Area Facilities Manager

Description

General Description

The Area Facilities Manager provides   leadership and operational oversight for maintenance functions across a   defined portfolio of affordable housing communities. This role partners   closely with the Regional Facilities Manager and Property Management leadership   to ensure that all properties are maintained to Conifer’s standards of   excellence and that physical condition, safety, and compliance objectives are   consistently achieved. The Area Facilities Manager plays a key role in   promoting asset performance, regulatory compliance, resident satisfaction,   and team development within the affordable housing portfolio. This position   leads by example and will be asked to assist directly with facility   operations during high demand/emergency situations.

Position Details

• Full-Time
• Non-Exempt
• 40 Hours per Week
• Monday - Friday
• 8:30 AM - 5:00 PM
• In-Person
• On-Call Rotation As Needed

Locations

• Station 25 located at 10 Morris Street Albany, NY 12208.
• MeadowView at Clifton Park Apartments located at 579 Waite Road Rexford, NY 12148.
• Blue Heron Trail I  located at 509 Eastline Road Ballston Spa, NY 12020.
• Blue Heron Trail II located at 509 Eastline Road Ballston Spa, NY 12020.
• Stone Ledge Apartments located at 21 Farm Lane Hyde Park, NY 12538.
• Lake View Apartments located at 5 Woodland Townhouse Road Loch Sheldrake, NY 12759.
• Barkley Garden Apartments located at 280 North Main Street Liberty, NY 12754.

Job Description

Portfolio Oversight

+ Oversee, execute and support the daily maintenance   operations of multiple affordable housing communities within the assigned   area.

+ Conduct regular site visits to ensure properties are   maintained to HUD, REAC, NSPIRE, and LIHTC standards.

+ Verify that preventive maintenance programs, building   systems, work orders and unit turnover processes are executed consistently   and effectively.

+ Ensure that maintenance practices align with Conifer’s   policies, safety standards, and asset preservation goals.

Leadership Collaboration

+ Partner with Property Management and Regional Facilities   leadership to align maintenance operations with portfolio goals, budgets, and compliance strategies.

+ Serve as a resource to site teams, providing operational   guidance, technical support, and communication to ensure property needs are   met in a timely and efficient manner.

+ Assist with creation of on-call schedule and participate   in rotation as needed.

+ Collaborate with Asset Management on capital planning,   physical needs assessments (PNAs), and long-term maintenance strategies.

Operational Excellence

+ Implement and enforce Conifer’s maintenance standards,   preventative maintenance schedules, and safety programs across all   communities.

+ Utilize the Computerized Maintenance Management System   (CMMS) to track work orders, inspections, and performance metrics.

+ Promote a culture of accountability, continuous   improvement, and customer service among maintenance staff.

Maintenance Analytics   and Reporting

+ Monitor maintenance KPIs including open work orders, unit   turnover time, inspection readiness, and life-safety systems performance.

+ Provide performance summaries and trend analyses to the   Regional Facilities Manager for use in regional and corporate reporting.

Recruitment, Training   & Development

+ Interview maintenance candidates and provide   recommendations for hire

+ Coach and mentor on-site maintenance staff, fostering a   culture of professional growth, technical competency, and safety awareness.

+ Coordinate with the Regional Facilities Manager and SVP   of Operations to deliver technical and compliance-related training tailored   to affordable housing maintenance.

+ Participate in evaluating technical performance and   providing input for employee development and annual review processes.

Capital and Project Support

+ Assist in developing scopes of work, obtaining bids, and   overseeing vendor performance for capital improvement and rehabilitation   projects.

+ Support project execution to ensure quality, compliance,   and timely completion in accordance with funding and regulatory requirements.

Financial Management

+ Monitor maintenance expenditures within the assigned area   and identify cost-saving opportunities without compromising quality or   compliance.

Safety & Risk   Management

+ Promote a strong safety culture across all maintenance   operations, ensuring compliance with OSHA standards and Conifer’s Safety   Program.

+ Ensure all staff follow PPE requirements and safe work   practices; conduct periodic safety audits and participate in incident   reviews.

+ Collaborate with Risk Management on incident reporting,   property loss prevention, and claims mitigation.

Inspections &   Compliance

+ Ensure all properties maintain full readiness for   HUD/NSPIRE, REAC, LIHTC, and state or local housing agency inspections.

+ Coordinate corrective action plans and ensure timely   documentation and follow-up for all compliance-related findings.

+ Support Property Management in maintaining documentation   for investor and lender physical inspections.

Environmental   Management

+ Ensure environmental compliance by coordinating testing   and remediation of environmental hazards including lead, asbestos, mold, and   radon.

+ Maintain awareness of environmental requirements specific   to affordable housing and ensure timely reporting and documentation.

Emergency Response

+ Serve as a key participant in regional emergency response   initiatives, assisting in the preparation, response, and recovery from   natural disasters and facility emergencies.

+ Ensure properties maintain updated emergency plans and   that staff are properly trained and equipped for crisis response.

Innovation & Best   Practices

+ Identify and recommend operational improvements and   technologies that increase energy efficiency, reduce operating costs, and   extend the useful life of assets.

+ Share successful strategies and best practices across the   portfolio to support consistent performance improvement.

Experience

+ Experience: 5–7 years of progressively responsible experience in   multifamily or affordable housing property maintenance, building systems, or   facilities management.

+ Leadership: Minimum of 3 years leading or supervising maintenance   teams in a multi-site or regional capacity.

+ Technical Expertise: Broad knowledge of mechanical, electrical, plumbing   (MEP), HVAC, and building envelope systems.

+ Affordable Housing Focus: Familiarity with HUD, NSPIRE, REAC,   LIHTC, and other affordable housing inspection and compliance protocols.

+ Project Management: Experience with capital projects, vendor coordination,   and RFP/bidding processes.

+ Financial Acumen: Skilled in managing maintenance budgets, purchasing, and   cost control.

+ Technology: Proficiency in Microsoft Office Suite, Microsoft Teams,   and CMMS platforms.

+ Core Competencies: Strong leadership, communication, analytical, and   problem-solving skills.

Education

+ High School Diploma or GED required; Associate’s or   Bachelor’s degree in Facilities Management, Construction Management, or   related field preferred.

+ Certifications preferred: HVAC, EPA Universal, OSHA   10/30, Certified Apartment Maintenance Technician (CAMT), or Facility   Management credentials (IFMA, BOMA).

Requirements

+ Exceptional communication and interpersonal skills with   the ability to work collaboratively across departments and with external   stakeholders.

+ Demonstrated ability to lead and develop maintenance   teams within a mission-driven, affordable housing environment.

+ Strong organizational and time-management skills, with   the ability to manage multiple priorities.

+ Professional demeanor with a commitment to integrity,   accountability, and service excellence.

+ Valid driver’s license, reliable transportation, and   current auto insurance.

+ Ability to travel regularly and respond to after-hours   emergencies as needed.

Additional Expectations

+ Frequent travel within the assigned region for property   inspections, team support, and project oversight (approximately 40–50%).

+ Ability to provide hands-on assistance during emergencies   or major maintenance events.

+ Maintain comprehensive knowledge of Conifer’s Maintenance   Manual, HUD/LIHTC requirements, and industry best practices.

+ Perform additional duties assigned by leadership.

Conifer Realty is a professional, service-oriented organization offering a competitive compensation package commensurate with experience, along with excellent benefits that include ongoing training and development, 13 holidays, 15 days paid time off, 401K with company match, medical, HSA, dependent care Flex account, dental, vision; company-paid life, short and long-term disability insurances; and a wellness program. 

The pay range for this position is $37.00 - $45.00 per hour. The actual compensation may vary depending on a wide range of factors, including experience, skills, qualifications, certifications, location, etc. This range does not include additional forms of compensation such as bonuses. 

APPLY TODAY via our website link: http://www.careersatconifer.com complete our application process and attach your resume. You will hear directly from the hiring manager on next steps in the process. Thank you for your interest in joining the Conifer Team! 

Conifer Realty LLC is an Equal Opportunity Employer and does not discriminate on the basis of any legally protected status or characteristic. Minority/Female/Sexual Orientation/Gender Identity/Disability/Veteran.