Administrative Assistant, Development

Job Details

Job Location: Madison - Madison, WI 53711Position Type: Full TimeTravel Percentage: Non-DrivingJob Shift: AMJob Category: Other

Location: Madison, WI

Full-time | 1.0 FTE (40 hours/week) | AM Shift | Monday-Friday | 8a-5p

No weekends, no holidays, no on call

Some occasional events required outside normal hours

 

Make a lasting impact with Agrace

Join Agrace, a nationally recognized nonprofit leader in hospice and palliative care. If you are looking for a role that helps support meaningful, patient-centered care, this is your opportunity to make a difference!

 

How You’ll Make a Difference (Essential Functions)

Reporting to the Chief Development Officer, the Development Administrative Assistant plays a vital role in supporting the Foundation team, our programs and our fundraising efforts. This position strengthens donor stewardship, donor engagement and campaign support through high quality administrative and operational work. The role coordinates donor-focused and memorial events, assists with recognition and campaign tracking, prepares donor-facing materials for gift officers and supports overall team operations.

 

Key Responsibilities

Administrative Responsibilities

• Prepare high quality donor materials, including impact reports, stewardship packets, proposal materials and sponsorship agreements.
• Provide administrative support for Foundation fundraising campaigns, including recognition tracking, preparation of campaign materials and support for campaign committees and volunteers.
• Support meeting management for the Foundation team, including scheduling, preparing agendas and gathering materials for donor meetings.
• Assist with donor communications, stewardship and campaign mailings.
• Maintain updated Foundation collateral and ensure donor-facing materials remain accurate and organized, including maintenance of Foundation website and internal communications related to foundation events and staff engagement.
• Support donor giving programs through coordination, recognition, administration and communications.
• Coordinate assembly and mailing of donor kits, stewardship packets, event materials and other donor-facing items.

Event & Program Coordination

• With oversight from CDO and Gift Officers, coordinate donor engagement events for major donors, legacy donors and campaign donors, including planning, logistics, invitations, RSVP tracking, seating, nametags and on-site support.
• Provide operational and administrative support for Foundation events, including sponsor recognition, attendee management and post-event reporting.
• Support fundraising event logistics for Agrace’s events through vendor management, task management, communication tracking, and management of signage and collateral.
• Coordinate Agrace’s memorial and tribute recognition events, including invitations, logistics and related communications.
• Support the execution of patient wishes through the Wish Program by coordinating logistics, gathering needed items and working with clinical staff, as appropriate.

Other Duties

• Participate in internal work groups, meetings and committees related to position responsibilities
• Support other Foundation tasks as needed to ensure seamless operations and a high quality donor experience.

The above are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

You Bring (Qualifications)

1. High school diploma or GED or equivalent combination of education and work experience 
2. Previous fundraising or donor relations experience, preferred 
3. Valid driver’s license, auto insurance, and access to a reliable vehicle 
4. Must be at least 18 years of age 
5. Microsoft Office Suite skills required
6. Experience in fundraising and/or non-profit administration
7. Ability to work effectively and cooperatively with others
8. Raiser's Edge or similar database experience preferred
9. Ability to communicate effectively verbally and in writing; attention to detail
10. Ability to be flexible in time and task to meet organizational needs
11. Ability to maintain confidentiality about patients, families, caregivers, staff, donors, and organizational intellectual property
12. Ability to work at various Agrace locations. 
13. Ability to use proper body mechanics and standard precaution

Benefits

• Competitive pay with free parking and applicable mileage reimbursement
• Health, dental, and vision insurance for employees who are hired for 28+ hours per week (.7 FTE +)
• Retirement plans with employer matching
• Generous Paid Time Off (PTO) and holiday paid time off
• Comprehensive onboarding, mentorship, and career development

 

About Agrace

For more than 45 years, Agrace has been an innovator and leader in both caring for patients and their families, and in educating others about death, dying and grief. We are the largest hospice provider in Wisconsin. Well known for end-of-life care, Agrace also serves people across southern Wisconsin who are aging, seriously ill or grieving. 

 

At Agrace we are strengthened by the unique experiences, cultures and traditions of our staff, patients and clients.

 

Together, we pursue a vision in which every Agrace staff member is treated fairly, and every patient and client experiences the respectful, individualized care they need and deserve.

 

We foster a culture of belonging that celebrates people’s uniqueness and leads to meaningful, empathetic connections.

 

Agrace Health Inc is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

Qualifications