Office Administrator

Who we are:

We are on a mission to become a leading supplier of critical materials that enable the green energy and technology revolution.  Our materials and technologies are required for the electric vehicle, green energy, consumer electronics, and defense industries, and our battery grade lithium and tech metals are needed for chipsets, semiconductors, and 5G. 

We have a substantial interest in the Round Top, Heavy Rare Earth, Lithium and Critical Minerals deposit in West Texas. We have also developed the United States’ first rare earth and critical minerals processing facility and we own the only scalable, sintered neo-magnet manufacturing system in the Western Hemisphere. By developing this fully integrated, US-based “mine-to-magnet” critical mineral supply chain, we are poised to become the leading domestic supplier to these industries.

What you can expect:

At USA Rare Earth, we are pioneers and problem solvers, technologists and team players. Together, we:

• Build Solutions: If our task was a simple one, it would already be done. We are creative and solution-oriented, and we think outside the box to solve important problems. We know that a range of expertise and technologies is needed for success, and we work across sectors and alongside customers to deliver world-class solutions in sustainable ways.
• Deliver Quality: When we do things, we do them well. We believe that top-tier quality leads to industry competitiveness and we hold ourselves to the highest quality standards. We move fast when executing, but safety, quality, and excellence always come first.
• Lead responsibly: We have a responsibility to the planet, our consumers, our country, and each other. We put safety at the center of all we do, take accountability for our actions, incorporate sustainable practices in our processes and act with the financial best interest of our investors and consumers in mind.
• Win Together: Establishing a rare earth magnet supply chain is a big undertaking – and getting there is a team effort. We communicate openly, work together and challenge each other in pursuit of our goals. With every step we take we learn and get better.

Position Overview:

The Office Administrator plays a critical role in ensuring the smooth, efficient, and well-coordinated operation of USA Rare Earth’s Engineering and Processing site in Wheat Ridge, Colorado. This role functions as a site-wide administrative and operational generalist, supporting multiple department heads and serving as a central point of coordination across the site.

In addition to traditional office administration, this role supports facilities operations, purchasing and vendor coordination, operational follow-through, and light executive assistance, particularly for site leadership. The ideal candidate is highly organized, adaptable, and comfortable working in a fast-paced, evolving environment where priorities may shift and no two days look the same.

Key Responsibilities:

• Manage day-to-day office and facilities operations, including supplies, inventory, stocking supplies, site needs, and general workplace organization
• Serve as the primary point of contact for external vendors, contractors, and service providers; coordinate maintenance, repairs, and service requests
• Coordinate purchasing and operational processes, including purchase orders (POs), invoices, NDAs, vendor follow-ups, and tracking open action items
• Act as a central coordination hub to support follow-through across multiple departments (Engineering, Process, Data/Analytics, and site leadership)
• Provide light executive assistant support for site leadership, including calendar management, scheduling, and limited travel coordination
• Support HR-related activities such as onboarding coordination, interview scheduling, and training logistics
• Maintain accurate records, files, databases, and documentation related to site operations
• Prepare and distribute reports, communications, and operational updates as needed
• Assist with expense reporting, reimbursements, and routine administrative processes
• Support site safety culture by coordinating site-specific environmental, health, and safety initiatives
• Proactively identify and resolve day-to-day issues, escalating as appropriate and partnering with stakeholders to drive solutions
• Contribute to a collaborative, flexible, and positive work environment while supporting site growth and evolving operational needs

Knowledge, Skills, and Abilities:

• Strong organizational and time-management skills with the ability to manage multiple priorities simultaneously
• High degree of flexibility and comfort operating in ambiguous, fast-moving environments
• Excellent interpersonal and communication skills; able to work effectively with employees at all levels of the organization
• Demonstrated ability to act as a generalist and “wear multiple hats” as business needs evolve
• Proficiency with standard office software and systems (e.g., word processing, spreadsheets, calendars, databases)
• Ability to handle sensitive and confidential information with discretion and professionalism
• Strong problem-solving skills and sound judgment
• Attention to detail and commitment to quality, accuracy, and follow-through

Minimum Requirements:

• Bachelor’s degree in business administration, facilities management, or a related field, or equivalent practical experience
• Approximately 2–5 years of experience in office administration, operations coordination, facilities support, or a similar generalist role
• Experience in industrial, engineering, construction, laboratory, or manufacturing environments is a plus, but not required
• Proven experience in site administration, facilities management, or similar operational support role.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Specific vision abilities required by this job include close vision and distance vision. While performing the duties of this job, the team member is regularly required to walk, stand, move, sit, carry, bend, kneel, reach, push, pull, lift, use hands and fingers, handle, or feel and talk and hear. May be required to lift and move boxes or packages not exceeding 20 pounds in weight. Some work stress inherent to the position and extended work hours may be required, examples include new processes and emergent site needs.

Work Environment: Highlighted

This role operates in an office and laboratory environment. Noise levels are consistent with normal office and lab operations. This position is fully onsite in Wheat Ridge, CO.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, skills required of personnel so classified. The reporting relationship may not reflect the most recent changes to the corporate reporting structure.

Colorado Employment Disclosure

• Compensation: This position has a base salary range of $73,000 – $83,400, depending on experience and qualifications
• Variable Compensation: This role is eligible for a performance-based bonus program (target approximately 10%), tied to clearly defined goals and outcomes
• Benefits: USA Rare Earth offers a comprehensive benefits package including medical, dental, and vision insurance; retirement benefits; paid time off; and paid holidays
• Application Deadline: Applications will be accepted on a rolling basis until the position is filled
• How to Apply: Interested candidates should apply through the company’s official job USA Rare Earth complies with all applicable Colorado employment and pay transparency law

USA Rare Earth complies with all applicable Colorado employment and pay transparency laws. The company does not request salary history, age-related information, graduation dates, or personal social media access during the hiring process.