Assistant Project Manager- Leasing (Design and Construction)

Project Management Advisors, Inc. (PMA) is a national real estate advisory firm providing consulting services as the owner's representative, including development management, project management, program management and investor representation. Recognized among the commercial real estate industry's top professional services firms, including being named to Engineering News-Record top CM firms for the past four years in a row, we partner with our clients as their unbiased advocate to provide leadership and strategic guidance for increasingly sophisticated real estate needs and challenges, minimizing risk while maximizing outcomes.

CREATE YOUR FUTURE WITH PMA

Curious to stimulate your career growth through meaningful mentorship and thoughtful training? Are you interested in collaboration, working as an integral part of a team to deliver complex real estate projects across the country? Are you diligent, enthusiastic, and eager to work with clients having an impact?
Project Management Advisors, Inc. (PMA) is hiring an Assistant Project Manager for our San Francisco office who will work on a variety of Life Science projects. Accelerate both your professional and personal growth by joining our team!

Our Work and Culture

PMA is a national real estate advisory firm providing consulting services as the owner’s representative, meeting sophisticated real estate needs across a diversity of markets and project types. Recognized among the commercial real estate industry’s top professional services firms, including being named to Engineering News-Record Top Lists for three years in a row, PMA is headquartered in Chicago with offices in Austin, Los Angeles, New York, Orlando, San Diego, and San Francisco.  

We know that where you work matters. The people on your team. The culture of the environment. The client and project opportunities. The potential for learning, growth, and evolution. These all impact the quality of your work and the quality of your life. We get it.
Fit is critical for you and for us. That’s why we’re curious to learn about you and to help you discern if a career with PMA is a good fit for you, your values, and your goals.

Your Role

We are looking for a hybrid role of an Assistant Project Manager & Leasing Coordinator to join our San Fransico office. This person will support the PMA project team and collaborate with the client and project teams through a successful process of strategic real estate planning, pre-lease efforts, design and construction of new buildings, tenant improvement buildouts, and facilities assignments for lab and life sciences projects. Some of the ways you will support our projects:  

•    You have 2+ years of development and/or project management experience. Experience with Real Estate brokerage firms or brokers is a plus. Accounting experience is also a plus.  
•    You have a Bachelor’s degree or higher in Architecture, Urban Planning, Real Estate Development, Real Estate Finance, or a related field 
•    You are able to effectively communicate critical information to key stakeholders, often quickly and with short notice
•    You assist with the development and completion of project-specific tasks as required to meet or exceed the expectations of the client and fulfill contractual obligations
•    You interact weekly with the client and Real Estate brokers and can communicate succinctly, directly, and professionally with them and other internal team leaders. You foster strong relationships with clients and brokerage teams, ensuring timely responses to inquiries, and consistent communication
•    You have familiarity with Real Estate terminology and Real Estate Development Financial metrics, including Pro Forma spreadsheets, Project Budgets, Lease Negotiation and Review, and Leasing strategies and language
•    You support the planning and analysis of conceptual design issues and pre-construction activities
•    You maintain organized deal files, including proposals, RFPs, lease documentation, drawings, budgets, schedules, etc. 
•    You gather and maintain critical building documentation such as building system matrices, BOMA reports, as-built plans, process utility information, and other due diligence materials
You have a basic understanding of real estate design and architectural drawings, including space planning and programming, and can assist in early design efforts with prospective tenants, including block plans, test fits, space planning, programming, and equipment requirements
•    You can create budgets in the six to eight-figure range, draft milestone schedules for projects, analyze potential changes to budget or schedule, and communicate potential issues to team members
•    You effectively schedule meetings, attend site walks, and coordinate schedule availability to meet with contractors, architects, engineers, consultants, brokers, clients and other stakeholders to review the project status and resolve issues
•    You direct and/or document project meetings, responsibly follow up on project open items, and drive projects close out process to completion
•    You can assist in general agreements, documents, recommending actions, enforcing requirements, and reviewing changes in lease agreements and consultant contracts to clients or design & construction professionals. Familiarity with Lease Agreements, real estate transaction negotiations, and contract negotiations is preferred

    Your Values and Skills 

•    You are comfortable in high-velocity transactions with quick turnarounds on deliverables while maintaining composure and communication.
•    You are enthusiastic and curious about real estate and construction, proactively seeking creative solutions while bringing a positive, self-motivated approach to iterative tasks. You operate with a high level of personal integrity and business ethics, thriving in a collaborative team environment
•    You demonstrate flexible thinking and would consider yourself coachable and able to accept constructive feedback regularly on tasks, interactions, and activities needed to complete your work.
•    You have a polished presence and excellent verbal and written communication skills.
    
Your Success

The day-to-day experience at PMA promises challenge, collaboration, and growth, while our comprehensive benefits create opportunities for you and your family to prosper, including:

•   Being part of a respected company with high-caliber clients and projects
•    A workplace that is values-based and consciously practices its values every day
•    A culture that respects work/life balance
•    Competitive salary and bonus program
•    Formal and informal training, leadership development, mentoring programs, and other opportunities for growth and advancement
•    Quality benefits including medical, dental, vision, life, and disability insurances, education reimbursement
•    401(k) plan with employer match

The salary range for this position is $70,000-$110,000k annually; the base pay offered may vary depending on location, experience, skills, relevant education, and training.

PMA is comprised of over 150 project professionals experienced and licensed in nearly every aspect of the real estate industry with multi-disciplined backgrounds that are heavily rooted in the built environment, including architecture, development, asset management, brokerage, construction, engineering, finance, and urban planning.  Our local market knowledge and ability to leverage broad and diverse experience across a national portfolio of projects is unmatched in the industry, including assignments in civic, cultural, education, healthcare, hospitality, industrial, life sciences, multi-family residential, office and retail.  

PMA is headquartered in Chicago, with offices in Austin, Los Angeles, New York, Orlando, San Diego and San Francisco, delivering expertise to a broad range of clients from developers to institutional investors based on 30 years of practical experience, allowing our teams to consistently anticipate issues, understand potential impacts and provide proactive solutions.

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