{"@context":"https://schema.org","@type":"ItemList","name":"Administrative Assistant Jobs: Apply for Administrative Assistant Role","description":"Find and apply for Administrative Assistant positions on top job boards. Discover job opportunities in administration and office support roles. Apply now!","itemListElement":[{"@type":"ListItem","position":1,"item":{"@type":"JobPosting","title":"TPWD - Administrative Assistant IV","datePosted":"2025-09-23","description":"TPWD - Administrative Assistant IV (00052508)

Organization

: PARKS AND WILDLIFE DEPARTMENT

Primary Location

: Texas-Lufkin

Work Locations

: LE-FO-R3-D3-Lufkin 4100 South Medford Suite 204B Lufkin 75901

Job

: Office and Administrative Support

Employee Status

: Regular

Schedule

: Full-time Standard Hours Per Week: 40.00

Travel

: Yes, 5 % of the Time State Job Code: 0156 Salary Admin Plan: A Grade: 15

Salary (Pay Basis)

: 4,399.88 - 4,399.88 (Monthly)

Number Of Openings

: 1

Overtime Status

: Non-exempt

Job Posting

: Sep 23, 2025, 12:22:30 PM

Closing Date

: Oct 8, 2025, 4:59:00 AM

Description

Tpwd Mission

To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations.
PLEASE NOTE:

All applications must contain complete job histories, which includes job title, dates of employment (month/year) and hours worked per week, name of employer, supervisor's name and phone number and a description of duties performed.

Job history and volunteer experience should be listed in the work history section of the application to receive credit towards meeting the minimum requirements. Part-time experience credit is prorated based on the duration and hours worked per week. Please indicate hours worked for part-time/temporary/seasonal experience. If this information is not submitted, your application will be considered incomplete.

Applications with “See attached\" or \"See resume\" will not be accepted in lieu of a completed application. Omission of data can be the basis for disqualification; you may state ‘unknown’ for any incomplete fields. If education is used to meet the minimum requirements of the job posting, a copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview.

WATCH OUR VIDEO ON HOW TO APPLY FOR JOBS

APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions, go to CAPPS Recruit to register or login. CAPPS Recruit, https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en

Military Occupational Specialty Codes:

Job Classification

Service

Military Specialty

Administrative Assistant I-Vi

Army

15p, 42a, 56m, 68g, 420a

Administrative Assistant I-Vi

Navy

AZ, LS, LSS, MC, PS, RP, SN, YN, YNS, 741X

Administrative Assistant I-Vi

Coast Guard

Yn, Pers

Administrative Assistant I-Vi

Marine Corps

0100, 0111, 3372, 3381, 6046, 0170, 4430

Administrative Assistant I-Vi

Air Force

3f5x1, 8a200

Administrative Assistant I-Vi

Space Force

No Military Crosswalk. Qualified veterans are encouraged to apply.

*More information on military occupational specialty codes can be found below:

https://www.onetonline.org/crosswalk/MOC/

https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.pdf

Military Employment Preference:

If you choose to claim military employment preference as outlined by the State of Texas, you must attach the required documentation referenced below at the time your application is submitted. If you have questions regarding this requirement, please visit our Military Employment Reference page at https://tpwd.texas.gov/jobs/veterans/.

Required forms that will need to be attached with application for Military Employment Preference:

1. Veteran- DD214 showing honorable discharge or Statement of Service (only for transitioning service members who have not reached their date of separation).
2. Surviving spouse of a veteran who has not remarried- Marriage Certificate and DD Form 1300 or appropriate documentation.
3. Orphan of a veteran killed while on active duty- Birth Certificate and DD Form 1300 or appropriate documentation.
4. Spouse of a member of the US Armed Forces/Texas National Guard serving on Active Duty- Marriage Certificate and copy of spouses active-duty military orders.
5. Spouse of a veteran with disability and is the primary income for household- Marriage Certificate, Veterans DD214, and VA Benefits Summary Letter showing disability rating.

Documentation must be attached to the application before military preference can be granted.

Benefits:

Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, staggered work hours, Employee Assistance Program and a Return to Work Program. For new employees or rehires, health insurance is available the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page.

HIRING CONTACT: Lt. Kirk Clendening, (903) 353-8646

PHYSICAL WORK ADDRESS: Law Enforcement Region 3 District 3 Lufkin Office, 4100 S. Medford Dr, Suite 204B, Lufkin, TX 75901

General Description

Under the direction of the Lieutenant, Game Warden, this position performs highly complex (senior-level) administrative support work to include disseminating information, preparing correspondence and maintaining filing systems regarding personnel management, purchasing, budgeting, training, material/property management, and other administrative procedures as assigned. May provide guidance to others. May provide information and assistance to the public. Works under limited supervision, with moderate latitude for the use of initiative and independent judgment.

Qualifications

Essential Job Duties:

% of Time Essential Job Duties by Category 15%Office Management:

In consultation with the Human Resources Division and divisional HR liaisons; edits, and distributes correspondence, reports, forms, and documents. Responds to inquiries, explains and disseminates information concerning agency or divisional programs, procedures, regulations or policies. Conducts administrative reviews of reports, documents, or summaries to ensure completeness. May perform, organize and administer travel arrangements for management. Plans, coordinates and facilitates meeting locations, preparation of presentations as required. 25%Purchasing, Accounting and/or Budgeting Duties:

Assists supervisor or upper management with data needed for budget preparation. Accurately monitors and maintains budget tracking system as requested. Reviews expenditure history as requested by supervisor or other management staff. Maintains accounting system for revenue tracking and reporting. Reviews purchase request documents for accuracy to ensure purchasing compliance. Enters data related to purchase orders, requisitions and procurement card transactions into system of record. May maintain procurement card logs, receipts and other related documents. 5%Personnel Management:

Coordinate and assist with developing job postings and screening applicants. Answer policy and procedure questions on promotions, demotions, merit increases, transfers, and separation of employees. Monitors/tracks employee timesheets for completeness. Prepares and monitors leave reports for supervisor as requested. May assist with interview processes in coordination with division and agency protocols. May coordinate system access and deactivation for new/separating employees and coordinate equipment and uniform assignment/retrievals. May provide guidance to others.

50%

Other Division Specific Job Duties:

Answers customer and employee questions by phone and in person concerning Parks & Wildlife rules and regulations.

5%

Marginal Job Duties:

Performs additional duties as assigned. Complies with Agency, Division and Department rules, regulations, and procedures.

Minimum Qualifications

Education:

Graduation from High School or GED.

Experience:

Four years of experience in administrative support work.

Experience in maintaining filing systems to include recording information and maintaining documentation. Experience compiling data for charts, graphs, databases, summaries or reports.

Experience in providing guidance to others.

NOTE: Experience may have occurred concurrently.

Licensure:

Must possess a valid Texas class ‘C’ driver’s license.

Acceptable Substitutions

Experience:

Sixty semester hours from an accredited college or university with coursework in office management, business administration or related field my substitute for the required experience located under the minimum qualifications. This substitution does not apply to the supervisory experience requirement.

Knowledge, Skills, And Abilities

Knowledge of office practices and administrative procedures.

Knowledge of practices and policies in purchasing.

Knowledge of accounting/accountability of revenue collection.

Skill in use of standard office equipment and software.

Skill in using Microsoft Office Suite, Microsoft Teams, and Adobe products.

Skill in managing several projects simultaneously while meeting deadlines.

Skill in training others.

Ability to communicate effectively.

Ability to interpret and apply agency policies and procedures.

Ability to evaluate the effectiveness of administrative systems and procedures.

Ability to provide guidance to others.

Ability to interpret and apply Agency and Division regulations, policies, and procedures.

Ability to maintain strict confidentiality in dealing with matters of significant consequences

Working Conditions

Required to work 8 hours per day, 5 days per week.

May be required to work overtime, holidays, weekends, and hours other than regularly scheduled with supervisor approval.

Required to pass a national fingerprint-based background check to maintain employment.

May be required to operate a state vehicle. Required to travel 5% with possible overnight stays.

Must be in compliance with the Texas CJIS Systems Access Policy.

Required to conform to dress and grooming standards, work rules and safety procedures.

Required to follow non-smoking policy in all state buildings and vehicles

WATCH OUR VIDEO ON HOW TO APPLY FOR JOBS

TPWD IS AN EQUAL OPPORTUNITY EMPLOYER

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Description

Remote Status

This is an onsite role.

BENEFITS
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

PPO medical plan, available day one at no cost for full-time employee-only coverage
100% coverage for preventive healthcare-no copay
Paid Time Off, available day one
Retirement Programs through the Teacher Retirement System of Texas (TRS)
Paid Parental Leave Benefit
Wellness programs
Tuition Reimbursement
Public Service Loan Forgiveness (PSLF) Qualified Employer
Learn more about these and other UTSW employee benefits!

Education And Experience

Required

EducationHigh School Graduate or equivalent.
Experience4 years Related work experience orMay consider higher completed education in lieu of experience.
Preferred Qualifications

Familiarity with case management systems (Maxient experience a plus).

Strong attention to detail and organizational skills.

Excellent written and verbal communication.

Ability to handle sensitive information with discretion.

Experience in higher education or disability services.

Proficiency in Microsoft Office and document management tools.

Ability to work independently and collaboratively in a fast-paced environment.

Job Duties

Administrative Duties

Supports supervisor and equal opportunity specialists with administrative tasks requiring knowledge of organizational functions, programs, and policies; may coordinate daily office operations and recommend and implement procedural changes.
Effectively completes and coordinates complex projects and reports as directed by the supervisor, often collaborating with multiple departments and external organizations, and utilizing various computer software applications.
Performs phone support and calendaring/scheduling.
Writes and types letters, memos, and moderately complex correspondence independently, without supervisor review.
Organizes and coordinates events including meetings, conferences, and workshops; manages logistics such as venues, accommodation, transport, and catering; oversees brochure printing and program finances, sets registration fees, and processes event vouchers.
Takes, transcribes, and distributes minutes for meetings.
Monitors the Student Accommodations mailbox regularly to ensure timely intake of new requests.
Initiates, documents, and guides students and other applicants through the intake procedures for applying for accommodations and/or submitting concerns/complaints to our office.
Take initiative to identify and address requirements to maintain steady progress in the intake and follow-up processes.
Demonstrates clear understanding of the accommodations and/or complaint processes to answer first-line email and phone queries about case status.
Performs other duties as assigned.

Intake Support

Triage, log, and process incoming accommodation requests and other complaints via email, electronic, and phone referrals.
Oversees the office e-mail resource box and proactively advances the intake process.
Creates and updates files in the office’s case management systems.
Upload documentation and ensure proper tagging and categorization.
Draft and send outreach correspondence.
Track and follow up on accommodation requests and complaint packets submitted to the office.
Send follow-up notifications to applicants and track applicable deadlines.
Monitor response timelines and escalate unresolved cases.
Draft and send closure notices for expired deadlines.
Update milestones, resolution tabs, and case statuses in the office’s case management systems.
Knowledge, Skills and Abilities

File/Case Management

Work requires knowledge of computers, office equipment, and other administrative tasks. (Please note: Testing may be required.)
Work requires ability to monitor and maintain budget.
Work requires ability to plan and organize work in logical and efficient manner.
Work requires ability to ensure adherence to all policies and procedures of university, such as, salary guidelines, accounting regulations, and internal controls policy.
Work requires ability to work with confidential information on daily basis.

Physical Demands/Working Conditions

Working Conditions

Office Setting

Pact Statement

The following is the acronym, \"PACT\", and is fundamental to all non-clinical positions at UT Southwestern Medical Center:

P-Problem Solving: Employees take ownership in solving problems effectively, efficiently, and to the satisfaction of customers, or managers. They show initiative in addressing areas of concern before they become problems.

A-Ability, Attitude and Accountability: Employees exhibit ability to perform their job and conduct themselves in a professional and positive manner reflecting a professional environment readily assuming obligations in a dependable and reliable manner.

C-Communication, Contribution, and Collaboration: Who are our Customers? Anyone who requests our help, needs our work product, or receives our services. Employees focus on customer service with creative solutions while improving the customer experience through clear, courteous, and timely delivery and communication. Sharing ideas with others helps expand our contribution to department goals.

T-Teamwork: Employees work to contribute to the department's success by supporting co-workers, promoting excellence in work product and customer service, and in maintaining a satisfying, caring environment for each other.

SECURITY AND EEO STATEMENT

Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.

Primary Location

: Texas-Dallas-5323 Harry Hines Blvd

Work Locations

: 5323 Harry Hines Blvd 5323 Harry Hines Blvd Dallas 75390

Job

: Temporary

Organization

: 107001 - Office for Access & Title IX

Schedule

: Full-time

Shift

: Day Job

Employee Status

: Temporary

Job Type

: Standard

Job Posting

: Sep 22, 2025, 2:25:28 PM","hiringOrganization":{"@type":"Organization","name":"UT Southwestern Medical Center","sameAs":"https://www.utsouthwestern.edu/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Texas-Dallas-5323 Harry Hines Blvd","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":3,"item":{"@type":"JobPosting","title":"Sr Administrative Assistant, Plastic Surgery","datePosted":"2025-09-23","description":"Sr Administrative Assistant, Plastic Surgery - (888958)

Description

WHY UT SOUTHWESTERN?
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!

JOB SUMMARY
Works under minimal supervision to provide advanced administrative support in coordinating day to day operations of department or division office.
Patient care orientated non-medical position that assist physicians medical practice with the following duties: Attend clinic; Prepare Cosmetic and Medical surgical quotes and present to patients; Maintain and update outlook calendar; Schedule surgical cases, Point of contact for patients in regards to surgery dates/times. Relieves supervisor of variety of administrative duties, which involve thorough understanding of functions, programs, and policies of organization; may coordinate day to day operations of office; makes recommendations for changes to procedures. Prepares or assists in preparation of grant applications, grant budgets, manuscripts, book chapters, etc.; ensures proper format, grammar, and completeness. Functions as liaison with other departments, including Human Resources, Telecommunications, Physical Plant, Purchasing, and Accounting; prepares online and paper documents as needed.

BENEFITS
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

PPO medical plan, available day one at no cost for full-time employee-only coverage
100% coverage for preventive healthcare-no copay
Paid Time Off, available day one
Retirement Programs through the Teacher Retirement System of Texas (TRS)
Paid Parental Leave Benefit
Wellness programs
Tuition Reimbursement
Public Service Loan Forgiveness (PSLF) Qualified Employer
Learn more about these and other UTSW employee benefits!

Experience And Educationrequired

EducationHigh School Diploma or GED.
Experience3 years of related secretarial/administrative experience. May consider higher education completed in lieu of minimum requirements. Testing may be required.

Job Duties

Relieves supervisor of variety of administrative duties, which involve thorough understanding of functions, programs, and policies of organization; may coordinate daytoday operations of office; makes recommendations for changes to procedures.
Prepares or assists in preparation of grant applications, grant budgets, manuscripts, book chapters, etc.; ensures proper format, grammar, and completeness.
Functions as liaison with other departments, including Human Resources, Telecommunications, Physical Plant, Purchasing, and Accounting; prepares online and paper documents as needed.
Completes and coordinates complex projects and reports as assigned by supervisor, which may require significant contact with other departments and outside organizations and use of various computer software applications.
Composes and/or types letters, memorandums, and other nonroutine and moderately complex correspondence, which does not require attention of supervisor.
Maintains sub-ledgers and ledgers for various accounts, including reviewing expenditures and encumbrances, reconciling accounts, and ensuring appropriate use of funds.
Plans and coordinates projects, such as meetings, appointments, conferences, seminars, and workshops; arranges for meeting facilities, hotel accommodation, transportation, refreshments, luncheons, banquets, receptions, etc.; develops and arranges printing of brochures; handles finances for program, including determination of charge to sponsoring department; establishes registration fees; processes all vouchers relating to event.
Takes, transcribes, and distributes minutes for meetings.
May transcribe dictation of medical or scientific terminology; ensures correct format, grammar, punctuation, and spelling.
Performs other duties as assigned.

Primary Location

: Texas-Dallas-5323 Harry Hines Blvd

Work Locations

: 5323 Harry Hines Blvd 5323 Harry Hines Blvd Dallas 75390

Job

: Administrative/Clerical

Organization

: 425005 - PS-Plastic Surgery

Schedule

: Full-time

Shift

: Day Job

Employee Status

: Regular

Job Type

: Standard

Job Posting

: Sep 22, 2025, 8:28:30 PM","hiringOrganization":{"@type":"Organization","name":"UT Southwestern Medical Center","sameAs":"https://www.utsouthwestern.edu/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Texas-Dallas-5323 Harry Hines Blvd","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":4,"item":{"@type":"JobPosting","title":"Administrative Assistant","datePosted":"2025-09-23","description":"

Midland Transport is currently seeking a full-time Administrative Assistant based out of Head Office in Dieppe, NB. The selected candidate will be a self-starter with a strong work ethic and a “Can Do” attitude.

The Administrative Assistant will provide essential support to Driver Services team by managing driver’s documents, facilitating effective communication with drivers and third parties and streamlining daily operations to ensure efficiency and accuracy.

Benefits To Joining Midland:
•    Competitive compensation.
•    A dynamic, safe, and rewarding work environment.
•    A flexible medical, dental, and vision plan, with an enhanced focus on mental health and wellness.
•    Employee & Family Assistance Programs.
•    Ability to save for your future with our company matching RRSP program.
•    15-week maternity leave top-up program.
•    3 weeks' paid vacation.
•    Growth and progression opportunities within Midland Transport and the larger network of the JD Irving group of companies.
•    Opportunities to take part in job related training and development as well as 24/7 access to online curated learning.
•    24/7 onsite gym and free parking on the site.

Receive, process and archive various forms of correspondence, driver documentation and letters. • Scan, upload and organize driver documents within internal database systems. • Truck and follow up on the request from drivers or external parties to ensure timely resolution. • Conduct annual reviews of Driver’s documents in the internal system to ensure compliance. • Support cross-functional team by providing administrative support during audits, compliance checks or special projects.
Education Required: Minimum High School or College Diploma.• 2+ years of relevant work experience, preferably in the transportation industry. • Exceptional verbal, written and listening communication skills.• Strong attention to detail and commitment to accuracy.• Strong proficiency in Microsoft Office.• Knowledge and understanding of DOT and Federal regulations.• Knowledge of Ships and AS400 would be considered an asset.

\n\n\n\n Founded in 1882, J.D. Irving, Limited (JDI) has operations in Canada and the United States and are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.\n\n\n We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.\n\n\n Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.\n\n\n We appreciate your interest in our company however only those candidates selected for an interview will be contacted.","hiringOrganization":{"@type":"Organization","name":"J.D. Irving, Limited","sameAs":"https://www.jdirving.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Dieppe, NB, Canada","addressCountry":"Canada","addressRegion":"North America"}}}},{"@type":"ListItem","position":5,"item":{"@type":"JobPosting","title":"Administrative Assistant III – Radiological Sciences, Encino(Part-Time)","datePosted":"2025-09-23","description":"

General Information

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\n\n\n\n\n\nWork Location: Encino, CA, USA\n\n\n\n\n Onsite or Remote\n \n\n Fully On-Site\n \n\n\n\n Work Schedule\n \n\n Sat., Sun. and all University holidays 7:00am - 7:00pm\n \n\n\n\n Posted Date\n \n\n 09/22/2025\n \n\n\n\nSalary Range: $30.36 - 43.49 Hourly\n \n\n\n\n Employment Type\n \n\n 2 - Staff: Career\n \n\n\n\n Duration\n \n\n Indefinite\n \n\n\n\n Job #\n \n\n 26750\n \n\n\n\n\n\n\n

Primary Duties And Responsibilities

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As the Administrative Assistant III (AA3) and under the direction of the Radiology Administrative Support Staff-Reception Supervisor, you will provide administrative support for the Department of Radiological Sciences. Major Job functions to include but not limited to the registration/arrival of patients, obtaining clinical information pertinent to the scheduled exams and the collection of cash/insurance and authorization information. Additional duties include scheduling as required for add-on and follow-up appointments, cancel appointments and rescheduling of patients. Digitization of hardcopy images; create hardcopy and/or CDs of images; and retrieve comparison studies It is expected that you communicate with referring service/physician on all patient-related matters involving the outpatient population while performing scheduling duties as assigned as well as other administrative tasks.

The AA3 demonstrates maximum flexibility and multitasking capabilities while possessing the ability to rotate to existing Radiology Areas.

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Job Qualifications

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Strong working knowledge of personal computers, HIS, RIS, LORAD, PACSCUBE CD Burner, Array Digitizer – strongly preferred

Medical terminology to a level permitting accurate preparation of scheduling patient procedures interacting with physicians, patients and staff.

Skill in quickly assimilating and retaining a large body of financial screening and patient registration information.

Working knowledge of hospital/billing forms and the ability to explain services and charges to patients and/or family

","hiringOrganization":{"@type":"Organization","name":"UCLA Health","sameAs":"https://www.uclahealth.org/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Fully On-Site"}}}},{"@type":"ListItem","position":6,"item":{"@type":"JobPosting","title":"Administrative Assistant II - Neurology (Pasadena)","datePosted":"2025-09-23","description":"

General Information

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\n\n\n\n\n\nWork Location: Pasadena, CA, USA\n\n\n\n\n Onsite or Remote\n \n\n Fully On-Site\n \n\n\n\n Work Schedule\n \n\n Monday - Friday: 8:00am - 5:00pm\n \n\n\n\n Posted Date\n \n\n 09/22/2025\n \n\n\n\nSalary Range: $26.42 - 37.49 Hourly\n \n\n\n\n Employment Type\n \n\n 2 - Staff: Career\n \n\n\n\n Duration\n \n\n Indefinite\n \n\n\n\n Job #\n \n\n 26743\n \n\n\n\n\n\n\n

Primary Duties And Responsibilities

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In this position, you will provide administrative and patient care support in the Ambulatory and Community Practice. You will assist in coordinating patient flow throughout the clinic, from registration to discharge and work as a member of the Ambulatory Care clinic team to provide smooth outpatient flow resulting in optimum patient satisfaction and clinic operation.

Salary Range: $26.42 - $37.49 hourly

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Job Qualifications

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Required:

Ability to communicate professionally and effectively with physicians and staff in a high volume setting.
Excellent organizational skills and ability to prioritize assignments
Skill in efficiently and accurately facilitating the appointment making process, including transportation arrangements and maintain sub-specialty physician schedules
Excellent interpersonal and communication skills to coordinate multiple appointments with staff from many clinical services at the UCLA Medical Center

Preferred:

Skill in using a PC with associated programs including Word, Excel, and Email
Skill in demonstrating work experience with a database computer program
Knowledge of major medical insurance plans and types of coverage provided
Knowledge of medical terminology

","hiringOrganization":{"@type":"Organization","name":"UCLA Health","sameAs":"https://www.uclahealth.org/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Fully On-Site"}}}},{"@type":"ListItem","position":7,"item":{"@type":"JobPosting","title":"Administrative Assistant","datePosted":"2025-09-23","description":"

We are looking for an Administrative Assistant for a global company in Lund. Start is in October, 15 months contract to begin with, possibility of extension after that.

You will work with non-technical administrative services within the organisation. This specific role is aimed to work in calibration team, where they have many administrative tasks.

Example of positions or tasks are:

Check in/out instruments
Invoicing process
Quoting
External supplier visit planning and admin
General planning / optimization
Shipping
Calibration inbox mgmt
Scan external calibration certificates to database
Electrical Safety administration
Instrument pool administration

Qualification:

Microsoft office
Similar tasks experience 2-3 years

This role requires fluency in Swedish and English, both written and spoken.

This is a full-time consultant position in Lund through Incluso. Start is in October, 15 months limited contract to begin with.
Please submit your CV as soon as possible since we will review the applications on an on-going basis.

For more information about this role, please contact Emma Hörnsten at emma@incluso.se, recruiter at Incluso.

","hiringOrganization":{"@type":"Organization","name":"Incluso","sameAs":"https://www.incluso.se"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Lund, Sweden","addressCountry":"Sweden","addressRegion":"Europe"}}}},{"@type":"ListItem","position":8,"item":{"@type":"JobPosting","title":"Administrative Assistant(UAEN) - Yasmina British Academy","datePosted":"2025-09-23","description":"

Yasmina British Academy is an outstanding English Curriculum school in the beautiful city of Abu Dhabi. With our globally recognised and admired curriculum, dedicated and passionate practitioners and outstanding teaching and learning, Yasmina British Academy is an exceptional place to work. It has an exciting, diverse and progressive learning community that annually produces some of the very best I/GCSE and A Level result in the UAE. Our learning culture is under pinned by our core values of excellence, respect, passion, collaboration and creativity allowing all students to thrive. Furthermore, the Academy is extremely proud of its recent ADEK inspection, which rated Yasmina British Academy as ‘Outstanding’ in all six performance standards, putting it amongst the top schools in the UAE and Middle East.

This is an exciting opportunity to join the highly successful Aldar family of schools and to help shape the future of Abu Dhabi’s leading school group.

The successful candidates will be closely aligned with our core values and ethos and possess a genuine understanding and appreciation of the values of the region.

• Attend all administration team meetings
• Typing and branding of official documents.
• Receiving, directing and responding to emails.
• Liaise with teaching and non-teaching staff and respond to enquiries on matters within the postholder’s responsibility
• Link to Aldar HQ for all issues/tasks
• Design new documents, where necessary, to improve effectiveness
• Attend any training deemed necessary in relation to the role of Admin.
• Support new staff – arrival, induction, accommodation and any other requirements
• Maintaining up to date records for all staff.
• Assist with the preparation of all documents.
• Mail merge letters to provide a more personalised services.
• Responsible for all communications.
• Ensure all registers are up to date and accurate.
Minimum Qualifications
• “O” Levels/NVQ/High School Diploma or equivalent (certificate will need to be attested)
Minimum Experience
• School Experience Preferred.

Job Specific Knowledge & Skills
• The successful candidate will require use of Microsoft Office, enthusiasm, initiative, flexibility, good interpersonal skills, motivation, resilience, patience, ability to work flexibly as a member of a team and ability to hit the ground running!
• Applicants must be confident Good literacy skills and an excellent command of English (An ability to speak Arabic would be an advantage).

The Process

Closing date for applications 12pm, Friday 3rd October 2025 but we reserve the right to make an early appointment for experienced and suitably qualified applicants.

This job description is not all inclusive. Aldar Education reserves the right to amend this job description at any time. We are an equal opportunity employer, committed to a diverse and inclusive work environment. We are also mindful of our national development strategy and encourage UAE Nationals in their application at our company.

Aldar Education is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. Offers of appointment are subject to satisfactory references and police clearance.

#Hr@Aya

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Description

Under the direct supervision of the Center Director, performs a variety of secretarial functions, and finance services for Early Childhood Programs administrative staff from routine matters to those requiring specific computer, clerical, mathematical, and statistical skills.

Job Responsibilities:

Provides secretarial services involving routine skills such as word processing (proficiency in the use of Word- perfect), filing, record keeping, prepare draft responses for routine correspondence, operate telephone system, receive and greet visitors/clients, and receive, sort, and distribute mail/packages.
Responsible for accurately compiling and maintaining data: preparing statistical reports; generating and coordinating regular reports, rosters, summaries, and activities.
Perform secretarial duties for other staff as directed.
Operate various types of office machines (eg calculate, FAX, etc) including general maintenance, ordering new supplies, etc…
Responsible for securing postage, daily posting of letters and/or packages, and inter-agency mailing.
Prepare Payroll worksheets, purchase orders, check requests.
Takes minutes at policy council meetings, and at other meetings as assigned.
Willingly cooperates with other staff in assuring the smooth operation of OPC.

What We Provide:

4 weeks paid vacation annually.
13 paid holidays.
4 personal days.
1 sick day per month, accruable to 150 days.
Fully paid individual LTD and life insurance.
Eligible for participation in agency medical and dental plan both individual and family, with small employee contribution.
New longevity incentives.
Opportunities to make a difference in the lives of children and families in need.
Collaboration with a team of dedicated professionals in a supportive and dynamic environment.
Room for growth and advancement within the organization.

Requirements

You Must Have:

High School Diploma.
Proficient in Microsoft Word, Excel and Power Point.

You Should Have:

Office Experience preferred.
Strong written and verbal communication, customer service, leadership and management skills.

","hiringOrganization":{"@type":"Organization","name":"Astor Services","sameAs":"https://www.astorservices.org/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Cairo, NY, US","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":10,"item":{"@type":"JobPosting","title":"Administrative Assistant I","datePosted":"2025-09-23","description":"

Description

Illinois Bone & Joint Institute, LLC, is one of the largest independent physician-owned orthopedic practices in the United States, with 100 locations and 150 physicians throughout the Chicagoland area, expertise in every orthopedic specialty, and complete diagnostic and rehab services. Illinois Bone & Joint Institute offers relief, solutions, and the comprehensive integrated care you need. IBJI's dedicated physicians and staff pair cutting edge technology with modern practice techniques to offer the most beneficial and effective means of recovery. This integration allows us to perform a full-range of collaborative and comprehensive services that directly impact our patients quality of life. IBJI wants to help you move better, so you can live better.

Summary

The Administrative Assistant I acts as a liaison between their assigned physician and patients/families, staff, primary care physicians and other specialists, attorneys, vendors etc. This role ensures that physician schedules are in accordance with their protocols/needs and that the schedule provides for a smooth/effective delivery of patient care; coordinates incoming physician-related phone calls; and, as requested, assists the physician in the coordination of personal responsibilities in an effort to ensure that the professional requirements of the physician’s workday are met.

This is a full time position working with our physician's team primarily at our Westmont office location.

Responsibilities

Physician Liaison Activities
Responds to incoming phone calls and determines the best method for resolution of caller’s needs through the identification of the most appropriate respondent (i.e. physician, physician assistant, clinical/nursing staff, etc). Channels requests appropriately in an effort to ensure resolution.
Appointment Scheduling
Assists in scheduling of appointments for new/established patients.
Arranges for legal depositions, ensuring that all patient records are available prior to the deposition.
Correspondence/Clerical Functions
Sends prescriptions for therapies, return to work notes, gym notes etc., as requested.
Composes and types non-patient visit letters/correspondence for the physician.
Opens and distributes physician/department mail.
Provides workers’ compensation carriers with updated status on patients.
Assigns handicap parking permits, jury duty requests, school/physical education excuse notes, disability forms, etc.
Prepares physicians on call schedules and coordinates physician schedule changes.
As necessary, secures appropriate releases and copies, medical information for patient pick-up. Works closely with copy service and monitors reports to ensure timely mailing of all requests for records.
Other Functions as assigned, including but not limited to:
Works on special projects
Secures insurance pre-certifications as requested (i.e. MRI’s PT, Synvisc, injections, etc.)
Handles payments received for depositions, record subpoenas, etc., by completion of appropriate forms for the Revenue Cycle department and notation of receipt of payments in the chart.

Requirements

Job Requirements

High school diploma or equivalent is required.
Able to type 40 wpm with good spelling ability.
Computer literate and knowledgeable in business software/equipment.
Knowledgeable in basic medical terminology.
Able to communicate (verbal and written) in the English language.
Excellent phone and people skills.
Capable of keeping up in a “fast-paced” work environment
Good sense of humor, helpful.
Valid Illinois Driver’s License.

Physical Requirements/Work Environment

Work is primarily indoors.
Extended periods of sitting in the same position may be required.
Ability to hear telephonic communication and speak the English language is required.
Position requires repetitive hand movement as necessary for computer data entry work.
May require occasional outdoor travel via automobile.

Base salary offers for this position may vary based on factors such as location, skills and relevant experience. We offer the following benefits to those who are benefit eligible (30+ hours a week): medical, dental, vision, life and AD&D insurance, long and short term disability, 401k program with company match and profit sharing, wellness program, health savings accounts, flexible savings accounts, ID protection plan and accident, critical illness and hospital benefits. In addition, we offer paid holidays and paid time off.

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Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

Department of Orthopedics:

The Senior Administrative Assistant provides administrative support for the Division Chief and Administrator. This will require a high degree of organization, the ability to prioritize assignments, and project management skills. The Senior Administrative Assistant will utilize a high level of judgment and discretion in dealing with confidential and sensitive matters.

Qualifications

High school diploma or GED required; post-high school education preferred.
A minimum of 3 years of medical office or administrative support experience is required.

Additional Job Details (if applicable)

Responsibilities:

Perform administrative duties under minimal supervision at the highest proficiency level.
Provides direct support to the Division Chief and Administrator.
Work is highly complex, non-repetitive, and often project-oriented.
Ability to problem solve and determine the best course of action with little direction.
Act as a lead, assign and prioritize workflow, troubleshoot issues, assist with training and orientation, and provide backup support for the Supervisor.
May direct workflow and lead others. Mentor, train, and orient other staff.
Work on projects, coordinate work, take initiative using all available resources, follow through on issues when needed, and apply knowledge as appropriate with little direction from the Supervisor.
Track expense budgets, perform basic bookkeeping tasks, and create financial reports.
Provide cross-coverage as needed.
Follow HIPAA guidelines for the management of patient privacy and confidentiality.

Interactions/Interpersonal Skills:

Knowledge of practice operations and standards.
Understanding of procedures including filing, copying, scanning, printing, and faxing.
Highly proficient in all communication skills (phone, verbal, and written). Ability to handle sensitive information and situations with poise and professionalism.
Organization Skills: Strong organizational, coordination, and judgment skills. Ability to prioritize effectively. Ability to manage multiple tasks effectively, following established protocols, and work within systems.
System Skills: Advanced computer skills. Ability to use all applicable applications at the highest competency level.
Ability to problem solve and troubleshoot. Ability to analyze a situation and determine the best course of action within established guidelines.
Advanced understanding and use of medical terminology.
Advanced comprehension of billing and fiscal information.
Knowledgeable and compliant with all hospital, State, and Federal requirements (where applicable to job performance), including policy and procedures with The Joint Commission and HIPAA.

Remote Type

Hybrid

Work Location

75 Francis Street

Scheduled Weekly Hours

Employee Type

Regular

Work Shift

Day (United States of America)

Pay Range

- /

Grade

4At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

Eeo Statement:

The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

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Screen reader users may encounter difficulty with this site. For assistance with applying, please contact hr-accessibleapplication@osu.edu. If you have questions while submitting an application, please review these frequently asked questions.

Current Employees And Students:

If you are currently employed or enrolled as a student at The Ohio State University, please log in to Workday to use the internal application process.

Welcome to The Ohio State University's career site. We invite you to apply to positions of interest. In order to ensure your application is complete, you must complete the following:

Ensure you have all necessary documents available when starting the application process. You can review the additional job description section on postings for documents that may be required.
Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application.

Job Title:

Administrative Assistant 4 (Ophthalmology & Visual Sciences)

Department:

Medicine | Ophthalmology

The Administrative Assistant 4 serves as the Administrative Coordinator for the Department of Ophthalmology & Visual Sciences, playing a central role in managing and streamlining the department’s daily operations. This position provides high-level, comprehensive administrative support to the Vice Chairs and Division Directors, including managing complex calendars, coordinating meetings, preparing agendas, recording and distributing minutes, and handling sensitive correspondence with discretion. The role oversees core business functions such as finance, human resources, outreach and marketing, and space and facilities management. In close collaboration with department leadership to ensure alignment with strategic goals and compliance with institutional policies. The assistant is responsible for categorizing inquiries and correspondence, managing division call schedules, and communicating directives from leadership through coordination with the Program Manager. Additionally, the position supports faculty recruitment efforts by organizing candidate visits, planning onboarding and orientation activities, and facilitating travel and lodging arrangements. It also handles expense reimbursements and contributes to strategic planning by researching, compiling, and analyzing data to produce detailed departmental reports. Acting as a liaison between the department and university offices, external agencies, faculty, and staff, the Administrative Assistant 4 ensures effective communication, operational continuity, and a high standard of administrative service across all facets of the department.

MINIMUM REQUIRED QUALIFICATIONS
High School diploma or GED. Certification or vocational training may be required. Associate degree in relevant field may be preferred. 4 years of relevant experience required. 6 or more years of relevant experience preferred.

Additional Information:

Location:

Eye and Ear Institute (0897)

Position Type:

Regular

Scheduled Hours:

Shift:

First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions.

The university is an equal opportunity employer, including veterans and disability.

As required by Ohio Revised Code section 3345.0216, Ohio State will: educate students by means of free, open and rigorous intellectual inquiry to seek the truth; equip students with the opportunity to develop intellectual skills to reach their own, informed conclusions; not require, favor, disfavor or prohibit speech or lawful assembly; create a community dedicated to an ethic of civil and free inquiry, which respects the autonomy of each member, supports individual capacities for growth and tolerates differences in opinion; treat all faculty, staff and students as individuals, hold them to equal standards and provide equality of opportunity with regard to race, ethnicity, religion, sex, sexual orientation, gender identity or gender expression.

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At Medtronic you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all. You’ll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world.

A Day In The Life

Fai parte di un’azienda che pensa in modo diverso per risolvere problemi, fare progressi e offrire innovazioni significative. Abbiamo un’opportunità entusiasmante per un nuovo Assistente Amministrativo che entri a far parte della nostra dinamica Structural Heart Operating Unit, all’interno di un team di 50 talenti.

Riportando al Business Unit Director – Structural Heart Italia, il candidato selezionato dovrà avere un atteggiamento positivo, curioso e proattivo, e capacità di collaborare con un team affiatato.

Dettagli Dello Stage:

Data di inizio: 01 Novembre 2025
Durata: 6 mesi di stage, con proroga di 6 mesi
Orario di lavoro: Tempo pieno
Modello di lavoro: Ibrido (numero di giorni in ufficio da concordare con il Manager)
Sede di lavoro: Milano
Disponibilità a viaggiare per partecipare a riunioni interne ed esterne, quando necessario

Le responsabilità possono includere le seguenti attività, oltre ad altri compiti che possono essere assegnati:

Preparare comunicazioni della divisione e gestire gli appuntamenti dell’Operating Unit.
Impostare e mantenere dati e archivi; organizzare riunioni, conferenze e prenotare sale con relativo supporto IT.
Gestire operativamente acquisti e pagamenti ai fornitori.
Monitorare e approvvigionare materiali interni, marketing e field.
Coordinare e gestire la logistica delle spedizioni di materiale marketing per congressi ed eventi, assicurando tempi e modalità corrette.
Gestire il processo di nomine ricevute dagli ospedali per i medici partecipanti a corsi ed eventi aziendali, garantendo un flusso accurato e conforme alle policy interne

Conoscenze Richieste:

Studi di livello superiore ( economia, marketing , business)
Inglese Fluente sia scritto che parlato.
Ottima conoscenza di MS Office 365 (Outlook, PowerPoint, Excel, Word).
Ottima capacità di comunicazione, organizzazione e analisi, con abilità nel gestire più attività urgenti contemporaneamente.
Mentalità positiva e atteggiamento proattivo (“can-do attitude”), flessibilità e agilità nel lavoro.
Forte spirito di squadra, collaborazione e capacità di lavorare bene sotto pressione in contesti dinamici.
Autonomia, giudizio e discrezione, con capacità di risolvere problemi complessi.

Costituirà Un Vantaggio:

Esperienza nell’organizzazione e gestione di eventi
Conoscenza base di Marketing
Conoscenza dell’AI
Supporto e gestione dell’attività di social media
Conoscenze avanzate di Microsoft EXCEL

Physical Job Requirements

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position. 

Benefits & Compensation

Medtronic offers a competitive Salary and flexible Benefits Package
A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.

About Medtronic

We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions.
Our Mission — to alleviate pain, restore health, and extend life — unites a global team of 95,000+ passionate people.
We are engineers at heart— putting ambitious ideas to work to generate real solutions for real people. From the R&D lab, to the factory floor, to the conference room, every one of us experiments, creates, builds, improves and solves. We have the talent, diverse perspectives, and guts to engineer the extraordinary.

Learn more about our business, mission, and our commitment to diversity here

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Posting Date

09/23/20252301 Sun Valley DriveSuite 101, Delafield, Wisconsin, 53018, United States of America

*This position will be a dual-role Administrative Assistant/Patient Care Technician supporting the Home dialysis program.*

As an Administrative Assistant at DaVita, you'll be a part of a Team that values work-life balance and where your personal and professional growth is a top priority.
DaVita has an open position for an Administrative Assistant in the hospital and outpatient settings, who is looking to provide administrative support to a Team while making a difference in the lives of our patients and their families dealing with end-stage renal failure or chronic kidney disease.

In this support role you will ensure the timely and accurate completion of change requisitions, treatment logs, patient charts, invoices and purchase orders. You also will assist patients with transportation arrangements and physician appointments.
Dialysis is serious business–which is why Fun is encouraged! Let us help support you on your new journey.

What You Can Expect:

Build meaningful and long-term relationships with patients and their families in an intimate outpatient setting.
Be a part of a Team that appreciates, supports and relies on each other in a positive environment.
Performance-based rewards based on stellar individual and team contributions.

What We'Ll Provide:

DaVita is a clinical leader! We have the highest percentage of facilities meeting or exceeding CMS's standards in the government's two key performance programs. We expect our nurses to commit to improving patient health through clinical goal-setting and quality improvement initiatives.

Comprehensive Benefits:

DaVita offers a competitive total rewards package to connect teammates to what matters most.
We offer medical, dental, vision, 401k match, paid time off, PTO cash out, paid training and more.
DaVita provides the opportunities for support for you and your family with family resources, EAP counseling sessions, access to Headspace®, backup child, elder care, maternity/paternity leave, pet insurance and so much more!

Requirements:

We seek a personable individual with excellent computer and clerical skills (Microsoft Office).
Type 60 Wpm
High school diploma or GED.
Obtained their CMS- approved Patient Care Technician (PCT) certification and at times operates as a PCT.

Now is your time to join Team DaVita. Take the first step and apply now.

#Li-Lm1

At DaVita, we strive to be a community first and a company second. We want all teammates to experience DaVita as \"a place where I belong.\" Our goal is to embed belonging into everything we do in our Village, so that it becomes part of who we are. We are proud to be an equal opportunity workplace and comply with state and federal affirmative action requirements. Individuals are recruited, hired, assigned and promoted without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, protected veteran status, or any other protected characteristic.

This position will be open for a minimum of three days.

For location-specific minimum wage details, see the following link: DaVita.jobs/WageRates

Compensation for the role will depend on a number of factors, including a candidate’s qualifications, skills, competencies and experience. DaVita offers a competitive total rewards package, which includes a 401k match, healthcare coverage and a broad range of other benefits. Learn more at https://careers.davita.com/benefits

Colorado Residents: Please do not respond to any questions in this initial application that may seek age-identifying information such as age, date of birth, or dates of school attendance or graduation. You may also redact this information from any materials you submit during the application process. You will not be penalized for redacting or removing this information.

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At U.S. Bank, we’re on a journey to do our best. Helping the customers and businesses we serve to make better and smarter financial decisions and enabling the communities we support to grow and succeed. We believe it takes all of us to bring our shared ambition to life, and each person is unique in their potential. A career with U.S. Bank gives you a wide, ever-growing range of opportunities to discover what makes you thrive at every stage of your career. Try new things, learn new skills and discover what you excel at—all from Day One.

Job Description

Position Highlights

Provides a broad variety of administrative and staff support services for an assigned group (8-10)
Incoming email requests
Schedule large senior management meetings
Help organize large meetings for managers and give available times to managers to send invites
Prepare and organize agendas for meetings
Reserve conferences rooms
Package and send mail
Order supplies
Printing/copies
Order business cards / corporate cards / corporate cell phones / badge access
Submit MyTech service requests for computers, software, etc.
Help with onboarding and terminating employees
Mailings for promotional campaigns
Order lunches and client/employee meetings
Submit invoices
Team Weekly Reports
Update organizational charts and distribution lists

Basic Qualifications

High school diploma or equivalent
Typically four to five years of experience in administrative and support staff activities

Preferred Skills and Experience

Proficient in Microsoft Office applications, particularly Excel and PowerPoint
Ability to manage multiple tasks/projects and deadlines simultaneously
Demonstrated administrative and clerical skills
Ability to identify and resolve exceptions and to interpret data
Effective verbal and written communication and grammatical skills

Hybrid/Flexible Schedule

The role offers a hybrid/flexible schedule, which means there's an in-office expectation of 3 or more days per week and the flexibility to work outside the office location for the other days.

If there’s anything we can do to accommodate a disability during any portion of the application or hiring process, please refer to our disability accommodations for applicants.

Benefits:

Our approach to benefits and total rewards considers our team members’ whole selves and what may be needed to thrive in and outside work. That's why our benefits are designed to help you and your family boost your health, protect your financial security and give you peace of mind. Our benefits include the following (some may vary based on role, location or hours):

Healthcare (medical, dental, vision)
Basic term and optional term life insurance
Short-term and long-term disability
Pregnancy disability and parental leave
401(k) and employer-funded retirement plan
Paid vacation (from two to five weeks depending on salary grade and tenure)
Up to 11 paid holiday opportunities
Adoption Assistance
Sick and Safe Leave accruals of one hour for every 30 worked, up to 80 hours per calendar year unless otherwise provided by law

U.S. Bank is an equal opportunity employer. We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability or veteran status, and other factors protected under applicable law.

E-Verify

U.S. Bank participates in the U.S. Department of Homeland Security E-Verify program in all facilities located in the United States and certain U.S. territories. The E-Verify program is an Internet-based employment eligibility verification system operated by the U.S. Citizenship and Immigration Services. Learn more about the E-Verify program.

The salary range reflects figures based on the primary location, which is listed first. The actual range for the role may differ based on the location of the role. In addition to salary, U.S. Bank offers a comprehensive benefits package, including incentive and recognition programs, equity stock purchase 401(k) contribution and pension (all benefits are subject to eligibility requirements). Pay Range: $21.25 - $28.32

U.S. Bank will consider qualified applicants with arrest or conviction records for employment. U.S. Bank conducts background checks consistent with applicable local laws, including the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act as well as the San Francisco Fair Chance Ordinance. U.S. Bank is subject to, and conducts background checks consistent with the requirements of Section 19 of the Federal Deposit Insurance Act (FDIA). In addition, certain positions may also be subject to the requirements of FINRA, NMLS registration, Reg Z, Reg G, OFAC, the NFA, the FCPA, the Bank Secrecy Act, the SAFE Act, and/or federal guidelines applicable to an agreement, such as those related to ethics, safety, or operational procedures.

Applicants must be able to comply with U.S. Bank policies and procedures including the Code of Ethics and Business Conduct and related workplace conduct and safety policies.

Posting may be closed earlier due to high volume of applicants.

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Employment Type:

Full time

Shift:

Description:

As a senior-level administrative assistant, oversees or provides comprehensive administrative support within one or more major functions (e.g. large medical department, executive suite or similar-level area). Independently composes, and prepares non-routine correspondence, scheduling, and coordinates complex meetings. Gathers and analyzes data to develop non-routine reports, and develops preliminary budget recommendations, projections and forecasts. Anticipates departments and managements’ needs and takes initiate to develop action plans to meet those needs. Acts independently when dealing with patients or outside customers on sensitive matters, determines the true nature of problems and/or concerns and recommends course of action to resolve. May be responsible to train; provide direction or delegate tasks to less senior assistants.

Required Education, Experience And Certification/Licensure

Education: Associates degree or equivalent

Experience: minimum of 7 years of administrative support experience. Must have additional formal clerical and PC training.

Required Skills And Abilities

Comprehensive and detailed knowledge of departmental and Hospital policies/procedures; basic knowledge of the specialized field in order to complete task/projects, approve transactions (e.g. forms processing, payroll or purchasing), or resolve non-routine administrative problems. Advise and determine applicable policy, procedures and requirements (e.g., recommend procedures to improve efficiency of forms processing).

Mastered proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook, Access, etc.). Proficiency using databases and graphics software.
Excellent organizational and time management skills.

Ability to see “the big picture” in order to be a primary resource to others and for department.

Strong attention to detail. In-depth knowledge of medical terminology for transcription.

Excellent communication and interpersonal skills to effectively communicate with a wide range of staff, physicians, medical professionals, patients, visitors and other Hospital personnel, in order to relay and obtain information.

Considerable tact and discretion for dealing with sensitive and confidential information, and for daily interactions with high level contacts inside and outside the organization.

Strong analytical skills to compile, research, and analyze data from multiple sources, and prepare statistics to develop recommendations and reports.

Our Commitment

Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.

","hiringOrganization":{"@type":"Organization","name":"Trinity Health","sameAs":"https://www.trinity-health.org/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Ann Arbor, MI, United States","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":17,"item":{"@type":"JobPosting","title":"Administrative Assistant to Chief Technology Officer - Chicago","datePosted":"2025-09-23","description":"

Job Description

Administrative Assistant to Chief Technology Officer

We have an exciting position open for a highly motivated and professional Administrative Assistant to join U.S. Bank supporting our Chief Technology Officer / Enterprise Architecture in the Chicago office.

The position requires a person who goes beyond traditional support. This role is ideal for someone with a background in graphic design or internal communications, who’s eager to contribute to high-impact, strategic work while mastering the essentials like calendar management, expense reporting, and travel coordination.

You’ll be the right hand to a dynamic executive—keeping him on track, anticipating needs, and proactively managing what’s ahead. Think of yourself as the engine behind his success: organized, energetic, and always a few steps ahead. If you bring enthusiasm and a spark to your work and love to thrive in a fast-paced environment plus find fulfillment in making things run smoothly, you will excel in this role.

Further, we’re seeking someone who’s thirsty to grow, finds meaning in their work, and can help promote and market the business internally. You’ll help elevate our presence through visual designs and internal communications to improve the way the team showcases its impact.

Essential Functions

Independently plans and organizes work; develops and maintains procedures to ensure meetings are scheduled, calendar conflicts are resolved, and work is completed in an efficient manner.
Adept with the use of scheduling, purchasing and booking apps such as Uber, Doordash, AMZN and HR and team apps such as Workday and Jira.
Proactively networks with on-site and cross-site administrators and leaders to inspire a sense of bonding, clarity, high morale and fun
Creation and execution of team building events and office camaraderie. Ensures the office runs efficiently and handles office facility requests.
Manages the Executive’s Outlook calendar including booking hotel accommodations and flight reservations for business travel, setting up meetings, and collaborating with other Admins at all levels of the Organization to provide leader’s availability in a prompt manner when requested.
Composes correspondence, prepares reports, and conducts special projects as directed.
Prioritizes business and leader needs based on ever changing situations and timelines.
Organizes invoice and expense processing and review.
Orders and organizes office and break room supplies.
Researches and summarizes data as requested; prepares reports for the executive and other members of senior management.
Follows through on matters referred to other staff to ensure prompt action has been taken.
Creates visual designs and writes communications to promote the business internally.

Qualifications

Five to eight years of experience in administrative and support staff activities
Highly adept in attention to detail
Well-developed ability to organize and prioritize tasks
High School Diploma or equivalent
In-depth knowledge of policies and procedures as they relate to the executive's function
Proficient computer navigation skills using a variety of software packages including Microsoft Office 365 applications such as Teams, WebEx, Word, Excel, and PowerPoint.
Ability to manage the leader’s calendar, scheduling meetings and events, proactively anticipating and resolving schedule needs and conflicts
Strong organizational abilities strategizing, planning and running team meetings and offsite events to build team morale.
Excellent verbal and written communication skills.
The required schedule will align with the Executive’s schedule and would require additional availability during his travel
The role offers a hybrid/flexible schedule, which means there's an in-office expectation of 3 or more days per week in the Chicago office

Preferred Qualifications

A graphic design and/or internal communications background
Bachelor’s or higher degree in related field

If there’s anything we can do to accommodate a disability during any portion of the application or hiring process, please refer to our disability accommodations for applicants.

Benefits:

Healthcare (medical, dental, vision)
Basic term and optional term life insurance
Short-term and long-term disability
Pregnancy disability and parental leave
401(k) and employer-funded retirement plan
Paid vacation (from two to five weeks depending on salary grade and tenure)
Up to 11 paid holiday opportunities
Adoption Assistance
Sick and Safe Leave accruals of one hour for every 30 worked, up to 80 hours per calendar year unless otherwise provided by law

E-Verify

Applicants must be able to comply with U.S. Bank policies and procedures including the Code of Ethics and Business Conduct and related workplace conduct and safety policies.

Posting may be closed earlier due to high volume of applicants.

","hiringOrganization":{"@type":"Organization","name":"U.S. Bank","sameAs":"https://www.usbank.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Chicago, IL, United States","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":18,"item":{"@type":"JobPosting","title":"Administrative Assistant III - Actuarial","datePosted":"2025-09-22","description":"

Company Description

Why Wellmark: We are a mutual insurance company owned by our policy holders across Iowa and South Dakota, and we’ve built our reputation on over 80 years’ worth of trust. We are not motivated by profits. We are motivated by the well-being of our friends, family, and neighbors–our members. If you’re passionate about joining an organization working hard to put its members first, to provide best-in-class service, and one that is committed to sustainability and innovation, consider applying today!

Learn more about our unique benefit offerings here.

Want to know more? You can learn about life at Wellmark here.

Job Description

About the Role: This Administrative Assistant role reports to the Vice President and Chief Actuary and will support directors and members of the actuarial teams. You will act as a key point of contact to these critical functions, complex calendar & inbox management, scheduling meetings with internal and external stakeholders, travel coordination, greeting visitors, meeting preparation/coordination (e.g., agendas, minutes, arrangements), drafting communications, proofreading/editing presentations and materials, assist with onboarding new leaders and handling all administrative tasks efficiently. Utilizing independent judgment and organizational skills to provide a broad scope of administrative support to leaders in carrying out their operational responsibilities and objectives in a fast-paced, enthusiastic environment. You will take independent actions following established procedures with limited supervision and provide support on several fronts including but not limited to time management, project support, planning, budgeting, coordinating, scheduling, and researching while maintaining confidentiality.

Our Ideal Candidate: Your strengths shine when your leader trusts you to keep operations running smoothly because it allows you to showcase your ability to anticipate the needs of others and effectively juggle competing and shifting priorities. You love to plan the work and work the plan. They’re organizers of information, structured, and detailed, yet they’re flexible and shift quickly when plans change. Proactively making decisions, improving processes, anticipating needs, and driving plans forward with minimal supervision is a strength – they’re skilled at thinking ahead and taking appropriate action. They’re also skilled at managing complex calendars due to their keen problem-solving skills and resiliency. (Piecing together schedules is a puzzle that energizes them!) They’re motivated by the ability to provide a broad scope of administrative support to others, including back-up support for other teams, in a dynamic corporate environment.

Qualifications

Associate's Degree in Business, Office Administration, or related area, or direct and equivalent work experience.
4+ years of previous administrative assistant experience providing advanced support to multiple leaders and teams within an office environment.
Strong Microsoft office product experience —e.g., Outlook, Teams, Word, PowerPoint, Excel and Visio.
Strong and effective written and verbal communications skills.
Effective project support, multi-tasking, and organizational skills, including time management and prioritization. Ability to succeed in a fast-paced office environment with multiple assignments and deadlines. Flexible and adaptable to change.
Strong attention to detail with demonstrated accuracy.
Ability to operate independently and make decisions by following procedures that may include ambiguity.
High level of initiative, effort, and commitment to completing tasks efficiently while anticipating the needs of others.

Additional Information

Customer Service – Provide support to team members, customers, vendors, stakeholders and employees through friendly, professional, timely and accurate response to their inquiries. Where situations allow provide problem resolution, research, and interpretation of departmental procedures, and provide recommendations that proactively support customer satisfaction.
Time Data Management - Accurately and effectively perform calendar management by resolving timing conflicts, schedule meetings, prioritize and manage multiple inquiries, handle mail distribution and receipt. Ensure all meeting materials are provided to participants and the necessary equipment is available.
Budget - Participate in the budget process for multiple departments to ensure timely completion, including but not limited to planning, data entry, account reconciliation and the timely handling of bills with internal and external customers/vendors.
Reporting - Prepare and/or create error free moderately complex documents and materials in a timely manner for internal/external communications. May maintain database(s) including the entry, analysis and the gathering of information to produce reports. Compile data from multiple sources and create sensible charts, graphs, and reports. Exercise solid judgment/discretion in the collection and dissemination of sensitive/confidential information. This could include confidential documents such as business plans, legal actions, personnel information, etc.
Administrative Support - Provide moderately complex administrative support to multiple departments including but not limited to submitting expense reports, event planning, catering requests, coordination of travel arrangements, ordering departmental supplies, and assist with intra-department documentation and file management.
Project Management – Coordinate and define department projects with emphasis in planning, managing resources, communication of recommendations, and may be responsible for leading project implementation.
Other job duties as assigned.

An Equal Opportunity Employer

The policy of Wellmark Blue Cross Blue Shield is to recruit, hire, train and promote individuals in all job classifications without regard to race, color, religion, sex, national origin, age, veteran status, disability, sexual orientation, gender identity or any other characteristic protected by law.

Applicants requiring a reasonable accommodation due to a disability at any stage of the employment application process should contact us at careers@wellmark.com

Please inform us if you meet the definition of a \"Covered DoD official\".

At this time, Wellmark is not considering applicants for this position that require any type of immigration sponsorship (additional work authorization or permanent work authorization) now or in the future to work in the United States. This includes, but IS NOT LIMITED TO: F1-OPT, F1-CPT, H-1B, TN, L-1, J-1, etc. For additional information around work authorization needs please refer to the following resources:Nonimmigrant Workers and Green Card for Employment-Based Immigrants

","hiringOrganization":{"@type":"Organization","name":"Wellmark Blue Cross and Blue Shield","sameAs":"https://www.wellmark.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Des Moines, IA, United States","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":19,"item":{"@type":"JobPosting","title":"Administrative Assistant","datePosted":"2025-09-22","description":"

Job Summary: The Administrative Assistant is responsible for all administrative and departmental functions in assisting the management team within assigned areas. May support multiple managers and/or department heads. Oversees the work of other entry level clerical support staff as requested. Responsibilities include but are not limited to providing departmental administrative support, maintaining calendars, telephones, records, minutes, correspondence, filing and faxing. Perform other duties as needed.

Education and Experience: Associate's Degree or two years of college required. Experience may be considered in lieu of degree. Minimum three years of secretarial, clerical or administrative experience required, preferably in healthcare, academic, psychiatric and/or outpatient setting.

Knowledge and Skills: Knowledge of medical terminology preferred. Able to read; write legibly; speak in English with professional quality; use computer, printer, and software programs necessary to the position (e.g., Word, Excel, Outlook, PowerPoint, and Access). Excellent communication skills. Operate and troubleshoot basic office equipment required for the position. : Able to relate and communicate positively, effectively, and professionally with others; work calmly and respond courteously when under pressure; collaborate and accept direction. Able to think critically; manage multiple assignments effectively; perform basic math functions; organize and prioritize workload; work well under pressure; problem solve; recall information with accuracy; pay close attention to detail; work independently with minimal supervision. Recognize faces, hear on the phone/in person/in the environment, and see or hear equipment indicators. Able to distinguish colors as necessary; hear sufficiently for general conversation in person and on the telephone, identify and distinguish various sounds associated with the workplace; see adequately to read computer screens, and written documents necessary to the position.

Licensures and Certifications: Valid Driver's License required at time of hire.

\n\nOur mission is to continue the teaching and healing ministry of Jesus Christ. Our core values are compassion, excellence, humility, integrity, justice, teamwork and wholeness.","hiringOrganization":{"@type":"Organization","name":"Loma Linda University Health","sameAs":"https://lluh.org/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Loma Linda, CA, United States","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":20,"item":{"@type":"JobPosting","title":"Executive Administrative Assistant","datePosted":"2025-09-22","description":"

Advancedmd

AdvancedMD is a unified cloud suite of medical office software hosted on Amazon Web Services/AWS including practice management, electronic health records, and patient engagement, and offers managed medical billing services for independent practices. AdvancedMD serves an expansive national footprint of 65,000 practitioners across 14,000 practices and 900 independent medical billing companies. 8.8M insurance claims are processed every month on the AdvancedMD billing platform!

Role Summary
Are you a highly organized, detail-oriented professional who thrives in a fast-paced, executive-level support role? AdvancedMD is seeking a dedicated Administrative Executive Assistant to provide comprehensive support to senior leaders, manage complex schedules, and ensure smooth coordination across high-priority business operations.

In this role, you’ll serve as a trusted partner to our executives, ensuring their time and priorities are managed effectively while coordinating vendor relations, leadership meetings, internal events, and operational logistics. Your ability to anticipate needs, adapt quickly, and drive follow-through on tactical items will directly impact the success of our executive leadership team.

This is an exciting opportunity for someone who brings exceptional organizational skills, strong communication abilities, and a proactive approach to executive support.

\n\n

Essential Job Duties

Executive Support

Manage executive calendars (CTO & PTT) with precision—scheduling, rearranging to avoid conflicts, and ensuring daily responsiveness.
Serve as the primary point of contact for scheduling requests, vendor inquiries, and tactical follow-ups with a same-day turnaround expectation.
Prepare, submit, and track executive expense reports; manage corporate travel arrangements including flights, lodging, and itineraries.
Respond to tactical emails, ensuring timely scheduling, follow-through, and communication.
Support creation of executive-level documents, presentations, and reports as required.

Vendor & Partner Coordination

Coordinate vendor relationships and activities, including scheduling Quarterly Business Reviews (QBRs), weekly meetings, and ad-hoc sessions.
Capture meeting notes, track action items, and ensure timely follow-up with vendors until completion.
Act as a liaison between vendors and internal stakeholders to streamline communication and execution.

Leadership & Meeting Management

Attend weekly CTO leadership meetings, track tactical items, and ensure timely follow-through.
Partner with leaders to prepare agendas, document decisions, and distribute outcomes.
Coordinate and support training sessions, leadership workshops, and department-wide events.

Event & Operations Support

Plan and coordinate company-wide events including town halls, leadership offsites, and internal workshops.
Manage catering needs in Utah, including planning and ordering meals for daily lunches, dinners, and executive gatherings.
Ensure seamless logistics for both in-person and virtual events, including venue coordination, vendor management, and communications.

Administrative Efficiency

Monitor and maintain daily workflows to prevent double- or triple-booking across executive calendars.
Anticipate and proactively address scheduling conflicts, shifting priorities, and emerging needs.
Uphold the highest standards of confidentiality and professionalism in handling sensitive information.

\n\n

Qualifications

4+ years of experience in an administrative or executive assistant role
Proven experience supporting senior executives or C-level leaders in an administrative or executive assistant capacity
Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Excellent organizational skills with the ability to manage multiple priorities
Strong interpersonal and communication skills, both written and verbal
Professional demeanor and a customer-focused mindset
Ability to maintain confidentiality and handle sensitive information

What Will Make us LOVE You

Experience with Concur expense reporting
Highly proactive, resourceful, and adaptable in a dynamic business environment
Previous experience in healthcare or medical office setting
Ability to type 50+ WPM
Tech-savvy: Comfortable using digital tools and willing to learn new systems

Are you FIT? Learn more about our Company culture

Flexible. Vibrant, collaborative & diverse culture that is open-minded & embraces change.
Insightful. Innovative industry experts who transform client businesses by delivering winning outcomes.
Trusted. Experienced, reliable & accountable advocates with unwavering integrity.

About Advancedmd

AdvancedMD, now part of the Francisco Partners (“FP”) portfolio, revolutionized medical office software in 1999 with the introduction of the industry’s first true cloud solution. Today, the company continues to lead HealthTech innovation with a complete cloud suite of smart applications that work in unison, accelerating collaborative workflow for every role of the practice. With AdvancedMD, medical office staff are empowered to thrive in the online age of healthcare and value-based reimbursement with essential clinical, financial, patient engagement and reputation management applications that are unified and available anytime, anywhere on any device. AdvancedMD strives to be the technology heartbeat of healthcare for providers, patients, and payors for a healthier world. For more information on AdvancedMD, please visit www.advancedmd.com.

\n\n\n

Work Environment

Hybrid office arrangement to start in the South Jordan, Utah office location, with option to work remotely available. Remote work is contingent upon individual role, team structure and alignment to role KPIs.

\n\n

What We Offer:

\n\n

\nCompetitive compensation and total rewards benefits\n
\nComprehensive health, dental, and vision insurance\n
\n401(k) with generous company match\n
\nPaid time off and holidays\n
\nHybrid and remote work opportunities\n
\nCareer growth and development support\n
\n
Collaborative, Team-Oriented Culture
\n

\n\n\n

Privacy Notices for Team Members and Job Applicants

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Innovative “INFUSION CLINIC NURSE” Needed! 🌟

Are you ready to unleash your nursing superpowers and make a difference in healthcare? We’re on the hunt for a registered nurse to join our dynamic team of trailblazers at Coverdale Clinics, where passion meets purpose.

What we offer (and why you’ll love it here!):

Epic Work-Life Balance: Our shifts are limited to days and evenings and closed on holidays.

Growth Opportunities: Continuing to build your knowledge through internal training ensures you stay at the forefront of best practices and innovations in nursing. Our ongoing education opportunities empower you to enhance your skills and provide exceptional patient care.

Vibrant Culture: Our vibrant culture thrives on community engagement, fueled by employee feedback through OfficeVibe. From local activities to national initiatives, our passionate team extends its commitment to creating positive change beyond patient care.

Our People Say It Best:  https://www.youtube.com/watch?v=gySeQnPY7Tg
What & Where: Part Time : Charlottetown & Summerside, PEI
Closing Date: October 6, 2025

\n\n\n

Why Coverdale Clinics?

Join BioScript’s Coverdale Clinic team and be part of a healthcare revolution focused on patient-centered care with maximum patient-to-nurse ratios of 3:1. Enjoy regular treatment intervals that foster strong patient relationships and an exceptional work-life balance, unlike traditional hospital settings. Collaborate with managers, benefit from ongoing education support, and elevate your career while delivering outstanding care.

Your Mission:

Lead with Flair: Prepare and administer specialized IV and Injection therapies with confidence and professionalism, ensuring that every interaction reflects the high standards of patient care.
Innovate and Elevate: Receive and review physician's orders while continuously seeking new methods to enhance patient assessments and care techniques, fostering an environment of innovation in treatment approaches.
Analyze and Conquer: Perform thorough patient assessments and monitor client conditions, using analytical skills to observe, document, and respond to changes in health status according to Coverdale Infusion Clinics Inc. standards.
Collaborate and Conquer: Provide direction, support, and delegation to Licensed/Registered Practical Nurses, while fostering a collaborative environment through effective communication and shared patient care goals, alongside ongoing education and skill development.

What You Bring to the Table:

Equivalent Experience: At least 3 years of recent acute care experience, preferably in a hospital setting; experience in ICU and/or ER will be considered an asset. Graduation from an accredited School of Nursing and current registration in good standing with the provincial licensing body.
Creative Genius: Training and experience in the preparation and administration of medications via all routes, showcasing innovative problem-solving skills in diverse clinical scenarios. Excellent intravenous skills are essential, along with the ability to think outside the box when addressing patient care challenges.
Analytical Acumen: Able to read and interpret technical instructions related to client care, with strong observational skills to visually and auditorily assess clients. Training and experience with CVADs, alongside a background in biologics/infusions, will enhance analytical capabilities in patient treatment.
Language Skills: Fluently bilingual in English and French.
Core Competencies: You thrive in a collaborative environment and bring positivity and enthusiasm to every project.

\n\n

Compensation: At BioScript, your base pay is one part of your total compensation package and is determined within a range. Our pay ranges are based on the local cost of labor benchmarks for each specific role, level, and geographic location.

\n\n

We're proud to be an equal opportunity employer. As a people-centric organization, we’re committed to fostering a welcoming culture free of discrimination, and to providing a healthy and safe work environment where all team members can thrive as individuals. Through our commitment to diversity, inclusion, belonging, and equity, we strive to provide an accessible workplace, where individuals feel valued, respected, and supported every day.

We encourage and accept all applications, however, only candidates selected for interviews will be contacted. Accommodations can be made available on request for candidates taking part in all aspects of the selection process. For inquiries, please email the talent acquisition team at recruitment@bioscript.ca.

Ready to make your mark? Coverdale Clinic- Where “Patient care is in our DNA.” ✨

Take a look firsthand at what we do here! - https://www.youtube.com/watch?v=Prd_s5vXynQ

#Indn

","hiringOrganization":{"@type":"Organization","name":"BioScript Solutions","sameAs":"https://bioscript.ca/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Charlottetown, Prince Edward Island, Canada; Summerside, Prince Edward Island, Canada","addressCountry":"Canada","addressRegion":"North America"}}}},{"@type":"ListItem","position":22,"item":{"@type":"JobPosting","title":"Administrative Assistant","datePosted":"2025-09-22","description":"

Overview

Otterbein Lebanon has an opportunity for an experienced Administrative Assistant to join our Health Services team and serve as the \"hub\" for everything we do to serve our residents and employees in our Health Center. This position provides administrative support to our Health Services Administrator, the Director of Nursing, Social Services, Life Enrichment, Physical Therapy, our Wellness Center and the nursing staff.

Shift: Monday-Friday from 8:00a-5:00p

Responsibilities

Preparing and submitting timekeeping reports for payroll, tracking paid time off, holidays, personal time, FMLA, LOA's and tardies.
Coordinating the schedule for the clinical team on an ongoing basis including staffing for call-offs.
Generating new physicians and contracted services contracts prior to their expiration.
Completing the ordering and distribution of office and medical supplies for the department including inventory and verifying receipts.
Serving as the first person a visitor or resident may encounter so customer service is a primary focus of the position.
Additional responsibilities and special projects as assigned

Qualifications

Education: High school graduate or higher education.
Experience: 1-2 years of administrative experience.

Knowledgeable in healthcare industry and related technology and terminology.
Must possess good computer skills and be proficient in Microsoft Office

Benefits*

Health & Wellness

Medical Insurance with free virtual doctor visits
Vision & Dental Insurance
Pet Insurance
Life Insurance
Employee Assistance Program (EAP) for personal and professional support

\n\n

Financial Security

401(k) Retirement Savings Plan with company match
Paid Time Off (PTO) that accrues immediately from day one
Paid Holidays for a healthy work-life balance
Access to DailyPay, enabling you to access up to 100% of your earned wages on a daily basis
Tuition Reimbursement up to $5,250 per year for ANY field of study
Tuition Discounts through exclusive partnerships with the University of Cincinnati, University of Toledo, and Hondros College
Employee-Sponsored Crisis Fund available for those facing unforeseen challenges
Legal & Identity Theft Protection

\n\n

Growth & Development

University Partnerships with University of Cincinnati, University of Toledo, and Hondros College for exclusive tuition discounts
Multiple Partner Discounts available for various products and services through Access Perks
Access to 1,000s of hours of personal and professional development material through RightNow Media @ Work

\n\n

*Some benefits, including PTO and tuition reimbursement, are based on hours worked.

Apply today and begin a meaningful career as an Administrative Assistant at Otterbein!

","hiringOrganization":{"@type":"Organization","name":"Otterbein SeniorLife","sameAs":"https://otterbein.org/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Lebanon, Ohio","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":23,"item":{"@type":"JobPosting","title":"Administrative Assistant I","datePosted":"2025-09-22","description":"

Position Title: Administrative Assistant I

Department: Department of Interactive Media and Department of Art and Design

Reports to: Administrative Supervisor, Slane College of Communications and Fine Arts

Appointment: Full-time; 40 hours per week; 12 months

Status: Non-Exempt

Pay Rate: $15/hour

Summary

Provides administrative support for the Department of Interactive Media and Department of Art and Design. Provides direct support to the department chairs including management of calendars, interacting with students and visitors, departmental purchasing and budgeting, and dealing with administrative tasks and inquiries as appropriate.

Primary Duties And Responsibilities

Ability to manage the needs of the two departments and occasionally oversee special projects/efforts that may arise
Serve as departmental receptionist
Organize and facilitate meetings, conferences, and special events
Maintain organized and efficient files, records, and databases
Ensure administration, security, and confidentiality of department files
Assist with course scheduling, registration, and management
Create and administer course evaluations for the entire department
Maintain accurate personnel files and assist with faculty contract administration
Submit facility work orders, technology purchase requests, and space reservations
Manage key and card access requests for students and faculty
Assist with the department budget, vendor payments, supply orders, and financial records
Assist with creating course schedules and student enrollment management
Manage student employees, including timekeeping, onboarding, and termination processes
Compiling and maintaining information on various department and university systems
Coordinating and receiving telephone communications, incoming correspondence and visitors
Compile data for reports, meetings, conferences, etc.

Minimum Qualifications

One to three years of office or related experience (experience in higher education desired)
Excellent written and oral communication skills
The ability to work independently, exhibit sound judgment and contribute to a positive team spirit
Working knowledge and experience using MacOS, Windows, Google Suite, Microsoft Office, and Adobe Acrobat
Maintain the highest level of confidentiality and professionalism at all times
The ability to productively work/interact with diverse groups of people and to show respect and sensitivity for cultural differences

Mental/Physical Requirements

Selected candidates must have the mental and physical capabilities to perform the essential functions of the position with or without reasonable accommodation. Work is performed in a normal ofﬁce environment with little exposure to outdoor temperatures or dirt and dust. Working conditions are typically moderately quiet.

Application Procedure

Please complete the online application process and upload a resume, cover letter and complete contact information for 3 professional references. Please submit all materials at the time of initial application.

Employment at Bradley University is contingent upon the satisfactory completion of a criminal background check. Applications will begin being reviewed immediately and will continue until the position is filled.

Bradley University is a top-ranked, prestigious, private university in Peoria, Illinois, offering 5,400 undergraduate and graduate students the opportunities, choices and resources of a larger university and the personal attention and exceptional learning experience of a smaller university. Bradley offers a comprehensive array of undergraduate and graduate academic programs in business, communications, education, engineering, fine arts, health sciences, liberal arts and sciences, and technology. The University is located on an 85-acre campus in Peoria, the largest metropolitan area in Central Illinois.

Bradley University is an Equal Opportunity and Affirmative Action Employer. The administration, faculty and staff are committed to attracting qualified candidates from underrepresented groups.

","hiringOrganization":{"@type":"Organization","name":"Bradley University","sameAs":"https://bradley.edu/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Peoria, IL, US","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":24,"item":{"@type":"JobPosting","title":"Administrative Assistant I, Medical, Arthritis Program","datePosted":"2025-09-22","description":"

Company Description

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

Www.Uhn.Ca

Job Description

Union: Non-Union
Number of Vacancies: 1
Site: Toronto Western Hospital
Department: Schroeder Arthritis Institute
Reports to: Project Director
Hours: 37.5 hours per week
Shifts: Days
Status: Temporary full-time (1 year)
Closing Date: October 2, 2025
Position Summary

\nThe Schroeder Arthritis Institute is the largest multidisciplinary arthritis hub in Canada, integrating medical, surgical and basic science aspects of Hand, Orthopedics, Osteoporosis and Rheumatology with the goal of making a global impact in discovery, learning and patient care. The Orthopaedics Program within the Schroeder Arthritis Institute is a leader in developing and implementing innovative models of care. We are advancing integrated Arthritis Care for the future to improve patient and essential care partner experience and outcomes throughout their care journey.

\nThe Administrative Assistant I will be working within our Division of Orthopaedics Rapid Access Clinic administrative team. The successful candidate will utilize knowledge of general and medical terminology and exercises judgment or decision-making to provide secretarial and clerical services, in support of professional/medical personnel, including: referral management and data entry, providing word processing/typing services for assigned personnel; performing reception responsibilities; maintaining written and/or electronic calendar/schedules; administering and monitoring billing procedures and budgeting records; providing support with small and/or informal meetings/events; maintaining and modifying confidential medical electronic/paper filing/retrieval methods, systems, and/or formats; providing functional supervision or orientation to new clerical staff; ensuring the efficient operation of the office; performing other related clerical activities; performing cross-functional responsibilities, as assigned; performing other duties consistent with the job classification, as required.

Duties

Utilizes knowledge of medical terminology and exercises judgment or decision-making to provide secretarial and clerical services, in support of professional/medical personnel
Provides word processing/typing services for assigned personnel
Central referral management; referral entry and scheduling of multiple clinics
Performs reception responsibilities
Maintains written and/or electronic calendar/schedules
Administers and monitoring billing procedures and budgeting records
Provides support with small and/or informal meetings/events
Maintains and modifying confidential medical electronic/paper filing/retrieval methods, systems, and/or formats
Assist in onboarding and training for new administrative staff (when appropriate)
Provides functional supervision to lower classified clerical position(s)
Ensures the efficient operation of the office

Qualifications

Completion of Grade XII or recognized equivalent
Completion of recognized medical office administration program at the diploma level or equivalent
Completion of a medical terminology course
1-2 years related medical administrative support experience
Previous on-the-job computer/word-processing, database and spreadsheet software experience, in a Microsoft Office Environment preferred
EPIC training an asset
OHIP billing experience
Strong command of medical terminology
Strong interpersonal and customer service skills
Excellent organization and time management skills
Strong verbal and written communication skills
Ability to work well under pressure
Ability to use good judgment in assessing difficult situations
Ability to work independently and as a team player, flexibility and adaptable to change an asset
Experience working in a health care environment, preferred
Experience working in a teaching hospital environment, preferred
Knowledge of general office practices, procedures and standards

Additional Information

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

Competitive offer packages
Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
Close access to Transit and UHN shuttle service
A flexible work environment
Opportunities for development and promotions within a large organization
Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

","hiringOrganization":{"@type":"Organization","name":"University Health Network","sameAs":"https://www.UHN.ca"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Toronto, ON, Canada","addressCountry":"Canada","addressRegion":"North America"}}}},{"@type":"ListItem","position":25,"item":{"@type":"JobPosting","title":"Executive Administrative Assistant","datePosted":"2025-09-22","description":"\n

Transform Your Career

We deliver unparalleled opportunities for growth and career advancement. Our dynamic, entrepreneurial culture supports your journey every step of the way.

Embrace new challenges and deliver real value to some of the world’s most influential Fortune 100 brands, growth companies transforming their industries, and mid-market firms that need help navigating the defining moments of their lifecycle. Work side by side with business leaders to solve complex client challenges and make a true impact. Love what you do as part of a diverse organization committed to collaboration and continuous learning.

\n\n

The Team

Our administrative team plays an important role in supporting the firm’s continued development and growth. Come be a part of our fun, friendly, flexible, dynamic, diverse, high-performance, execution-oriented, pro-employee workplace!

Your Impact

Support up to 8 Partners.
Assertively manage and coordinate Outlook calendars.
Support Partners with handling administrative tasks necessary for strategic client accounts.
Manage Partners’ business travel; confirm details and create/provide itineraries.
Coordinate and schedule meetings, conference calls, team events, etc.
Process Partners’ expense reports.
Maintain Partners’ Outlook contacts.
Create and edit presentations (PowerPoint), spreadsheets (Excel) and documents (Word) as requested.
Handle Partners’ event registrations.
Attend meetings as requested and take detailed and organized meeting minutes as needed.
Draft simple correspondence and proofread/format resumes and documents.
Take charge of all activities for assigned work areas and facilitate as needed to maintain a professional, safe and appropriate work environment.
Support other events and initiatives that impact the assigned staff.
Perform ad hoc tasks and projects as assigned.

\n\n

What Do You Need to Succeed?

Minimum Qualifications

HS Diploma required.
5+ years of experience providing administrative support in a fast-paced, deadline driven organization.
Strong organizational skills, attention to detail and commitment to quality
Excellent written and verbal communication skills, including strong writing and proofreading capabilities.
Ability to work efficiently in high-pressure situations.
Ability to anticipate the needs of the Partners and take the initiative to provide proactive support.
Experience booking and coordinating travel arrangements.
Strong personal presentation skills and a professional, friendly and helpful demeanor at all times.
Excellent interpersonal skills, able to interact across all levels of the organization.
Ability to follow standard procedures and policies, and properly handle confidential information.
Self-motivated to seek new ways of adding value/supporting the firm.
Possess a positive, “can-do”, problem-solving, go above-and-beyond attitude and approach to work.
Handle assignments independently, with accuracy and a sense of urgency,

Preferred Qualifications

Bachelor's degree highly preferred, or associate’s degree and currently in pursuit of a college degree.
Experiencing coordinating event logistics.

","hiringOrganization":{"@type":"Organization","name":"MorganFranklin Consulting","sameAs":"https://www.morganfranklin.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"McLean, VA","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":26,"item":{"@type":"JobPosting","title":"Administrative Assistant","datePosted":"2025-09-22","description":"

Location: Sedro-Woolley,Washington,United States

\n\n

Janicki Industries is an innovative, family-owned aerospace company located at the foot of the Cascades. We focus on engineering and manufacturing complex projects for companies in the aerospace, defense, and space industries. We are looking for a Administrative Assistant to join our growing team.

This position is located on-site in Sedro-Woolley, WA.

Position Description

Provides customer service to other employees/shops
Provides temporary security badges for customers and visitors
Interfaces with cell managers/project managers/mechanical engineers/customers/executives
Receives and carries out directions from designated supervisors
Navigates SAP, Janicki Industries Project Data Management system (PDM)
Tracks work orders - Familiarity with SAP is desirable
Orders inventory/supplies for the administrator office/cell managers/project managers
Prints, files and processes work orders ensuring they are stamped and dated and turned in
Creates reports, from SAP and creates tables and graphs per management team’s direction
Processes training records into enterprise system, as required
Processes employee requests for vacation, sick leave, and time off
Manages timecard edits and approvals
Works with accounting department to ensure employee time cards and pay roll is processed correctly
Works with companies who provide temps, to ensure employee time cards and pay roll is approved/processed correctly
Meets daily on the production floor with supervisors and employees providing on site customer service
Performs other duties as assigned
Behavior: The incumbent must work well under pressure, meeting and completing multiple deadlines. The incumbent shall, at all times, demonstrate cooperative behavior with colleagues and supervisors.
Being at work on time and maintaining good attendance is a condition of employment and is an essential function of your job.

Qualifications

Due to our ITAR and EAR regulations, applicants must be a US Citizen or of Legal Permanent Resident Status as defined by 8 U.S.C. 1324b (a) (3).
This position requires the ability to obtain a U.S. Secret Security Clearance (U.S. Citizenship Required). Janicki will assist with gaining this access once employed. Special Access Program or other Government Access Requirements are mandatory for this position and requires candidate agreed to enter a Continuous Evaluation program.

Education/Experience

High school diploma or GED is required. One year of experience in a directly related field may be substituted for education.
One year of technical school may be substituted for experience.
Must be detailed oriented, self starter, able to work independently, organized with excellent customer service skills.
Proficient with MS office suite,with emphasis on Excel, experience with SAP desirable. Must have effective verbal and written communication skills in the English language.
Ability to speak and understand Spanish also is preferred. Must have above average computer skills.
Prior office experience and or administrative experience in a manufacturing setting are preferred.
Must have valid driver’s license.

Additional Information

Wage range for this role is between $22 - $29 an hour plus a discretionary bonus, 401(k) matching, vacation, and health benefits. Employees can also receive additional pay for off-shifts, off-site work, and access pay. The range provided is Janicki’s estimate of the base compensation for this role. Actual amount offered will be based on job-related and non-discriminatory factors such as experience, location, education, training, skills, and abilities

Benefits

Medical, dental, and vision insurance with employer contribution
Disability insurance as well as Life/AD&D insurance
HSA (Health Savings Account) with employer contribution and FSA (Flexible Savings Account)
401k with employer matching
Paid time off and paid holidays (including two floating holidays)
Education reimbursement program
Several shift options
Premium pay for off-shifts
Premium pay for security clearance if applicable

Not sure that you’ll be the perfect fit for this role? You should still apply! We’ll review your application for other opportunities. We are always on the lookout for talented people!

Janicki Industries is an Equal Opportunity Employer. Janicki Industries does not discriminate on the basis of race, color, religion, sex, national origin, sexual orientation, marital or familial status, physical or mental disability, genetic information, age, retaliation, veteran/military service status, or any other legally protected status. Janicki is proud to be a military friendly employer.

Applicants or employees wishing to view a copy of Janicki Industries’ Affirmative Action Plan for veterans and individuals with disabilities, or applicants requiring reasonable accommodation to the application/interview process should notify the Human Resources Department at (360) 404-1997.

As a federal government contractor and a recipient of federal funding, Janicki is required to abide by federal drug testing requirements (including preemployment drug testing for cannabis). Additionally, because of Janicki’s work on aerospace products and the high volume of safety sensitive positions, Janicki takes the safety of its employees very seriously and requires that employees pass a preemployment drug test prior to starting employment.

\n\n\nApply to this job","hiringOrganization":{"@type":"Organization","name":"Janicki","sameAs":"https://www.janicki.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Sedro-Woolley, Washington, United States","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":27,"item":{"@type":"JobPosting","title":"Administrative Assistant - Part-time","datePosted":"2025-09-22","description":"

Location: Warren,Pennsylvania,United States

\n\n

Community Resources for Independence (CRI) is a community based, non-residential, non-profit corporation that provides services to individuals with disabilities in order to maximize their independence and the accessibility of the communities in which they live. CRI provides in-home care services across Pennsylvania to individuals with physical disabilities, intellectual disabilities and the aging population.

Location: Warren
Part-time
20-25 hours
Mon-Fri
On-Call rotation including weekends

The Administrative Assistant will be responsible for, but not limited to:

Maintaining all consumer files for each program
Answering phones and greeting visitors
Data entry using weekly and bi-weekly reports
Keeping resource files up-to-date
Photocopying/faxing
Preparation of new hire paperwork
Maintaining personnel files
Payroll Duties (totaling hours, verifying punches, etc)
Back up EVV duties as assigned
Developing professional relationships with office staff, caregivers and clients
Other duties deemed by supervisor

Qualifications:

High School Diploma/GED
Must be able to pass Act 33/34 Clearances
Above proficient use of Word and Excel
Ability to operate copiers, multi-line phone system, fax, postage meter
Able to meet deadlines
Time management skills
Organized
Ability to multi-task
Team Player
Confidentiality
Accountability

By providing your telephone number, you agree to receive text messages at the number provided from Community Resources for Independence. Reply STOP to cancel. Msg rates may apply.

CRI is an equal opportunity employer. CRI does not discriminate against any employee or applicant on the basis of race, color, religion, age, sex (including pregnancy), marital or family status, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

\n\n\nApply to this job","hiringOrganization":{"@type":"Organization","name":"Community Resources for Independence","sameAs":"https://crinet.org/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Warren, Pennsylvania, United States","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":28,"item":{"@type":"JobPosting","title":"Business Office Manager | Administrative Assistant","datePosted":"2025-09-22","description":"

Are you looking for a meaningful role in behavioral health and have the desire to work with an organization that puts people first? If you have a passion for helping others along their recovery journey, then we invite you to join our Crestwood family!

For more than 50+ years Crestwood has been committed to creating innovative recovery programs and developing compassionate communities that support each client in their journey. Our model of care focuses on a personal and self-directed process that empowers the people we serve and helps them to develop the skills to thrive!

Title: Business Office Manager | Administrative Assistant

Job Duties: Under the direction of the Director of Administrative Services, the Business Office Manager | Administrative Assistant is responsible for coordinating overall office management and business operations at the facility. This position oversees and is responsible for accounts payable and receivable; resident monies, including trust account, petty cash, and payroll; and supervision of receptionist and office assistant. The Business Office Manager | Administrative Assistant serves as executive secretary to the Administrator while being a liaison in coordinating with other departments. The Business Office Manager | Administrative Assistant assists the Administrator in implementing all business operations according to policies and procedures and maintaining required hospital standards. This position requires the ability and desire to work with a diverse group of individuals in a respectful and professional manner.

Schedule:

Full-Time

Qualifications:

Proficiency is acquired through completion of A.A. or B.A. degree in Business, or equivalent education and experience is preferred.
Minimum two years of experience in hospital or health-related clinic as Secretary or manager is preferred.
Knowledge of medical terminology and experienced in mental health desirable.

Crestwood Offers Comprehensive Benefits Packages to Full-Time Employees Including:

Medical, Dental, and Vision Coverage
Life Insurance
Vacation
Paid Sick Leave
Sick Leave Buy Back
401(k) Retirement
Scholarship Program
Qualifying Supervision for BBS Associates
Competitive Pay
Paid Holidays
Service Awards
Jury Duty Pay

About the Campus: Crestwood’s Fresno Bridge Program is a licensed adult residential facility and a California Department of Health Care Services-certified social rehabilitation program. Clients of the Bridge Program are preparing themselves to transition back into their communities and to independent living. In partnership with staff, they develop and implement an individualized recovery-based plan that focuses on wellness in personal and community living.

The salary range listed below represents the minimum and maximum base pay per hour at the time of posting. Final salary offered to the candidate selected for the position will be based on factors including but not limited to candidate's skills, experience, licensure, and program acuity. Pay Range:$25—$30 USD

It’s About Growth! Our employees are our most valuable assets.

Did you know that at Crestwood you can gain experience at one of California’s leading behavioral health service providers? We deliver industry leading education and training that allows our team members to succeed and continue to grow their careers with Crestwood.

Check out our Career Page to learn more about being a part the Crestwood Family and the benefits available. https://workatcrestwood.com/

Crestwood is proud to be an Equal Opportunity Employer that is committed to inclusion, equity and diversity. We embrace all differences and are fully committed to fostering a sense of belonging for everyone. We also take affirmative action to offer employment and advancement opportunities to all qualified applicants without regard to race, color, religion, age, sex, national origin, disability status, veteran status, sexual orientation, pregnancy, marital status, gender identity or expression, or any other characteristic protected by federal, state, or local laws. If you need assistance and/or a reasonable accommodation due to ability during the application or recruiting process, please talk with your hiring contact/recruiter or send a request to HR@CBHI.net.

Employment is contingent upon successful completion of a background investigation including criminal history and identity check.

Pursuant to the California Consumer Privacy Act (CCPA), please review this link to provide information on how we collect and use your data.

Crestwood is required to participate in the E-Verify program. To learn more, please see: E-Verify Participation, Right to Work notices, or visit www.e-verify.gov.

","hiringOrganization":{"@type":"Organization","name":"Crestwood Behavioral Health","sameAs":"https://crestwoodbehavioralhealth.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Fresno, California, United States","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":29,"item":{"@type":"JobPosting","title":"Administrative Assistant - PART TIME","datePosted":"2025-09-22","description":"

Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change.

Make an impact with our Administration team as an Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal and external clients. As a trusted advisor, you’ll ensure the efficient and effective operation of our business. This position will be part-time to start (4 hours per day, Monday to Friday) with the potential to go to full-time in the future. We can offer flexibility on hours of work however this position will be fully on-site.

MNP is proudly Canadian. Providing business strategies and solutions, we are a leading national accounting, tax and business advisory firm in Canada. Entrepreneurial to our core, our talented team members transcend obstacles into opportunities and are successfully transforming mid-market business practices.

Responsibilities

Perform a variety of administrative and clerical activities
Export data from various accounting software programs into MS Excel
Run various reports (ie. AP/AR reporting)
Export data from various CRA accounts and input into accounting software
Recognize and label various documents such as bank statements, invoices,
Maintain internal database with ongoing status updates
Manage and coordinate multiple calendars
Contribute to the development of new ideas and approaches to improve work processes
Work collaboratively with other team members and leadership

Skills And Experience

Post-secondary education in bookkeeping and/or accounting administration is considered an asset
Administrative experience in a professional working environment is considered an asset
Familiarity with various accounting programs (Sage, QuickBooks, Caseware)
Excellent organizational and time management skills, with the ability to manage multiple tasks simultaneously

Myrewards@Mnp

With a focus on high-potential earnings, MNP is proud to offer customized rewards that support our unique culture and a balanced lifestyle to thrive at work and outside of the office. You will be rewarded with generous base pay, vacation time, a group pension plan with 4% matching, voluntary savings products, bonus programs, flexible benefits, mental health resources, exclusive access to perks and discounts, professional development assistance, MNP University, a flexible ‘Dress For Your Day’ environment, firm sponsored social events and more!

Diversity@Mnp

We embrace diversity as a core value and celebrate our differences. We believe each team member contributes unique gifts and amplifying their potential makes our business stronger. We encourage people with disabilities to apply!

","hiringOrganization":{"@type":"Organization","name":"MNP","sameAs":"https://www.mnp.ca"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Grande Prairie, Alberta, Canada","addressCountry":"Canada","addressRegion":"North America"}}}},{"@type":"ListItem","position":30,"item":{"@type":"JobPosting","title":"Administrative Assistant CSA","datePosted":"2025-09-22","description":"

Join Eliot – A Place To Belong, Grow, And Inspire Change

At Eliot, your work has purpose. You’ll be part of a compassionate, mission-driven team committed to resilience, empowerment, and lasting change. We foster an inclusive workplace where all backgrounds and perspectives are valued, creating a culture of belonging and professional growth.

Benefits At Eliot

We prioritize your well-being, work-life balance, and career growth. Benefit eligible positions include:

Generous Paid Time Off – Vacation, sick time, and paid holidays
Comprehensive Benefits – Medical, dental, and vision plans
Retirement Savings – 401(k) with employer match
Wellness & Family Support – Discounted fitness services and access to trusted childcare resources
Financial Security – 100% company-paid life and accidental death insurance
Professional Growth – Ongoing training, career advancement programs, tuition reimbursement, and leadership development

Eliot's Community Service Agency (CSA) programming serves children and youth (through age 21) and their families who are in need of support in managing and coordinating mental, behavioral and human services.

The ideal candidate for the Administrative Assistant position is highly organized, detail-oriented, and able to manage a variety of administrative tasks in a fast-paced environment. They demonstrate excellent communication and interpersonal skills, are proficient with electronic medical records, and can work both independently and collaboratively. They ensure smooth daily operations while maintaining confidentiality and providing professional support to clients, families, and staff.

Responsibilities:

Manage the phone system: answer promptly, route calls/messages accurately, and document call outcomes as needed.
Greet clients, families, and visitors; manage sign-in procedures, verify identification as required, maintain a welcoming waiting area.
Handle all incoming/outgoing mail and deliveries; perform faxing, scanning, photocopying, and secure electronic document transmission; maintain organized, up to date filing systems.
Track office and program supply inventory; place orders, reconcile packing slips/invoices, and monitor spending.
Schedule client and family assessment appointments; coordinate interpreter services and special accommodations; send reminders to reduce no-shows.
Build and maintain clinician schedules, manage blocks, waitlists, cancellations, and overbooks per program guidelines.
Conduct intake coordination: collect demographics, guardianship and consent information, obtain signed releases of information, and enter complete data into the EMR.
Verify insurance eligibility and benefits; support authorization/referral processes, and inform families of copays or required documentation.

Qualifications:

High School diploma with demonstrated administrative and reception experience.
Familiarity with electronic medical records.
Strong interpersonal, communication and organizational skills.
Must have a valid driver’s license and reliable transportation.

Schedule: Monday-Friday, 9am-5pm

Hourly Rate$20.18—$20.18 USD

At Eliot, we are committed to supporting you at every stage of your career, providing opportunities for growth, purpose, and community. We foster belonging in the workplace by identifying and removing barriers that may prevent individuals of all backgrounds from reaching their full potential, advancing into leadership roles, and fully engaging at all levels of the organization.

Apply today and make a difference.

","hiringOrganization":{"@type":"Organization","name":"Eliot Community Human Services","sameAs":"https://www.eliotchs.org"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Danvers","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":31,"item":{"@type":"JobPosting","title":"Executive Administrative Assistant - Full-Time (Caesars Palace LV)","datePosted":"2025-09-22","description":"JOB SUMMARY:\n\n

Performs administrative, correspondence, detail and follow-up duties to assist the Executive Leadership at the VP level for Caesars Entertainment properties.

Essential Functions:

Answer and screen telephone calls and refer inquiries to other areas.
Maintain a record of important phone calls.
Retrieve and screen mail.
Maintain appointment schedule concerning meetings, luncheons, conferences, discussions, etc.; reminding officer of appointments, as required.
Arrange travel schedule and reservations.
Type letters, reports, memoranda, and other company related forms.
Take dictation and type business correspondence in reply to customer inquiries or related conferences, discussions, and business meetings.
Proofread and verify all documents produced.
Collect data and assist in preparing reports.
Maintain a current set of records and files.
Greet visitors; ascertain nature of business, and direct visitors to appropriate person.
Keep inventory of supplies and replenish as needed under budgeted expense goals.
Other duties as assigned.

\n\nQualifications: \n\n

High school diploma or equivalent required; Bachelors Degree preferred or equivalent work experience.
Five years previous experience as support staff preferred.
Proficient skill with personal computer software packages to include Microsoft Word, Excel, and PowerPoint required.
Must possess excellent communication skills, oral and written, as well as excellent interpersonal and problem-solving skills.
Must be highly organized and possess the ability to handle multiple assignments in a fast paced environment.
Must have a professional appearance and be a team player.

\n\n Physical, Mental, &Environmental Demands: \n\n

Must be able to sit for prolonged periods of time, 6 – 8 hours.
Responds to visual and aural cues.
Must be fluent and literate in English.
Must be able to respond calmly and make rational decisions, when handling guest and employee conflicts.
Must be able to stoop, bend, as well as maneuver through all areas of the department, casino and hotel to perform tasks as assigned.
Must be able to lift and carry a minimum of 10 pounds.
Must have the manual dexterity to grab, grip, type, pull, hold, tear, sort, and reach, as well as operate office and computer equipment such as telephones, photocopiers, postage and fax machines, personal computer.
Must be able to tolerate areas containing second hand smoke, dust, loud noises and bright lights.
Must be able to walk long distances.
Must be able to work a varied schedule including weekends and holidays as needed.

\n\n\n

Disclaimer: This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the current job or to require that other or different tasks be performed when circumstances change, (e.g. emergencies, changes in personnel, workload, rush jobs or technical developments).

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

Caesars Entertainment reserves the right to make changes to the job description whenever necessary.

As a part of Caesars Entertainment’s employment process, finalist candidates will be required to complete a drug test and background check prior to an offer being extended. Caesars Entertainment Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, or marital status.

\n\n\nHelp us roll out the red carpet at Caesars Palace! This world renowned resort indulges our guests with 25 unique restaurants and cafes, over 3,000 rooms, 4.5 acres of pools and gardens and a 50,000 square foot spa. If you have a passion for delivering personalized service in an exclusive setting, Caesars Palace is the place for you to start your career.

Caesars Entertainment will engage in an interactive process and make reasonable accommodations, as required by law, for individuals with disabilities or to accommodate pregnancy, pregnancy-related conditions, or where a conflict exists between the position and an individuals’ religious beliefs or practices.

The below statements are intended to describe the general nature and level of work being performed in this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of the position.

The Company reserves the right to make changes to the job description whenever necessary.

As part of the onboarding process for new hires, candidates will be required to complete a background check. In addition, pre-employment drug testing is mandatory for any role operating a motor vehicle (Valet, Bus Drivers, Limo Drivers), Facilities and/or Engineering, Lifeguards, Pilots, Security and Surveillance roles. Pre-employment screenings will be completed prior to an offer being extended, except where applicable law requires that such pre-employment screening may occur post-offer. The Company is an equal opportunity employer and does not discriminate against employees or applicants based on race, color, national origin, sex, age over 40, religion, disability, sexual orientation, gender identity or expression, veteran status, marital status, or any other characteristic protected by law.","hiringOrganization":{"@type":"Organization","name":"Caesars Entertainment","sameAs":"https://www.caesars.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Las Vegas, NV, United States","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":32,"item":{"@type":"JobPosting","title":"Administrative Assistant","datePosted":"2025-09-22","description":"\n\n

About Us:

S.A. Comunale has been a local industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years.

We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power.

With 16 locations and over 1,450 employees, including 850 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Kentucky, Maryland, and West Virginia, S.A. Comunale can work in virtually every market sector and facility type.

Job Title: Administrative Assistant

Primary function of this position is to provide administrative support to the Fremont Branch. Duties include general clerical, purchasing, inventory, and accounting responsibilities and project-based work. Project a professional company image through in-person and phone interaction.

Essential Duties / Responsibilities:

Include the following. Other duties may be assigned.

Responsible for online filing of reports on the compliance engine for Service, Alarm & Detection and Inspections Departments.
Maintain all records for online compliance engines, including filing fees, tracking, and backflow reports for Service, Alarm & Detection, and Inspection department.
Maintain records, including opening tickets, closing tickets, billing, creating new sites, and printing off monthly work orders for all service, inspectors and alarm technicians.
Process payroll, including obtaining employee time information, submitting time information to the Payroll Department, and checking the edit listing before the check run.
Responsible for mailing, faxing, photocopying, answering phones, and filing as needed.
Attend weekly meetings and take notes.
Review daily monitoring accounts and update account information as needed.

Qualifications:

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education / Work Experience:

High School Diploma or GED is required.
3+ years’ administrative experience is required.
Previous experience in the construction industry is a plus.
Light accounting experience is required.
Dispatching experience in a service environment is a plus.
Knowledge of general office machines and telephone systems is required.

Computer Skills:

Proven knowledge of Microsoft Office Software (i.e. Word, PowerPoint, and particularly Excel) is required.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.

","hiringOrganization":{"@type":"Organization","name":"EMCOR Group","sameAs":"https://www.emcorgroup.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Fremont, Ohio, United States","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":33,"item":{"@type":"JobPosting","title":"Fairgrounds Administrative Assistant Senior (Closes October 6, 2025)","datePosted":"2025-09-22","description":"

This position is 32 hours per week.

I. Job Purpose:

Under the general supervision of the Fairgrounds Manager, the Administrative Assistant Senior performs general receptionist, secretarial, bookkeeping, and event booking and scheduling duties for the Fairgrounds

• Number of Employees Reporting to This Position: 0

Ii. Duties, Tasks And Responsibilities:

Manage the Fairgrounds office, including general reception and clerical functions.
Collect, distribute, and respond to mail received as appropriate.
Must answer the telephone and in-person questions in a professional and polite manner
Maintain a calendar of events for each fairgrounds facility
Prepare scheduling, event bookings, promotions and event/service contracts.
Perform basic bookkeeping and accounting, including invoicing, receipting, cash
Act as Fair Board secretary, which includes taking, transcribing and filing meeting minutes
Ability to strictly follow all public meeting laws
Prepare monthly reports in a timely, reliable and comprehensive manner
Prepare scheduling, vendor bookings, promotions and event/service contracts for annual County Fair
Participate in community activities that actively promote the fairgrounds
Handling, daily deposits, data entry, reconciliation and balancing, budget preparation and monitoring, and preparing billing and expense claims.

Iii. Skills, Knowledge And Abilities:

Must demonstrate a willingness and ability to work with all members of the Fair Board, Crook County employees, and various volunteers
Knowledge of clerical and office procedures and methods.
Proficiency using computer applications including MS Office, Outlook, Adobe Suite and Canva.
Knowledge of general office machines and functions including: calculators, multiline phones, fax machine, copier, data entry, arithmetic operations.
Excellent verbal and written communication skills.
Ability to gather, organize and manipulate data
Ability to effectively communicate and work with employees at all levels of the organization.
Ability to effectively communicate with the public in order to address public complaints and concerns.
Ability to maintain a clean work environment
Ability to sit or stand for long periods of time during the course of the workday

Iv. Qualifications:

High School Graduate and four years’ experience in an office environment, progressively increasing administrative responsibilities OR Associate's Degree and two years’ experience in an office environment, progressively increasing administrative responsibilities
Valid Oregon Driver's License.
Prior to or on date of hire:

Able to complete a thorough employment and/or criminal history check.
Able to successfully pass a pre-employment drug test (not required for all positions).
Final candidates will be required to provide official proof of college degree and certified transcripts (not required for all positions).

V. Position Details:

The duties outlined in this job description are not all inclusive and additional duties and tasks will be assigned as required.
Work location is Crook County Fairgrounds
Fair Labor Standards Classification: Non-Exempt
Crook County is an equal opportunity employer
This position is ‘at-will’, and either Crook County or the employee may terminate the relationship at any time with or without cause.

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This position is responsible administrative functions in a field office environment. Qualified candidates will be required to handle incoming mail and phone calls, directing them to the appropriate responsible party. Candidates will be additionally responsible for Accounts Payable, Accounts Receivable, Job Cost Review, and Payroll review as required.

Responsibilities

Maintaining an organized workspace to ensure all incoming and outgoing communication is representative of BELFOR Practices, Processes and Standards
Timely creation of new jobs in JD Edwards as required
Organizing and maintaining an up to date job file for Estimator/General Manager Review
Using JD Edwards and BCS to maintain vendor list
Ensure compliance with vendor requirements
Monthly Reconciliation of AP statements
Customer file maintenance; digital database and physical file system
Attend BELFOR sponsored operations and safety training courses as required

Requirements

Managing the front desk functions as they relate to phone calls, visitors and mail distribution
Accounts Payable: sorting, matching, and scanning invoices and check requests
Accounts Receivable: receiving payments from customers and depositing funds to appropriate account(s)
Comprehensive understanding of customer service, principles and practices
Work under time constraints to meet specific timelines
Attention to detail and keen sense of safeguarding other people's property and information

Disclaimer
The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified.

","hiringOrganization":{"@type":"Organization","name":"BELFOR","sameAs":"https://www.belfor.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Orlando, FL, United States","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":35,"item":{"@type":"JobPosting","title":"ADMINISTRATIVE ASSISTANT I - DAR Administrative Services","datePosted":"2025-09-22","description":"

About Us:

Scripps Research is a nonprofit biomedical institute ranked as one of the most influential in the world for its impact on innovation. We are celebrating our 100-year legacy. This significant milestone marks a century of seminal discoveries in immunology, infectious diseases (such as COVID-19, flu, HIV), neuroscience, heart disease, cancer, and more. Located in La Jolla, California, the institute houses six research departments, multiple Nobel laureates, a top-ranked graduate school and a leading postdoctoral training program. We work hand-in-hand with researchers of the Scripps Research Translational Institute and Calibr to merge foundational studies in biology, chemistry and computer science with translational science to produce pioneering drugs and advances in digital and precision medicine. Together, we cultivate new scientific leaders and expand the frontiers of knowledge to deliver medical breakthroughs impacting human health around the globe. If you have a passion for making a difference, this could be your opportunity to join our transformative team.

Celebrating a Century: https://100.scripps.edu/

POSITION TITLE: ADMINISTRATIVE ASSISTANT I - DAR Administrative Services

Responsibilities And Duties:

Serves as the primary administrative assistance to the Department of Animal Resources.
Coordinates institutional animal care and use program training including scheduling classes and instructors, assisting departmental and research personnel enrollment, set-up and break down of training room, maintaining attendance sign sheets and training database.
Triages all incoming phone calls, in-person visits and emails by answering questions, routing questions to others as appropriate to ensure timely and accurate answers.
Opens and routes mail, distributes correspondence and other material to departmental staff.
As a backup- Procures and/or exports/imports research animals for the institute based on direction from PIs through order forms, working directly with vendors and/or with other institutions. This includes verifying that all PIs are in compliance with IACUC protocols; setting up standing purchase orders with various vendors or institutions; entering purchase orders in the TSRI procurement system or shipping system as appropriate; ordering and maintaining records of receipt, checking shipment against order for content; and forwarding invoices to the Animal Facility Coordinator for payment processing.
Maintains departmental supplies through periodic inventories to assess levels against minimum quantity guidelines, purchasing of equipment and supplies via TSRI procurement system, processing vivarium and investigator supply requests.
Assists with creation and revision of departmental forms, SOPs, guidelines and policies and website maintenance.
Files documents/data following institutional and departmental policies and procedures.
Follows established TSRI and department policies, procedures, objectives, performance improvement, attendance, safety, environmental and infection control guidelines. Practices a high level of integrity and honesty in maintaining confidentiality.
Utilizes word processing, databases and/or spreadsheet software to maintain various databases for animal orders, transfers, imports/exports, POs, vivarium security access, departmental supply inventories, etc.

Requirements:

Requires a high school diploma and 4-5 years related experience, or the equivalent combination of education, training and/or experience.
Experience with Dropbox, Sharepoint and Jaggaer is a plus.
Experience in an animal setting and/or scientific or research setting is preferred.
Excellent organization skills, interpersonal, verbal and written communication with accurate grammar, spelling and punctuation for English writing, and customer service skills required.
Must be able to work independently and be detailed oriented and flexible.
Proficient with Microsoft Office Suite (Outlook, Word, Excel, DropBox and PowerPoint).
Experience with Cayuse (Management & Billing), purchasing and order processing at a large research institution preferred.

Compensation:

The expected hiring range for this position is $20 to $25 per hour, commensurate with experience. Consideration will be given to experience that exceeds the listed requirements.

Comprehensive Benefits Include:

Employer Contributed Retirement Plan – Depending on eligibility, employees receive an employer contributed retirement plan (no employee contribution required) and the option to contribute to a 403(b) (which is similar to a 401(k) using your own pre or post-tax dollars)
Full Suite of Health and Welfare plans including three medical plan options (including an HSA available option), dental, vision, life insurance, disability, EAP and more
Access to Flexible Spending Accounts (Medical/Dependent Care)
Competitive vacation and sick leave policies
Free, on-site parking

The above statements describe the level of work performed and expected in general terms. The statements are not intended to list all the responsibilities, duties and/or skills required of employees so classified, and the content herein is subject to change due to the business needs of Scripps Research, with or without notice. Furthermore, nothing in this job description shall be interpreted to be in conflict with or to eliminate or modify in any way the employment-at-will status of Scripps Research staff.

EEO Statement:
The Scripps Research Institute is an Equal Opportunity Employer. We promote diversity of thought, culture and background in the fields of science. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected characteristic or status.

","hiringOrganization":{"@type":"Organization","name":"Scripps Research","sameAs":"https://www.scripps.edu/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"San Diego, California, United States","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":36,"item":{"@type":"JobPosting","title":"Receptionist & Administrative Assistant","datePosted":"2025-09-22","description":"

Our Mission: To Eliminate Every Barrier To Mental Health.

At Spring Health, we’re on a mission to revolutionize mental healthcare by removing every barrier that prevents people from getting the help they need, when they need it. Our clinically validated technology, Precision Mental Healthcare, empowers us to deliver the right care at the right time—whether it’s therapy, coaching, medication, or beyond—tailored to each individual’s needs.

We proudly partner with over 450 companies, from startups to multinational Fortune 500 corporations, as a leading provider of mental health service, providing care for 10 million people. Our clients include brands you use and know like Microsoft, Target, and Delta Airlines, all of whom trust us to deliver best-in-class outcomes for their employees globally. With our innovative platform, we’ve been able to generate a net positive ROI for employers and we are the only company in our category to earn external validation of net savings for customers.

We have raised capital from prominent investors including Generation Investment, Kinnevik, Tiger Global, Northzone, RRE Ventures, and many more. Thanks to their partnership and our latest Series E Funding, our current valuation has reached $3.3 billion. We’re just getting started—join us on our journey to make mental healthcare accessible to everyone, everywhere.

Reporting to the Manager, Executive Support Team, this person will be responsible for providing a high energy, welcoming experience for employees and visitors, ensuring smooth day-to-day office operations, as well as administrative support to several members of our leadership team. This is a full time in person role and the hours are Monday-Friday, 8am-5pm.

As this is a full-time, in-office position, we are only considering candidates in the tri-state area, with a strong preference for those located in the New York City area.

What You’Ll Be Doing

Receptionist Duties

Create a welcoming and organized office environment that supports team productivity and comfort. ensuring Spring employees have the l resources to do their best work
Serve as the primary greeter and point of contact for employees, guests and vendors acting as a guide throughout their time in the office (e.g. check-in process, notifying their host, and help them navigate the space and technology)
Manage the day-to-day operations of the front desk and common spaces, including:

Maintaining a clean and inviting reception area and common spaces
Monitoring and restocking office supplies, snacks and materials
Conference room booking support and general upkeep
Organizing and and distributing mail/packages
Coordinating catering and set-up for in-office meals, meetings and events
Assisting the Workplace Experience Partner with events and special projects.

Administrative Assistant Responsibilities

Providing high-level and proactive administrative support to several senior leaders including:

Calendar management, scheduling, and meeting coordination
Preparing and submitting accurate expense reports
Coordinating travel and accommodations, including detailed itineraries
Managing light personal errands, reservations, and vendor coordination when needed
Supporting team event planning and logistics
Handling ad hoc tasks and special projects

What success looks like in this role:

Effective task completion
Proactively identify and resolve office operations issues (e.g. supply needs, equipment glitches) before escalation by team members
Attention to detail and proactive logistics management

What We Expect From You

1+ years of relevant administrative or office coordination experience (or relevant transferable skills)
Experience in a fast-paced, hyper-growth environment, startup experience is a plus
Team player with \"Can-do\" attitude and a collaborative approach
Familiarity with Google Suite, Slack, and Asana preferred
Be able to lift up to 30 pounds
Comfortable managing both personal and professional tasks with discretion
Positive energy and professional demeanor
Exceptional customer service and interpersonal skills
Strong organizational, time management and multitasking abilities with a keen attention to detail

The target base salary range for this position is $31.25 - $40.87, and is part of a competitive total rewards package including stock options and benefits. Individual pay may vary from the target range and is determined by a number of factors including experience, location, internal pay equity, and other relevant business considerations. We review all employee pay and compensation programs annually using Radford Global Compensation Database at minimum to ensure competitive and fair pay.

Benefits Provided By Spring Health:

Note: We have even more benefits than listed here and below, your recruiter will provide more in-depth information as you continue in the interview process. Benefits are subject to individual plan requirements and eligibility criteria.

Health, Dental, Vision benefits start on your first day at Spring. You and your dependents also receive access to One Medical accounts HSA and FSA plans are also available, with Spring contributing up to $1K for HSAs, depending on your plan type.
Employer sponsored 401(k) match of up to 2% for retirement planning
A yearly allotment of no cost visits to the Spring Health network of therapists, coaches, and medication management providers for you and your dependents.
We offer competitive paid time off policies including vacation, sick leave and company holidays.
At 6 months tenure with Spring, we offer parental leave of 18 weeks for birthing parents and 16 weeks for non-birthing parents.
Access to Noom, a weight management program—based in psychology, that’s tailored to your unique needs and goals.
Access to fertility care support through Carrot, in addition to $4,000 reimbursement for related fertility expenses.
Access to Wellhub, which connects employees to the best options for fitness, mindfulness, nutrition, and sleep in one subscription
Access to BrightHorizons, which provides sponsored child care, back-up care, and elder care
Up to $1,000 Professional Development Reimbursement a year.
$200 per year donation matching to support your favorite causes.

Not sure if you meet every requirement? Research shows that women and people from historically underrepresented communities often hesitate to apply for roles unless they meet every qualification compared to other similarly-qualified candidates. At Spring Health, we are committed to fostering a workplace where everyone feels valued, empowered, and supported to Thrive. If this role excites you, we encourage you to apply.

Ready to do the most impactful work of your life? Learn more about our values, what it’s like to work here, and how hypergrowth meets impact at Spring Health: Our Values

Our privacy policy: https://springhealth.com/privacy-policy/

Spring Health is proud to be an equal opportunity employer. We do not discriminate in hiring or any employment decision based on race, color, religion, national origin, age, sex, marital status, ancestry, disability, genetic information, veteran status, gender identity or expression, sexual orientation, pregnancy, or other applicable legally protected characteristic. We also consider qualified applicants regardless of criminal histories, consistent with applicable legal requirements. Spring Health is also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans. If you have a disability or special need that requires accommodation, please let us know.

","hiringOrganization":{"@type":"Organization","name":"Spring Health","sameAs":"https://www.springhealth.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"New York, New York, United States","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":37,"item":{"@type":"JobPosting","title":"Administrative Assistant","datePosted":"2025-09-22","description":"

Why Playstation?

PlayStation isn’t just the Best Place to Play — it’s also the Best Place to Work. Today, we’re recognized as a global leader in entertainment producing The PlayStation family of products and services including PlayStation®5, PlayStation®4, PlayStation®VR, PlayStation®Plus, acclaimed PlayStation software titles from PlayStation Studios, and more.

PlayStation also strives to create an inclusive environment that empowers employees and embraces diversity. We welcome and encourage everyone who has a passion and curiosity for innovation, technology, and play to explore our open positions and join our growing global team.

The PlayStation brand falls under Sony Interactive Entertainment, a wholly-owned subsidiary of Sony Group Corporation.

\n\n

***This position is full-time in office***

\n\n\n\n\n\n

ADMINISTRATIVE ASSISTANT (Contingency/Contract Position)

\n\n\n\n\n\n

Sony PlayStation Studios is seeking outstanding talent to join our passionate and creative family in crafting our next high-profile AAA console title.

\n\n\n

 
We are seeking an Administrative Assistant based on location in our LA studio, who will report directly to the Operations Director. The ideal candidate will possess a combination of project management, communication skills, and a passion for organizational excellence.  Help us create our next AAA title that will stand apart from the rest!

\n\n\n\n\n\n

We are a newly established AAA studio based in Los Angeles, driven by a team of seasoned industry leaders and experienced game developers. Our mission is to create the next groundbreaking AAA original IP while reimagining the development process with a lean and highly efficient approach. We’re seeking talented individuals who share our vision and are eager to join us on this journey.

\n\n\n\n\n\n

Responsibilities:

\n\n\n\n\n\n

As Administrative Assistant in our studio you will support multiple areas of operations, including HR, Admin, IT, Finance and others. This is a broad role with the opportunity to make a significant contribution to our operations.

\n\n\n\n\n\n

Key Responsibilities:

\n\n\n

\n
Travel Coordination:
\n
\nArrange travel for management and team and assure their needs are met \n
\nProactively manage travel schedules to optimize cost \n
\n
Equipment Management:
\n
\nOrder hardware and other equipment as needed \n
\nProactively manage the reserve stock and deploy items to the team \n
\n
Finance Administration:
\n
\nWork with the Operations Director on keeping our financial forecast and tracking up to date \n
\nInput data and generate reports \n
\nPrepare expense reports for the studio management and team members \n
\n
People Operations:
\n
\nMaintaining and coordinating onboarding process at the studio (make sure new hires have everything they need according to the process (HW, SW, desk, etc.) \n
\nDirect new team members to appropriate SIE resources including benefit selection, direct deposit, I-9, etc. \n
\nCoordinating onboarding process with all internal stakeholders \n
\nMaintain team calendar (absences, TO, SL) \n
\nAfter hours / weekend food ordering \n
\nMaintaining birthday calendar and organizing recognitions \n
\nSupport organizing monthly team gatherings \n
\nSupport organizing quarterly get togethers \n
\nSupport organizing review process \n
\n
Visitor Hosting:
\n
\nManage pre-registration and invites with Security and Facilities \n
\n
Meeting Room Reservation
\n
\nManage food orders if necessary \n
\n
It Support And Coordination:
\n
\nMaintain and manage hardware issue list \n
\n1st line of defense for team regarding IT issues, like ordering new equipment, or replacing broken equipment from stock \n
Manage and maintain studio space in coordination with Facilities:
Organize and maintain space, manage additions of necessary equipment (furniture, lights, heating, cooling)
Manage studio storage space
Associate’s or Bachelor’s Degree in Business Administration, Management, Communications, or a related field

\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n

Qualifications:

\n\n\n\n\n\n\n\n\n

\n1-2 years of experience in administrative roles or office coordination, preferably in a creative, tech, or entertainment-related industry (previous experience in a games studio is preferred) \n
\nProficiency in MS Office Suite (Excel, Word, PowerPoint), and familiarity with project management tools like Trello and Jira \n
\nBasic understanding of office equipment and the ability to troubleshoot minor issues (printer, scanner, etc.) \n
\nExperience maintaining highly accurate and organized records, both physical and digital \n
\nFamiliarity with video game development terminology, project management pipelines, and workflows (e.g., agile or scrum methodologies) is a plus \n

\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n

Skills:

\n\n\n

\nStrong verbal and written communication skills for liaising between studio members, departments and external partners \n
\nAbility to prioritize tasks and handle multiple responsibilities, ensuring deadlines are met under challenging circumstances \n
\nAbility to multi-task and juggle multiple tasks at once in a creative environment that can change rapidly \n
\nAttention to detail and pro-active approach in identifying issues and resolving them effectively and efficiently \n
\nTeam oriented and high collaborative in a fast-paced, dynamic work environment \n
\nSelf-starter and able to work with minimal supervision \n
\nDiscretion and confidentiality when dealing with sensitive information \n
\nA passion for games and understanding of the games culture is a plus when relating to the studio environment \n

\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n

Please refer to our Candidate Privacy Notice for more information about how we process your personal information, and your data protection rights.

\n\n

At SIE, we consider several factors when setting each role’s base pay range, including the competitive benchmarking data for the market and geographic location.

Please note that the base pay range may vary in line with our hybrid working policy and individual base pay will be determined based on job-related factors which may include knowledge, skills, experience, and location.

In addition, this role is eligible for SIE’s top-tier benefits package that includes medical, dental, vision, matching 401(k), paid time off, wellness program and coveted employee discounts for Sony products. This role also may be eligible for a bonus package. Click here to learn more.

\nThe estimated base pay range for this role is listed below.$37.55—$56.30 USD\n

Equal Opportunity Statement:

Sony is an Equal Opportunity Employer. All persons will receive consideration for employment without regard to gender (including gender identity, gender expression and gender reassignment), race (including colour, nationality, ethnic or national origin), religion or belief, marital or civil partnership status, disability, age, sexual orientation, pregnancy, maternity or parental status, trade union membership or membership in any other legally protected category.

We strive to create an inclusive environment, empower employees and embrace diversity. We encourage everyone to respond.

PlayStation is a Fair Chance employer and qualified applicants with arrest and conviction records will be considered for employment.

\n","hiringOrganization":{"@type":"Organization","name":"PlayStation Global","sameAs":"https://www.playstation.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"United States, Los Angeles, CA","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":38,"item":{"@type":"JobPosting","title":"Administrative Assistant ll","datePosted":"2025-09-22","description":"

VSC Fire & Security delivers integrated, cutting-edge fire protection, life safety and security solutions, including fire suppression and detection systems, fire sprinklers, alarms and security systems.

The company was founded in 1958 on quality craftsmanship and exceptional customer service, with integrity and reliability at the center of everything we do. As the premier provider of fire protection and life-safety solutions across the Southeast, VSC Fire & Security provides every customer with comprehensive solutions through outstanding design, efficient installation, reliable service and repair, and thorough inspections.

VSC Fire & Security is seeking candidates for the position of Administrative Assistant II.

What We Offer:

Competitive salary. Range $18.00 - $28.00 and up based on experience (overtime eligible).
Monday - Friday
Options for Medical, Dental and Vision insurance for you and your family.
A 401K plan with a company match.
PTO and Paid Holidays.
Opportunities for training and advancement.
Relevant educational and licensure reimbursement for qualified candidates.
Health Savings Account (HSA).
Life Insurance.
Employee Assistance Program.
Referral Bonuses.

What You Need:

Three to five years of proven experience in an administrative role supporting senior executives.
Ability to work independently and collaboratively in a fast-paced environment to include tasks such as: multi-line telephone consoles, operate office equipment, accounting software packages, accurate data entry, payroll hours, employment application process, injury reports, and ordering.
Lead and supervise administrative projects and initiatives, ensuring their successful execution.
Ability to work independently and collaboratively in a fast-paced environment.
Attention to detail and accuracy in completing tasks.
Professional and friendly demeanor.
Ability to follow written and verbal instructions.
Exceptional attention to detail and communication skills.
Eagerness for professional development and growth.
Ability to pass various background checks.
Desirable (but not required):

Experience in the construction industry.

What You Will Do:

Account Activation – Activate newly installed alarm monitoring accounts.
Manage account transfers in and out of the company.
Conduct audits of existing accounts to ensure accuracy and compliance.
Provide technical support to Divisions with monitoring setup.
Coordinate and work closely with internal teams to streamline alarm monitoring processes.
Serve as a primary point of contact for central stations.
Address and resolve monitoring-related service issues in a timely manner.
Forward service work leads to the appropriate teams for follow-up.
Contribute to the development and implementation of company-wide standards for alarm monitoring processes.
Identify opportunities to enhance operational efficiency across multiple offices.

VSC Fire and Security is a drug free workplace.

Equal Opportunity Employer

We look forward to hearing from you!

Www.Vscfire.Com

","hiringOrganization":{"@type":"Organization","name":"VSC Fire & Security","sameAs":"https://vscfire.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Enterprise Accounts; Remote"}}}},{"@type":"ListItem","position":39,"item":{"@type":"JobPosting","title":"Administrative Assistant","datePosted":"2025-09-22","description":"Benefits:\n

Competitive salary
Free uniforms
Paid time off

\n\n\nLong Island STEAM Group, the provider of Mad Science of Long Island, SchoolHouse Chess of Long Island, and Brixology, brings S.T.E.A.M. education and entertainment to thousands of children each year though after-school programs, preschool programs, in-class workshops, camps, parties, shows, and special events.

Responsibilities:\nWe are looking for an energetic, organized, motivated, and creative person to assist in the day-to-day operations of the best S.T.E.A.M activities provider on Long island! The ideal candidate takes enthusiastic ownership of wearing multiple hats including office administrator, brand ambassador, event planner, and teaching. This position also plays a key role in the interview and hiring process, orientation training for new employees, and brand marketing strategies.

\nThis full-time position requires a reliable individual who is a team player and has strong communication skills, knowledge of all Microsoft applications, problem solving skills, and competency with standard office equipment.

\nMust Be:- Friendly, assertive and able to work independently.
- Self-motivated with exceptional time management skills.
- Extremely organized, detailed oriented, and able to focus during hectic and busy times of year.
- Able to manage multiple projects simultaneously and switch from one task to another with ease, due to the diversified nature of the position.
- Able to work well under pressure with attention to detail.
- Comfortable rapidly gaining and applying knowledge, taking pride in impacting all aspects of the business.
- Able to multitask and set priorities while staying focused.
- Comfortable speaking and presenting in front of large and small groups of adults and children alike.

\n\nMust Have:
- Excellent phone voice and customer service ability as the front line for all interactions between potential and current clients and the company.
- Strong interpersonal skills with the ability to effectively communicate both verbally and in writing.
- Skilled with computers, good Microsoft Office skills including Word and Excel. Knowledge & experience with a CRM a plus.
- Strong organizational skills, ability to handle multiple tasks and ability to use good judgment in performing conflicting demands and managing priorities.
- Strong initiative with ability to seek out relevant information prior to making timely decisions.
- Ability to uphold a professional and comfortable atmosphere throughout the office and in all aspects of their role.
- An articulate and professional demeanor.
- Own transportation.

\n\nJob Duties:
- Answer and direct phone calls, respond to inquiries by text or email, promptly returning messages and emails
- While answering the telephone, emails and other inquiries during the day it is also their responsibility to maintain the Customer Relationship Manager (CRM) program and all of the filing systems (physical and digital) within the office.
- From time to time, candidate may be given the responsibility for the management and/or supervision of one or more of these areas of business: After School Programs, Summer Camps, Workshops and other special programs. Supervise the day-to-day functions of the programming.
- Maintain collaborative relationships with the schools’ administration, PTAs/PTOs, Public Libraries, Rec. Centers and other agencies as appropriate. Handle relationships with parents as necessary through regular communication.
- Maintain flow of paperwork/contracts throughout the office.
- Confirm new jobs that are starting for the following week.
- Maintain reports – provide management with alerts when registration attendance is low.
- Assure the quality of programming through job orientation, regular staff supervision, program evaluation, staff training, etc.
- Maintain contact lists and confidentiality
- File, copy and perform other office work as needed.
- Sales Support - answer questions regarding current customer accounts; follow up with sales regarding needed information to ensure contracts are set up accurately and in compliance.
- Marketing Support - Develop and maintain social media groups (i.e., Facebook, Instagram); post and maintain content; utilize Constant Contact for all workshop marketing efforts both for e-blasts and registration; create email campaigns.
- Coordination – Help organize critical school events, parent coordination, and special projects
- Moderate lifting of portable teaching bins may be required (about 30 pounds)

\n\nEducation and Experience Requirements:
- College preferred but not required
- 2-3 yrs prior admin or customer service experience
- Teaching experience is a plus.
- Work authorization for the US required.

\n\nWe Offer:
- Hours: Monday to Friday-9am to 5pm
- 5 paid holidays a year. 3 paid personal/sick days and 5 vacation days per year.
- A salary that is commensurate with experience.\n\n\n Compensation: $23.00 per hour\n \n

\n

Mad Science is a powerhouse brand with locations around the globe! For over 35 years, we have sparked imaginative learning through our summer camps, birthday parties, in-class workshops, after-school programs, and special events for kids ages 3-12. Become part of our team and help us inspire the next generation of scientists and engineers. Our locations are always looking for part-time instructors and full-time office staff.

\n\n
","hiringOrganization":{"@type":"Organization","name":"Mad Science","sameAs":"https://www.madscience.org/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"East Meadow, NY, US","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":40,"item":{"@type":"JobPosting","title":"Phlebotomist/Administrative Assistant","datePosted":"2025-09-22","description":"

About Us

\n\n\n

One Medical is a primary care solution challenging the industry status quo by making quality care more affordable, accessible and enjoyable. But this isn’t your average doctor’s office. We’re on a mission to transform healthcare, which means improving the experience for everyone involved - from patients and providers to employers and health networks. Our seamless in-office and 24/7 virtual care services, on-site labs, and programs for preventive care, chronic care management, common illnesses and mental health concerns have been delighting people for the past fifteen years.

In February 2023 we marked a milestone when One Medical joined Amazon. Together, we look to deliver exceptional health care to more consumers, employers, care team members, and health networks to achieve better health outcomes. As we continue to grow and seek to impact more lives, we’re building a diverse, driven and empathetic team, while working hard to cultivate an environment where everyone can thrive.

The Opportunity

As a One Medical Lab Services Specialist/ Member Support Specialist at one of our offices, you’ll provide an exceptional experience for our patients and help them accomplish an important part of their care journey by providing venipuncture as well as other clinical support services. You will be an ambassador for patients, with a mastery of human connection and a strong drive for service. You will remove barriers to care, resulting in a truly exceptional in-office patient experience. You are the steward of the space and ensure the look and feel of the office lobby are on brand with the One Medical experience. You will be the first point of contact for our patients, as well as provide any other support as requested by the Practice Coordinator, Operations Manager, or providers.

You are a strong team player and use your innovative problem solving skills to tackle various tasks and challenges. You combine excellent specimen collection technique with tactful interpersonal skills during every interaction with your patients, at both the front desk and in the lab. You have a strong grasp of verbal and written communication. You are able to identify opportunities and deliver on customer-centric solutions while using empathy, focus, and compassion in all interactions with patients and teammates. You bring self-awareness to your daily work to utilize your strengths and develop your areas of opportunity. You thrive in cultures that focus on feedback and growth and are nimble in their approach to respond to the needs of the patients and team. You have an unwavering drive to help and serve others and create amazing moments for our members and teammates. If this sounds like you, we would love to connect.

What You’Ll Likely Work On:

Use impeccable C-I-CARE (a framework containing the key elements of a great interaction and effective communication that we use with patients and each other) in all patient interactions, both clinical and administrative, and ensure a fluid and positive in-office experience through patient intake, same day schedule management, appropriate follow up scheduling, strong knowledge of billing and insurance, monitoring patient feedback and assisting with outreach as necessary
Provide best in class venipuncture services on a population ranging from pediatrics to geriatrics, depending on the office location
Perform and assist with extended scope duties such as, but not limited to non-blood specimen collection, EKGs/ECGs, vitals
Maintain high standards of in-office care through proper specimen labeling, handling and processing, inventory upkeep, and tool sterilization
Continue to care for our members beyond the lab room by answering patient messages, following up on lab cases and assisting our providers and virtual medical team with clerical duties such as, but not limited to biometric screening forms, medical record and consult review, billing inquiries, and DOH reporting
All front of house duties including check in/check out, insurance verification, printing/paperwork tasks, prepping tests, tasking to service level expectations etc
Contribute to team development through rounding, attending team huddles, participating in team problem solving, supporting in office providers with ad hoc asks, etc.
Perform opening and closing duties/daily office upkeep as required, including maintaining the look and feel of both patient and employee facing spaces, restocking supplies, and organization
Master our technology suite including, but not limited to Slack, G-suite, Zoom, Circulation, RingCentral, and our Electronic Medical Record System, in order to interact with team members and complete daily work

These responsibilities are intended to describe the general nature and level of work being performed by personnel assigned to this job classification. They are not to be construed as an exhaustive list of job duties performed by personnel in this classification. Other job related duties may be assigned by management.

What You’Ll Need:

At least 6 months of relevant experience as a Medical Assistant or Phlebotomist outside of a training/externship environment
Strong customer service skills, including ability to establish and maintain effective customer relationships and deliver customer-centric solutions
Strong written and verbal communication skills
A High School Diploma or equivalent
Proficiency in computer technology such as typing, navigating the internet and using multiple software systems simultaneously
Experience working on collaborative, diverse, multi-disciplinary teams (additional experience with remote teams a plus)
A proven ability to display confidence and instill trust during the collection process while delivering individualized, human-centered, customer-focused care
A proven track record of persisting through change, consistently stepping up to take action on challenges, and learning quickly and effectively when faced with new situations or tasks

One Medical is committed to fair and equitable compensation practices

The range for this role is $24.00 to $26.00 per hour based on a standard full-time schedule. Total compensation packages may be based on factors unique to particular candidates, such as skill sets, depth of experience, and work location. The total compensation package for this position may also include benefits. For more information, visit https://www.onemedical.com/careers/

This is a full time role, Monday-Friday (40 hours/week), with 8 hour shifts generally taking place between 7:30am-7pm based in one of our offices in New York, NY.

One Medical offers a robust benefits package designed to aid your health and wellness. All regular team members working 24+ hours per week and their dependents are eligible for benefits starting on the team member's date of hire:

Taking care of you today

Paid sabbatical for every five years of service
Free One Medical memberships for yourself, your friends and family
Employee Assistance Program - Free confidential services for team members who need help with stress, anxiety, financial planning, and legal issues
Competitive Medical, Dental and Vision plans
Pre-Tax commuter benefits
PTO cash outs - Option to cash out up to 40 accrued hours per year

Protecting your future for you and your family

401K match
Credit towards emergency childcare
Company paid maternity and paternity leave
Paid Life Insurance - One Medical pays 100% of the cost of Basic Life Insurance
Disability insurance - One Medical pays 100% of the cost of Short Term and Long Term Disability Insurance

In addition to the comprehensive benefits package outlined above, practicing clinicians also receive

Malpractice Insurance - Malpractice fees to insure your practice at One Medical is covered 100%.
UpToDate Subscription - An evidence-based clinical research tool
Continuing Medical Education (CME) - Receive an annual stipend for continuing medical education
Rounds - Providers end patient care one hour early each week to participate in this shared learning experience
Discounted rate to attend One Medical’s Annual REAL primary care conference

\n\n

One Medical is an equal opportunity employer, and we encourage qualified applicants of every background, ability, and life experience to contact us about appropriate employment opportunities.

One Medical participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster for additional information.

\n","hiringOrganization":{"@type":"Organization","name":"One Medical","sameAs":"https://www.onemedical.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"New York, NY","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":41,"item":{"@type":"JobPosting","title":"Administrative Assistant/ Secretary (Temporary) [25122]","datePosted":"2025-09-22","description":"

Company Description

HE Space is a successful international space company. For 40 years, we have been supporting our customers with qualified experts in the field of engineering, science and administration. HE Space has joined forces with CS Group to lead the engineering and digital space market in Europe and to provide highly skilled consulting.

Job Description

As part of a dynamic team at ESA/ESTEC, you will have the following responsibilities:

Day-to-day support to Unit personnel regarding business travel arrangements, leave management, coordination of training;
Support to the Project Review Process;
Dealing with incoming telephone calls and information requests;
Analysing incoming correspondence and documentation and managing distribution of outgoing correspondence and documentation;
Provision of various logistic support to the Unit;
Arrivals (office, phone, computer, security, access to databases, information systems) and departures (deregistration, etc.) of Unit personnel;
Ordering of office supplies and maintenance of stationary;
Room and resources bookings for meetings and/or events falling under the responsibility of the Unit;
Administration and handling of shipment of goods and express mail;
Tasks related to documentation management, distribution/registration of mail and documents;
Organization of agenda and of meetings;
Maintaining documents libraries for the Unit, including maintenance of change log, distribution lists, issue information notes to concerned users;
Maintaining and following up actions lists for the Unit and taken minutes of coordination meetings for the Unit;
Participation to organisation of events (e.g., workshops, conferences) as required.
Support to visitor service: including access control, preparing visa applications, distribution of information material;
ESA site administration: including periodical update (e.g. daily) of site schedule, updating and distribution of the site telephone list;
Participation to the preparation and the publication of internal and external documents, including editing and proofreading;
Data collection, extraction from various Corporate applications (e.g. SAP, PRISMA) and from various internal sources and data consistency checking and coherence analysis.

Qualifications

High school education (or higher) is required;
Several years of experience in supporting relatively large teams is considered an asset;
For site specific functions knowledge of the local language is considered an asset;
Highly proficient with modern electronics office automation tools in particular Microsoft Office suite and electronic mailing;
Familiarity with ESA working environment in a similar position is a distinct advantage;
Fluency in English; knowledge of another European language is an advantage.

Additional Information

Please keep in mind that this role will be temporary (4 or 5 months).

This job is located in Noordwijk, The Netherlands.

If you think you have what it takes for this job, please send your CV (in English and in Word or PDF) to Michaela Stevenson, by clicking on the button “I´m interested” quoting job NL-HP-25122.

An exciting and dynamic international working environment awaits you!

Inclusive and committed employer, our company works every day to combat all forms of discrimination and promote a respectful working environment. That's why, committed to gender diversity and overall inclusivity, we encourage all applications and profiles.

","hiringOrganization":{"@type":"Organization","name":"CS GROUP","sameAs":"https://www.csgroup.eu"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Noordwijk, ZH, Netherlands","addressCountry":"The Netherlands","addressRegion":"Europe"}}}},{"@type":"ListItem","position":42,"item":{"@type":"JobPosting","title":"Administrative Assistant","datePosted":"2025-09-22","description":"Description\n

We are seeking an organized and detail-oriented Administrative Assistant to support daily office operations. This role involves a variety of administrative tasks, including the preparation and processing of documents, shipments, and financials. The ideal candidate will possess strong multitasking skills, an ability to work independently, and attention to detail. The Administrative Assistant will also be expected to provide backup support for phone management when needed.

Key Responsibilities:

Assemble tax returns by gathering necessary documents and ensuring accuracy.
Prepare UPS shipments, including labeling, packaging, and scheduling pickups.
Process financial documents and assist with the preparation of reports.
Handle outgoing mail by sorting, labeling, and ensuring timely distribution.
Collect shredding materials and ensure secure disposal of sensitive documents.
Monitor and check office supplies; stock inventory and place orders as needed.
Regularly update views and manage information within Workstream.
Scan documents and files to maintain digital records and ensure accessibility.
Serve as a backup for answering phones and directing calls as necessary.
High school diploma or equivalent degree
2+ years of experience
Ability to multitask
Excellent verbal and written communication
Ability to follow instructions
Ability to manage time effectively

\nRequirements\n

Certifications, Licenses, Registrations

· None

","hiringOrganization":{"@type":"Organization","name":"Porte Brown LLC","sameAs":"https://portebrown.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Woodridge","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":43,"item":{"@type":"JobPosting","title":"Phlebotomist/Administrative Assistant","datePosted":"2025-09-22","description":"

About Us

\n\n\n

The Opportunity

As a One Medical Lab Services Specialist/Member Support Specialist at one of our offices, you’ll provide an exceptional experience for our patients and help them accomplish an important part of their care journey by providing venipuncture as well as other clinical support services. You will be an ambassador for patients, with a mastery of human connection and a strong drive for service. You will remove barriers to care, resulting in a truly exceptional in-office patient experience. You are the steward of the space and ensure the look and feel of the office lobby are on brand with the One Medical experience. You will be the first point of contact for our patients, as well as provide any other support as requested by the Practice Coordinator, Operations Manager, or providers.

What You’Ll Likely Work On:

Use impeccable C-I-CARE (a framework containing the key elements of a great interaction and effective communication that we use with patients and each other) in all patient interactions, both clinical and administrative, and ensure a fluid and positive in-office experience through patient intake, same day schedule management, appropriate follow up scheduling, strong knowledge of billing and insurance, monitoring patient feedback and assisting with outreach as necessary
Provide best in class venipuncture services on a population ranging from pediatrics to geriatrics, depending on the office location
Perform and assist with extended scope duties such as, but not limited to non-blood specimen collection, EKGs/ECGs, vitals, ear lavages, vaccines, PPD tests, and swabs
Maintain high standards of in-office care through proper specimen labeling, handling and processing, inventory upkeep, and tool sterilization
Continue to care for our members beyond the lab room by answering patient messages, following up on lab cases and assisting our providers and virtual medical team with clerical duties such as, but not limited to biometric screening forms, medical record and consult review, billing inquiries, and DOH reporting
All front of house duties including check in/check out, insurance verification, printing/paperwork tasks, prepping tests, tasking to service level expectations etc
Contribute to team development through rounding, attending team huddles, participating in team problem solving, supporting in office providers with ad hoc asks, etc.
Perform opening and closing duties/daily office upkeep as required, including maintaining the look and feel of both patient and employee facing spaces, restocking supplies, and organization
Master our technology suite including, but not limited to Slack, G-suite, Zoom, Circulation, RingCentral, and our Electronic Medical Record System, in order to interact with team members and complete daily work

What You’Ll Need:

At least 6 months of relevant experience as a Medical Assistant or Phlebotomist outside of a training/externship environment
Strong customer service skills, including ability to establish and maintain effective customer relationships and deliver customer-centric solutions
Strong written and verbal communication skills
A High School Diploma or equivalent
Proficiency in computer technology such as typing, navigating the internet and using multiple software systems simultaneously
Experience working on collaborative, diverse, multi-disciplinary teams (additional experience with remote teams a plus)
A proven ability to display confidence and instill trust during the collection process while delivering individualized, human-centered, customer-focused care
A proven track record of persisting through change, consistently stepping up to take action on challenges, and learning quickly and effectively when faced with new situations or tasks

Competitive salary: starts at $19 per hour based on a full time schedule

This is a full time role (40 hours/week) with 8 hour shifts generally taking place between 8am-6pm based in Atlanta, GA

Taking care of you today

Paid sabbatical for every five years of service
Free One Medical memberships for yourself, your friends and family
Employee Assistance Program - Free confidential services for team members who need help with stress, anxiety, financial planning, and legal issues
Competitive Medical, Dental and Vision plans
Pre-Tax commuter benefits
PTO cash outs - Option to cash out up to 40 accrued hours per year

Protecting your future for you and your family

401K match
Credit towards emergency childcare
Company paid maternity and paternity leave
Paid Life Insurance - One Medical pays 100% of the cost of Basic Life Insurance
Disability insurance - One Medical pays 100% of the cost of Short Term and Long Term Disability Insurance

In addition to the comprehensive benefits package outlined above, practicing clinicians also receive

Malpractice Insurance - Malpractice fees to insure your practice at One Medical is covered 100%.
UpToDate Subscription - An evidence-based clinical research tool
Continuing Medical Education (CME) - Receive an annual stipend for continuing medical education
Rounds - Providers end patient care one hour early each week to participate in this shared learning experience
Discounted rate to attend One Medical’s Annual REAL primary care conference

\n\n

\n","hiringOrganization":{"@type":"Organization","name":"One Medical","sameAs":"https://www.onemedical.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Atlanta, GA","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":44,"item":{"@type":"JobPosting","title":"Executive Administrative Assistant","datePosted":"2025-09-22","description":"

Who Is Blueprint?

We are a technology solutions firm headquartered in Bellevue, Washington, with a strong presence across the United States. Unified by a shared passion for solving complicated problems, our people are our greatest asset. We use technology as a tool to bridge the gap between strategy and execution, powered by the knowledge, skills, and the expertise of our teams, who all have unique perspectives and years of experience across multiple industries. We’re bold, smart, agile, and fun.

What does Blueprint do?

Blueprint helps organizations unlock value from existing assets by leveraging cutting-edge technology to create additional revenue streams and new lines of business. We connect strategy, business solutions, products, and services to transform and grow companies.

Why Blueprint?

At Blueprint, we believe in the power of possibility and are passionate about bringing it to life. Whether you join our bustling product division, our multifaceted services team or you want to grow your career in human resources, your ability to make an impact is amplified when you join one of our teams. You’ll focus on solving unique business problems while gaining hands-on experience with the world’s best technology. We believe in unique perspectives and build teams of people with diverse skillsets and backgrounds. At Blueprint, you’ll have the opportunity to work with multiple clients and teams, such as data science and product development, all while learning, growing, and developing new solutions. We guarantee you won’t find a better place to work and thrive than at Blueprint.

We are looking for an Executive Administrative Assistant to join us as we build cutting-edge technology solutions! This is your opportunity to be part of a team that is committed to delivering best in class service to our customers.

In this role, you will provide essential support to senior leaders within a global enterprise sales organization, playing a crucial part in maintaining the operational efficiency of a virtual, worldwide team. This position is embedded within a high-level technology environment, where you'll have the opportunity to engage with senior executives and influence business administration across various platforms and support functions. Your work will be instrumental in ensuring smooth calendaring, travel arrangements, and expense management, directly contributing to the success of key projects and initiatives.

Responsibilities:

Calendar Management (60-70%): Fully manage the calendars of senior leaders, ensuring consistency and alignment with organizational priorities. Handle complex scheduling across different time zones and maintain a high level of coordination.
Expense Reporting (15%): Prepare, submit, and manage expense reports for senior leadership, ensuring accuracy and timely submissions. Review and approve invoices, financial statements, and other financial documents as needed.
Travel Coordination (15%): Arrange domestic and international travel for senior executives, including flight bookings, accommodations, and ground transportation. Assist with visa processes as required and adapt quickly to changes in travel plans.
General Administrative Support: Provide high-level administrative support, including managing records, ordering supplies, and performing basic bookkeeping tasks. Handle incoming memos, submissions, and reports, determining their significance and planning their distribution.
Meeting Coordination: Prepare agendas and make arrangements for meetings, including setting up conference calls and video conferences. Assist in planning and coordinating off-site events and meetings for managers, including catering and logistics.

Qualifications:

8-10 years of experience in administrative or executive administrative roles, with a strong focus on calendar management, business administration, and expense reporting.
Previous experience supporting senior executives, preferably within Microsoft or similar enterprise-level organizations.
Extensive experience with Microsoft internal tools and software, including proficiency in Microsoft Word, Excel (V-lookups, pivot tables), and PowerPoint.
High school diploma or GED required.
Exceptional verbal and written communication skills, with a strong ability to interact with senior leadership and stakeholders.
Strong organizational and multitasking abilities, with an emphasis on thoroughness and attention to detail.
Proactive approach to problem-solving and the ability to work independently, managing time effectively to meet deadlines.
Ability to maintain confidentiality and handle sensitive information with discretion.

Preferred Qualifications:

Preferred but not required: Experience in event planning and coordination, with the ability to assist in organizing off-site meetings and morale events.
Previous experience working with Microsoft’s executives and familiarity with internal processes and tools is highly desirable.

Salary Range

Pay ranges vary based on multiple factors including, without limitation, skill sets, education, responsibilities, experience, and geographical market. The pay range for this position reflects geographic based ranges for Washington state: $60,000 - $65,000 USD/annually. The salary/wage and job title for this opening will be based on the selected candidate’s qualifications and experience and may be outside this range.

Equal Opportunity Employer

Blueprint Technologies, LLC is an equal employment opportunity employer. Qualified applicants are considered without regard to race, color, age, disability, sex, gender identity or expression, orientation, veteran/military status, religion, national origin, ancestry, marital, or familial status, genetic information, citizenship, or any other status protected by law.

If you need assistance or a reasonable accommodation to complete the application process, please reach out to: recruiting@bpcs.com

Blueprint believe in the importance of a healthy and happy team, which is why our comprehensive benefits package includes:

Medical, dental, and vision coverage
Flexible Spending Account
401k program
Competitive PTO offerings
Parental Leave
Opportunities for professional growth and development

Location: Remote

","hiringOrganization":{"@type":"Organization","name":"Blueprint","sameAs":"https://bpcs.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Bellevue, WA","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":45,"item":{"@type":"JobPosting","title":"Executive Administrative Assistant","datePosted":"2025-09-22","description":"

Who Is Blueprint?

What does Blueprint do?

Why Blueprint?

Responsibilities:

Calendar Management (60-70%): Fully manage the calendars of senior leaders, ensuring consistency and alignment with organizational priorities. Handle complex scheduling across different time zones and maintain a high level of coordination.
Expense Reporting (15%): Prepare, submit, and manage expense reports for senior leadership, ensuring accuracy and timely submissions. Review and approve invoices, financial statements, and other financial documents as needed.
Travel Coordination (15%): Arrange domestic and international travel for senior executives, including flight bookings, accommodations, and ground transportation. Assist with visa processes as required and adapt quickly to changes in travel plans.
General Administrative Support: Provide high-level administrative support, including managing records, ordering supplies, and performing basic bookkeeping tasks. Handle incoming memos, submissions, and reports, determining their significance and planning their distribution.
Meeting Coordination: Prepare agendas and make arrangements for meetings, including setting up conference calls and video conferences. Assist in planning and coordinating off-site events and meetings for managers, including catering and logistics.

Qualifications:

8-10 years of experience in administrative or executive administrative roles, with a strong focus on calendar management, business administration, and expense reporting.
Previous experience supporting senior executives, preferably within Microsoft or similar enterprise-level organizations.
Extensive experience with Microsoft internal tools and software, including proficiency in Microsoft Word, Excel (V-lookups, pivot tables), and PowerPoint.
High school diploma or GED required.
Exceptional verbal and written communication skills, with a strong ability to interact with senior leadership and stakeholders.
Strong organizational and multitasking abilities, with an emphasis on thoroughness and attention to detail.
Proactive approach to problem-solving and the ability to work independently, managing time effectively to meet deadlines.
Ability to maintain confidentiality and handle sensitive information with discretion.

Preferred Qualifications:

Preferred but not required: Experience in event planning and coordination, with the ability to assist in organizing off-site meetings and morale events.
Previous experience working with Microsoft’s executives and familiarity with internal processes and tools is highly desirable.

Salary Range

Equal Opportunity Employer

If you need assistance or a reasonable accommodation to complete the application process, please reach out to: recruiting@bpcs.com

Blueprint believe in the importance of a healthy and happy team, which is why our comprehensive benefits package includes:

Medical, dental, and vision coverage
Flexible Spending Account
401k program
Competitive PTO offerings
Parental Leave
Opportunities for professional growth and development

Location: Remote

","hiringOrganization":{"@type":"Organization","name":"Blueprint","sameAs":"https://bpcs.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Bellevue, WA","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":46,"item":{"@type":"JobPosting","title":"Administrative Assistant I - 527568","datePosted":"2025-09-22","description":"

Pay Grade/Pay Range: Minimum: $16.63 - Midpoint: $19.95 (Hourly N3)

Department/Organization: 507141 - Security Technologies

Normal Work Schedule: Monday - Friday 7:30am to 4:00pm

\n\n\n\n\n\n

Job Summary: The Administrative Assistant I provides administrative support for the operations of unit. Performs routine and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Operates standard office equipment such as personal computers, copiers, fax machines, etc.

\n\n

Required Minimum Qualifications: High school diploma or GED or higher.

\n\n

Preferred Qualifications: Proficiency in Microsoft Office programs.

\n\n

Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.

\n\n\n\n\n\n\n\n\n

Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to any legally protected basis and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. More information is available in the EEOC’s Know Your Rights: Workplace discrimination is illegal poster.

","hiringOrganization":{"@type":"Organization","name":"University of Alabama","sameAs":"https://www.ua.edu/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Alabama, Tuscaloosa","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":47,"item":{"@type":"JobPosting","title":"Executive Administrative Assistant","datePosted":"2025-09-22","description":"

Who Is Blueprint?

What does Blueprint do?

Why Blueprint?

Responsibilities:

Calendar Management (60-70%): Fully manage the calendars of senior leaders, ensuring consistency and alignment with organizational priorities. Handle complex scheduling across different time zones and maintain a high level of coordination.
Expense Reporting (15%): Prepare, submit, and manage expense reports for senior leadership, ensuring accuracy and timely submissions. Review and approve invoices, financial statements, and other financial documents as needed.
Travel Coordination (15%): Arrange domestic and international travel for senior executives, including flight bookings, accommodations, and ground transportation. Assist with visa processes as required and adapt quickly to changes in travel plans.
General Administrative Support: Provide high-level administrative support, including managing records, ordering supplies, and performing basic bookkeeping tasks. Handle incoming memos, submissions, and reports, determining their significance and planning their distribution.
Meeting Coordination: Prepare agendas and make arrangements for meetings, including setting up conference calls and video conferences. Assist in planning and coordinating off-site events and meetings for managers, including catering and logistics.

Qualifications:

8-10 years of experience in administrative or executive administrative roles, with a strong focus on calendar management, business administration, and expense reporting.
Previous experience supporting senior executives, preferably within Microsoft or similar enterprise-level organizations.
Extensive experience with Microsoft internal tools and software, including proficiency in Microsoft Word, Excel (V-lookups, pivot tables), and PowerPoint.
High school diploma or GED required.
Exceptional verbal and written communication skills, with a strong ability to interact with senior leadership and stakeholders.
Strong organizational and multitasking abilities, with an emphasis on thoroughness and attention to detail.
Proactive approach to problem-solving and the ability to work independently, managing time effectively to meet deadlines.
Ability to maintain confidentiality and handle sensitive information with discretion.

Preferred Qualifications:

Preferred but not required: Experience in event planning and coordination, with the ability to assist in organizing off-site meetings and morale events.
Previous experience working with Microsoft’s executives and familiarity with internal processes and tools is highly desirable.

Salary Range

Pay ranges vary based on multiple factors including, without limitation, skill sets, education, responsibilities, experience, and geographical market. The pay range for this position reflects geographic based ranges for Washington state: 38.46-40.87 USD/hourly with a midpoint of 39.66. The salary/wage and job title for this opening will be based on the selected candidate’s qualifications and experience and may be outside this range.

Equal Opportunity Employer

If you need assistance or a reasonable accommodation to complete the application process, please reach out to: recruiting@bpcs.com

Blueprint believe in the importance of a healthy and happy team, which is why our comprehensive benefits package includes:

Medical, dental, and vision coverage
Flexible Spending Account
401k program
Competitive PTO offerings
Parental Leave
Opportunities for professional growth and development

Location: Remote

","hiringOrganization":{"@type":"Organization","name":"Blueprint","sameAs":"https://bpcs.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Remote"}}}},{"@type":"ListItem","position":48,"item":{"@type":"JobPosting","title":"Administrative Assistant","datePosted":"2025-09-22","description":"

Manifest Solutions is currently seeking an Administrative Assistant for an onsite position in Roanoke, VA.

Create work orders
Create and process invoices
Communicate with customers
Reconcile work orders
Maintain SOX control activities
Maintain accurate records
Perform administrative duties, compose, prepare, review and/or process documents
Effectively and clearly communicates instructions, ideas and department procedures and policies to customers, employee and managers
Anticipates needs of customers, management, and department, providing recommendations for procedure revisions and efficiencies that improve customer service.

Basic Qualifications:

High school diploma or GED.
Three years of administrative work experience.
Demonstrated computer proficiency including the use of Microsoft Office Products.
Experience with timekeeping and financial systems helpful.
Must possess the ability to organize data and processes and communicate effectively, both orally and in writing.
Displays good analytical and problem solving skills.

","hiringOrganization":{"@type":"Organization","name":"Manifest Solutions","sameAs":"https://manifestcorp.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Roanoke, VA, United States","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":49,"item":{"@type":"JobPosting","title":"TPWD - Administrative Assistant V (Office Manager)","datePosted":"2025-09-22","description":"TPWD - Administrative Assistant V (Office Manager) (00052653)

Organization

: PARKS AND WILDLIFE DEPARTMENT

Primary Location

: Texas-Fort Davis

Work Locations

: SP-Davis Mountains SP TX Hwy 118N Park Road 3 PO Box 1707 Fort Davis 79734

Job

: Office and Administrative Support

Employee Status

: Regular

Schedule

: Full-time Standard Hours Per Week: 40.00

Travel

: Yes, 5 % of the Time State Job Code: 0158 Salary Admin Plan: A Grade: 17

Salary (Pay Basis)

: 4,426.32 - 4,426.32 (Monthly)

Number Of Openings

: 1

Overtime Status

: Exempt

Job Posting

: Sep 22, 2025, 12:36:23 PM

Closing Date

: Oct 7, 2025, 4:59:00 AM

Description

Tpwd Mission

To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations.
PLEASE NOTE:

Job history and volunteer experience should be listed in the work history section of the application to receive credit towards meeting the minimum requirements. Part-time experience credit is prorated based on the duration and hours worked per week. Please indicate hours worked for part-time/temporary/seasonal experience. If this information is not submitted, your application will be considered incomplete.

Applications with “See attached\" or \"See resume\" will not be accepted in lieu of a completed application. Omission of data can be the basis for disqualification; you may state ‘unknown’ for any incomplete fields. If education is used to meet the minimum requirements of the job posting, a copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview.

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Military Occupational Specialty Codes:

Job Classification

Service

Military Specialty

Administrative Assistant I-Vi

Army

15p, 42a, 56m, 68g, 420a

Administrative Assistant I-Vi

Navy

AZ, LS, LSS, MC, PS, RP, SN, YN, YNS, 741X

Administrative Assistant I-Vi

Coast Guard

Yn, Pers

Administrative Assistant I-Vi

Marine Corps

0100, 0111, 3372, 3381, 6046, 0170, 4430

Administrative Assistant I-Vi

Air Force

3f5x1, 8a200

Administrative Assistant I-Vi

Space Force

No Military Crosswalk. Qualified veterans are encouraged to apply.

*More information on military occupational specialty codes can be found below:

https://www.onetonline.org/crosswalk/MOC/

https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.pdf

Military Employment Preference:

If you choose to claim military employment preference as outlined by the State of Texas, you must attach the required documentation referenced below at the time your application is submitted. If you have questions regarding this requirement, please visit our Military Employment Reference page at https://tpwd.texas.gov/jobs/veterans/.

Required forms that will need to be attached with application for Military Employment Preference:

Veteran- DD214 showing honorable discharge or Statement of Service (only for transitioning service members who have not reached their date of separation).

Surviving spouse of a veteran who has not remarried- Marriage Certificate and DD Form 1300 or appropriate documentation.

Orphan of a veteran killed while on active duty- Birth Certificate and DD Form 1300 or appropriate documentation.

Spouse of a member of the US Armed Forces/Texas National Guard serving on Active Duty- Marriage Certificate and copy of spouses active-duty military orders.

Spouse of a veteran with disability and is the primary income for household- Marriage Certificate, Veterans DD214, and VA Benefits Summary Letter showing disability rating.

Documentation must be attached to the application before military preference can be granted.

Benefits:

Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, staggered work hours, Employee Assistance Program and a Return to Work Program. For new employees or rehires, health insurance is available the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page.

HIRING CONTACT: Torrey Bonham, (432) 249-1152

PHYSICAL WORK ADDRESS: Hwy 118 North Park Rd 3, Fort Davis, Texas 79734

General Description:

Under the direction of Park Leadership, this position performs advanced (senior-level) administrative support work to include disseminating information, preparing correspondence and/or maintaining filing systems regarding personnel management, purchasing, budgeting, training, material/property management, and/or other administrative procedures as assigned. May supervise the work of others to include performance reviews, onboarding, offboarding, personnel actions and time entry. May provide information and assistance to the public. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment.

% Of Time

Essential Job Duties by Category

35%

Administrative Support:

In consultation with the Human Resources Division and Site/Regional leadership; prepares, edits, and distributes correspondence, reports, forms, and documents. Responds to inquiries, explains and disseminates information concerning agency or divisional programs, procedures, regulations or policies. Conducts administrative reviews of reports, documents, or summaries to ensure completeness. Performs administrative edits to data in charts, graphs, and/or databases. Operates electronic mail systems and coordinates the flow of information both internal and external to the agency. May perform, organize and administer travel arrangements for management. Plans, coordinates and facilitates meeting locations, preparation of presentations as required.

30%

Purchasing, Accounting And/Or Budgeting Duties:

Assists supervisor or upper management with data needed for budget preparation. Accurately monitors and maintains budget tracking system as requested. Reviews expenditure history, analyzes trends and assists with forecasting as requested by supervisor or other management staff. Maintains accounting system for revenue tracking and reporting. Reviews purchase request documents for accuracy to ensure purchasing compliance. Enters data related to purchase orders, requisitions and procurement card transactions into system of record. May maintain procurement card logs, receipts and other related documents. May make purchases with a state procurement card. Collects revenue and ensures fiscal control policies are accurately implemented.

20%

Personnel Management:

May supervise the work of others to include performance reviews, onboarding, offboarding, personnel actions and time entry/approval. Coordinate and assist with developing job postings and screening applicants. Monitors/tracks employee timesheets for completeness. Prepares and monitors leave reports for supervisor as requested. May assist with interview processes in coordination with division and agency protocols. May coordinate system access and deactivation for new/separating employees and coordinate equipment and uniform assignment/retrievals.

10%

Other Division Specific Job Duties:

Provides customer service to provide information and assistance to site visitors/public.

5%

Marginal Job Duties:

Performs additional duties as assigned. Complies with Agency, Division and Department rules, regulations, and procedures.

Qualifications

Minimum Qualifications:

Education:

Graduation from High School or GED.

Experience:

Three years of experience in administrative support work.
Experience in maintaining filing systems to include recording information or maintaining documentation.
Experience editing data in charts, spreadsheets, graphs and databases.
Experience preparing summaries or reports.
Experience in providing guidance or supervising the work of others.
NOTE: Experience may have occurred concurrently.

Licensure:

Must possess a valid State driver's license.

Acceptable Substitutions:

Experience:

Thirty-semester credit hours from an accredited college or university with coursework in management, business administration or related field may substitute for one year of the required experience, with a maximum substitution of two years.

Preferred Qualifications:

Experience:

Four years of experience in administrative support work.

Experience in customer service.

One year of supervisory or team lead experience.

Experience in cash management, accounting, auditing or revenue reporting concepts.

Experience in expenditure tracking, budget management or reconciliation.

Knowledge, Skills, And Abilities:

Knowledge of office practices or administrative procedures.

Knowledge of retail sales practices and procedures, including ordering, receiving, inventory control, and merchandise display. Knowledge of purchasing, procurement methods or procedures. Knowledge of human resources administration and hiring practices.

Knowledge of State of Texas Purchasing rules.

Skill in use of standard office equipment and software.

Skill in using Microsoft Office Suite, Virtual meeting platforms (MS Teams, Zoom, Webex, etc) and/or Adobe products.

Skill in training others. Skill in budget management, tracking, forecasting or monitoring.

Skill in providing technical guidance and assistance. Ability to communicate effectively.

Ability to handle difficult/emergency situations.

Ability to evaluate the effectiveness of administrative systems and procedures.

Ability to accurately handle cash and account for revenue collected.

Working Conditions:

Required to work 8 hours per day, 5 days per week.

May be required to work overtime, holidays, weekends, and hours other than regularly scheduled with supervisor approval.

May be required to operate a state vehicle.

Required to travel 5% with possible overnight stays.

Required to conform to dress and grooming standards, work rules and safety procedures.

Required to follow non-smoking policy in all state buildings and vehicles.

TPWD IS AN EQUAL OPPORTUNITY EMPLOYER

WATCH OUR VIDEO ON HOW TO APPLY FOR JOBS

","hiringOrganization":{"@type":"Organization","name":"Texas Comptroller of Public Accounts","sameAs":"https://comptroller.texas.gov/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Texas-Fort Davis","addressCountry":"United States","addressRegion":"North America"}}}},{"@type":"ListItem","position":50,"item":{"@type":"JobPosting","title":"Administrative Assistant","datePosted":"2025-09-22","description":"

Job Type: Full-Time

Job Location: Onsite – Waukee Office

Hours: Monday–Friday, 8am–5pm

\n\n\n

Access Systems, a dynamic and fast-growing company, is actively hiring an Administrative Assistant to join our expanding administrative team. You will greet and welcome guests, as well as assist our customers with a variety of requests—compensation up to $20/hour.

\n\n

What You’Ll Be Doing:

Handles customer communication, both for phone and walk-in clients, providing exceptional customer service in each interaction.
Provide support to the sales and service team in a timely and professional manner.
Review customer feedback and provide notes and updates for management.

What We'Re Looking For:

1-3 years of office experience preferred.
Excellent verbal and written communication skills in all customer interactions.
Ability to “think on feet” when working with customers.

Join Our Team And Enjoy:

Full Benefits Package, including Medical, Dental, and Vision Insurance.
Matching 401(k) Retirement Savings Plan.
Continuous Training Opportunities and Career Advancement.
Company Events, Team Events, Holiday Banquets, and Incentive Trips.
Position located in our state-of-the-art campus in Waukee that includes an onsite gym, employee lounge, and much more

At Access, we prioritize what matters most to your career: stability, a fast-paced environment, constant learning, and a driven team focused on success. As a consistent Top Workplace with an employee-centric culture, we genuinely care about our people and provide transparent leadership with a growth-oriented vision. Join our Midwest-based company, founded in 1986, which has evolved into one of the largest independent technology dealers, offering the resources and rewards of a larger organization while maintaining the close-knit feel of a smaller company. Our culture fosters a perfect blend of ambition and playfulness, empowering our team members to achieve personal and professional growth while enjoying the journey. With competitive salaries, comprehensive benefits, a matching 401K retirement savings plan, continuous training opportunities, and clear paths for career advancement, Access Systems is the right fit for your career aspirations.

","hiringOrganization":{"@type":"Organization","name":"Access Systems","sameAs":"https://www.accesssystems.com/"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Waukee, IA","addressCountry":"United States","addressRegion":"North America"}}}}]}

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