Office Administrator

Role Purpose

As our Office Administrator, you will be responsible for providing administrative support to various operational departments, reception duties, as well as coverage for other administrative positions. As the first point of contact this is an integral part of our customer service team.

Key Responsibilities

• Provide analytical support for purposes such as data analysis, statistical reporting, benchmarking activities, developing and generating queries, preparing and compiling reports and documents using various software and tools. 
• Maintain office inventories and managing office visitors and inquiries.
• Create and maintain records, policies and procedures for the Administration Services department.
• Provide messages to support all areas of the terminal in conjunction with corporate communications.
• Document and follow up on actions and decisions from meetings.
• Reception duties will include answering phones, receiving visitors, preparing meeting and training rooms, sorting and distributing mail, ordering office supplies and making travel plans.
• Support with billing for the terminal. 
• Align and liaise with shared services administrators across DP World Canada which relate and provide support to the Prince Rupert terminal.
• Assist with gate release documents for required shipping lines and trucking companies.
• Work directly with couriers for shipping and receiving for all areas of the terminal.
• Provide support for other administration roles within the PR Admin team including safety, operations & maintenance.
• Member of the Social Committee.

Knowledge & Qualifications

• Post-secondary training in business administration is an asset, combined with at least 3 years’ experience as an administrative assistant or coordinator in an office environment.
• Excellent communication and interpersonal skills, including the ability to build and maintain positive working relationships with all departments and levels.
• Sound judgement and analytical thinking that enables decision making.
• Exceptional time management skills and demonstrated ability to prioritize and complete assignments in a manner that effectively uses resources and optimizes departmental efficiency.
• Proven ability to handle confidential matters and materials with tact and discretion.
• Strong written and verbal communication skills.
• Advanced skills in Microsoft Office Suite including Word, Excel and Outlook, SharePoint and data management systems.
• Fluent in English.
• Previous Canadian work experience or experience working directly with Canadian industries. 
   

Trade is the lifeblood of the global economy, creating opportunities and improving the quality of life for people around the world. DP World exists to make the world’s trade flow better, changing what’s possible for the customers and communities we serve globally.

With a dedicated, diverse and professional team of more than 115,000 employees, spanning 79 countries on six continents, DP World is pushing trade further and faster towards a seamless supply chain that’s fit for the future.

We’re rapidly transforming and integrating our businesses -- Ports and Terminals, Marine Services, Logistics and Technology – and uniting our global infrastructure with local expertise to create stronger, more efficient end-to-end supply chain solutions that can change the way the world trades.

What's more, we're reshaping the future by investing in innovation. From intelligent delivery systems to automated warehouse stacking, we’re at the cutting edge of disruptive technology, pushing the sector towards better ways to trade, minimizing disruptions from the factory floor to the customer’s door.

WE MAKE TRADE FLOW TO CHANGE WHAT'S POSSIBLE FOR EVERYONE.

At DP World Canada we’re proud to offer a well-rounded total compensation package, for all permanent positions, that supports your health, wellbeing, and career growth. This includes but is not limited to:

• Competitive salary and annual bonus

• Generous vacation time with paid flex day and volunteer days

• Comprehensive health & dental benefits starting on day one

• Annual health/lifestyle spending account

• Defined contribution pension plan

• Employee wellness initiatives

• Internal training & learning opportunities

• Professional development support