Facilities Coordinator

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

The requirement is for a mindset that is very hands-on, energetic, helpful and straightforward. Achieve excellence in maintenance service programs, obtaining the highest possible standards and practices. Manage the scope of contracts to ensure agreed deliverable are met within the stipulated time. To provide comprehensive facility management for services to the client, with a focus on continuous improvement. Achievement of the Key Performance Indicators and Service Level Agreements targets.

POSITION GOALS:
To provide receptionist and front office duties in accordance with company policies, procedures and processes. Achievement of the Key Performance Indicators and Service Level Agreement targets.

ROLES AND RESPONSIBILITIES
Major Responsibilities
– Responsible for handling of incoming and outgoing calls including distribution. Making sure to demonstrate professional and polite responses in telephone responses. 
– Receive, inform, guide visitors including co-ordination with employees
– Ensure all the incoming / outgoing express mails are signed and distributed, mailroom is well arranged
– Responsible for maintenance and upkeep of front office
– Ensure compliance of regulations / requirements of JLL management.
– Develop the necessary policies and procedures required for all functions within the scope of Reception
– Responsible for Employee badge and building IC card management
– Responsible for new hire on board registration and related procedure 
– Assist in utilization of conference rooms
– Maintain the First Aid box and medicine cabinet 
– Responsible for stationery and office supply management
– Responsible for Lost and Found and business cards management
– Responsible for visitor seat assignment
– Responsible for event support
– Provide assistance to the Team as required
– To act as a back-up to Team in case of emergency / requirement

Others
– Assist in the preparation of Daily reports, Weekly Report and Monthly Management Report
– Participate in emergency evacuation procedures including crisis management and business continuity
– Other potential ad-hoc work assigned by line manager or client

Location:

On-site –Hsinchu, Taiwan, China

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.