Operations & Office Manager (m/f/d)

Allgemeine Informationen

Kennziffer

2026-764  

Beschreibung der Stelle

Stellenbezeichnung

Operations & Office Manager (m/f/d)

Vertragsart

1 = Vollzeit - unbefristet

Über Infront

At the end of 2022, Assetmax entered an exciting new chapter by joining forces with Infront, a leading European wealth-tech company. This strategic acquisition marked a pivotal moment in Assetmax's journey, enhancing its capabilities and reach while setting the stage for future growth.

 

Founded in Switzerland with a strong presence in Zurich and Lugano, Assetmax has become the leading multi-custody wealth management solution in Switzerland and Liechtenstein. By combining innovation with reliability, the company has earned its reputation as a trusted partner for wealth managers, streamlining financial operations.

 

Now, leveraging Infront's resources and expertise, Assetmax is poised to scale up its operations, expanding into Europe, the Middle East, and Asia, while reinforcing its commitment to delivering excellence on a global stage. Infront, established in the early 2000s, delivers cutting-edge technologies for trading, connectivity, data feeds, financial analysis, risk and valuation services, portfolio management, and advisory. This partnership combines Assetmax’s deep expertise in wealth management with Infront’s robust infrastructure, creating a powerful synergy for innovation and growth.

 

Die Position

 

As an Operations & Office Manager at Infront-Assetmax, you will be at the heart of our Swiss operations, supporting the local management team and ensuring smooth day-to-day processes. You will coordinate internal workflows, manage contracts and client onboarding, and act as a key point of contact for both internal teams and clients. This role combines operational oversight, administrative excellence, and cross-functional collaboration to help the organization run efficiently and deliver an exceptional experience for our clients and staff.

This role is ideal for someone who enjoys responsibility, works independently, and feels comfortable switching between planning, coordination, and hands-on tasks. Many processes are still developing, so your ideas and initiative truly matter.

 

What you will do

• Support the local management with daily operational tasks, meeting preparation, and follow-ups, including writing minutes for the weekly leadership meetings.
• Prepare presentations, reports, and board materials, ensuring accuracy and professionalism, including materials for quarterly townhall meetings.
• Coordinate cross-departmental projects and initiatives, driving process improvements to enhance efficiency.
• Create and manage contracts, invoices (currently a significant task), and central documentation.
• Support the Swiss Sales and Account Management team with client onboarding, migrations, inquiries, and issue resolution.
• Maintain CRM data, contacts, and relevant documentation.
• Manage all communications and correspondence with clients, employees, suppliers, and internal stakeholders.
• Manage office administration, including mail, supplies, repairs, and tracking IT hardware.
• Handle supplier invoices, including submission to Finance and monitoring for approval.
• Act as local marketing and event manager for client and staff events.
• Work closely with the risk team and other departments to ensure compliance and smooth operational processes.

Ihr Profil

What you bring

• Several years of experience in office management, administration, or operations
• Commercial education or equivalent practical background
• Strong organisational skills and ability to manage multiple topics independently
• Fluent German and very good English (spoken and written); additional languages are a plus
• Solid MS Office skills, especially Outlook and Excel
• Comfortable learning new systems such as ERP or invoicing tools (e.g. NetSuite)
• Hands-on, proactive, reliable and comfortable working autonomously
• Service-oriented, approachable, and collaborative
• Detail-focused with strong follow-up skills

Nice to have

• Experience in financial services, SaaS, or a tech environment
• Basic understanding of invoicing, contracts, and office cost management
• Familiarity with Swiss workplace culture and business communication

  

At Assetmax, we are committed to fostering an inclusive workplace, recognising our diverse team as one of our most valuable assets.

 

* Note: Since your application will be reviewed by an international team, we kindly ask that you submit your CV in English.

Einsatzort der Stelle

Standort

Schweiz, Zürich

Gesellschaft

Assetmax (CH)

Qualifikation

Sprachen

• Englisch (3- Verhandlungssicher)
• Deutsch (3- Verhandlungssicher)

Betreut durch

Name

Pacin

Vorname

Lucila