Contract Administrator I-PEPS

At TxDOT, we believe in our core values of people, accountability, trust and honesty. That's what guides us in everything we do. Be a part of what makes us so special! We have an exciting opportunity for a highly skilled and motivated Contract Administrator to join our Houston Service Center at our Professional Engineering Procurement Services (PEPS) Division, responsible for overseeing and managing contract policy, ensuring compliance with law and best practices while guiding negotiations and defining requirements in support of the Houston District.

This is a self-directed, high-accountability position where your expertise drives success. If you thrive in a leadership role and want to make a measurable impact, apply today!

At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:

• Retirement Plans
• Alternative and/or Flexible Work Schedules
• Paid Leave and Holidays
• Health Premiums paid at 100% for Full-Time Employees
• On-the-Job Training
• Tuition Assistance Program
• Holistic Wellness Program with Leave Incentives
• Career Development and Advancement Opportunities
• Family-Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

For a complete list of our total compensation package please visit our website at: Total Compensation Package
To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

Oversees and manages policy for advanced and complex contract duties in support of large scope, high-dollar or high-risk contracts. Oversees the execution and administration of contracts by defining requirements, participating and advising on negotiations and ensuring compliance with policy, law and acceptable contracting practices. Monitors progress/benchmarks, financial expenditures, allocations and inspects final results. Serves as the point of contact for contracts and related issues. Work requires extensive contact with governmental officials and private entities. Employees at this level are virtually self-supervising and assume direct accountability for the work product.

Essential Duties:

- Confers with procurement staff, legal staff and management on various legal matters; inspects and reviews contracts for compliance with certification requirements, laws, regulations, policies, and procedures.

- Coordinates analysis, oversees interpretation of legislation, statutes, federal regulations and coordinates the development of policies and procedures to ensure compliance with Department and governmental regulations.

- Develops short and long-term strategies and goals for the administration of assigned contracts.

- Develops and prepares agreements and time extensions.

- Makes presentations at local, state and federal levels.

- May conduct training on complex contracting issues of statewide significance.

- Oversees and provides advanced technical assistance to plan, develop, implement, and monitor effective programs; researches and makes recommendations concerning contract administration systems.

- Oversees complex contract programs to include reviewing proposals, issuing work orders, monitoring budget allocations and expenditures.

- Oversees contract documents and ensures management understands and authorizes contract terms involving multiple statewide contracting programs.

- Oversees development, and preparation of highly complex contracts, amendments forms, and related documents.

- Oversees the administration of complex agreements and contracts.

- Provides advanced technical and administrative support to include reviewing, processing, answers questions, provides assistance and handles complaints and resolution of discrepancies and problems regarding contracts, billing, payment and warrants

- Serves as a lead worker to TxDOT employees by serving as a resource for complex questions and providing technical training.

- Performs other job responsibilities as assigned.

Minimum Qualifications:

• Education: Bachelor's degree in business administration, finance, or a related discipline.

• Experience: 6 years of contract administration, contract management, contract development, or related experience (Experience can be satisfied by full time or prorated part time equivalent)
  -Relevant experience may be substituted for education on a year per year basis. Substitutions for Minimum Qualifications

• Licenses and Certifications: 

  Valid driver’s license. This position requires driving a state vehicle.

Competencies:

Extensive knowledge of

• Generally accepted accounting principles, procedures, and terminology
• Contract development and management methods
• Contract administration/management systems
• Contract billing procedures
• Legal terminology

Expert skill in

• Research and analysis methodologies
• Researching, analyzing, and interpreting policies and state and federal laws and regulations specific to functional area
• Public relations for maintaining effective working relationships with individuals and groups, both internal and external
• Analyzing business, technical, and managerial problems and developing, recommending, and implementing effective solutions
• Persuasion and negotiation of critical issues
• Analyzing and organizing business and technical data

• Administrative practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management

   

Proficient skill in

• Leading, assigning, reviewing, and monitoring the work of others
• Prioritizing and organizing work assignments
• Developing and giving presentations

• Using computers, applicable programs, applications, and systems

   

   

  Other Attributes

• Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that 

  support business objectives and goals

Physical Requirements and Working Conditions:

• Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading

• Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools

• Repetitive Motion-substantial movements of the wrists, hands, and/or fingers

Conditions of Employment:
Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT)

TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category. 

To view the MOS codes please click on link below and click on the appropriate occupational category.

https://hr.sao.texas.gov/CompensationSystem/JobDescriptions
 

The Texas Department of Transportation is an Equal Opportunity Employer.

If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.

Please click this link to read the information for applicants: Additional Applicant Information