Facilities Manager, Marin

Description

AGENCY OVERVIEW

Since our founding in 1895 in Marin County as an orphanage – and through subsequent years as Sunny Hills Services – Side by Side has been at the forefront of best practices in child welfare, working with the most vulnerable youth in our community. Today, Side by Side operates in four counties – Marin, Alameda, Sonoma, and Napa – across the Bay Area, reaching nearly 2,500 children, young adults, and family members per year with much-needed services related to behavioral and mental health, early intervention in schools, LGBTQIA+ support, transitional housing for foster youth, and special education.

Side by Side places high value on individuals with a passion for helping underserved youth and families in a collaborative and inclusive work culture. We strive to work together to create a trauma-informed workplace where we walk the walk of diversity, equity, inclusion, and belonging principles.

COMPENSATION

This position is full-time and has a salary range of $85,000 to $95,000 per year.

BENEFITS

• 3 weeks of paid vacation for F/T employees increasing to 4 weeks of vacation after 2 years of service
• 2 weeks of sick leave for F/T employees.
• 10 paid holidays per year and 1 Self-Care Anniversary Day each year
• 99% employer-paid Medical for F/T employees including platinum level Kaiser Permanente insurance or Anthem options
• Dental and Vision Insurance
• Long Term Disability insurance up to $9,000 per month, plus $50,000 Life and AD&D insurance
• 403b Retirement Plan
• Professional development and other learning opportunities including unlimited access to over 1,000 behavioral health courses online. Side By Side is a Public Service Loan Forgiveness certified employer
• FREE Employee Assistance Program including up to 10 complimentary personal counseling sessions per problem, per year for staff and dependents
• Employee recognition program with $500 bonus awards
• Employee referral bonus of up to $1,000

POSITION OVERVIEW

 The Facility Manager is responsible for implementing and managing the agency’s property and risk management protocols in compliance with state and federal regulations, relevant accreditation standards and best practices. The Manager is responsible for the preservation, repair, maintenance and sublease/facilities usage of the San Anselmo campus and for ensuring health and safety of such property for the students, staff and visitors. The Manager supports the CFO in the review, analysis and management of other projects related to property and risk management.

In addition, the incumbent in this position is designated as the Agency’s Safety Officer, responsible for implementing and monitoring the Agency’s Safety Management Plan, and for developing and promoting a healthy and safe environment for all employees, clients, and visitors. As Safety Officer, the Facility Manager is authorized to take immediate corrective action when conditions exist that pose an immediate threat to life or health or risk of damage to equipment or buildings.

DUTIES/RESPONSABILITIES/EXPECTATIONS

Property Management

• Lead and develop a facilities team, including hiring, training, task delegation and performance monitoring.
• Oversee campus budget with regard to maintenance and facility related expenditures.
• Oversee construction and renovation projects on campus, and assists other program managers elsewhere, to improve efficiency and to ensure that facilities meet environmental, health, safety and security standards, and comply with government regulations.
• Manage all routine and preventative maintenance and repair of machinery, equipment, electrical, fire and mechanical systems on the San Anselmo campus.
• Manage all janitorial and landscaping work on the San Anselmo campus.
• Order and maintain records for all Maintenance Department supplies.
• Maintain and ensure continued Health Department permitting of the Pool and Commercial kitchen on campus including obtaining and maintaining Food Service Manager certification.
• Define, implement, and monitor preventative maintenance tasks to ensure reliability and operational efficiency.
• Manage contractor services, including project scoping, bidding, and final inspections.
• Act as landlord of the San Anselmo campus for sub-leased premises and usage of the facility by non-Agency users.
• Develop and maintain policies and procedures for the preventative, routine, and emergency maintenance of all Agency vehicles. Reviews and archives vehicle maintenance records, recall work, and all safety inspection checklists. Responsible for the documentation of all vehicle registration and insurance.

Health & Safety Management

• As Safety Officer for the San Anselmo campus, work with the Health & Safety Committee, Agency leadership, supervisors, and staff to implement the Safety Management Plan in order to provide a physical environment free of hazards, manage staff activities to minimize the risk of human injury, and protect employees, clients, and the public from injury.
• Work with Agency leadership, supervisors, and staff to conduct proactive risk assessments to prevent injuries or harm to clients, staff, and visitors, and to ensure that all safety risks are evaluated and abated according to the Agency’s Safety Management Plan.
• Oversee the implementation of the Fire Safety Plan, the Hazardous Materials and Waste Management Plan, the Security Management Plan, and the Utility Management Plan.
• Develop, implement, and maintain risk management policies and procedures to fulfill the mission and strategic goals of the organization while complying with state and federal laws, relevant accreditation standards and best practices related to safety and risk management, and for the collection and analysis of risk related information.
• Ensure that risk management, and property and administrative records are created, documented, and maintained by the agency in a manner that complies with applicable laws, contracts, industry standards and SBS best practices.
• Provide guidance and assistance to programs to meet overall property and risk management regulatory standards in leased facilities.

Requirements

QUALIFICATIONS

• Bachelor’s Degree in Facilities Management, Mechanical Engineering, Business Administration, or a related field.
• Minimum of 5 years facility management experience, with at least 2 years in a leadership role.
• Working knowledge of federal, State, and local building codes, systems, and safety practices, including OSHA.
• Experience working in a nonprofit environment, with direct health and safety, risk management, project management and/or property management experience preferred.
• Ability to repair and maintain mechanical systems.
• Knowledge of HVAC, pumps, pneumatics, and fire protection systems.
• High emotional intelligence and collaborative leadership skills, including the ability to address conflict.
• Excellent written and verbal communication skills.
• A valid California driver's license, personal automobile for use on the job, insurable by SBS’ insurance policy based on DMV record and personal vehicle insurance.
• California Department of Justice and FBI fingerprint clearance.

WORK ENVIRONMENT

• While performing the duties of this job, the employee occasionally works near moving mechanical parts, in high places and outside in all weather conditions.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Must be able to use all mechanical maintenance equipment and supplies safely.
• Standing for extended periods of time.
• Walking, sitting, twisting and bending for brief periods of time.
• Occasional reaching and/or grasping using hands and/or arms.
• Regular use of hands requiring dexterity in using the telephone, computer keyboard, mouse or calculator. 
• Must be able to lift 30 lbs.
• May be required to ascend/descend stairs or ladders.
• Visual ability to read documents and computer monitor.
• Exposure to sharp tools, characteristic of a construction environment.
• Ability to drive.

AGENCY EXPECTATIONS

• Adhere to all Health and Safety policies and procedures administratively as well as related to the care of our clients.
• Administer duties as defined by the agency performance review plan within the required deadlines.
• Attend required meetings and complete training courses as assigned.
• Follow agency policies and procedures.
• Must maintain strict confidentiality related to client, staff and other school information.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

Side by Side provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.