Procurement Specialist

Description

The Housing Authority of Kansas City, Missouri is seeking qualified applicants for the position of Procurement Specialist. Our Procurement Specialist is responsible for ensuring excellence for the day-to-day procurement actives. Provides control over the Authority’s procurement process by executing effective, efficient, and uniform methodologies that ensure compliance with all HUD, federal and state regulatory requirements. Responsible for providing contract administration of assigned goods and services procured by the Authority and perform administrative tasks required to maintain and operate within the procurement department. 

Examples of the Essential Functions (Full Job Description is on website)

1. Reviews requisitions, consults with vendors and representatives concerning the material, equipment, supply, and service needs. Negotiates price and evaluates all offers to determine which best suits the needs of the Authority.

2. Oversees the creation of procurement activities for outside contract work, developing invitation for bids, requests for proposals and request for qualifications ensuring competitive bids are received and reviewed for adherence to budget, procedural, and technical requirements. Responsible for evaluating contract files for compliance with HUD regulations and preparing appropriate forms, letters, and documents accordingly.

3. Conducts formal or informal bidding, for non-Davis Bacon projects or services, reviewing responses and making recommendations for awards.

4. Reviews bid offers and negotiates within budgetary limitations and scope of authority.

5. Initiates contracts or purchase orders as required for materials, equipment, and services.

6. Interviews vendors to obtain information relative to product, price, ability of vendor to produce product, service, and delivery date. Also continually evaluates vendor performance and determines standards for continued vendor participation.

7. Recommends or issues changes to the contract, highlighting conditions that could jeopardize contract performance. Makes recommendations on problems of production, delivery, Authority-furnished property, quality assurance acceptance, or other areas affecting the contract.

8. Reviews written documentation of defective/unacceptable goods or services with inventory users, vendors, etc., and takes corrective action for items acquired through use of a purchase order as may be necessary.

9. Works with user departments to ensure timely and appropriate stock levels and to determine quality/life/performance of the purchased goods and services.

EDUCATION AND EXPERIENCE

Associate degree from an accredited college or university with concentration in accounting, business administration, or closely related field or supplemented five (5) years of progressively responsible business experience. Prefer working knowledge of Public Sector procurement. Must be able to work independently to complete tasks.

The following Certifications must be obtained within one (1) year of employment or other allowable period of hire as authorized by the Executive Director or his/her designee:

§ Procurement and Contract Management