Marketing & Events Assistant

Our Company:  

Start your next chapter at Revecore! For over 25 years, we’ve been at the forefront of specialized claims management, helping healthcare providers recover meaningful revenue to enhance quality patient care in their communities. We’re powered by people, driven by technology, and dedicated to our clients and employees. If you’re looking for a collaborative and diverse culture with a great work/life balance, look no further.  

 

As part of our team, you’ll be rewarded with: 

• Comprehensive medical, dental, vision, and life insurance benefits from the start of your employment 
• 12 paid holidays and flexible paid time off    
• 401(k) contributions   
• Employee Resource Groups that build community  
• Career growth opportunities   
• An excellent work/life balance 

Location: Franklin, TN (Hybrid) ~1 day per week onsite required  

 

As Revecore’s Marketing and Events Assistant, you will: 

Play a vital support role in executing Revecore’s high-impact events and experiences that strengthen relationships, amplify brand visibility, and drive pipeline growth. This individual will assist with the logistical, administrative, and operational aspects of Revecore’s events — including industry tradeshows, client dinners, and internal experiences — ensuring flawless coordination and professional execution. The ideal candidate is organized, detail-oriented, and eager to learn, with strong communication skills and a proactive, can-do attitude. This is an excellent opportunity to gain hands-on experience in B2B event marketing, campaign support, and cross-functional collaboration within a fast-paced, high-growth organization.

 

The Role:

Event Logistics & Support

• Support the planning and logistics of in-person and virtual events, including travel coordination, vendor communications, and materials preparation (e.g. submit material handling orders).
• Compile conference detail overviews, including dates, deadlines, booth info, logistical requirements; draft event briefs.
• Manage shipping of materials (e.g. prepare shipping labels, schedule for pick up), collateral, and booth kits / assets; track inventory and ensure timely delivery; resolve issues as needed.
• Help prepare event kits, signage, name badges, and onsite supplies; prepare packing lists and coordinate supply closet pulls.
• Manage conference supplies (i.e. stock) and order replenishments as needed based on event volume and related needs.
• Coordinate printing needs, including signage, sell sheets, handouts, name badges.

Marketing & Administrative Support

• Maintain event calendars, trackers, and project timelines to ensure deadlines are met.
• Track conference deadlines, sponsorship requirements, and deliverables across events; manage task list accordingly.
• Assist with event registration setup, maintain conference registrations / sponsorship confirmations, track attendee lists, and coordination with internal and external stakeholders.
• Manage RSVP lists for dinners and conference-related events.
• Manage conference and exhibitor portal requirements (deadlines, uploads, forms, assets, logos); Prepare and submit required conference forms
• Assist with updating event information across internal systems (e.g., ExhibitDay, Marketing Central, SharePoint, HubSpot, Salesforce).
• Support creation and proofreading of event communications and social media posts.
• Track attendee lists, dietary restrictions, and travel forms; Assist in preparing itineraries, agendas, and rooming lists.
• Coordinate welcome gifts, booth giveaways, and other small gifting needs.
• Help manage post-event attendee lists, documentation, photos, and upload all materials to shared folders.
• Tracking receipts, shipping invoices, and other expense documentation; submit invoices and W9s to Accounts Payable.
• Organize feedback and support post-event reporting.

Onsite & Virtual Event Support

• Provide onsite support as needed, including setup, check-in, and attendee hospitality.
• Coordinate pre-event briefings, materials, and agendas for Revecore staff and executives.
• Capture event notes, attendee feedback, and follow-up actions to support lead tracking and relationship continuity.

Team & Vendor Collaboration

• Partner closely with the Marketing & Events Lead, Sales, and Demand Generation teams to ensure consistent execution and alignment with event goals.
• Participate in team meetings, brainstorms, and post-event debriefs to share ideas for improvement, document meeting notes and follow-up actions.
• Conduct initial outreach to venues, caterers, rental companies, and printers; gather quotes, availability, menus and proposals.
• Assist with coordinating decor, floral, AV, rentals, and photography scheduling.

Key Performance Metrics (KPIs)

• Accuracy and timeliness of event logistics and administrative tasks
• On-time delivery of materials and communications
• Internal satisfaction and team feedback
• Event readiness scores and execution smoothness
• Contribution to post-event follow-up and documentation completeness

Measures of Success

• Reliable and proactive support that enables seamless event execution
• Strong internal collaboration and communication across teams
• Growing independence and confidence managing logistics and vendor coordination
• Positive feedback from internal stakeholders and event participants
• Continuous learning and professional development in event marketing and operations

 

You’ll be successful if you have: 

• 0–2 years of experience (or coursework/internship) in marketing, communications, event planning, or related fields.
• Excellent organizational skills with high attention to detail and follow-through.
• Strong written and verbal communication abilities.
• Comfort with multitasking and managing priorities in a fast-paced environment.
• Proficiency with Microsoft Office Suite; exposure to HubSpot, Salesforce, or project management tools a plus.
• A positive attitude, willingness to learn, and desire to contribute to a collaborative, mission-driven team.

 

Work at Home Requirements: 

• A quiet, distraction-free environment to work from in your home.   
• A secure home internet connection with speeds >20 Mbps for downloads and >10 Mbps for uploads is required. 
• The workspace area accommodates all workstation equipment and related materials and provides adequate surface area to be productive.   

Employment is contingent upon eligibility to work in the U.S., employment history verification, and a background check.  

 

Revecore is an equal opportunity employer that does not discriminate based on race, color, religion, sex or gender, gender identity or expression, sexual orientation, national origin, age, disability status, veteran status, genetic information, or any other legally protected status. We believe that a diverse workforce fosters innovation and creativity, enriches our culture, and enables us to better serve the needs of our clients and communities. We welcome and encourage individuals of all backgrounds, perspectives, and abilities to apply. 

 

Must reside in the United States within one of the states listed below:  

Alabama, Arkansas, Florida, Georgia, Indiana, Iowa, Kansas, Kentucky, Louisiana, Maine, Massachusetts Michigan, Minnesota, Mississippi Missouri, Nebraska, New Hampshire North Carolina, North Dakota, Ohio, Oklahoma, Pennsylvania, Rhode Island, South Carolina, South Dakota, Tennessee, Texas, Vermont, Virginia, West Virginia and Wisconsin