Executive Assistant CE

At AustralianSuper, we truly care about our colleagues.​ We know work and life are intertwined. That’s why we support the diverse needs of everyone and have policies that enable us all to thrive and be truly flexible. We ensure diversity is celebrated for the opportunity it provides us all to learn and grow and deliver better outcomes for members. We are dedicated to building a high-performance environment underpinned by a strong risk culture, ensuring we deliver the best outcomes for our members.

 

Your New Role 

The Office of the Chief Executive and Chair supports the Chief Executive in delivering on his accountabilities to the Fund. The Chief Executive’s Executive Assistant provides professional administration support to the Chief Executive and Chair and works closely with the Board’s Executive Assistant. Reporting to the Head of the Chair and Chief Executive’s Office, this role establishes and maintains effective relationships with the Chief Executive and senior leaders to ensure all administrative matters are managed efficiently. 

Key responsibilities will include;

• Provide a high level of effective and confidential administrative management support to the Chief Executive and the Chair, including diary and email management. 
• Manage travel arrangements for the Chief Executive and Chair. 
• Assist in managing the expectations of internal and external stakeholders who require the Chief Executive’s time.
• Develop and maintain strong processes to deliver outcomes accurately and on time.
• Collate information to measure and track effectiveness of the CCEO strategy.Use initiative and judgment to anticipate needs and ensure matters are dealt with expeditiously and appropriately. 
• Support the Head of the Chair and Chief Executive’s Office with the preparation, formatting and editing of correspondence, papers, presentations and reports (Excel, Word, PowerPoint) for the Chief Executive and the Chair.
• Manage and monitor briefing requests for the Chief Executive and Chair across the organisation. 
• Provide support for the organisation of meetings & teleconferences including the distribution of agendas & minutes as required.
• Support the financial management of the office through invoice processing, raising purchase orders and assisting with credit card management for Chief Executive including monthly reconciliation.
• Ensure a positive, professional approach towards all stakeholders, internal or external, to build rapport, build confidence and enhance the Fund’s overall reputation.
• Contribute to the strength of the team by sharing information, working collaboratively, transferring skills and being supportive and flexible; including taking a leadership role with other Executive Assistants and Team Coordinators across the Fund.

What You’ll Need   

• Demonstrated experience providing executive assistance to C-suite in a growing and changing environment.
• Experience working in a financial services, professional services or similar environment.
• Demonstrated ability to work under pressure, set and manage multiple conflicting priorities and meet specified timeframes.
• Demonstrated ability to coordinate tasks and to collaborate..
• Strong stakeholder relationship skills including the proven ability to initiate, maintain and develop relationships with peers, with the objective of gaining cooperation and meeting timelines for the delivery of advice. 
• Excellent written and oral communication skills; including proven experience in dealing with confidential and sensitive issues and ability to develop and maintain rapport across all organisational levels.
• Demonstrated ability to maintain a high level of confidentiality and trust across a range of matters. Strong competency in the execution and understanding of Microsoft Office applications in particular Word, Excel, Outlook, and PowerPoint, and experience with Diligent, Microsoft Teams and Microsoft Dynamics. 

 

Life at AustralianSuper 

AustralianSuper is committed to colleague development, and we support our people with ongoing learning, coaching and training, as well as career opportunities across our expanding global organisation. We offer generous leave entitlements and promote a blended working environment in which all roles can flex, and we’re happy to discuss what this looks like for you. 

We cultivate a workplace that champions safety, respect, inclusiveness and diversity.  We are committed to supporting our diverse workforce in a way that is inclusive and embraces diversity in all its forms. If you require any reasonable adjustments to the recruitment process or the role, please let our recruitment team know. 

 

What’s Next 

Apply now, if you share our values of Energy, Integrity, Generosity of Spirit and Excellent Outcomes and would like the opportunity to work in a challenging, growing and rapidly evolving team to deliver outstanding results. 

 

At AustralianSuper, we embrace innovation to further enhance fairness and efficiency in hiring. We use Agentic AI to host our initial phone interview conversations, offering candidates a personalised, on-demand experience. Information shared through the tool is securely processed and stored in accordance with our privacy standards.

 

https://www.australiansuper.com/careers/candidate-privacy-notice  

Australian or New Zealand citizenship or Australian permanent residency status is required.  

Agencies please note: this vacancy is being managed directly by AustralianSuper’s Talent Acquisition team. We will contact our preferred agency partners should we require additional support. Thank you. 

The AustralianSuper Story

As a profit-to-member superannuation fund, AustralianSuper is run only for members, and is here to help members achieve their best possible retirement outcome. We don't pay profits or dividends to shareholders, so the money we make goes back into the fund.

We’re an organisation of talented, inspiring colleagues and passionate leaders. As we continue to grow in size and complexity, we need people who will challenge our thinking, deliver outstanding outcomes and most importantly, share in our purpose.