Travel and Facilities Coordinator

Description

LDI Mechanical, Inc. is a leading HVAC Multi-Family Mechanical Contractor who is currently looking for a self-motivated individual to fill the role of Travel and Facilities Coordinator. This is a dynamic role that is responsible for supporting multiple facilities and arranging travel company wide. It provides the opportunity to be an essential part of a robust team environment. Job duties are as follows, but not limited to:

Travel Coordinator

• Book travel arrangements (hotels, rental cars, flights, and conference rooms) in accordance with company policy.
• Reconcile and code monthly credit statements.

Facilities Coordinator

• Serve as the primary point of contact for service providers (landscapers, cleaners, trash services, etc.) at LDI-owned and leased properties.
• Coordinate annual building inspections and testing as required by local regulations; ensure permits are filed, posted and distributed.
• Oversee building repair requests (electrical, plumbing, roofing, etc.) and lead improvement projects.
• Maintain communication with satellite offices’ Property Managers for requests and inquiries.
• Assist in lease reviews and negotiations.
• Track and report monthly rents and fees for company leases.
• Placing and picking up orders to maintain inventory for building, office, and cleaning supplies.
• Organize conference room setups for executive meetings.
• Collect lunch orders for owners and/or executives throughout the week.

Miscellaneous

• Cross train with Fleet Administrator.
• On-Call 1 weekend/month for Travel and Fleet related matters.
• Back-up to Fleet Coordinator as needed.
• Assist with completing a variety of Fleet tracking, monitoring reports and spreadsheets.

Skills & Qualifications

• Strong organizational and time management skills; able to multitask and work with minimal supervision.
• Critical thinking and problem-solving ability, especially in non-standard situations.
• High attention to detail and accuracy in record-keeping.
• Ability to prioritize and address multiple urgent scenarios simultaneously.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Outlook and Excel.
• Bilingual; Spanish speaker is a plus.
• Experience in office management is a plus.

Benefits after introductory period include: 

Medical, Dental, Vision, Voluntary Life, Voluntary AD&D and 401k with employer match

Requirements

Able to lift up to 50 pounds

Reliable transportation

Valid Driver’s License

Valid Auto insurance