Project Coordinator

Job Details

Level: ExperiencedJob Location: Fremont California - Fremont, CA 94538Position Type: Full TimeEducation Level: 2 Year DegreeSalary Range: $65,000.00 - $75,000.00 SalaryJob Shift: Day

About the Role

Northland Controls is seeking a Project Coordinator supporting Professional Services to provide day-to-day coordination and administrative support to our Professional Services team, including Technical Project Managers and Application Engineers. This role is essential to keeping projects on track by managing schedules, documentation, resources, and communication across multiple teams.

The successful candidate will be highly organised, detail-oriented, and comfortable working in a fast-paced, project-driven environment.

 

Key Responsibilities

• Coordinate project schedules, resources, equipment, documentation, and information.

• Assist with preparing action plans that align resources, timelines, and budgets.

• Support data entry and tracking for technical projects using applications and spreadsheets.

• Monitor project progress and respond to issues as they arise.

• Serve as a point of contact and communicate project status to internal stakeholders.

• Partner with Project and Program Managers to identify and remove project blockers.

• Use project tools to track working hours, plans, expenses, and expenditures.

• Create and maintain project documentation including quotes, proposals, plans, and reports.

• Ensure project standards and requirements are met through quality assurance processes.

• Perform additional duties as assigned to support business and project needs.

 

What We’re Looking For

Required Qualifications:

• Strong organisational skills with a high level of attention to detail.

• Effective written and verbal communication skills.

• Reliable attendance and punctuality.

• Bachelor’s degree or equivalent professional experience.

• Minimum of two years’ experience as a Project Coordinator or in a similar administrative support role.

• Valid driver’s licence.

Preferred Qualifications:

• Familiarity with project management processes from initiation through delivery.

 

Skills & Competencies

• Ability to prioritise and execute tasks in a fast-paced environment.

• Strong organisational, analytical, and problem-solving skills.

• Proficiency in Microsoft Word, Excel, Planner, and Project.

• Ability to prepare and interpret schedules, flowcharts, and action plans.

• Self-motivated with the ability to work independently and collaboratively.

• Excellent time management skills with the ability to meet deadlines.

 

Working Environment & Physical Requirements

This role includes a combination of office-based and field work and may require visits to job sites, including construction environments. The position involves prolonged periods of sitting and occasional travel to work locations.

 

Additional Information

• Full-time position.

• Up to 10% travel required.

• This role does not have supervisory responsibilities.

• Candidates must be authorized to work in the country of employment.