Administrative Assistant (contractor)

Description

Office Location: Houston, TX 77056 (Galleria)

This is a contract-to-hire opportunity

We are seeking a highly motivated and detail-oriented individual to join our team as an Administrative Assistant. The successful candidate will support daily office operations with a wide range of administrative and clerical tasks. Assisting with documentation and coordination, and ensuring efficient and smooth office operations.

Responsibilities:

• Provide general administrative support, including office inventory, records maintenance, administrative expense tracking, meeting scheduling, etc.
• Coordinate communications, including drafting and responding to emails, announcements, and notices.
• Maintain office correspondence, including updating directories, sorting, and distributing daily communications.
• Book travel arrangements and prepare travel itineraries and accommodations.
• Support employee onboarding and offboarding logistics, and maintain employee parking, access, and asset records.
• Maintain office operating procedures to improve efficiency.
• Assist with planning and coordination of company events and activities.
• Order office supplies and inventory management.
• Assist with expense tracking, invoice processing, and basic reporting.
• Prepare and order business cards.
• Maintain and manage company vehicles.
• Foster positive relationships with the building management team, vendors, and coordinate service requests.
• Serve as a backup to other administrative staff when needed.
• Other duties as assigned.

Requirements

• Associate’s or Bachelor’s degree preferred.
• 1-3 years of administrative assistant experience. 
• Bilingual in English and Mandarin Chinese is preferred. 
• Strong organizational skills.
• Professional demeanor and appearance.
• Strong attention to detail and ability to prioritize in a fast-paced environment.
• Proficient in Microsoft Office Suite.
• Ability to work independently and as part of a team.
• Team player who enjoys working collaboratively.
• Exceptional interpersonal and time management skills.

Must be authorized to work in the U.S. without the need for employment-based visa sponsorship now or in the future. The Company will not sponsor applicants for U.S. work visa status for this opportunity (no sponsorship is available for H-1B, L-1, TN, O-1, E-3, H-1B1, F-1, J-1, STEM OPT, OPT, CPT or any other employment-based visa.)

We do not accept unsolicited resumes from third-party recruitment agencies; therefore, we will not pay a fee for resumes submitted.