Executive Assistant to the Chief Executive Officer

Company Description

About Us
Headquartered in Indianapolis, Indiana, Wabash Valley Power is a not-for-profit electric cooperative and wholesale provider of reliable, affordable electricity to our 21 electric distribution member cooperatives. These cooperatives in turn serve more than 280,000 homes, businesses, and farms in Indiana and Illinois.

As a not-for-profit co-op, we do things a bit differently—and that’s the point. Because we aren’t influenced by shareholders, we make our decisions with our members in mind. That means we value things like teamwork, and putting families first. It also means a business model that’s designed for stability and growth. It’s a Deliberately Different approach to the energy industry, and that’s great news for the people who count on us.

What You'll Get
We believe what benefits our employees benefits our company. That’s why we put employees first—your health, your family, and your development. These aren’t just slogans: We offer continuing education, flex time, health benefits, a 401(k) match and pension plan, and much more. Here are just a few of the things that make our company culture unique:

•  No Sweat  - We offer a wellness program that includes a payroll credit for medical insurance, an on-site fitness center for your convenience and extra vacation days for participating. We’ll even throw in a fitness device reimbursement to keep you on track!
•  Flex Time  - Our flexible schedule means you can work in your appointments or family events and maintain a comfortable work-life balance.
•  Stay in School  - We value employees who have a desire to learn, so we provide funds for continuing education. We also offer in-house training and ongoing development through our internal GROW program.
•  Keep it Casual  - When you work for us, you work in comfort.  Blue jeans are the norm in our office, and we make them look good!
•  Work Hard, Play Hard  - We reward our employees with generous vacation time, to the tune of up to five weeks off a year. Even our new employees receive credit for prior work experience.

Job Description

The Executive Assistant to the CEO provides high-level administrative and logistical support to ensure the efficient operation of the CEO’s office. This role is highly board-facing and requires exceptional professionalism, discretion, and attention to detail. The Executive Assistant supports CEO interactions with the Board of Directors, senior leadership, member systems, and external stakeholders.

Key Responsibilities

Executive Administrative Support

• Handle sensitive and confidential information with the highest level of discretion
• Prioritize meeting requests for the President/CEO and maintains the calendar by planning and scheduling meetings, conferences, and travel.
• Coordinate meetings, prepare agendas, and assemble briefing materials
• Anticipate administrative needs and proactively resolve scheduling or logistical issues
• Conserve the CEO’s time by reading, researching, and routing correspondence, drafting letters and documents, collecting and analyzing information.
• Assist with the overall coordination, data gathering, analysis, and preparation of various reports and documents for the President/CEO and Board of Directors such as the monthly board meetings and Annual Board agendas and resolutions.
• Prepare and administers the annual budget for the Board of Directors and President/CEO.
• Provide administrative and office support for a wide range of daily activities including expense reports, meeting logistics, PowerPoint presentations, and interoffice communications, etc.

Board of Directors Support

• Coordinate logistics for Board of Directors meetings, committee meetings, and retreats
• Prepare, compile, and distribute board materials in accordance with governance and confidentiality requirements
• Serve as a professional point of contact for board members on scheduling, meeting logistics, and information flow
• Maintain board calendars, contact lists, and document records
• Support follow-up and tracking of board-related action items as directed by the CEO

Communication & Correspondence

• Draft, edit, and proofread executive correspondence, presentations, and reports
• Manage incoming communications and route inquiries appropriately
• Ensure clear, timely communication between the CEO, board members, and internal stakeholders

Coordination & Office Management

• Coordinate executive-level meetings with internal departments and external partners
• Assist Communication Services team with developing and coordinating the monthly board meetings and the annual meeting of its members.
• Track meeting deliverables and ensure materials are prepared accurately and on time
• Support executive office processes and help maintain organized records and systems

Qualifications

Required

• A minimum of a high school diploma or equivalent required.
• 5+ years of related experience
• Demonstrated experience supporting board-facing activities or senior governance bodies
• Exceptional organizational, time management, and prioritization skills
• Strong written and verbal communication skills
• Proven ability to handle confidential information with discretion and professionalism
• Proficiency in Microsoft Office
• Demonstrated capabilities to learn and use other software as needed to process director expenses, maintain board portal, etc.

Preferred

• Familiarity with board governance practices and meeting protocols
• Associate’s degree preferred. An equivalent combination of education and experience may be considered.

Key Competencies

• Professional presence and executive-level judgment
• Attention to detail and accuracy
• Reliability and strong follow-through
• Ability to manage competing priorities under deadlines
• Strong interpersonal skills and board-level etiquette

Additional Information

All your information will be kept confidential according to EEO guidelines.