minimum of 3+ years of experience in a professional support services environment. Accounting preferred but not required.
High School Diploma.
Possess strong working knowledge in various event platforms including Swoogo, Wrike, Smartsheet. Familiarity with Microsoft Suite preferred but not required.
Ability to manage workload effectively, meet deadlines, and uphold quality standards.
Willingness to roll up sleeves and support a variety of projects and tasks regardless of the level of complexity.
Strong organizational skills with a high level of attention to detail.
CRM system knowledge and experience with Adobe Creative Suites is a plus

What you can expect from us:

Our shared values that foster inclusion and belonging including uncompromising integrity, collaboration, trust, and mutual respect
The opportunity to innovate and do work that motivates and engages you
A collaborative environment focused on enabling you to further your career growth and continuous professional development
Competitive compensation and a total rewards package that focuses on all aspects of your wellbeing
Flexibility to do impactful work and the time to enjoy your life outside of work
Opportunities to connect and learn from professionals from different backgrounds and with different cultures

Pay Range:

$18.00 to $32.41 hourly

\n\n

About Cherry Bekaert

\n\n

This role is expected to accept applications for at least five calendar days and may continue to be posted until a qualified applicant is selected or the position has been cancelled.

Candidates must demonstrate eligibility to work in the United States. Cherry Bekaert will not provide work sponsorship for this position.

\n\n

#Zr

","hiringOrganization":{"@type":"Organization","name":"Cherry Bekaert","sameAs":"https://www.cbh.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Vienna, Virginia, United States","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":43,"item":{"@type":"JobPosting","title":"Administrative Coordinator","datePosted":"2025-09-12","description":"

Chancellor'S Office Statement

Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Administrative Coordinator. The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year.

Salary

The anticipated salary hiring range is up to $58,440 per year, commensurate with qualifications and experience.

Classification

Confidential Administrative Support I

Position Information

The California State University, Office of the Chancellor, is seeking an Administrative Coordinator to provide operational administrative support for the Chancellor's Office Labor Relations team, to include working with existing LR staff to develop and maintain electronic and hardcopy filing systems; assisting in the preparation of documentation for use in arbitration and/or PERB process, assisting in administrative duties pertaining to the department grievance database and document repository software.

This position is approved for telecommuting (two days telecommuting, three days in office (in-person)) with onsite work at the main headquarters located in Long Beach, California.

Responsibilities

Under the general direction of the Senior Director of Labor and Employee Relations, the Administrative Coordinator will:

Processes all emails sent to the LR email box.
Prepares, types and sends a variety of correspondence and documents.
Compiles information for preparation of same; assures proper format, accuracy and completeness of final copy.
Creates and maintains hard copy and electronic files for grievances/arbitrations and maintains archives; maintains grievance/arbitration electronic filing systems, database and log.
Creates hard copy files for PERB matters.
Maintains arbitration SharePoint site.
Prepares and maintains records of documents sent to offsite storage.
Opens, sorts, and distributes mail.
Coordinates department travel, maintains travel calendar and travel reimbursements.
Processes and tracks union Release Time requests and maintains release time logs.
Maintains records of office attendance and calendars time off requests; assists entire office with phone coverage; department copying, filing, and assists with other duties as assigned.

\n\n\n\n\n\n\n\n\n\n\n

Qualifications

This Position Requires:

A minimum of 3 years responsible clerical experience.
Thorough knowledge of office procedures and practices.
General knowledge of the functions and structure of an office environment.
Excellent written and verbal skills.
Ability to work in a complex environment with multiple priorities.
Ability to coordinate multiple tasks simultaneously and independently set priorities when there are conflicts.

\n\n\n\n\n\n

-Excellent Organizational Skills.

Ability to establish and maintain efficiently organized department files and reference materials.
Excellent people skills and customer service orientation.
Ability to learn, independently interpret and apply a wide variety of complex policies and procedures.
Ability to independently identify appropriate applications of a wide variety of complex written policies and procedures in circumstances for which guidelines do not exist or for which guidelines conflict.
Experience using Word and Excel.

\n\n\n\n\n

Preferred Qualifications

General experience in Labor Relations or Human Resources preferred.
Experience working within the California State University system preferred.
Experience using SmartSheet preferred.

\n\n\n

Application Period

Priority consideration will be given to candidates who apply by September 26, 2025. Applications will be accepted until the job posting is removed.

How To Apply

Please click \"Apply Now\" to complete the California State University, Chancellor's Office online employment application.

Equal Employment Opportunity

Title Ix

Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix

E-Verify

Covid19 Vaccination Policy

CSU Out of State Employment Policy

Background

The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position.

","hiringOrganization":{"@type":"Organization","name":"California State University","sameAs":"https://www.calstate.edu/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Southern California, Chancellor's Office","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":44,"item":{"@type":"JobPosting","title":"Administrative Coordinator (Disabilities Caregiver)","datePosted":"2025-09-12","description":"

Company Description

Who We Are:

At Dungarvin, we are more than a provider of support services—we’re a mission-driven team rooted in respect, response and choice. Since 1976, we’ve been dedicated to meeting people where they are, working alongside them to provide person centered supports that allow people to live independently as possible. You’ll work directly with people in need of assistance, and/or living with intellectual or developmental disabilities, or other complex medical needs.

With services in 15 states, our team is united by a shared commitment to making a real difference—one person, one voice, one choice at a time. We encourage you to embrace this opportunity to impact someone’s life.

Schedule: Full-time, 8am-5pm with on-call responsibilities

Company Benefits/Perks:

Medical, Vision and Dental Insurance for FT employees
Supplemental Insurance
Flex Spending and HSA Accounts for FT employees
Pet Insurance
Life Insurance for full-time employees
401 K plan with up to 3% employer match after one year of services
PAID TIME OFF (PTO) for eligible employees
PTO Donation
Growth and Development Opportunities
Employee Referral Program
Employee Assistance Program
National Brand Discounts
Tapcheck - access to 50% of your pay before payday
PAID training and orientation

Job Description

Do you have clerical skills?

Have you worked as a Direct Support/Care Professional or Caregiver?

If so, this opportunity may be for you!!! It's the BEST of both worlds in one role!

What You Get To Do:

The Administrative Coordinator is responsible for assisting program management in maintaining the consistency in supports and services to the individuals as well as assisting in scheduling according to the plan of care for individuals served. The Administrative Coordinator will assist with training, following-up, and coaching of direct support professionals. In this role we will also provide direct care supports to individuals as needed as well as the potential to provide other responsibilities related to direct support of individuals.

Work in an office environment as well as in the community providing direct care supports
Provide general administrative support in the office
Provide hands-on assistance, encouragement, mentoring, and guidance
Ensure the comfort, safety, and personal growth of the individuals we serve

Why This Role:

Personal fulfillment, a meaningful career, and the chance to make a difference
Positively impact someone’s life
Gain health care experience to further your career
Reliable work schedule
Varied day-to-day experiences; no two days are the same

Qualifications

Office/Administrative experience
Proficient in software programs including but not limited to Microsoft Word, Excel, Outlook
Minimum 2 years experience working with individuals with disabilities
Must be at least 18 years old
Current auto liability insurance
Reliable transportation
Valid driver's license
Acceptable driving record
Must be responsible, reliable, flexible, and able to carry out job functions independently with minimal supervision

Additional Information

Dungarvin is an equal opportunity employer who provides a work environment that is filled with opportunities for personal challenges and rewards. In addition to competitive compensation, benefits and opportunities for growth, we also provide you the chance to make a daily difference in the lives of people with disabilities.

9/3

#Dcohj

","hiringOrganization":{"@type":"Organization","name":"Dungarvin","sameAs":"https://www.dungarvin.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Dayton, OH, United States","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":45,"item":{"@type":"JobPosting","title":"Financial and Administrative Coordinator, School of Nursing","datePosted":"2025-09-12","description":"

Working Title: Financial and Administrative Coordinator, School of Nursing

State Role Title: Administrative and Office Specialist III

Position Type: Full-time Staff (Classified)

Position Status: Full-Time

FLSA Status: Non-Exempt: Eligible for Overtime

\n\n\n\n\n\n

College/Division: College of Health and Behavioral Studies

Department: 100058 - School of Nursing

\n\n

Pay Rate: Pay Range

Specify Range or Amount: $38,000-$42,000

\n\n

Is this a JMU only position? No
Is this a grant-funded position? No
Is this a Conflict of Interest designated position? No

\n\n\n\n

Beginning Review Date: 09/22/2025

\n\n

About Jmu:

At James Madison University (JMU), we’re more than just a publicly funded institution — we’re a vibrant, welcoming community nestled on a stunning campus where innovation, collaboration, and personal growth thrive. Our mission is to prepare students for a bright future, and we believe that starts with supporting the people who make it all possible: our employees.

Why Work at JMU?
We offer a comprehensive benefits package designed to support your professional journey and personal wellbeing:
• Generous Leave: Enjoy paid vacation, sick leave, parental leave, community service leave, and 19 paid holidays annually.
• Comprehensive Health Coverage: Access high-quality health insurance options that fit your needs.
• Retirement Options: Plan for your future with retirement benefits through the Virginia Retirement System.
• Employee Well-Being: Our Balanced Dukes program promotes wellness and work-life integration through resources, events, and support.
• Tuition Waiver Program: Advance your education with our tuition waiver program for undergraduate and graduate courses taken at JMU.

At JMU, we believe in Being the Change — and that starts with creating an environment where you can grow, contribute meaningfully, and feel supported every step of the way.

Discover what makes JMU a great place to work: bit.ly/JMUEmployment

\n\n

General Information:

The School of Nursing at James Madison University seeks an administrative professional to provide budgeting, purchasing, human resources, and administrative support for the School of Nursing. The Financial and Administrative Coordinator represents JMU and must exhibit high standards of professionalism and customer service. The successful candidate will assist the School of Nursing administrative office for the School of Nursing Director to manage all School of Nursing budgets, purchasing processes, and shared HR processes.

\n\n

Duties And Responsibilities:

The successful candidate will:
• Maintain computerized accounting of all School of Nursing operating budgets and selected grant and/or research budgets.
• Maintain department credit cards and make purchases. Reconcile all School of Nursing credit cards under director’s supervision.
• Assist director with efficiency reports, and budget planning.
• Complete purchasing for the department, Differential Tuition, lab and student equipment and supplies, while ensuring state mandated procedures.
• Oversee all catering requests by helping decide the menu, placing the order, set-up and clean-up.
• Oversee equipment contracts and coordinates lease agreements between company and procurement on all leased items.
• Reserve all needed vehicles for faculty travel from transportation and maintain information, maintenance and scheduling of the departmental vehicle.
• Oversee payment for membership of appropriate accrediting bodies.
• Work collaboratively with Procurement to secure large purchases.
• Collaborate with the School of Nursing Operations Coordinator with the HR hiring process for faculty, staff and student assistants.
• Maintain all department personnel payment records and interfaces with HR; serves as a resource of information.
• Complete Accounting Vouchers and W9’s for all standardized patients, preceptors and outside consultants.
• Support the School of Nursing in serving its various publics with excellent customer service.
• Other duties as assigned.

\n\n

Qualifications:

• Demonstrated proficiency in managing and coordinating office processes and fluency with Microsoft Office Products.
• Demonstrated experience with accounting and budgeting procedures.
• Must be self-directed and able to complete multiple projects with limited supervision.
• Exceptional organization skills, and ability to be flexible.
• Exceptional oral and written communication skills.
• Detail-oriented and able to work with a high degree of accuracy.
• Professional demeanor, confidentiality and customer service skills are essential.

\n\n

Conditions Of Employment:

Employment is contingent upon the successful completion of a criminal background check.

E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

\n\n

Eeo Statement:

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

\n\n

Reasonable Accommodation:

If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or jobs@jmu.edu. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.

\n\n","hiringOrganization":{"@type":"Organization","name":"James Madison University","sameAs":"https://www.jmu.edu/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Harrisonburg","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":46,"item":{"@type":"JobPosting","title":"Administrative Coordinator","datePosted":"2025-09-12","description":"

Title: Administrative Coordinator

Employee Classification: Administrative Coordinator

Campus: University of North Texas

Division: UNT-Provost

SubDivision-Department: UNT-Col of Merch, Hosp & Tour

Department: UNT-Hospitality & Tourism-137310

Job Location: Denton

Salary: 40948.16

\n\n\n\n\n\n\n\n

FTE: 1.000000

Retirement Eligibility:

\n\n\n\n\n

About Us - Values Overview

\nWelcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.\n \nWe are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.\n \nLearn more about the UNT System and how we live our values at www.UNTSystem.edu.\n \n\n\n\n\n

Department Summary

Founded in 1985, the Hospitality, Event and Tourism Management Program (HETM) at UNT is one of the largest and best-known programs of its kind in the U.S. In addition, UNT is ranked among the nation’s 115 top-tier research universities, according to the Carnegie Classification of Institutions of Higher Education. Our vision is, “To be a global leader in advancing education, creating knowledge, and shaping the Hospitality, Event and Tourism Management professionals of the future.”

The HETM program seeks to provide our future industry leaders a solid academic foundation combined with extensive training in hospitality business skills, use of technology, and networking with industry professionals. As a testament to our mission-driven commitment to academic excellence, we have earned numerous accolades for our HETM programs and initiatives.

\n\n\n\n\n

Position Overview

The Hospitality Tourism Department at the University of North Texas is seeking to hire a Administrative Coordinator to join our team. Responsibilities of the position include, but are not limited to: Manage the administrative operations for the Department of Hospitality, Event and Tourism Management. Provide direct support to the Chair of the department, including recommending and implementing policies and procedures. Responsible for oversight of department budget, including reporting and forecasting, purchasing, travel, human resources, and property control functions. Analyzes and makes recommendations on office operation needs, including equipment, workflow, and materials. Supports the Chair, including correspondence, data compilation, preparation of reports, calendar maintenance, and related responsibilities. Duties and tasks frequently are nonroutine. Any other duties as assigned.

\n\n\n\n\n

Minimum Qualifications

Bachelor's degree and two years of highly responsible and varied office administration or business management experience; or any equivalent combination of education, training, and experience.

\n\n\n\n\n

Knowledge, Skills and Abilities

Exceptional customer service skills. Advanced written communication skills. Advanced Microsoft Office skills. Knowledge of accounting/budgeting procedures. Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others. Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats. Ability to conceptualize, plan and organize multiple programs and assignments effectively. Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness. Skill in developing and maintaining good working relationships. Knowledge of policies, practices, procedures and terminology of assigned function.

\n\n\n\n\n

Preferred Qualifications

The preferred candidate will possess the following additional qualifications: Experience in administrative management of an academic department. Proficient in EXCEL, Word, and electronic file management. Experience in planning meetings/events. Experience in working with and managing student employees. Experience in compiling and analyzing electronic data and summary report writing. Experience in Power BI, ePar, Marketplace requisitions, Purchasing, Travel.

\n\n\n\n\n

Required License/Registration/Certifications

\n\n\n\n\n\n

Job Duties

Manage the administrative operations and acts as a resource to assist in the resolution of various administrative matters for the department of Hospitality and Tourism.
Provide direct support to the Chair of the department, including recommending and implementing policies and procedures.
Responsible for oversight of department budget, including reporting and forecasting, purchasing, travel, human resources, and property control functions.
Analyzes and makes recommendations on office operation needs, including equipment, workflow, and materials.
Supports the Chair, including correspondence, data compilation, preparation of reports, calendar maintenance, and related responsibilities.
Assist with planning Department meetings and events including scheduling, planning the agenda, selecting menus, taking minutes and other duties as needed.

\n\n\n\n\n

Physical Requirements

Communicating with others to exchange information.

\n\n\n\n\n

Environmental Hazards

No adverse environmental conditions expected.

\n\n\n\n\n

Work Schedule

M-F 8am to 5pm

\n\n\n\n\n

Driving University Vehicle

No

\n\n\n\n\n

Security Sensitive

This is a Security Sensitive Position.

\n\n\n\n\n

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. Please submit CV, cover letter and 3 references.

\n\n\n\n\n

Benefits

For information regarding our Benefits, click here.

\n\n\n\n\n

Eeo Statement

\n\n\n\n\n","hiringOrganization":{"@type":"Organization","name":"University of North Texas System","sameAs":"https://www.untsystem.edu/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Denton","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":47,"item":{"@type":"JobPosting","title":"Administrative Coordinator","datePosted":"2025-09-12","description":"

Job Description

ONLY PERMANENT EMPLOYEES IN THE TITLE AND THOSE THAT ARE REACHABLE ON THE CLERICAL ASSOCIATE CIVIL SERVICE LIST ARE ELIGIBLE TO APPLY.

Division/Program Summary:
The New York City Department of Health and Mental Hygiene’s Division of Environmental Health works to prevent and control illness and injury related to environmental and occupational health risks through outreach, education, surveillance, and enforcement. With a staff of 1,000, the Division covers a broad range of subject matter, including oversight of environmental investigations, lead poisoning, injury prevention, occupational health, food safety, childcare, radiation control, recreational and drinking water quality, air quality, climate health, vector control, veterinary public health and pest control.

Position Summary:
The Clerical Associate will report to the Principal Administrative Associate II and will assist with administrative duties.

Job Duties and Responsibilities:
-\tPrepare initial class rosters and various Certificates using the Idville Card Printing system for candidates who have successfully completed courses at the Health Academy.
-\tProvide customer service assistance using the Health Academy's Meridian LMS platform. This includes searching student records, resetting passwords, editing customer profiles, and assisting with registration for different courses offered by the Health Academy.
-\tRespond to a high volume of telephone and in-person inquiries regarding the Health Academy.
-\tMaintain records of registration cards and electronic class files and folders utilizing numerical order.
-\tSchedule the evening classes, arrange class dates with contractors and verify the availability of funds for the execution of classes.
-\tEnsure the proper record keeping of all student records and efficient retrieval of records as needed.
-\tMaintain inventory of manuals, registration cards and printed answer sheets used for the various courses, alerting the Director to ensure that supplies are always available. Track deliveries of these supplies and oversee distribution to the different classrooms.
-\tLiaise with the Bureau of Fiscal Management to ensure that checks and money orders collected as fees are batched, recorded and lodged with Fiscal Management monthly and that payroll checks are collected and distributed to the relevant staff.
-\tEnhance our Customer Service initiative by being the liaison with the Department of Consumer Affairs to ensure that an adequate number of classes are scheduled to meet the demand our classroom courses, both daytime and evening classes.
-\tMonitor the registration pace and alert the Director when classes are at or near capacity that new ones are needed.

Why you should work for us:

-\tBenefits: City employees are entitled to unmatched benefits such as:
o\ta premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment.
o\tadditional health, fitness, and financial benefits may be available based on the position’s associated union/benefit fund.
o\ta public sector defined benefit pension plan with steady monthly payments in retirement.
o\ta tax-deferred savings program and
o\ta robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.
-\tWork From Home Policy: Depending on your position, you may be able to work up to two days during the week from home.
-\tJob Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.

Established in 1805, the New York City Department of Health and Mental Hygiene (NYC Health Department) is the oldest and largest health department in the U.S., dedicated to protecting and improving the health of NYC. Our mission is to safeguard the health of every resident and cultivate a city where everyone, regardless of age, background, or location, can achieve their optimal health. We provide a wide array of programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV/AIDS treatment, family and child health, environmental health, mental health, and social justice initiatives. As the primary population health strategist and policy authority for NYC, with a rich history of public health initiatives and scientific advancements, from addressing the 1822 yellow fever outbreak to the COVID-19 pandemic, we serve as a global leader in public health innovation and expertise.

Come join us and help to continue our efforts in making a difference in the lives of all New Yorkers!

Commitment to Equity:

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

The NYC Health Department is an inclusive equal opportunity employer committed to providing access and reasonable accommodation to all individuals. To request reasonable accommodation to participate in the job application or interview process, contact Sye-Eun Ahn, Director of the Office of Equal Employment Opportunity, at sahn1@health.nyc.gov or 347-396-6549.

CLERICAL ASSOCIATE - 10251

Qualifications

Qualification Requirements
A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.
Skills Requirement
Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

","hiringOrganization":{"@type":"Organization","name":"City of New York","sameAs":"https://www.nyc.gov"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"New York City, NY, United States","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":48,"item":{"@type":"JobPosting","title":"Administrative coordinator (F/M)","datePosted":"2025-09-12","description":"

For more than 40 years, Médecins du Monde (MdM), a campaigning medical organisation committed to international solidarity, has been caring for the most vulnerable populations here and abroad. It has continued to bear witness to obstacles that exist in accessing healthcare and has secured sustainable improvements in health-for-all policies.

Those working for this independent organisation do not solely dispense care and treatment but condemn violations of human dignity and rights and fight to improve matters for populations living in precarious situations.

MdM France currently works in 30 countries across all continents to facilitate access to healthcare through 6 political battles:

Sexual and Reproductive Health Rights
Migration, Exile, Human Rights and Health
Harm Reduction
Environment and Health
Humanitarian Space
Healthcare systems and rights

MdM International Network has been operating in Ukraine since 2014, improving access to health care, especially providing comprehensive Primary Health Care (PHC), Sexual and Reproductive Health (SRH) and Mental Health and Psychosocial support (MHPSS) services.

Since February 2022, MdM Spain is leading the country response for the network, while MdM-France is in charge of the operations in Southern Ukraine. The global strategy aims at ensuring the access to quality comprehensive healthcare services for the conflict-affected population in Ukraine.

In Southern Ukraine, MdM-France has set up its country office and a base office in Mykolaiv. An office in Odesa is still running for specific activities monitoring in Odesa. The program consists in supporting various local-based organizations in the delivery of health services for people facing severe constraints to healthcare in Mykolaev and Kherson Oblasts.

The main strategic objectives for the Adminisrative department are, to consolidate the operational process at mission level to strengthen the quality of support services, to transfer competencies to national staff as well as working closer with national partners to build capacities.

Living conditions in Mykolaiv are pleasant (access to restaurants, presence of other organizations, places to relax...).

Expats share modern, well-equiped guesthouse. However, there are strict security rules (curfew imposed by the authorities) and a volatile environment (regular activation of air alerts).

Job Description

Under the supervision of the general coordinator, your main responsibilities are the following:

Nationalize the administrative coordinator position
Review & implement a new HR set up of Finance & HR department post nationalization
Supervise the implementation of the mission’s HR set-up
Define, adapt, plan, and supervise the implementation of the mission’s human resources frameworks, procedures and policies while respecting the local context, local legislation and MdM policies and values
Plan, centralize, coordinate, and supervise the financial management and administration of the mission (accounting, budget construction and follow-up, internal and external reporting, donor compliance, audits, administrative legal obligations, etc.)
Follow up the evolution of the legal environment and ensure MdM remains in line with official guidelines and policies in the framework of its principled approach
Recruit, train, and manage an administrative department team
Provide technical support to operational staff on the HR and financial management of the mission

Requirements

3 years’ higher education management qualification
At least 4 years of experience in administration (HR and Finance) in a humanitarian context (including at least two years’ experience in an international NGO at coordination level)
An experience in a conflict setting or challenging environment, like in Ukraine, is an asset
A previous experience with MdM is a strong asset
Ability to negotiate and build / consolidate a network
Previous successful experience in team management will be preferred
Experience in PSEA management is an advantage
Experience in budget management backed by institutional donors, payroll and accounting in a humanitarian context is a prerequisite
Ability to understand and interpret the legal administrative framework for staff and the MdM rules
Excellent Microsoft Office skills (especially Excel) and knowledge of accountancy software (Saga)
Ability to manage an HR database
Languages: fluency in English is mandatory (oral and written), and a knowledge of Ukrainian and/or Russian would be an asset

Benefits

Starting date: end of October/beginning of November
12-month contract
Gross monthly salary: €3,359
Position based in Mykolaiv with regular field visits
Premium equal to one month salary paid in two instalments - minimum of 6 months seniority required
Expatriation bonus (10% gross salary per month)
Transportation cost, vaccines and visas covered
Guesthouse housing
22.5 recovery days per year
5 weeks of paid leaves per year
Health insurance (50% covered by MdM and 50% by the employee)
Insurance (repatriation…)

Médecins du Monde promotes trainings and internal mobility

As part of our measures to combat money laundering and financing of terrorism, any selected candidate may be subject to a background check on international sanctions lists (UN, the EU, France, the United States…). This information is handled confidentially and stored on a secure server. For more information on the processing of personal data throughout this process: http://bit.ly/3CSTDYO

TELEPHONE APPLICATIONS WILL NOT BE ACCEPTED.

Médecins du Monde reserves the right to fill the vacancy before the closing date for applications.

MdM stands up for the integration of people living with disabilities and fights against discrimination.

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Avis Budget Car Rental LLC is searching for a Dealership Administrative Coordinator / DMV Coordinator to join our Retail Vehicle Administration team. This position contributes to the success of this department by providing effective, accurate and timely administrative support to ABCR retail sales and auctions throughout North America. This associate will be responsible for performing multiple tasks designed to achieve timely disposal of vehicle assets as they are offered for sale through the Avis Car Sales program. This associate will regularly conduct critical communications with Avis Car Sales associates to ensure the accuracy of sales transactions and title transfers needed to successfully complete vehicle retail sales.

What You'Ll Do:

Coordinate sales completion, and title administrative tasks for multiple Avis Car Sales locations
Receive and audit deal jackets, organize, validate, and process paperwork and funding documents; ensure completion and accuracy (signatures, verify VIN, titles for trades, odometer reading etc.) of required documents as per checklist
Process title and registration applications. Ensure that all vehicle registration paperwork is properly processed and submitted. Coordinate with customers and tag agencies any issues arise in title/registration processing
Manage customers inquiries on all issues relating to titles and registration
Monitor delivery of titles and plates to customer and/or finance companies
Ensure receipt of monies received for car deals and dealer trade vehicles
Verify/match funding of sold vehicles
Ensure compliance of state or local laws in processing titles
Ensure compliance of sales tax/sales reporting as required by state
Coordinate weekly calls with shared services and third party associates
Other duties as required

Perks You’Ll Get:

Competitive Hourly Wage
Clear and defined career paths to pursue
Access to Medical, Dental, Vision, Life and Disability insurance
Eligible to elect other voluntary benefits including: Group Legal, Identity Theft, Accident Insurance, FSA, additional life insurance coverages
Contribute up to $260 as a tax-free benefit for public transportation or parking expenses
401(k) Retirement Plan with company matched contributions
Full training to learn the business and enhance professional skills
Employee discounts, including discounted prices on the purchase of Avis/Budget cars
Access to an Employee Assistance Program for services including counseling, financial and legal consultation, referrals for care service and more

What We'Re Looking For:

High School Diploma
2 years administrative experience
Ability to manage multiple duties and simultaneously
Advanced PC skills including knowledge of Excel and Access
Detail orientated, excellent communication and organization skills
Self-starter possessing the abilities to meet deadlines, set priorities, multi-task and adapt to change.
Car sales experience preferred
CDK system experience preferred

The annual starting hourly rate for this position is $18.00 per hour. Factors that may affect starting pay within this range include geography/market, skills, education, experience, and other qualifications of the successful candidate.

Who We Are:

Here at Avis Budget Group, you will be joining a team of 25,000 driven people, performing with purpose. Together, we’re moving the future of transportation forward with our innovative, customer-focused solutions.

Our culture is performance driven, where we encourage and support each other to be at our best through leadership, training, tools, and rewards.

We are proud to make a positive difference to the lives of our colleagues, customers, and communities where we operate.

Avis Budget Group is an Equal Opportunity Employer – Qualified applicants will receive consideration for employment without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran or any other category protected by applicable law.

This advertisement does not constitute a promise or guarantee of employment. This advertisement describes the general nature and level of this position only. Essential functions and responsibilities may change as business needs require. The compensation and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, with or without notice, subject to applicable law. This position may be with any affiliate of Avis Budget Group.

TampaFloridaUnited States of America","hiringOrganization":{"@type":"Organization","name":"Avis Budget Group","sameAs":"https://www.avisbudgetgroup.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"USA - Tampa - 10902 N. Florida Ave, United States","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":50,"item":{"@type":"JobPosting","title":"Administrative Coordinator II","datePosted":"2025-09-12","description":"

Job Title

Administrative Coordinator II

Agency

Prairie View A&M University

Department

Compliance

Proposed Minimum Salary

$3,194.84 monthly

Job Location

Prairie View, Texas

Job Type

Staff

Job Description

The Administrative Coordinator II works under general supervision and coordinates administrative support for a unit or specialized activity, including the exercise of discretion and independent judgment with respect to matters of significance. Coordinates administrative support functions. Plans and coordinates administrative activities and services. Participates in the planning and execution of administrative operations. Will serve as the Office Manager. Monitors office procedures. Develops, evaluates, and ensures adherence to office procedures. Will assist in the development of budget. Reviews and signs documents for supervisor. Attends meetings or committees on behalf of supervisor.

This position may pay more than the salary listed above depending on the qualifications and experience of the selected candidate.

Responsibilities:

Administrative Support Coordination

Serve as the public face of the Ethics and Compliance Office (“Office”) by greeting visitors and responding to phone and in-person inquiries with professionalism and efficiency. Provide high-quality service and ensure a welcoming, well-organized reception area.
Deliver general administrative support to the Office team, including calendaring, correspondence, filing, and processing routine paperwork with accuracy and attention to detail. Monitors office procedures and ensures adherence to office protocols.
Reviews and signs documents for supervisor.
Monitors project timelines and identifies issues.
Ability to multitask and work collaboratively with others.
Attends meetings or committees on behalf of supervisor.
Prepares and reviews operational and special reports.
Coordinates office records retention and maintains office references and resource materials.
Coordinates travel arrangements and prepares itineraries for the Office staff.
Plans and coordinates meetings, seminars, and other special events.
Coordinates the maintenance of office supplies and equipment.
Makes recommendations for process improvements or administrative changes.
Supervises, trains, and evaluates the work of student workers.
Assist with financial transactions and documentation for the Office, including tracking budget activities and expenditures.
Use independent judgment and initiative to manage multiple work assignments, resolve routine problems, and support the daily functions of the Office with minimal supervision.

Compliance and Policy Implementation

Develops and maintains knowledge and understanding of relevant state guidelines.
Analyzes incoming inquiries and provides proper instructions for resolution.
Works with stakeholders to resolve issues concerning ethics and compliance policies and procedures.
Supervises, trains, and evaluates the work of others, e.g. student workers. Assigns tasks and evaluates job progress.

Special Projects and Reporting

Conducts special analyses and prepares project summaries.
Prepares documentation and supporting materials for appeals, investigations, and panel reviews involving compliance matters.
Assists in the development and refinement of university-wide compliance protocols, guidelines, and risk mitigation strategies.
Supports onboarding and training for new users of compliance-related systems (e.g., incident reporting, policy management, training platforms).
Coordinates periodic reviews of compliance program effectiveness, including assessments of policy adherence, reporting trends, and training completion rates.

Communication and Stakeholder Engagement

Serves as a primary point of contact for inquiries related to ethics, compliance, and regulatory reporting.
Maintains systems used for compliance tracking, reporting, and user access/security (e.g., Clery Act reporting, Title IX systems, hotline systems).
Consults with university departments and units on best practices for compliance documentation, reporting, and training.
Prepares agendas and minutes for compliance committee meetings, training sessions, and stakeholder briefings.
Manages internal and external correspondence related to compliance initiatives, including newsletters, alerts, and regulatory updates.

Required Education And Experience:

Bachelor's degree or equivalent combination of education and experience.
Three years of related experience.

Required Knowledge, Skills And Abilities:

Knowledge of word processing, spreadsheet, database, and presentation applications.
Ability to multitask and work cooperatively with others. Interpersonal and communication skills. Planning and organization skills.

Special Requirements:

Applicants with equivalent experience in lieu of a Bachelor’s degree may be considered. One year of the related experience is the equivalent of one college year. Applicants being considered for the equivalency must have four years of related experience to meet the equivalency in lieu of a Bachelor’s degree plus the minimum required years of experience. Applicants being considered for the equivalency must have a total of seven years of experience.

Job Posting Close Date:

Until Filled

Required Attachments:

Please attach all required documents listed below in the attachment box labeled as either “Resume/CV or Resume/Cover Letter” on the application. Multiple attachments may be included in the “Resume/CV” or Resume/Cover Letter” attachment box.  Any additional attachments provided outside of the required documents listed below are considered optional.

Resume or Curriculum Vitae
Cover Letter

Application Submission Guidelines:

All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site.

The required documents listed in the above \"Required Attachments\" section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or jobs@pvamu.edu should you need assistance with the online application process.

Background Check Requirements:

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.

","hiringOrganization":{"@type":"Organization","name":"Prairie View A&M University","sameAs":"https://www.pvamu.edu/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Prairie View, TX, United States","addressCountry":"United States","addressRegion":"North America"}}}}]}

Company Description

Job Description

Qualifications

Additional Information

Overview

About Us

Our Mission Is Simple:

Culture Of Support

$18-$22 / Hour

Responsibilities

What You’Ll Do:

Other Tasks:

Qualifications

Here Is What We Offer:

​Job Description ​​

Principal Accountabilities:

Core Competences:

Minimum Requirements

$58,00-$68,000

Chancellor'S Office Statement

Salary

Classification

Position Information

Responsibilities

Qualifications

This Position Requires:

-Excellent Proofreading Skills.

Application Period

How To Apply

Equal Employment Opportunity

Title Ix

E-Verify

Covid19 Vaccination Policy

Background

Discover Your Career At Emory University

Description

Key Responsibilities:

Minimum Qualifications:

Additional Details

Description

Duties/Responsibilities:

Requirements

Required Skills/Abilities:

Education And Experience:

Physical Requirements:

Current Hhmi Employees, Click Here To Apply Via Your Workday Account.

What We Provide:

What You’Ll Do:

What You Bring:

Physical Requirements

Please Note:

#Li-Ll1

Compensation And Benefits

Compensation Range

Pay Type:

Exams And License Requirements

Minimum Qualifications

Substitutions

Posting Close Date

How To Apply

Hr Contact

If You Have Questions About This Position, The Application Process Or Need Special Accommodations, Please Call The Human Resources Office At (985) 549-2001 Or Send An Email To Jobs@Southeastern.Edu.

About Four Seasons:

About The Location:

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Schedule & Hours:

Description

Heart:

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Always Customer Focused

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Team Player

Requirements

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Accountabilities:

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